The City has adopted a Reasonable Accommodations Policy that provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. Please visit yubacity.net ADA & Accessibility Resources page. If you need assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the City Council, the City is happy to help. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation; 72 hours in advance is suggested. Please contact City offices at (530) 822-4817 or (TTY: 530-822-4732), so such aids or services can be arranged. Requests may also be made by email at [email protected] or [email protected] or mail City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993.
AGENDA
JUNE 20, 2023
REGULAR MEETING
CITY COUNCIL
CITY OF YUBA CITY
5:00 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
MAYOR ● Wade Kirchner
VICE MAYOR ● Shon Harris
COUNCILMEMBER ● Marc Boomgaarden
COUNCILMEMBER ● Michael Pasquale
COUNCILMEMBER ● Dave Shaw
CITY MANAGER ● Diana Langley
CITY ATTORNEY ● Shannon L. Chaffin
1201 Civic Center Blvd
Yuba City CA 95993
Wheelchair Accessible
AGENDA
REGULAR MEETING
CITY COUNCIL - CITY OF YUBA CITY
JUNE 20, 2023
5:00 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s office at 1201 Civic Center Blvd., Yuba City, during normal business hours. Such documents are also available on the City of Yuba City’s website at www.yubacity.net, subject to staff’s availability to post the documents before the meeting.
The Council Chambers will be open for public attendance and participation. The meeting will also be live streamed for public viewing, but not participation, at the following link: https://us06web.zoom.us/webinar/register/WN_PcybFQMAT9-uwkvPf0zTMw. Emailed comments sent to [email protected] at least 24 hours before the meeting will be distributed to the City Council prior to the meeting. Please identify the Agenda item(s) addressed by the comments.
Public Comment:
Any member of the public wishing to address the City Council on any item listed on the closed session agenda will have an opportunity to present testimony to the City Council in the Council Chamber prior to the City Council convening into closed session. Comments from the public will be limited to three minutes. No member of the public will be allowed to be present once the City Council convenes into closed session.
Closed Session
A. Conference with Legal Counsel – Pending Litigation (Pursuant to Government Code Section 54956.9(d)(2))
(Lopez v. Maple Yuba, et al.; Claim No. NCGA08878A1; premises liability claim) B. Conference with Labor Negotiators (Pursuant to Government Code, Section 54957.6.) Agency designated representatives: Diana Langley, City Manager, Natalie Springer, Human Resources Director, Brad McIntire, Community Services Director, Spencer Morrison, Finance Director, Ben Moody, Public Works and Development Services Director, Brian Baker, Police Chief, Jesse Alexander, Fire Chief, Michael Jarvis, LCW, Katie Kaneko, Koff & Associates
Employee organizations: Yuba City Police Officers; Police Sergeants; Yuba City Firefighters
Local 3793; Yuba City Fire Management; First Level Managers, Mid Managers, Police Sworn Mid Managers; and Public Employees Local No. 1
Unrepresented employees: Confidential Employees, Executive Services Employees Regular Meeting
Call to Order
Roll Call
__ Mayor Kirchner
__ Vice Mayor Harris
__ Councilmember Boomgaarden
__ Councilmember Pasquale
__ Councilmember Shaw
Invocation/Inspiration
Pledge of Allegiance to the Flag
City Attorney's Report on Closed Session Items, City Attorney Shannon Chaffin Agenda Modifications/Approval of Agenda
Ceremonial Presentations
1. Outgoing Youth Commissioners Recognition
2. Permit Planner Presentation by Ashley Potocnik
3. Senate Bill 403 - Discrimination On The Basis of Caste Public Communication
4. Appearance of Interested Citizens
You are welcome and encouraged to participate in this meeting. Public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda will be considered at this time. Public comment is limited to three minutes per speaker. Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted five minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Consent Calendar
All matters listed under Consent Calendar are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council request specific items to be discussed or removed from the Consent Calendar for individual action.
5. Minutes of the June 6, 2023 meeting
Recommendation: Approve the June 6, 2023 minutes
6. Firefighters' Local 3793 Memorandum of Understanding Recommendation: Adopt a Resolution:
A. Approving the Memorandum of Understanding with the
Firefighters’ Local 3793 group
B. Authorizing the Finance Director to amend the salary schedule
7. Citywide Phone System Upgrade
Recommendation: Adopt a Resolution awarding the purchase to Zoom Video Communications, Inc. for the procurement of a Voice over Internet Protocol (VoIP) phone system in the amount of $95,068 and $47,687 for the purchase of phone hardware utilizing the NASPO ValuePoint contract for a total project cost of $142,755 with the finding that it is in the best interest of the City
8. Water Treatment Plant West Flow Meter Project
Recommendation: Adopt a Resolution with the following actions:
A. Award a construction contract to Koch & Koch, Inc., of Grass Valley, CA in the amount of their total bid of $395,320.00 and authorize the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney
B. Award a Professional Services Agreement to Inferrera Construction Management Group, Inc. of Shingle Springs, CA for Construction Management and Inspection Services in the
amount of $46,428.00 and authorize the City Manager to execute the contract on behalf of the City, subject to material terms, subject to review and approval as to legal from by the City Attorney, and with the finding that it is in the best interest of the City
9. Yuba City Residential Street Light Maintenance Districts (Walton Area and Tierra Buena Area) Resolution of Intent
Recommendation: A. Adopt a Resolution Approving Engineer’s Reports and Declaring Intention to Levy for Yuba City Residential Street Light Maintenance Districts, to continue the Residential Street Light Maintenance Districts, pursuant to the Benefits Assessment Act of 1982
B. Set a Public Hearing for July 18, 2023 at 6:00 PM to establish assessments for Fiscal Year (FY) 2023-24
10. Yuba City Landscape Maintenance District No. 1 (Stabler Lane/Garden Highway Area) Resolution of Intent
Recommendation: A. Adopt the following Resolutions to continue the Maintenance District, pursuant to the Landscaping and Lighting Act of 1972:
o Resolution Approving the Engineer’s Report, Yuba
City Landscape Maintenance District No. 1
o Resolution of Intention to Order Improvements, Yuba
City Landscape Maintenance District No. 1
B. Set a Public Hearing for July 18 at 6:00 PM to establish assessments for FY 2023-24
11. Yuba City Lighting and Landscape Maintenance District Nos. 2, 3, 4 & 5 (Town Center and 69 Subdivisions throughout Yuba City), and Yuba City Lighting and Landscape Maintenance District No. 6 (Commercial District) Resolution of Intent
Recommendation: A. Adopt the following Resolutions to continue the Maintenance Districts, pursuant to the Landscaping
and Lighting Act of 1972:
o Resolution Approving Engineer’s Reports,
Yuba City Lighting and Landscape
Maintenance District Nos. 2, 3, 4, 5 and 6
o Resolution of Intention to Order
Improvements, Yuba City Lighting and
Landscape Maintenance District Nos. 2, 3,
4, 5 and 6
B. Set a Public Hearing for July 18, 2023 at 6:00
PM to establish assessments for Fiscal Year (FY)
2023-24
Business Items
12. FY2023-24 Citywide Sole Source and Professional Services Recommendation: Adopt a Resolution pre-authorizing the City Manager or designee to enter into citywide sole source and professional service purchases from July 1, 2023 through June 30, 2024, for specified items based on each purchase recommendation being in the best interest of the City
13. Planned Development 18 (PD 18) Zoning District associated with Tentative Subdivision Map (TSM) 23-01, West Walton Village.
Recommendation: A. Conduct a Public Hearing; then
B. Introduce an Ordinance of the City Council of the City of Yuba City approving Environmental Assessment (EA) 23-02 by
adopting a Mitigated Negative Declaration prepared for Planned Development (PD) 18 and SM 23-01 and rezoning Assessor’s Parcel 58-020-001 to add Planned Development (PD) 18 located on the west side of Walton Avenue approximately 670 feet north of Franklin Road; Assessor’s Parcel Number (APN) 58-020-001, and waive the first reading
14. 2023 Community Development Block Grant - Annual Action Plan Recommendation: A. Conduct a Public Hearing to receive comments on the 2023 Annual Action Plan Amendment and after consideration;
B. Adopt a Resolution approving the proposed 2023 Annual Action Plan Amendment and authorize staff to submit the required documents to the Department of Housing and Urban Development (HUD) for processing;
C. Authorize the Finance Director to add budget appropriations for the grant revenue and expenditures
Future Agenda Items
15. Future Agenda Items
- Councilmember Pasquale
- Councilmember Boomgaarden
- Councilmember Shaw
- Vice Mayor Harris
- Mayor Kirchner
Reports and Communications
The following reports and communication items are provided for the Council’s information. No action can be taken on items under this section unless the Council agrees to include it on a subsequent agenda
16. City Manager's Report
17. City Council Reports
Adjournment
The Youth Commission acts in an advisory capacity to the City Council, City Manager, and Parks and Recreation Department. This Commission is often referred to as the “City Council” for youth. The Commission recommends general policies involving recreation programs for our youth, foster involvement of youth in municipal government, and evaluates and seeks solutions to problems, activities and concerns of youth. The Youth Commission also puts on many events throughout the year that benefit youth in our community.
Congratulations to the following Youth Commissioners!
Thank you for your service to better the community of the City of Yuba City! Greta Hartridge Gundershaug - 1 year
Sonia Jawanda - 2 years
Alejandro Macias - 1 year
Ashleigh Skarshaug - 1 year
The Youth Commission meets the 3rd Wednesday of every month at 6:00 pm in the Sutter Room at City Hall
Youth Commission
Recognition
Ashley Potočnik, Development Liaison, will present on the Permit Planner, apotoč[email protected] | 530-822-5195
SB 403
Presentation on opposition of SB 403
By: Satnam Singh and others
CITY OF YUBA CITY
Public Communication
Members of the public may address the City Council on items of interest that are within the City’s jurisdiction. Individuals addressing general comments are encouraged to limit their statements.
Procedure
You are welcome and encouraged to participate in this meeting. Complete a Speaker Card located in the lobby and give to the Clerk, public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda, will be considered at this time.
When a matter is announced, wait to be recognized by the Mayor to provide your comments to the Council. Comments should begin by providing your name and place of residence. A three minute limit is requested when addressing Council.
Request for additional time to address Council
Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted 5 minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Procedure
When requesting to comment, please indicate your name and the topic and mail to:
City of Yuba City
Attn: City Clerk
1201 Civic Center Blvd
Yuba City CA 95993
Or email to:
Jackie Sillman, City Clerk
[email protected]
Agenda Item 5
CITY OF YUBA CITY
STAFF REPORT
Date: June 20, 2023
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By: Ciara Wakefield, City Clerk Administrator Summary
Subject: Minutes of the June 6, 2023 meeting
Recommendation: Approve the June 6, 2023 minutes
Fiscal Impact: None
Attachments:
1. 06.06.2023 - Regular Meeting Minutes (DRAFT)
Prepared By: Submitted By:
Ciara Wakefield
City Clerk Administrator
Diana Langley
City Manager
ATTACHMENT 1
MINUTES (DRAFT)
REGULAR MEETING
CITY COUNCIL - CITY OF YUBA CITY
JUNE 6, 2023
5:00 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
Call to Order
The Closed Session Meeting of the City Council was called to order by Mayor Kirchner at 5:00 PM
Roll Call
Present: Mayor Kirchner and Councilmembers Boomgaarden, Harris, Pasquale and Shaw
Absent: None
Closed Session
Conference with Labor Negotiators (Pursuant to Government Code, Section 54957.6.) Agency designated representatives: Diana Langley, City Manager, Natalie Springer, Human Resources Director, Brad McIntire, Community Services Director, Spencer Morrison, Finance Director, Ben Moody, Public Works and Development Services Director, Brian Baker, Police Chief, Jesse Alexander, Fire Chief, Michael Jarvis, LCS Employee organizations: Yuba City Police Officers; Police Sergeants; Yuba City Firefighters Local 3793; Yuba City Fire Management; First Level Managers, Mid Managers, Police Sworn Mid Managers; and Public Employees Local No. 1 Unrepresented employees: Confidential Employees, Executive Services Employees No public comment received
Regular Meeting
Call to Order
The Regular Meeting of the City Council called to order by Mayor Kirchner at 6:09 PM Roll Call
Present: Mayor Kirchner and Councilmembers Boomgaarden, Harris, Pasquale and Shaw
Absent: None
Invocation/Inspiration
Invocation led by Mayor Kirchner
Pledge of Allegiance to the Flag
Pledge led by Pastor Ciociola
City Attorney's Report on Closed Session Items
No reportable action
Agenda Modifications/Approval of Agenda
Due to recusals, items 11 and 12 were pulled from the Consent Calendar and voted on separately
Special Presentation: Councilmember Pasquale received Yuba City pin Ceremonial Presentations
1. Grateful Nation Remembers Proclamation
Mayor Kirchner presented a proclamation to Pastor Michael Ciociola, from the Calvary Christian Center
2. Officer Mike Stout Retirement Proclamation
Mayor Kirchner presented a proclamation to Officer Mike Stout
3. Yuba Sutter Transit Executive Director Retirement, Keith Martin – Proclamation Mayor Kirchner presented a proclamation to Keith Martin, Yuba Sutter Transit Executive Director Laura Nicholson presented on behalf of Senator Niello/Assemblyman Gallagher David Morgan presented on behalf of Congressman LaMalfa
4. Regional Waste Management Authority New Executive Director, Scott Scholz Scott Scholz, new Executive Director of Regional Waste Management Authority introduced himself to Council
Public Communication
5. Appearance of Interested Citizens
• Satnam Singh
• Palwinder Mahi
Consent Calendar
Public Comment received from Sharon Foote on Item 14
Councilmember Shaw moved and Councilmember Pasquale seconded the motion to approve Consent Calendar items 6-10 and 13-16. Items 11 and 12 were pulled from the Consent Calendar and voted on separately:
6. Minutes of the May 16 and 23, 2023 meetings
Approved the minutes of the May 16 and 23, 2023 meetings
7. Wastewater Treatment Facility Lift Station 2 Rehabilitation Project Adopt Resolution 23-062 with the following actions:
A. Award a construction contract to W. M. Lyles Co., of Fresno, CA in the amount of their total bid of $347,600.00 and authorize the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney B. Award a Professional Services Agreement to Inferrera Construction Management Group, Inc. of Shingle Springs, CA for Construction Management and Inspection Services in the amount of $39,500.00 and authorize the City Manager to execute the contract on behalf of the City, subject to material terms, subject to review and approval as to legal from by the City Attorney, and with the finding that it is in the best interest of the City
8. Wastewater Treatment Facility RAS/WAS Pumps Replacement Project Adopt Resolution 23-063 adopting a CEQA Class 1 Categorical Exemption, approving the plans and specifications for the WWTF RAS/WAS Pumps Replacement Project and authorizing advertisement for bids on the project
9. Wastewater Treatment Facility Polymer Budget Adjustment A. Adopt Resolution 23-064 awarding the purchase of bulk polymer for the Wastewater Treatment Facility to Polydyne, Inc. of Riceboro, GA in the amount of an estimated additional $80,000, for a total fiscal year award of $580,000, with the finding that it is in the best interest of the City
B. Authorize the Finance Director to make a supplemental appropriation and related transfers in the amount of $50,000 from Account No. 8120-62701 (WWTF Professional Services) to Account No. 8120-63733 (WWTF Polymers) for the remaining polymer purchases for Fiscal Year 22/23
10. Designation of City’s Agents for Signing Disaster Recovery Applications Adopt Resolution 23-065 authorizing City representatives to sign CalOES documents in the process of obtaining state and federal disaster assistance through claims and grants
11. [Item was voted on separately]
Yuba City Landscape Maintenance District No. 1 (Stabler Lane/Garden Highway Area) Annual Levy Initiation
Adopt a Resolution describing improvements and ordering the Engineer of Work to file a report
with regard to Yuba City Landscape Maintenance District No. 1, to continue the Maintenance District, pursuant to the Landscaping and Lighting Act of 1972
12. [Item was voted on separately]
Yuba City Lighting and Landscape Maintenance District Nos. 2, 3, 4 & 5 (Town Center and Various Subdivisions throughout Yuba City), and Yuba City Lighting and Landscape Maintenance District No. 6 (Commercial District) Initiation Adopt a Resolution describing improvements and ordering the Engineer of Work to file reports with regard to Yuba City Lighting and Landscape Maintenance District Nos. 2, 3, 4, 5, and 6, to continue the Maintenance Districts, pursuant to the Landscaping and Lighting Act of 1972
13. Yuba City Residential Street Light Maintenance Districts (Walton Area and Tierra Buena Area) Initiation
Adopt Resolution 23-068 describing improvements and ordering the Engineer of Work to file a report with regard to Yuba City Residential Street Light Maintenance Districts, to continue the Residential Street Light Maintenance Districts, pursuant to the Benefits Assessment Act of 1982
14. AB 481 Annual Military Equipment Report
Adopt Resolution 23-069 that allows YCPD the continued use of military equipment outlined in YCPD Policy 707, reviews the City's Military Equipment ordinance, and accepts the annual reporting of the equipment
15. Organized Retail Theft Program Grant Application
Adopt Resolution 23-070 for the Organized Retail Theft Grant application designating and authorizing the Chief of Police to:
A. Sign, submit, and file an application for the grant agreement with the State of California Board of State and Community Corrections to purchase and utilize equipment to deter and prevent organized retail theft and motor vehicle theft
B. Provide assurances, certifications, and commitment required for the financial assistance application, including executing all documents in furtherance thereof, including but not limited to a grant or cooperative agreement and any amendments or changes thereto C. Represent the City in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the city and compliance with applicable state and federal laws
16. Adopt an Ordinance regulating Trespassing on Private Property and Public Nudity Adopt Ordinance 008-23 of the City Council of Yuba City regulating trespassing and public nudity by amending Title 5 (Public Welfare, Morals, and Conduct) of the City of Yuba City Municipal Code by adding Chapter 25, sections 5-25.010 through 5-25.030 (Trespass on Private Property) and Chapter 26, sections 5-26.010 through 5-26.040 (Public Nudity Prohibited), by title only and waive the second reading
The motion was passed with a unanimous vote for Consent Calendar items 6-10 and 13-16.
Consent Calendar (continued)…
11. Yuba City Landscape Maintenance District No. 1 (Stabler Lane/Garden Highway Area) Annual Levy Initiation
Recusals (2): Councilmember Boomgaarden and Councilmember Pasquale Councilmember Shaw moved and Vice-Mayor Harris seconded the motion to:
Adopt Resolution 23-066 describing improvements and ordering the Engineer of Work to file a report with regard to Yuba City Landscape Maintenance District No. 1, to continue the Maintenance District, pursuant to the Landscaping and Lighting Act of 1972 The motion was passed with three (3) votes
12. Yuba City Lighting and Landscape Maintenance District Nos. 2, 3, 4 & 5 (Town Center and Various Subdivisions throughout Yuba City), and Yuba City Lighting and Landscape Maintenance District No. 6 (Commercial District) Initiation Recusals (3): Vice-Mayor Harris, Councilmember Shaw, and Councilmember Pasquale. City Attorney advised on voting procedures without a quorum. In order to follow the Rule of Necessity (Gov. Code 87101), a coin toss was officiated by City Clerk Administrator.
Disqualified member, Vice Mayor Harris, was allowed to participate so that a quorum could be reached.
Vice Mayor Harris moved and Councilmember Boomgaarden seconded the motion to:
Adopt Resolution 23-067 describing improvements and ordering the Engineer of Work to file reports with regard to Yuba City Lighting and Landscape Maintenance District Nos. 2, 3, 4, 5, and 6, to continue the Maintenance Districts, pursuant to the Landscaping and Lighting Act of 1972
The motion was passed with three votes
Business Items
17. FY 23-24 Chemical Bid Award and Sole Source Agreement Councilmember Boomgaarden moved and Councilmember Pasquale seconded the motion to:
Adopt Resolution 23-071 of the City Council of the City of Yuba City:
A. Awarding bulk chemical contracts to Bay Area Chemical Consortium awardees; B. Awarding Formal Bid 23-02 to Atlas Carbon, LLC, and Matheson Tri-Gas, Inc.; C. Authorizing a sole source agreement with Lhoist North America of Arizona, Inc.; and D. Authorizing the City Manager to amend any current agreements with the awardees to adjust unit prices as approved, etc
The motion was passed with a unanimous vote
18. SB 1 Road Maintenance and Rehabilitation Account Project List 2023-24 Public Comment received from Sharon Foote
Councilmember Pasquale moved and Councilmember Shaw seconded the motion to:
Adopt Resolution 23-072 adopting a list of projects for Fiscal Year 2023-24 to be funded by Senate Bill 1: Road Repair and Accountability Act of 2017 The motion was passed with a unanimous vote
19. Adoption of the City of Yuba City’s Fiscal Year 2023-2024 Operating and Capital Budgets and Fiscal Year 2023-2024 Appropriations Limit
Public Comment received from Sharon Foote
Councilmember Shaw moved and Vice-Mayor Harris seconded the motion to:
A. Adopt Resolution 23-073 approving the proposed Fiscal Year 2023-2024 Operating Budget B. Adopt Resolution 23-074 approving the Fiscal Year 2023-2024 Capital Improvement Program Project Summaries by Funding Source are attached to the Resolution C. Adopt Resolution 23-075 approving the City’s Appropriations Limit for Fiscal Year 2023- 2024
The motion was passed with a unanimous vote
20. Citywide Governance Resolution
Councilmember Shaw moved and Councilmember Pasquale seconded the motion to:
Adopt Resolution 23-076 approving and establishing a Citywide Governance policy for elected officials
The motion was passed with a unanimous vote
Future Agenda Items
21. Future Agenda Items
No suggestions
Reports and Communications
22. City Manager's Report
23. City Council Reports
- Councilmember Boomgaarden
- Councilmember Pasquale
- Councilmember Shaw
- Vice Mayor Harris
- Mayor Kirchner
Adjournment
Mayor Kirchner adjourned the Regular Meeting of the City Council at 8:44 PM _____________________________
Wade Kirchner, Mayor
ATTEST:
____________________________
Ciara Wakefield, Deputy City Clerk
Agenda Item 6
CITY OF YUBA CITY
STAFF REPORT
Date: June 20, 2023
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Natalie Springer, Human Resources Director Summary
Subject: Firefighters' Local 3793 Memorandum of Understanding Recommendation: Adopt a Resolution:
A. Approving the Memorandum of Understanding with the Firefighters’ Local 3793 group
B. Authorizing the Finance Director to amend the salary schedule Fiscal Impact: The proposed changes will result in a net increase in cost from $79,000 to $99,000 depending on the special team assignments for FY 23/24. The City and Local 3793 will be meeting to discuss wage reopener that was previously agreed for FY 23/24.
Purpose:
To approve the Yuba City Firefighters’ Local 3793 four-year Memorandum of Understanding (MOU).
Council’s Strategic Goals:
This Memorandum of Understanding addresses the City Council's Strategic Goal of Public Safety.
Background:
Local 3793 Memorandum of Understanding (MOU) was extended via side letter through December 31, 2023. The MOU extension side letter included a wage reopener that agreed to discuss a wage reopener no later than the end of May 2023. The City and Local 3793 have not begun meeting to discuss the wage reopener and this will be occurring for FY 23/24. Local 3793 and the City negotiations team mutually decided to reopen the MOU for discussion and have come to an agreement on a four-year MOU.
Analysis:
The Yuba City Firefighters’ Local 3793 have agreed to a four-year Memorandum of Understanding that includes the following items:
1. Administrative cleanup language to the following articles: bilingual pay, notice of meet and
confer, vacation accrual, retirement, recognition, full understanding, shift trades, certifications, and union rights.
2. Eliminate the following items: mileage restriction for certification classes, promotional testing, drug and alcohol policy, living restrictions, NCCSIF driving standards, information sheet, American Disabilities Act (ADA) compliance, and interest-based problem solving. The ADA proposal was passed in October 2022 and has been removed from other MOUs. The ADA is federal law and the removal does not impact the City following the law.
3. The provisions under Article 5 include changes to the following items:
o Wage reopener to discuss the City’s financial position no later than the end of May in each year of this Agreement.
o Supervisor Premium for employees routinely and consistently assigned by the Fire Chief or designees to supervise a shift in the absence of a Fire Captain or Battalion Chief receive seven and a half percent (7.5%) of their base hourly rate for those hours worked as a supervisor.
o Fire Apparatus Operator Premium for firefighters routinely and consistently assigned by the Fire Chief or Designee to operate the Fire Apparatus in the absence of a Fire Apparatus Operator receive seven and half (7.5%) of their base hourly rate for those hours operating the Fire Apparatus.
o Fire Protection Employees are subject to a FLSA work period that is 28 days in length with a FLSA overtime threshold of 212 hours, provide smoothing of paychecks, eliminate the ability to earn compensatory time off, and allow all paid time to count as time worked towards the calculation of overtime at the rate of one and a half (1-1/2) times their regular rate of pay.
o Fire Safety Inspectors who work in excess of forty (40) hours in the designated 7-day work period will receive overtime.
4. Includes the addition of special assignment pay for employees who are routinely and consistently assigned to the Hazmat Team, Tactical EMS, and Technical Rescue Team shall receive an additional 2.5% of their base hourly rate of pay.
5. Includes the addition of callback pay.
The practice of "working down," where an employee's compensation is reduced when working in a lower classification, will be discontinued effective the date of the successor MOU begins. Employees "working down" will now receive their current rate of pay when working in a lower classification.
The complete Memorandum of Understanding including all new terms and language is attached to the proposed resolution accompanying this staff report.
Fiscal Impact:
The proposed changes will result in a net increase in cost from $79,000 to $99,000 depending on the special team assignments for FY 23/24. The City and Local 3793 will be meeting to discuss wage reopener that was previously agreed for FY 23/24.
Alternatives:
Do not approve Firefighters’ Local 3793 Memorandum of Understanding and provide staff direction.
Recommendation:
Adopt a Resolution:
A) Approving the Memorandum of Understanding with the Firefighters’ Local 3793 group.
B) Authorizing the Finance Director to amend the salary schedule.
Attachments:
1. Resolution
2. Salary Schedule
3. MOU
Prepared By: Submitted By:
Sheleen Loza
Administrative Analyst
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING THE YUBA CITY FIREFIGHTERS, LOCAL 3793
MEMORANDUM OF UNDERSTANDING
JULY 1, 2023 – JUNE 30, 2027
WHEREAS, the City recognizes the Local 3793’s commitment to the City and its citizens while providing outstanding and dedicated service to all and; WHEREAS, City staff and Local 3793 have negotiated a tentative four-year Memorandum of Understanding and;
WHEREAS, the City appreciates the efforts and energy the Local 3793 have put forth to negotiate this Memorandum of Understanding.
NOW, THEREFORE, the City Council of the City of Yuba City does hereby resolve as follows:
Approve the attached Local 3793 Memorandum of Understanding, which includes the following terms:
1. Administrative cleanup language to the following articles: bilingual pay, notice of meet and confer, vacation accrual, retirement, recognition, full understanding, shift trades, certifications, and union rights.
2. Eliminate the following items: mileage restriction for certification classes, promotional testing, drug and alcohol policy, living restrictions, NCCSIF driving standards, information sheet, American Disabilities Act compliance, and interest-based problem solving. The ADA proposal was passed in October 2022 and has been removed from other MOUs. The ADA is federal law and the removal does not impact the City following the law.
3. The provisions under Article 5 include changes to the following items:
a. Wage reopener to discuss the City’s financial position no later than the end of May in each year of this Agreement.
b. Supervisor Premium for employees routinely and consistently assigned by the Fire Chief or designees to supervise a shift in the absence of a Fire Captain or Battalion Chief receive seven and a half percent (7.5%) of their base hourly rate for those hours worked as a supervisor.
c. Fire Apparatus Operator Premium for firefighters routinely and consistently assigned by the Fire Chief or Designee to operate the Fire Apparatus in the absence of a Fire Apparatus Operator receive seven and half (7.5%) of their base hourly rate for those hours operating the Fire Apparatus. d. Fire Protection Employees are subject to a FLSA work period that is 28 days in length with a FLSA overtime threshold of 212 hours, provide smoothing of paychecks, eliminate the ability to earn compensatory time off, and allow all paid time to count as time worked towards the calculation of overtime. e. Fire Safety Inspectors who work in excess of 40 hours in the designated 7-day work period will receive overtime at the rate of one and half (1-1/2) times their regular rate of pay.
4. Includes the addition of special assignment pay for employees who are routinely and consistently assigned to the Hazmat Team, Tactical EMS, and Technical Rescue Team shall receive an additional 2.5% of their base hourly rate of pay.
5. Includes the addition of callback pay.
The practice of "working down," where an employee's compensation is reduced when working in a lower classification, will be discontinued effective the date of the successor MOU begins. Employees "working down" will now receive their current rate of pay when working in a lower classification.
In addition, staff is authorized to make any necessary clarifying language changes as long as the changes do not modify the MOU’s substantive terms or past practice.
The Director of Finance is hereby authorized to make the necessary budget adjustments to implement the provisions of this resolution.
The foregoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 20th day of June 2023.
AYES:
NOES:
ABSENT:
_________________________
Wade Kirchner, Mayor
ATTEST:
__________________________
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
_________________________
Stacey Sheston, Special Counsel
Best Best & Krieger, LLP
ATTACHMENT 2
5/31/202310:43 AM
Fire Association
Bargaining
JCN CLASSIFICATION Group 1 2 3 4 5
3110** FIRE RECRUIT FIRE - - - - 4,950 Monthly
- - - - 20.40 Hourly
3120** FIREFIGHTER I FIRE - - - - 5,491 Monthly
- - - - 22.63 Hourly
3130** FIREFIGHTER II FIRE - - - - 8,382 Monthly
- - - - 34.54 Hourly
3140** FIRE APPARATUS OPERATOR FIRE - - - 8,790 9,230 Monthly - - - 36.22 38.04 Hourly
3150** FIRE CAPTAIN FIRE 8,694 9,129 9,585 10,064 10,567 Monthly
35.83 37.62 39.50 41.47 43.54 Hourly
3160 FIRE SAFETY INSPECTOR I FIRE 5,843 6,135 6,442 6,764 7,102 Monthly
33.71 35.39 37.17 39.02 40.97 Hourly
3170 FIRE SAFETY INSPECTOR II FIRE 6,518 6,844 7,186 7,545 7,922 Monthly
37.60 39.48 41.46 43.53 45.70 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE JULY 1, 2023
SALARY STEPS
1. 7-1-2023 Salary Schedule Fire 3793 MOU
5/31/202310:43 AM
FIRE DEPARTMENT CLASSIFICATIONS CALCULATED ON A 40 HOUR WORK WEEK:
Bargaining
JCN CLASSIFICATION Group 1 2 3 4 5
3250 FIRE CAPTAIN FIRE 8,694 9,129 9,585 10,064 10,567
50.16 52.67 55.30 58.06 60.96
3210 FIRE RECRUIT FIRE 4,950
28.56 3220 FIREFIGHTER I FIRE 5,491
31.68 3230 FIREFIGHTER II FIRE 8,382
48.36 3240 FIRE - APPARATUS OPERATOR FIRE 8,790 9,230
50.71 53.25
Fire employees who are certified as bilingual will receive a bilingual pay incentive of $100.00 per month:
** Indicates classifications whose hourly rates are computed on the basis of an average 56 hour duty week.
MOU Article 17 - Special AssignmentsEmployees who are routinely and consistently assigned to Special Assignments will receive anadditional percentage of their base hourly rate.
Hazmat Team 2.5%
Tactical EMS 2.5%
Technical Rescue Team 2.5%
SALARY STEPS
1. 7-1-2023 Salary Schedule Fire 3793 MOU
ATTACHMENT 3
Memorandum of understanding
Between
The City of Yuba City
And
The Yuba City Firefighters' Local 3793
July 1, 2023, through June 25, 2027
i
Table of Contents
PREAMBLE ...................................................................................................................................1 ARTICLE 1. RECOGNITION ......................................................................................................1 ARTICLE 2. FULL UNDERSTANDING ....................................................................................1 ARTICLE 3. MANAGEMENT RIGHTS .....................................................................................1 ARTICLE 4. UNION RIGHTS......................................................................................................2 ARTICLE 5. WAGEs ....................................................................................................................2
5.1Wage Reopener ...............................................................................................................2
5.2Salary Progression .........................................................................................................2
5.3Fire Prevention ................................................................................................................2
5.4Supervisor Premium ......................................................................................................2
5.5Fire Apparatus Operator Premium .............................................................................3
5.6Fire Protection Employees ...........................................................................................3
5.7Fire Safety Inspectors ....................................................................................................3
5.8Bilingual Pay ....................................................................................................................4 ARTICLE 6. VACATION ..............................................................................................................4 ARTICLE 7. HEALTH, DENTAL, VISION AND LIFE INSURANCE ....................................4
7.1Health Plans......................................................................................................................4
7.2Dental and Vision Plans ................................................................................................5
7.3Claims Administrator .....................................................................................................5
7.4Life Insurance ..................................................................................................................5
7.5Employee Assistance Program ...................................................................................6
7.6Post Employment Health Benefits..............................................................................6
7.7Tuition Reimbursement .................................................................................................6 ARTICLE 8. MEDICAL EXAMINATION AND WELLNESS STANDARD PROGRAMS ..6
ii
ARTICLE 9. CERTIFICATIONS .................................................................................................6 ARTICLE 10. LEAVE DONATION PROGRAM .......................................................................7 ARTICLE 11. COUNSELING MEMORANDUM ......................................................................7 ARTICLE 12. FLOATING HOLIDAYS ......................................................................................7 ARTICLE 13. VACATION LEAVE .............................................................................................7 ARTICLE 14. PERSONAL LEAVE ............................................................................................7 ARTICLE 15. SHIFT TRADES ...................................................................................................7 ARTICLE 16. SHIFT BIDDING ...................................................................................................7 ARTICLE 17. SPECIAL ASSIGNMENTS .................................................................................8 ARTICLE 18. RETIREMENT ......................................................................................................8
18.1 Retirement Terminology..........................................................................................8
18.2 Fire Safety Member Retirement Formulas .........................................................8 ARTICLE 19. ANNUAL HEALTH ASSESSMENTS ...............................................................9 ARTICLE 20. TEMPORARY EMPLOYEES .............................................................................9 ARTICLE 21. LEAVE CONVERSION RATES ........................................................................9 ARTICLE 22. REVIEW OF PERFORMANCE EVALUATION ............................................10 ARTICLE 23. GRIEVANCE PROCEDURE ............................................................................10 ARTICLE 24. NOTICE OF MEET AND CONFER .................................................................10 ARTICLE 25. DMV LICENSE EXAMINATION ......................................................................11 ARTICLE 26. REDUCTION IN PAY ........................................................................................11 ARTICLE 27. CALLBACK ........................................................................................................11 ARTICLE 28. LIMITATION ON CONSECUTIVE HOURS WORKED................................11 ARTICLE 29. TERM OF AGREEMENT ..................................................................................11 Exhibit A – Salary schedule .............................................................................................13 Exhibit B – Catastrophic Illness and Injury Donation Plan......................................14
iii
Exhibit C – Counseling Memo Policy ............................................................................15 Exhibit D – Medical Tests..................................................................................................16 Exhibit E –Allocation of Specified Accrued but Unused Leave .............................17
1 PREAMBLE
This Agreement between the City of Yuba City (City) and the Yuba City Firefighters’ Local 3793 (Union), has as its purpose, the promotion of harmonious labor relations between the City and the Union and the establishment of rates of pay, hours of work, and other terms and conditions of employment.
ARTICLE 1. RECOGNITION
The City recognizes the Union as the exclusive representative and bargaining agent for all regular permanent Fire Department employees in the Firefighter, Fire Inspector, Apparatus Operator., and Fire Captain classifications and all limited-term SAFER Grant employees in the classifications of Fire Recruit and Firefighter I. The City agrees to meet and confer with the designated representatives of the Union on all matters subject to meet and confer pursuant to the Meyers-Milias-Brown Act (Government. Code section 3500 et seq.).
ARTICLE 2. FULL UNDERSTANDING
This Agreement represents the full and complete understanding between the parties, that may not be modified unless by mutual consent in writing.
ARTICLE 3. MANAGEMENT RIGHTS
The exclusive rights to determine the mission of its constituent departments, commissions, boards; set standards of service; determine the procedures and standards of selection for employment and promotions; direct its employees; establish and enforce dress and grooming standards; determine the methods and means to relieve its employees from duty because of lack of work or other legitimate reasons; maintain the efficiency of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; determine the content and intent of job classifications; determine methods of financing; determine style and/or types of City-issued wearing apparel, equipment or technology to be used; determine and/or change the facilities, methods, technology, means organizational structure and size composition of the work force and allocate and assign work by which the City operations are to be conducted; determine and change the number of locations, relocations and types of operations, processes and materials to be used in carrying out all of the City functions including, but not limited to, the right to contract for, or subcontract and work, or operations of the City; to assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice; establish and modify productivity and performance programs and standards; discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees for cause; establish reasonable employee performance standards including, but not limited to, quality and quantity standards; and to require compliance therewith; take all necessary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work. The City Council, on its own behalf and on behalf of the City, herby retain and reserve unto itself all
2 rights, power, authority, duty, responsibility, and obligations confirmed on and vested in it by the laws and Constitution of the State of California and the United States of America.
ARTICLE 4. UNION RIGHTS
Employee representatives of Local 3793 are provided reasonable time off without loss of compensation or other benefits when formally meeting with representatives of the public agency on matters within the scope of representation.
The Union has access to interoffice mail, existing bulletin boards, e-mail, and computers in the department employee work areas, for the purpose of posting, transmitting, or distributing notices or announcements that pertain to Union office business. Such permission is given with the understanding that no political inflammatory or derogative information will be distributed. All usage shall be subject to the City Computer and E-mail Usage Policy.
ARTICLE 5. WAGES
5.1 Wage Reopener
The parties agree to a reopener to discuss the City’s financial position no later than the end of May in each year of this Agreement on the issue of base wages, to determine if an agreement can be reached on wage increases only with any changes to be effective the first full pay period in July of that year, unless otherwise agreed. If the parties cannot agree on a wage increase during a reopener, there will be no salary adjustment for that year.
5.2 Salary Progression
All represented classifications (regular-permanent and limited-term employees) follow the salary step progression and salary schedule for each bargaining unit classification (Exhibit A) regardless of position status, i.e. regular-permanent or limited-term. This provision does not limit the City's ability to hire limited-term employees.
5.3 Fire Prevention
Fire Captains who are routinely and consistently assigned to Fire Prevention will receive Fire Prevention Assignment Premium of five percent (5.0%) of their base hourly rate.
5.4 Supervisor Premium
Employees routinely and consistently assigned by the Fire Chief or Designee to supervise a shift in the absence of a Fire Captain or Battalion Chief receive Supervisor Premium of seven and a half percent (7.5%) of their base hourly rate of pay for those hours worked as a supervisor.
3 5.5 Fire Apparatus Operator Premium
Firefighters routinely and consistently assigned by the Fire Chief or Designee to operate the Fire Apparatus in the absence of a Fire Apparatus Operator receive Special Equipment Operator Premium of seven and a half percent (7.5%) of their base hourly rate of pay for those hours operating the Fire Apparatus.
5.6 Fire Protection Employees
a. FLSA Work Period
All eligible fire protection employees, regardless of rank, are subject to an FLSA work period that is twenty-eight (28) days in length with an FLSA overtime threshold of 212 hours, pursuant to 29 U.S.C. section 207(k).
b. Salary Smoothing
Eligible fire protection employees will receive their normal annual salary paid evenly over twenty-six (26) pay periods. Therefore, employees will be paid for one hundred and twelve (112) hours at their straight-time hourly rate of pay on each paycheck and six (6) hours at half (1/2) their FLSA regular rate of pay on each paycheck of the FLSA work period. c. Work Schedule
The normal work day begins at 8:00 a.m. and shall consist of twenty-four (24) consecutive hours. Employees work a “48/96” schedule, meaning two (2) days on duty, followed by four (4) days off-duty.
d. Overtime
Overtime refers to hours worked that exceed two hundred and twelve (212) hours in the 28-day work period. Overtime hours are paid at a premium rate of time and one-half the FLSA regular rate of pay. All paid time counts towards the calculation of overtime.
Overtime must be authorized in advance by the Fire Chief or designee.
5.7 Fire Safety Inspectors
Employees who work in excess of forty (40) hours in the designated 7-day work period will receive overtime at the rate of one and a half (1-1/2) times their regular rate of pay.
The employee may choose to receive a cash payment or Compensatory Time Off (CTO).
An employee may accrue a maximum of one hundred twenty (120) hours of CTO. Upon separation, the employee will receive payment for their remaining CTO hours at their current regular rate of pay.
4 5.8 Bilingual Pay
Employees proficient in speaking a foreign language receive one hundred dollars ($100.00) per month for bilingual pay. The method of certifying proficiency and determination of which languages are covered is determined by the City.
ARTICLE 6. VACATION
Employees accrue vacation as follows:
For 56-hour employees:
Months of Service Bi-weekly Accrual Max Accrual
0 to 60 6.5 hours 370 hours
60 to 120 8.6 hours 458 hours
120 to 180 10.2 hours 528 hours
180+ 11.1 hours 596 hours
For 40-hour employees:
Months of Service Bi-weekly Accrual Max Accrual
0 to 60 4.6 hours 264 hours
60 to 120 6.1 hours 327 hours
120 to 180 7.3 hours 377 hours
180+ 7.9 hours 425 hours
ARTICLE 7. HEALTH, DENTAL, VISION AND LIFE INSURANCE
7.1 Health Plans
a. Health Plan Contributions
The City pays 80% of the total premium
The maximum City contribution is based on the lowest cost health plan (as measured by premium cost) available to the majority of City employees. b. Employee Contributions
Employee contributions are on a pre-tax basis.
c. Cash-in-Lieu
In accordance with the City's current Cash-in-Lieu program, Cash-in-Lieu payments when an employee reduces the level of health care coverage rather than entire coverage as follows:
5 Employee, who reduces the level of health care coverage to that they are entitled, i.e., from full family coverage to employee plus one, or employee only coverage, or from employee plus one to employee only coverage, are entitled to a Cash-inLieu benefit based upon the lowest cost health plan available to the majority of City Employees.
The employee making the election covered above, receives the difference between the Cash-in-Lieu benefit to which they would have been entitled had they waived coverage at their present coverage level and Cash-in-Lieu benefit for the lower level elected.
The Cash-in-Lieu medical insurance payment employees electing to forego health insurance coverage will be based on the below percentage of the current lowest cost health plan available to the majority of City employees:
Employee only: 25%
Employee plus one dependent: 25%
Family Coverage: 30%
7.2 Dental and Vision Plans
For calendar year 2023, the City pays for enhanced dental/vision benefits. The enhanced dental/vision are as follows: annual deductible is $25 (individual) and $75 (family), calendar year maximum benefit increased to $2,000, basic coverage increased to 90% coverage, major coverage increased to 60% coverage, and vision allowance increased to $800 in a 24-month period.
For each following year, not to exceed a total of five (5) years, the City will annually evaluate the dental and vision fund excess reserve. The City will make a discretionary determination, which shall not be subject to bargaining requirements or the grievance process, and then communicate the determination in writing to each bargaining unit as to whether the City will pay for the enhanced dental/vision benefits set forth above for the coming calendar year. In any year when enhanced benefits are not able to be funded, benefit levels will automatically revert to the levels set forth in the unit’s MOU. After calendar year 2027, dental and vision benefits will be provided at the level in the unit’s MOU subject to the typical negotiation processes.
7.3 Claims Administrator
At the City's option, and after consultation with the Union, the City may change the Dental and Vision Plan claims administrator at any time.
7.4 Life Insurance
The City provides a life insurance benefit of five thousand dollars ($5,000) for employees covered by this MOU. Dependent life insurance is available to employees. Payment for dependent life insurance is the responsibility of the employee.
6 7.5 Employee Assistance Program
The City provides employees with an EAP for employees and their dependents. Eligible individuals may use up to three (3) sessions per six (6) month period, for a total of six (6) sessions per year.
7.6 Post Employment Health Benefits
Employees contribute to an RHS plan as determined by the Union.
7.7 Tuition Reimbursement
Eligible employees receive tuition reimbursement as outlined in the Rules and Regulations, except as modified herein, will pay for college/university tuition and books based on the following criteria:
Up to full community and/or state college/university tuition for job-related courses successfully completed.
Tuition will be paid to a maximum of five thousand dollars ($5,000) per fiscal year. Advance approval of courses before enrollment is required. Determination of course eligibility will be made by the Department Head and Human Resources Director. Courses which may be part of a degree program but are not City service related will be considered for reimbursement at fifty percent (50%). Non-City service related courses must be approved in advance by the Human Resources Director as part of a pre-approved plan where the employee must declare a degree objective. Work experience courses shall not be eligible for reimbursement.
Textbooks related to approved college courses will be paid up to a maximum of one hundred fifty dollars ($150) per fiscal year.
ARTICLE 8. MEDICAL EXAMINATION AND WELLNESS STANDARD PROGRAMS The specific components of the Fire Employee Fitness Program are outlined in the Departmental Policies and Procedures manual. Any injury while exercising off-duty will not be assumed to be job related.
ARTICLE 9. CERTIFICATIONS
The City pays the costs associated with obtaining and maintaining special certificates that are required by the City to obtain and maintain as a condition of employment.
The City pays for the California State Fire Marshal Fire Prevention I and the Driver Operator 1A and 1B course. Classes must be scheduled with and approved by the Fire Chief. No overnight travel or lodging is permitted without prior approval by the Fire Chief.
7 ARTICLE 10. LEAVE DONATION PROGRAM
The City Rules and Regulations on Catastrophic Illness & Injury Prevention Program effective June 24, 1995 (Exhibit B) remains in effect.
ARTICLE 11. COUNSELING MEMORANDUM
The policy on Counseling Memos (Exhibit C) remains in effect.
ARTICLE 12. FLOATING HOLIDAYS
Fire Safety Inspectors I/II receive sixteen (16) hours of floating holiday per fiscal year, these hours must be used during the fiscal year or they will be forfeited.
ARTICLE 13. VACATION LEAVE
Vacation must be scheduled in accordance with the department policy and operations manual, and in accordance with the City's Rules and Regulations. Once an employee has selected their first round of vacation days pursuant to the department's policy, the time period of that vacation will be honored regardless of future movements of that employee between shifts, even if this necessitates multiple personnel from the same rank being on vacation on the same day.
ARTICLE 14. PERSONAL LEAVE
Two (2) unscheduled vacation days can be requested outside of the yearly vacation bids in accordance with the Fire Department Standard Operating Guidelines, Section 1.04 for unscheduled vacation.
ARTICLE 15.SHIFT TRADES
Employees may trade shifts with the prior approval of the Fire Chief or designee, when the exchange does not interfere with established training schedules or the operation of the department. Employees trading shifts must accept a Shift Trade Agreement.
If the Employee agreeing to work the shift calls in sick, those hours will be deducted from the employee’s sick leave. Use of sick leave must be in accordance with City Rules.
Employees seeking approval for a shift trade must have sufficient sick leave hours available to fulfill the obligation in this Article should they call in sick.
ARTICLE 16. SHIFT BIDDING
Employees may bid for Station Assignments within their shifts during the second quarter of each calendar year. This process must be completed prior to April 15th of each year. The bidding process is by seniority and by rank on a rotating basis beginning year 2018.
Employees wishing to transfer to a different shift may do so provided they: 1. Find a member of equal rank on another shift that agrees to the transfer. 2. Obtain concurrence from their immediate Battalion Chief and approval from the Fire Chief or designee.
8 Administrative Staff reserves the right to place employees in specific billets, which will enhance the mission of the department.
ARTICLE 17.SPECIAL ASSIGNMENTS
Hazmat Team – Employees who are routinely and consistently assigned to the Hazmat Team will receive an additional two and a half percent (2.5%) of their base hourly rate of pay.
Tactical EMS – Employees who are routinely and consistently assigned to Tactical EMS will receive an additional two and a half percent (2.5%) of their base hourly rate of pay.
Technical Rescue Team – Employees who are routinely and consistently assigned to the Technical Rescue Team will receive an additional two and a half percent (2.5%) of their base hourly rate of pay.
ARTICLE 18. RETIREMENT
18.1 Retirement Terminology
Employees receive retirement benefits from the California Public Employees’ Retirement System (CalPERS).
The term “New Member” is defined by CalPERS and the Public Employee Pension Reform Act of 2013 (PEPRA).
A “New Member” is defined in Government Code section 7522.04(f) as any of the following:
a. An individual who becomes a member of any public retirement system for the first time on or after January 1, 2013, and has no prior membership in any other qualifying public retirement system; or
b. An individual who becomes a member of any public retirement system for the first time on or after January 1, 2013, and is not eligible for reciprocity with another qualifying public retirement system; or
c. An individual who established prior membership in a retirement system and after a break in service of more than six months, returns to active membership in that system with a new employer.
18.2 Fire Safety Member Retirement Formulas
a. Employees hired before July 1, 2012, shall receive the 3% at 50 safety CalPERS formula with the three (3) year final average compensation period.
These members pay the nine percent (9%) employee contribution on a pre-tax basis.
9 b. Employees hired after June 30, 2012, who are not classified as a new member, shall receive the 3% at 55 safety CalPERS formula with the three (3) year final average compensation period. These members pay the nine percent (9%) employee contribution on a pre-tax basis.
c. Employees hired after December 31, 2012, who are classified as a new member shall receive the 2.7% at 57 safety CalPERS formula with the three (3) year final average compensation period. These employees pay one half (1/2) the total normal cost as determined annually by CalPERS on a pre-tax basis.
d. All retirement plans have the following optional CalPERS retirement benefits:
Sick Leave Service Credit
Non-Industrial Disability Standard
Industrial Disability Standard
Pre-Retirement Death Benefits:
o Optional Settlement 2
o 1959 Survivor Benefit Level Indexed
o Special
Post-Retirement Death Benefits $500 lump sum
Survivor Allowance (PRSA)
3% Retirement COLA
ARTICLE 19. ANNUAL HEALTH ASSESSMENTS
The Annual Health assessment will at a minimum include, but not necessarily be limited to, the medical tests included in (Exhibit D) to this Agreement. These medical tests shall remain applicable for the duration of this Agreement.
ARTICLE 20. TEMPORARY EMPLOYEES
The City may use Acting Fire Captains; Acting FAO's and replace additional Firefighters with Temporary Firefighters due to a qualifying event as outlined in Section 2.09 (M) of the City of Yuba City Personnel Rules and Regulations or for a Worker's Compensation injury at any time if the absence is anticipated to be or continues for 30 calendar days or more.
Temporary Firefighters cannot exceed one (1) per shift or no more than three (3) Temporary Firefighters total (one (1) temporary firefighter per shift). Personnel can work in an "acting position" for a vacant position only for a maximum period of 960 hours.
ARTICLE 21. LEAVE CONVERSION RATES
The parties agree to the following terms related to the conversion of leave hours by employees when they are placed in temporary and permanent assignments (in excess of the first full pay period) within the department.
10 a. Conversion from 56-hour to 40-hour work week assignments. Employees temporarily or permanently assigned to staff positions on a 40-hour work week schedule shall have all leave usage banks converted using a division factor of 1.4 for each hour available in the leave bank. As an example, a 56-hour employee with 100 hours of annual leave would see their annual leave bank adjusted to 71.43 hours with the employee assigned to a 40-hour work week assignment.
Conversion from 40-hour to 56-hour work week assignments. Employees temporarily or permanently assigned to line positions on a 56-hour work week schedule shall have all leave usage banks converted using a multiplier factor of
1.4 for each hour of available in the leave bank. As an example, a 40-hour employee with 71.43 hours of annual leave would see their annual leave bank adjusted to 100 hours when the employee is assigned to a 56-hour work week assignment.
b. Leave accrual and usage rates shall be applied at the hourly rate used by the employee during the temporary or permanent assignment.
c. Leave conversion rates shall be applied to all leave accrual banks provided to the employee by the City.
ARTICLE 22. REVIEW OF PERFORMANCE EVALUATION
In general, performance related issues, which have been previously documented in a performance evaluation, but which have not been repeated in subsequent evaluation periods, should not be included in later performance evaluation reports. However, review of overall performance during the entire probationary period may include such items in making a final recommendation to pass or fail an employee on probationary status. In no event shall any matter of performance evaluation, including reference to this section, be subject to appeal of the given procedure. However, employees may request the Director of Human Resources to review a performance evaluation which contains reference to performance related issues which the employee believes are inconsistent with this section.
ARTICLE 23. GRIEVANCE PROCEDURE
Grievances involving the application or interpretation of existing Fire Department policies, procedures and rules relating to Emergency Call Back, Overtime, Compensatory Time Off and Unscheduled Vacation may not be pursued beyond the City Manager level. The City Manager's review shall be considered the final step in the grievance process involving those matters.
ARTICLE 24. NOTICE OF MEET AND CONFER
The City will provide notice to Local 3793 regarding changes in job classifications or policies that fall within the scope of representation under the MMBA. The Union has fifteen (15) days to request a meet and confer.
11 ARTICLE 25.DMV LICENSE EXAMINATION
Physical examinations for Union members who are required to maintain a Class A or B California Driver’s License as a job requirement shall have the expense paid by the City.
Employees may elect to go to their own personal physician or to the medical center designated by the City. Employees electing to go to their own personal physician shall be reimbursed upon submission of an itemized receipt to the Human Resources Department.
The maximum amount eligible for reimbursement is the amount the City has contracted for with the designated medical center.
ARTICLE 26.REDUCTION IN PAY
It is agreed that for classifications with a single pay rate (no salary steps) that reductions in pay for disciplinary purposes shall be made in five percent (5%) increments from the pay rate for the classification. Such reduction will be administered through the payroll system without adjustment to the salary schedule.
ARTICLE 27. CALLBACK
Employees called back to work will receive either a minimum of two (2) hours at their overtime rate, or if the hours are contiguous to their work shift the actual hours worked at the applicable rate of pay.
ARTICLE 28. LIMITATION ON CONSECUTIVE HOURS WORKED
Employees shall not work more than ninety-six (96) hours consecutively. Exceptions may be made on a case-by-case basis by the Fire Chief or designee.
ARTICLE 29.TERM OF AGREEMENT
This Memorandum of Understanding is effective July 1, 2023, and remains in full force and effect through June 25, 2027.
[SIGNATURES ON NEXT PAGE]
13 Exhibit A – Salary schedule
5/31/202310:43 AM
Fire Association
Bargaining
JCN CLASSIFICATION Group 1 2 3 4 5
3110** FIRE RECRUIT FIRE - - - - 4,950 Monthly
- - - - 20.40 Hourly
3120** FIREFIGHTER I FIRE - - - - 5,491 Monthly
- - - - 22.63 Hourly
3130** FIREFIGHTER II FIRE - - - - 8,382 Monthly
- - - - 34.54 Hourly
3140** FIRE APPARATUS OPERATOR FIRE - - - 8,790 9,230 Monthly - - - 36.22 38.04 Hourly
3150** FIRE CAPTAIN FIRE 8,694 9,129 9,585 10,064 10,567 Monthly
35.83 37.62 39.50 41.47 43.54 Hourly
3160 FIRE SAFETY INSPECTOR I FIRE 5,843 6,135 6,442 6,764 7,102 Monthly
33.71 35.39 37.17 39.02 40.97 Hourly
3170 FIRE SAFETY INSPECTOR II FIRE 6,518 6,844 7,186 7,545 7,922 Monthly
37.60 39.48 41.46 43.53 45.70 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE JULY 1, 2023
SALARY STEPS
1. 7-1-2023 Salary Schedule Fire 3793 MOU
5/31/202310:43 AM
FIRE DEPARTMENT CLASSIFICATIONS CALCULATED ON A 40 HOUR WORK WEEK:
Bargaining
JCN CLASSIFICATION Group 1 2 3 4 5
3250 FIRE CAPTAIN FIRE 8,694 9,129 9,585 10,064 10,567
50.16 52.67 55.30 58.06 60.96
3210 FIRE RECRUIT FIRE 4,950
28.56 3220 FIREFIGHTER I FIRE 5,491
31.68 3230 FIREFIGHTER II FIRE 8,382
48.36 3240 FIRE - APPARATUS OPERATOR FIRE 8,790 9,230
50.71 53.25
Fire employees who are certified as bilingual will receive a bilingual pay incentive of $100.00 per month:
** Indicates classifications whose hourly rates are computed on the basis of an average 56 hour duty week.
MOU Article 17 - Special AssignmentsEmployees who are routinely and consistently assigned to Special Assignments will receive anadditional percentage of their base hourly rate.
Hazmat Team 2.5%
Tactical EMS 2.5%
Technical Rescue Team 2.5%
SALARY STEPS
1. 7-1-2023 Salary Schedule Fire 3793 MOU
14 Exhibit B – Catastrophic Illness and Injury Donation Plan Purpose
To assist employees confronting personal or family catastrophic illness or injury who need the support of City employees to avoid financial hardship.
Plan Guidelines
1. Regular and probationary employees who are on an approved leave of absence (in accordance with Human Resources Rules 2.11 (B) or (D)) may receive donated hours of vacation, sick leave, or compensatory time of€ (CTO) from other employees.
2. Employees seeking donations of time shall submit a written request to the Human Resources Department stating the reason(s) for the request. The Director of Human Resources shall review requests. Each request shall be evaluated solely on its merits. If approved, the Director of Human Resources wilt initiate efforts to notify City employees of the request for the donation of hours. The name of the employee will be identified but the City will not release confidential medical information.
If disapproved, the requesting employee may seek review of the decision by the joint labor-management committee consisting of one representative from each of the following groups:
A) Yuba City Employees Association
B) Firefighters' Association
C) Police Officers' Association
D) Middle Managers Group
E) First Level Managers Group
F) Human Resources Department
In the event the Committee reaches a tie decision, the decision shall be made in favor of the employee.
The decision of the labor-management committee shall be final and binding, and shall not be subject to the grievance procedure.
3. To be eligible for donated leave hours, the employee must be on an approved leave of absence for their critical illness or injury or to provide required care for a family member (spouse, child, parent) who is critically ill or injured. The guidelines of the Family Care Leave (Human Resources Rule 2.11 (D)) shall be used to determine whether the critical illness or injury qualifies for the donation of leave hours.
Verification of need via physician statements will normally be required. The employee must have exhausted, or is reasonably expected to exhaust, all accumulated leave hours (vacation, sick leave, CTO) in order to receive leave.
15 Exhibit C – Counseling Memo Policy
When a department head becomes aware of employee conduct, which requires documentation but does not warrant formal disciplinary action, a counseling memorandum may be issued to the employee. The purpose of a counseling memo is to provide notice to the employee of a deficiency or problem observed, document infractions, and modify behavior.
Counseling memos shall be issued on a standard form used by the City. A copy of the counseling memo shall be given to the employee and a copy shall be maintained in the employee's personnel file for a period of two years. At the conclusion of two years, the employee can ask that the counseling memo be removed from the personnel file. At that time or any time thereafter that it is discovered that a counseling memo exists in the personnel file after two years, all copies shall be removed from any file maintained by the City, including the department or supervisor, and given to the employee. No future reference to the counseling memo will be made in a subsequent disciplinary process or performance evaluation. However, should an employee receive a subsequent counseling memo, or other disciplinary action within the two year period, a counseling memo shall not be discarded until a two year period has passed in which no counseling memo or disciplinary action has been issued.
During the two-year period the counseling memo may be used by a supervisor to support disciplinary action. The fact that a counseling memo has been issued shall not be referenced in a performance evaluation, however the substance of the counseling memo may be referenced in a performance evaluation if the supervisor deems it necessary.
Counseling memos used prior to the adoption of this Memorandum of Understanding are subject to this policy.
16 Exhibit D – Medical Tests
YC Firefighter PE components Frequency
Respiratory Protection Questionnaire Annual
Asbestos Questionnaire Annual
Latex Allergy Screening Questionnaire Annual
TB Questionnaire *only if prior positive PPD Annual
Ancillary Testing Annual
Complete Blood Count Annual
Chemistry Panel Annual
Urinalysis dipstick) Annual
TB screening (PPD) Annual
Quantiferon Gold if current PPD +
Cholinesterase (Plasma & RBC) Annual
Pulmonary Function Testing
Spirometry (PFT) Annual
Immunizations/Vaccines
Tetanus (TDaP) 10 Year Boosters
Flu Vaccine Annual
Hepatitis B Vaccine-each (series of 3) Once if no immunity Hepatitis A Vaccine Once if no immunity
MMR Vaccine Once if no immunity
Titers for Immunity
Hepatitis A/B Titers Once
MMR & Varicella Titers Once
Medical Examination
Medical History Questionnaire Annual
Provider Exam with test review Annual
Vision Testing Annual
Hearing Testing Annual
Stress Treadmill (HazMat) 3 Years
17 Exhibit E –Allocation of Specified Accrued but Unused Leave The Employer will make mandatory contributions of accrued leave as follows:
One time only, at time of separation from employment ONLY.
The City agrees to provide the PERS Sick Leave Conversion benefit which allows employees to convert their remaining sick leave accrual balance to additional PERS retirement service credit.
Upon retirement from City service, an employee’s unused sick leave balance shall be converted to CalPERS service credit in accordance with PERS policy and subject to the following terms:
The amount of eligible sick leave balance shall be determined in accordance with applicable MOU and City Rules and Regulations.
Classic Members: If the conversion of a classic member’s eligible unused sick leave to CalPERS service credit would result in service credit in excess of the 90% ceiling for local safety members, only the amount of unused sick leave needed to reach the 90% ceiling will be certified to CalPERS.
PEPRA Members: The amount of unused sick leave balance converted to CalPERS service credit for each PEPRA member shall be limited to the lesser of:
(i) his or her balance of unused sick leave, or (ii) the equivalent of one year of CalPERS service credit.
After the allocation to CalPERS service credit or, in the case of an employee that does not retire from City service, upon separation from employment, 50% of the eligible and remaining sick leave balance (determined in accordance with City Rules and Regulations, applicable MOU and based upon length of service) shall be converted into a contribution to the City’s RHS plan. The eligible and remaining sick leave balance (determined in accordance with City Rules and Regulations, applicable MOU and based upon length of service) after the mandatory allocation to the RHS Plan shall be contributed on a mandatory basis for the benefit of the employee to the City’s 457(b) plan by the City subject to the annual limitations on contributions to such plan, including catch up contribution limits if applicable. The eligible and remaining sick leave balance (determined in accordance with City Rules and Regulations, applicable MOU and based upon length of service) after the mandatory allocation to the RHS plan and the 457(b) plan, shall be paid out to the employee in taxable compensation; provided that the total amount allocated to the RHS plan, 457(b) plan and paid as taxable compensation does not exceed the applicable limits as set forth in the MOU.
All other leave including vacation time, administrative leave and/or comp time (“Other Leave”) is ineligible for conversion to CalPERS service credit. Upon separation from employment, including retirement, 50% of eligible Other Leave (determined in accordance with City Rules and Regulations, applicable MOU and based upon length of service) shall
18 be converted into a contribution to the City’s RHS plan. The eligible and remaining Other Leave (determined in accordance with City Rules and Regulations, applicable MOU and based upon length of service) after the mandatory allocation to the RHS Plan shall be contributed on a mandatory basis for the benefit of the employee to the City’s 457(b) plan by the City subject to the annual limitations on contributions to such plan, including catch up contribution limits if applicable. The eligible and remaining sick leave balance (determined in accordance with City Rules and Regulations, applicable MOU and based upon length of service) after the mandatory allocation to the RHS plan and the 457(b) plan, shall be paid out to the employee in taxable compensation; provided that the total amount allocated to the RHS plan, 457(b) and paid as taxable compensation does not exceed the applicable limits as set forth in the MOU.
Example 1: An employee classified as a “classic member” has 2200 hours of accrued sick leave and 300 hours of accrued vacation hours and needs only one year of CalPERS service credit (2000 hours) to reach the 90% ceiling for local safety members. In this case, 2000 hours will be certified to CalPERS by the City for conversion to CalPERS service credit. This would leave 200 hours from the original balance. If the employee is subject to the 50% limit of total accrued sick leave based on their MOU and length of service, the employee would only have 1100 sick leave hours eligible for allocation subject to a lesser amount remaining after the mandatory conversion to CalPERS service credit. In this case, the lesser figure is the 200 sick leave hours remaining after the mandatory conversion to CalPERS service credit. As such, only 200 sick leave hours are considered “eligible and remaining”. Of these 200 sick leave hours, 50% or 100 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 100 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
The 300 hours of remaining vacation would also be subject to this provision. The employee is eligible for 100% of their vacation hours. Their “eligible and remaining” vacation time for distribution would be 300 hours. 50% or 150 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 150 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
Example 2: An employee classified as a “classic member” has 4000 hours of accrued sick leave and 300 hours of accrued vacation hours and needs only one year of CalPERS service credit (2000 hours) to reach the 90% ceiling for local safety members. In this case, 2000 hours will be certified to CalPERS by the City for conversion to CalPERS service credit. This would leave 2000 hours from the original balance. If the employee is subject to the 30% limit of total accrued sick leave based on their MOU and length of service, the employee would only have 1200 sick leave hours eligible for allocation subject to a lesser amount remaining after the mandatory conversion to CalPERS service credit. In this case, the lesser figure is the 1200 sick leave hours resulting from application of the 30% limit.
As such, only 1200 sick leave hours are considered “eligible and remaining”. Of these 1200 sick leave hours, 50% or 600 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 600 hours would be
19 contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
The 300 hours of remaining vacation would also be subject to this provision. The employee is eligible for 100% of their vacation hours. Their “eligible and remaining” vacation time for distribution would be 300 hours. 50% or 150 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 150 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
Example 3: An employee classified as a “classic member” has 2000 hours of accrued sick leave and 300 hours of accrued vacation hours and needs only one year of CalPERS service credit (2000 hours) to reach the 90% ceiling for local safety members. In this case, 2000 hours will be certified to CalPERS by the City for conversion to CalPERS service credit. Since all accrued sick leave has been used, no further allocations are made.
The 300 hours of remaining vacation would also be subject to this provision. The employee is eligible for 100% of their vacation hours. Their “eligible and remaining” vacation time for distribution would be 300 hours. 50% or 150 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 150 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
Example 4: An employee (classic or PEPRA) has 2500 hours of accrued sick leave and 300 hours of accrued vacation hours but is separating from service to work for another agency rather than retiring from City service. This employee is not eligible for the sick leave conversion benefit because he or she is not retiring from City service. If the employee is subject to the 50% limit of total accrued sick leave based on their MOU and length of service, the employee would only have 1250 sick leave hours eligible for allocation. As such, only 1250 sick leave hours are considered “eligible and remaining”.
Of these 1250 sick leave hours, 50% or 625 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 625 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
The 300 hours of remaining vacation would also be subject to this provision. The employee is eligible for 100% of their vacation hours. Their “eligible and remaining” vacation time for distribution would be 300 hours. 50% or 150 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 150 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
Example 5: An employee classified as a “PEPRA member” has 2500 hours of accrued sick leave and 300 hours of accrued vacation hours. In this case, 2000 hours (the
20 equivalent of one year of service credit) will be certified to CalPERS by the City for conversion to CalPERS service credit. This would leave 500 hours from the original balance. If the employee is subject to the 30% limit of total accrued sick leave based on their MOU and length of service, the employee would only have 750 sick leave hours eligible for allocation subject to a lesser amount remaining after the mandatory conversion to CalPERS service credit. In this case, the lesser figure is the 500 sick leave hours remaining after the allocation to CalPERS service credit. As such, only 500 sick leave hours are considered “eligible and remaining”. Of these 500 sick leave hours, 50% or 250 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 250 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
The 300 hours of remaining vacation would also be subject to this provision. The employee is eligible for 100% of their vacation hours. Their “eligible and remaining” vacation time for distribution would be 300 hours. 50% or 150 hours would be subject to a mandatory allocation to the employee’s account with the City’s RHS plan. The remaining 150 hours would be contributed to the City’s 457(b) plan, subject to the applicable contribution limits, and any remaining hours would be paid out as taxable compensation.
Agenda Item 7
CITY OF YUBA CITY
STAFF REPORT
Date: June 20, 2023
To: Honorable Mayor & Members of the City Council;
From: Finance/IT Department
Presentation By: Brian Hansen, IT Manager
Summary
Subject: Citywide Phone System Upgrade
Recommendation: Adopt a Resolution awarding the purchase to Zoom Video Communications, Inc. for the procurement of a Voice over Internet Protocol (VoIP) phone system in the amount of $95,068 and $47,687 for the purchase of phone hardware utilizing the NASPO ValuePoint contract for a total project cost of $142,755 with the finding that it is in the best interest of the City
Fiscal Impact: $142,755 - Account No. 6630-69201 (Technology Replacement-ISF, Equipment) Purpose:
To purchase and deploy a new Voice over Internet Protocol (VoIP) phone system for all departments within the City.
Council's Strategic Goal:
This item addresses City Council's Strategic Goal of fiscal responsibility by modernizing the City's phone system, allowing staff to be more productive and better communicate with the public as well as internally with staff. In the long term, this new phone system will be more cost effective than the existing phone systems while adding more functionality.
Background:
The City has always used an on-premise phone system. Dial tone is provided by AT&T and the phone system functionality was either provided by AT&T or by an internal phone switch (PBX). Over time, as the City built or acquired new facilities, different phone systems were installed. Each phone system has different features and is managed in different ways. These differences mean there is a lack of interoperability between sites and a lot more overhead involved in managing these systems. All of these systems are also very rigid and do not allow for remote work/hybrid environments. Existing phone systems do provide the features or interoperability required by City staff for effective operations.
Analysis:
City staff has identified the need to modernize our phone systems and standardize on a single system to improve interoperability and improve communication. Staff looked at the shortcomings of our current
systems and concluded a cloud-based voice over internet protocol (VoIP) phone system was going to be the best fit for the City. In order to quickly and thoroughly evaluate the numerous cloud phone systems, staff utilized the services of PacketFusion out of Pleasanton, CA. PacketFusion specializes in cloud consulting and assisting agencies in finding the best solutions for their needs.
PacketFusion looked at the City's needs and put together a list of potential solutions that would provide the services and features the City needs while meeting our budget. Staff, with the help of PacketFusion, chose the top three vendors that staff wanted to look at closer. PacketFusion arranged meetings and demos with Zoom, RingCentral and CallTower, which uses the Microsoft Teams environment. One of the most important users of the phone system is Customer Service within Finance. Customer Service receives the largest volume of calls, so the main focus of the demos was to review the Call Center capabilities of the three vendors to see what best meets the requirements of this department. The vendors were evaluated on ease of use for the end user, ease of administration by IT staff, functionality of phone system and contact center, reporting capabilities, real time statistics, hardware compatibility, vision and ability to quickly develop new features, and cost. Of the three vendors evaluated, Zoom proved to be the best fit for the City.
Staff analyzed the costs associated with our existing phone systems and determined that Zoom would represent a 30% decrease citywide in the amount spent year-over-year while adding features and improving productivity. Zoom operates under a direct sales model. The contract for licenses as well as professional services for installation and configuration will be to Zoom directly. However, Zoom does not sell hardware. Staff will work with PacketFusion to purchase the hardware off of the NASPO ValuePoint contract. NASPO ValuePoint is a portfolio of state contracts with leading hardware and service providers to insure municipalities are getting the best prices by leveraging the buying power of the states who negotiate the contracts.
Fiscal Impact:
Additional appropriations are not being requested nor are they necessary. Sufficient budget funds are currently available as requested as part of FY 2022/2023 adopted budget. Costs will come out of account 6630-69201, Technology Replacement ISF, Equipment.
Alternatives:
1. Direct staff to purchase the second highest evaluated phone system, RingCentral.
2. Direct staff to go back and re-evaluate phone system options.
3. Do nothing.
Recommendation:
Adopt a Resolution awarding the purchase to Zoom Video Communications, Inc. for the procurement of a Voice over Internet Protocol (VoIP) phone system in the amount of $95,068 and $47,687 for the purchase of phone hardware utilizing the NASPO ValuePoint contract for a total project cost of $142,755 with the finding that it is in the best interest of the City.
Attachments:
1. Citywide Phone System Upgrade - Resolution
Prepared By: Submitted By:
Brian Hansen
Information Technology Manager
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AWARDING THE PURCHASE TO ZOOM VIDEO COMMUNICATIONS, INC. FOR THE
PROCUREMENT OF A VOICE OVER INTERNET PROTOCOL (VOIP) PHONE SYSTEM IN THE AMOUNT OF $95,068 AND $47,687 FOR THE PURCHASE OF PHONE HARDWARE
UTILIZING THE NASPO VALUEPOINT CONTRACT FOR A TOTAL PROJECT COST OF $142,755
WHEREAS, the City of Yuba City desires to purchase and deploy a new Voice over Internet Protocol (VoIP) phone system for all departments within the City; and WHEREAS, the existing phone systems are aging and lack the features and the interoperability of modern phone systems; and
WHEREAS, Zoom Video Communications, Inc. has provided a proposal for the purchase and configuration of a Voice over Internet Protocol (VoIP) phone system; and WHEREAS, the City desires to award the purchase to Zoom Video Communications, Inc. for the procurement of a Voice over Internet Protocol (VoIP) phone system in the amount of $95,068 and $47,687 for the purchase of phone hardware utilizing the NASPO ValuePoint contract for a total project cost of $142,755 with the finding that it is in the best interest of the City.
NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. The City Council hereby awards, in the amount of $95,068, to Zoom Video Communication, Inc. of San Jose, CA for the purchase and configuration of a Voice over Internet Protocol (VoIP) phone system, and finds that the award is in the best interest of the City. In addition, The City Council authorizes, in the amount of $47,687, the purchase of phone system hardware utilizing the NASPO ValuePoint contract. The City Council further authorizes the City Manager, or designee, to enter into an agreement with Zoom Video Communications, Inc. for the purchase and configuration of a Voice over Internet Protocol (VoIP) phone system consistent with the terms of this Resolution and the material terms of the proposal attached hereto, and subject to approval of the agreement as to legal form by the City Attorney.
2. This Resolution shall become effective immediately.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 27th day of June, 2023.
AYES:
NOES:
ABSENT:
Wade Kirchner, Mayor
ATTEST:
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):
A. Proposal from Zoom Video Communications, Inc.
EXHIBIT A
Order Form Number: Q2130292
Valid Until: 07/02/2023
Zoom Video Communications Inc. ('Zoom')
55 Almaden Blvd, 6th Floor
San Jose, CA
This Zoom Order Form and any other Order Forms that reference this Order Form are governed by the Zoom Terms of Service found at http://www.zoom.us/terms (unless Customer and Zoom have entered a written governing Master Subscription Agreement, in which case such written agreement will govern).
SERVICE BILLING PERIOD QUANTITY PRICE TOTAL
Zoom One Business Plus US/Canada Annual Annual 245 USD 216.00 USD 52,920.00 Zoom Phone Monthly Usage - overage fee Month NA NA NA
Zoom Phone Pay As You Go Month 1 USD 0.00 USD 0.00
Webinar 500 Annual Annual 1 USD 690.00 USD 690.00
Zoom Rooms Annual Annual 11 USD 350.00 USD 3,850.00
Zoom Phone Common Area Annual Annual 25 USD 41.04 USD 1,026.00 Zoom Phone Power Pack Annual Annual 2 USD 270.00 USD 540.00 Zoom Phone US/Canada Metered Calling Named
User Annual Annual 52 USD 91.83 USD 4,775.00
Zoom Phone US/Canada Phone Numbers Annual Annual 75 USD 20.00 USD 1,500.00 Zoom Contact Center Package Annual Annual 6 USD 690.00 USD 4,140.00 Zoom Contact Center Monthly Usage - overage fee Month NA USD 1.00 NA Zoom Contact Center Annual Prepay Monthly Usage Annual 1 USD 1,200.00 USD 1,200.00 Zoom Contact Center Cloud Storage 1TB - overage
fee Month NA USD 0.50 NA
Zoom Contact Center Cloud Storage Annual Prepay
1TB Monthly Usage Annual 1 USD 1,200.00 USD 1,200.00
Zoom US/Canada Virtual Service Phone Number
Annual Annual 1 USD 60.00 USD 60.00
Billed To
Customer: City of Yuba City
Account Legal Name: City of Yuba City
Contact Name: Brian Hansen
1201 Civic Center Blvd.
Yuba City, California
95993, United States
Email Address: [email protected]
Phone: 530-822-4785
Sold To
Customer: City of Yuba City
Account Legal Name: City of Yuba City
Contact Name: Brian Hansen
1201 Civic Center Blvd.
Yuba City, California
95993, United States
Email Address: [email protected]
Phone: 530-822-4785
Auto Renew: Yes
Initial Paid Subscription Term: 60 Month
Renewal Subscription Term: 60 Month
Paid Period Start Date: 06/02/2023
Billing Method: Email
Currency: USD
Payment Term: Net 30
(Before Taxes)
Annual Payment: USD 71,901.00
Payment Schedule Summary (Before Taxes)
First Payment:
First Payment: USD 71,901.00
Annual Recurring Payment: USD 71,901.00 (At the beginning of the Second Year) Other Terms & Notes
Special Notes:
Contact Center Named User means a licensed user of the Contact Center Service. A Contact Center Named User license may not be shared or used by anyone other than the individual to whom the license is assigned. Customer may re-assign licenses as needed within their account.
Virtual Service Numbers. Virtual Service Numbers are phone numbers that are suitable for receiving high-volume, concurrent incoming calls. Virtual Service Numbers have limited outbound calling capabilities. Customer acknowledges and accepts that Virtual Service Numbers may not support calls to emergency service providers by default, and Customer may need to make additional arrangements to access emergency services. Zoom will charge Customer at the contracted per minute rates below, and Customer agrees to pay for all inbound and outbound calls associated with each Virtual Service Number. 'Whiteboard Named Host' means a user of Zoom Whiteboard, licensed hereunder. A Whiteboard Named Host license may not be shared or used by anyone other than the individual to whom the Whiteboard Named Host license is assigned. Customer may reassign licenses as needed within their account. A Whiteboard Named Host may be the owner of an unlimited number of concurrent whiteboard files, with the ability to edit all such files, subject to Customer’s cloud storage capacity limits. - Committed monthly minutes not utilized by the customer during that month are not carried forward into the next month. Any usage over the commit amount is billed monthly in arrears.
Other:
Named Host - means any subscribed host who may host an unlimited number of meetings during the Term using the Service. Any meeting will have at least one Named Host. Unless Customer has purchased an extended capacity, the number of participants (participants do not require a subscription) will not exceed 200 per meeting. Named Host subscription may not be shared or used by anyone other than the individual to whom the Named Host subscription is assigned.
Zoom One Business Plus: Zoom One Business Plus Named Host Plan includes 300 meeting capacity, unlimited whiteboards, Zoom Phone Pro, Translations and Unlimited Regional Calling, and Workspace Reservation.
Country or region availability for Zoom Phone is listed on Zoom’s website and is subject to change (see https://explore.zoom.us/docs/en-us/zoomphone/globalcoverage.html).
Fees - The fees for the Services, if any, are described in the Order Form. The actual fees may also include overage amounts or per use charges for audio and/or cloud recording in addition to the fees in the Order, if such use is higher than the amounts described in the Order, and you agree to pay these amounts or charges if you incur them. Invoicing for Services begins on the first day that the service is available for use by the Customer and monthly thereafter for the duration Term, except for annual pre-pay option which is invoiced once in the first month of the annual term. Amendment orders will co-term with the existing subscription term end date.
Invoices are pro-rated from paid period start date to base subscription end date. Purchase order, if any, issued in connection with this order should reference the above order form number. Commitments not utilized by the Customer during the month for which they are committed may not be carried forward into any subsequent month or term.
All prices shown for Zoom and Zoom Phone services are exclusive of taxes. The term ‘taxes’ referred herein should encompass: US state and local taxes, VAT, GST, HST (or any other consumption taxes), Digital Service Taxes and Withholding Taxes that may apply upon making payments to Zoom. Regulatory telecommunications fees, such as USF or any similar foreign fee, will apply to Zoom Phone services and details of taxes and fees will be included in issued invoices.
Professional Services, if purchased, will be presented in a separate Order Form.
Zoom Phone Rates
Zoom Phone Table Format: Country | Landline Rate | Mobile Rate | Enabled Status Y means Zoom Phone for country is Enabled upon provisioning N means Zoom Phone for country is Not Enabled upon provisioning Toll-Free
Country | Landline Rate | Mobile Rate | Enabled Status
Callout
Country | Landline Rate | Mobile Rate | Enabled Status
Not Applicable ANTIGUA AND BARBUDA | 1.0218 $ | 1.0486 $ | Y ARGENTINA | 0.1156 $ | 0.5623 $ | Y
AUSTRIA | 0.0501 $ | 0.23 $ | Y
BULGARIA | 0.1186 $ | 0.8406 $ | Y
BOLIVIA (PLURINATIONAL STATE OF) | 0.5155 $ | 0.8003 $ | Y BONAIRE, SINT EUSTATIUS AND SABA | 0.7028 $ | 0.7028 $ | Y BOTSWANA | 0.436 $ | 0.9398 $ | Y
COCOS (KEELING) ISLANDS | 0.4552 $ | 0 $ | Y
SWITZERLAND | 0.3694 $ | 0.7011 $ | Y
CURAÇAO | 0.2813 $ | 0.7028 $ | Y
CHRISTMAS ISLAND | 0.4552 $ | 0 $ | Y
CYPRUS | 0.0953 $ | 0.2861 $ | Y
GERMANY | 0.0353 $ | 0.1434 $ | Y
DOMINICAN REPUBLIC | 0.1716 $ | 0.3824 $ | Y
ALGERIA | 0.3773 $ | 2.1167 $ | Y
ECUADOR | 0.5392 $ | 0.7572 $ | Y
WESTERN SAHARA | 0.5182 $ | 0 $ | Y
SPAIN | 0.0381 $ | 0.1832 $ | Y
FINLAND | 0.8584 $ | 0.864 $ | Y
GRENADA | 1.0196 $ | 1.2758 $ | Y
GREECE | 0.0911 $ | 0.3357 $ | Y
HONG KONG SAR | 0.0863 $ | 0.1333 $ | Y
INDONESIA | 0.1486 $ | 0.2407 $ | Y
ISRAEL | 0.0639 $ | 0.1161 $ | Y
INDIA | 0.0915 $ | 0.0837 $ | Y
JORDAN | 0.6552 $ | 0.8567 $ | Y
KENYA | 0.9342 $ | 0.7235 $ | Y
CAYMAN ISLANDS | 0.7259 $ | 0.4934 $ | Y
KAZAKHSTAN | 0.3587 $ | 0.6853 $ | Y
SAINT LUCIA | 0.9581 $ | 0.5276 $ | Y
MALAYSIA | 0.1001 $ | 0.0918 $ | Y
NETHERLANDS | 0.0913 $ | 0.4453 $ | Y
NEW ZEALAND | 0.0567 $ | 0.2556 $ | Y
OMAN | 0.5335 $ | 1.1352 $ | Y
PANAMA | 0.0485 $ | 0.994 $ | Y
PHILIPPINES | 0.5808 $ | 0.7074 $ | Y
POLAND | 0.137 $ | 0.3728 $ | Y
PORTUGAL | 0.026 $ | 0.1545 $ | Y
RÉUNION | 0.3569 $ | 0.6072 $ | Y
ROMANIA | 0.0812 $ | 0.2815 $ | Y
RUSSIAN FEDERATION | 0.1054 $ | 0.8892 $ | Y
SINGAPORE | 0.0329 $ | 0.0335 $ | Y
SLOVENIA | 0.1855 $ | 1.1228 $ | Y
UKRAINE | 0.5868 $ | 1.0755 $ | Y
URUGUAY | 0.2285 $ | 0.8432 $ | Y
HOLY SEE (VATICAN CITY) | 0.0082 $ | 0 $ | Y
VENEZUELA (BOLIVARIAN REPUBLIC OF) | 0.0518 $ | 0.2809 $ | Y
VIRGIN ISLANDS (U.S.) | 0.9646 $ | 1.5308 $ | Y
ASCENSION ISLAND | 1.8943 $ | 1.065 $ | Y
ANDORRA | 0.1589 $ | 0.348 $ | Y
UNITED ARAB EMIRATES | 0.6535 $ | 0.6535 $ | Y
AFGHANISTAN | 0.3124 $ | 0.3766 $ | Y
ANGUILLA | 1.0442 $ | 1.0442 $ | Y
ALBANIA | 0.2534 $ | 0.7026 $ | Y
ARMENIA | 0.3098 $ | 0.3455 $ | Y
NETHERLANDS ANTILLES | 0.1956 $ | 0.15 $ | Y
ANGOLA | 0.6882 $ | 0.5871 $ | Y
AMERICAN SAMOA | 0.3267 $ | 0.3267 $ | Y
AUSTRALIA | 0.0443 $ | 0.182 $ | Y
ARUBA | 0.1557 $ | 0.3294 $ | Y
AZERBAIJAN | 0.434 $ | 0.5256 $ | Y
BOSNIA AND HERZEGOVINA | 0.6177 $ | 1.313 $ | Y
BARBADOS | 0.972 $ | 1.0238 $ | Y
BANGLADESH | 0.1703 $ | 0.1697 $ | Y
BELGIUM | 0.308 $ | 0.5272 $ | Y
BURKINA FASO | 0.5944 $ | 0.6532 $ | Y
BAHRAIN | 0.4356 $ | 0.5154 $ | Y
BURUNDI | 0.788 $ | 0.8907 $ | Y
BENIN | 0.602 $ | 0.5223 $ | Y
BERMUDA | 0.3216 $ | 0.3216 $ | Y
BRUNEI DARUSSALAM | 0.1424 $ | 0.0558 $ | Y
BRAZIL | 0.0524 $ | 0.2582 $ | Y
BAHAMAS | 0.6278 $ | 0.6278 $ | Y
BHUTAN | 0.1257 $ | 0.1025 $ | Y
BELARUS | 0.6629 $ | 0.6641 $ | Y
BELIZE | 1.533 $ | 1.533 $ | Y
CANADA | 0.0355 $ | 0.0355 $ | Y
CONGO, DEMOCRATIC REPUBLIC OF THE | 0.867 $ | 0.7109 $
| Y
CENTRAL AFRICAN REPUBLIC | 1.0972 $ | 0.8121 $ | Y
COTE D'IVOIRE | 0.67 $ | 0.7129 $ | Y
COOK ISLANDS | 1.5994 $ | 1.3205 $ | Y
CHILE | 0.1132 $ | 0.5309 $ | Y
CAMEROON | 0.4107 $ | 0.5179 $ | Y
CHINA | 0.0395 $ | 0.0395 $ | Y
COLOMBIA | 0.117 $ | 0.1003 $ | Y
COSTA RICA | 0.1231 $ | 0.3139 $ | Y
CABO VERDE | 0.5317 $ | 0.3612 $ | Y
CZECHIA | 0.113 $ | 0.2348 $ | Y
DIEGO GARCIA | 0.435 $ | 0.435 $ | Y
DJIBOUTI | 0.7215 $ | 0.5718 $ | Y
DENMARK | 0.0327 $ | 0.1404 $ | Y
DOMINICA | 1.0227 $ | 0.7727 $ | Y
ESTONIA | 2.1381 $ | 2.0891 $ | Y
EGYPT | 0.4326 $ | 0.6226 $ | Y
ERITREA | 0.7029 $ | 0.4078 $ | Y
ETHIOPIA | 0.4027 $ | 0.3803 $ | Y
FIJI | 1.5038 $ | 0.7631 $ | Y
FALKLAND ISLANDS (MALVINAS) | 1.9702 $ | 1.9702 $ | Y
MICRONESIA (FEDERATED STATES OF) | 0.8686 $ | 0.8308 $ | Y
FAROE ISLANDS | 0.1524 $ | 0.0288 $ | Y
FRANCE | 0.0329 $ | 0.126 $ | Y
GABON | 0.6246 $ | 0.6921 $ | Y
UNITED KINGDOM | 0.0233 $ | 0.0682 $ | Y
GEORGIA | 0.8426 $ | 1.1833 $ | Y
FRENCH GUIANA | 0.2043 $ | 0.1204 $ | Y
GUERNSEY | 0.0233 $ | 0.0682 $ | Y
GHANA | 1.1366 $ | 1.1366 $ | Y
GIBRALTAR | 0.2334 $ | 0.9396 $ | Y
GREENLAND | 1.125 $ | 0.3228 $ | Y
GAMBIA | 0.6642 $ | 0.801 $ | Y
GUINEA | 1.1618 $ | 0.9137 $ | Y
GUADELOUPE | 0.0265 $ | 0.1017 $ | Y
EQUATORIAL GUINEA | 2.7398 $ | 2.7398 $ | Y
GUATEMALA | 0.625 $ | 0.7812 $ | Y
GUAM | 0.0409 $ | 0.0409 $ | Y
GUINEA-BISSAU | 0.8951 $ | 0.9941 $ | Y
GUYANA | 0.333 $ | 0.3282 $ | Y
HONDURAS | 0.1846 $ | 0.2305 $ | Y
CROATIA | 0.458 $ | 1.251 $ | Y
HAITI | 0.3532 $ | 0.4437 $ | Y
HUNGARY | 0.1209 $ | 0.2156 $ | Y
IRELAND | 0.0256 $ | 0.1784 $ | Y
ISLE OF MAN | 0.0233 $ | 0.0682 $ | Y
IRAQ | 0.2409 $ | 0.2955 $ | Y
ICELAND | 0.2305 $ | 0.1054 $ | Y
ITALY | 0.0338 $ | 0.2172 $ | Y
JERSEY | 0.0233 $ | 0.0682 $ | Y
JAMAICA | 1.0442 $ | 1.0442 $ | Y
JAPAN | 0.0601 $ | 0.137 $ | Y
KYRGYZSTAN | 0.2141 $ | 0.3367 $ | Y
CAMBODIA | 0.3497 $ | 0.3497 $ | Y
KIRIBATI | 1.9284 $ | 2.1749 $ | Y
COMOROS | 0.6617 $ | 0.7148 $ | Y
SAINT KITTS AND NEVIS | 0.9292 $ | 0.9292 $ | Y
KOREA, REPUBLIC OF | 0.1029 $ | 0.1029 $ | Y
KUWAIT | 0.3625 $ | 0.3625 $ | Y
LAO PEOPLE'S DEMOCRATIC REPUBLIC | 0.2884 $ | 0.1503 $ | Y
LEBANON | 0.1964 $ | 0.2401 $ | Y
LIECHTENSTEIN | 0.4236 $ | 0.213 $ | Y
SRI LANKA | 0.6953 $ | 0.6953 $ | Y
LIBERIA | 0.7744 $ | 0.7668 $ | Y
LESOTHO | 0.7845 $ | 1.153 $ | Y
LITHUANIA | 1.8394 $ | 1.479 $ | Y
LUXEMBOURG | 0.3562 $ | 0.3832 $ | Y
LATVIA | 2.1202 $ | 2.4842 $ | Y
LIBYA | 0.6169 $ | 0.4497 $ | Y
MOROCCO | 0.5183 $ | 2.132 $ | Y
MONACO | 0.8023 $ | 2.1247 $ | Y
MOLDOVA, REPUBLIC OF | 0.4672 $ | 0.4992 $ | Y
MONTENEGRO | 0.3536 $ | 0.8558 $ | Y
MADAGASCAR | 1.0043 $ | 1.0901 $ | Y
MARSHALL ISLANDS | 0.4046 $ | 0.4046 $ | Y
NORTH MACEDONIA | 0.6601 $ | 1.5052 $ | Y
MALI | 0.5561 $ | 0.6258 $ | Y
MYANMAR | 0.2574 $ | 0.355 $ | Y
MONGOLIA | 0.0699 $ | 0.05 $ | Y
MACAU SAR | 0.4726 $ | 0.4726 $ | Y
NORTHERN MARIANA ISLANDS | 0.0343 $ | 0.0343 $ | Y
MARTINIQUE | 0.0465 $ | 0.1033 $ | Y
MAURITANIA | 0.8688 $ | 1.0065 $ | Y
MONTSERRAT | 1.2006 $ | 1.2006 $ | Y
MALTA | 0.3331 $ | 0.6612 $ | Y
MAURITIUS | 0.717 $ | 0.6363 $ | Y
MALDIVES | 5.702 $ | 5.702 $ | Y
MALAWI | 0.7964 $ | 0.677 $ | Y
MEXICO | 0.0501 $ | 0.1711 $ | Y
MOZAMBIQUE | 0.2722 $ | 0.4588 $ | Y
NAMIBIA | 0.2139 $ | 0.1839 $ | Y
NEW CALEDONIA | 0.975 $ | 0.4491 $ | Y
NIGER | 0.7102 $ | 0.5895 $ | Y
NORFOLK ISLAND | 2.1209 $ | 1.065 $ | Y
NIGERIA | 0.6428 $ | 0.6428 $ | Y
NICARAGUA | 0.1902 $ | 0.3507 $ | Y
NORWAY | 0.0338 $ | 0.1522 $ | Y
NEPAL | 0.5329 $ | 0.5329 $ | Y
NAURU | 1.8562 $ | 2.026 $ | Y
NIUE | 1.7966 $ | 1.3181 $ | Y
PERU | 0.0487 $ | 0.1476 $ | Y
FRENCH POLYNESIA | 0.411 $ | 0.5337 $ | Y
PAPUA NEW GUINEA | 0.9428 $ | 1.3329 $ | Y
PAKISTAN | 0.5737 $ | 0.5737 $ | Y
SAINT PIERRE AND MIQUELON | 0.5816 $ | 0.5816 $ | Y
PUERTO RICO | 0.0242 $ | 0.0242 $ | Y
PALESTINE, STATE OF | 0.2667 $ | 0.3118 $ | Y
PALAU | 0.4532 $ | 0.4417 $ | Y
PARAGUAY | 0.1531 $ | 0.2971 $ | Y
QATAR | 0.8432 $ | 0.8784 $ | Y
SERBIA | 0.2929 $ | 0.4437 $ | Y
RWANDA | 1.103 $ | 1.2498 $ | Y
SAUDI ARABIA | 0.3749 $ | 0.5608 $ | Y
SOLOMON ISLANDS | 0.975 $ | 1.9255 $ | Y
SEYCHELLES | 1.1088 $ | 1.0784 $ | Y
SWEDEN | 0.0234 $ | 0.0956 $ | Y
SAINT HELENA, ASCENSION AND TRISTAN DA CUNHA |
2.4267 $ | 2.3385 $ | Y
SLOVAKIA | 0.0701 $ | 0.4768 $ | Y
SIERRA LEONE | 0.8439 $ | 0.7772 $ | Y
SAN MARINO | 0.8929 $ | 0.3148 $ | Y
SENEGAL | 0.7273 $ | 0.8951 $ | Y
SOMALIA | 0.7888 $ | 0.7763 $ | Y
SURINAME | 0.1996 $ | 0.4533 $ | Y
SOUTH SUDAN | 0.6542 $ | 0.7173 $ | Y
SAO TOME AND PRINCIPE | 1.5976 $ | 1.574 $ | Y
EL SALVADOR | 0.8294 $ | 0.6228 $ | Y
SINT MAARTEN (DUTCH PART) | 0.4137 $ | 0.4678 $ | Y
ESWATINI | 0.2293 $ | 0.2666 $ | Y
TURKS AND CAICOS ISLANDS | 1.411 $ | 1.6546 $ | Y
CHAD | 0.83 $ | 0.8565 $ | Y
FRENCH SOUTHERN TERRITORIES | 0.023 $ | 0.1601 $ | Y
TOGO | 0.5079 $ | 0.4711 $ | Y
THAILAND | 0.1271 $ | 0.1271 $ | Y
TAJIKISTAN | 0.2603 $ | 0.2817 $ | Y
TOKELAU | 0.975 $ | 2.4545 $ | Y
TIMOR-LESTE | 0.975 $ | 0.9269 $ | Y
TURKMENISTAN | 0.435 $ | 0.435 $ | Y
TUNISIA | 1.2254 $ | 1.2586 $ | Y
TONGA | 1.4663 $ | 1.513 $ | Y
TURKEY | 0.2271 $ | 0.5803 $ | Y
TRINIDAD AND TOBAGO | 0.5075 $ | 0.6433 $ | Y
TAIWAN, CHINA | 0.0741 $ | 0.4129 $ | Y
TANZANIA, UNITED REPUBLIC OF | 1.6103 $ | 1.6103 $ | Y
UGANDA | 1.6086 $ | 1.6086 $ | Y
UNITED STATES MINOR OUTLYING ISLANDS | 0.0343 $ |
0.0343 $ | Y
UNITED STATES OF AMERICA | 0.0318 $ | 0.0318 $ | Y
UZBEKISTAN | 0.3047 $ | 0.3047 $ | Y
SAINT VINCENT AND THE GRENADINES | 0.9717 $ | 0.5279 $ | Y
VIRGIN ISLANDS (BRITISH) | 0.4557 $ | 0.4557 $ | Y
VIET NAM | 0.3142 $ | 0.3142 $ | Y
VANUATU | 1.326 $ | 1.4891 $ | Y
WALLIS AND FUTUNA | 0.975 $ | 0.975 $ | Y
SAMOA | 0.3329 $ | 0.9589 $ | Y
YEMEN | 0.2885 $ | 0.2296 $ | Y
MAYOTTE | 0.2471 $ | 0.4199 $ | Y
SOUTH AFRICA | 0.3844 $ | 0.6876 $ | Y
ZAMBIA | 0.747 $ | 0.7075 $ | Y
ZIMBABWE | 0.3413 $ | 0.6389 $ | Y
Zoom Contact Center Rates
Zoom Contact Center Table Format: Country | Landline Rate | Mobile Rate | Enabled Status Y means audio for country is Enabled upon provisioning
N means audio for country is Not Enabled upon provisioning Toll-Free
Country | Landline Rate | Mobile Rate | Enabled Status
Virtual Service Phone Number Call-In
Country | Landline Rate | Mobile Rate | Enabled Status
Callout
Country | Landline Rate | Mobile Rate | Special Rate |
Enabled Status
Not Applicable AUSTRIA | 0.0075 $ | 0.0075 $ | Y
AUSTRALIA | 0.0075 $ | 0.0075 $ | Y
BELGIUM | 0.0075 $ | 0.0075 $ | Y
CANADA | 0.0075 $ | 0.0075 $ | Y
SWITZERLAND | 0.0075 $ | 0.0075 $ | Y
CZECHIA | 0.0075 $ | 0.0075 $ | Y
GERMANY | 0.0075 $ | 0.0075 $ | Y
DENMARK | 0.0075 $ | 0.0075 $ | Y
ESTONIA | 0.0075 $ | 0.0075 $ | Y
SPAIN | 0.0075 $ | 0.0075 $ | Y
FINLAND | 0.0075 $ | 0.0075 $ | Y
FRANCE | 0.0075 $ | 0.0075 $ | Y
UNITED KINGDOM | 0.0075 $ | 0.0075 $ | Y
GREECE | 0.0075 $ | 0.0075 $ | Y
CROATIA | 0.0075 $ | 0.0075 $ | Y
HUNGARY | 0.0075 $ | 0.0075 $ | Y
IRELAND | 0.0075 $ | 0.0075 $ | Y
ITALY | 0.0075 $ | 0.0075 $ | Y
LITHUANIA | 0.0075 $ | 0.0075 $ | Y
LUXEMBOURG | 0.0075 $ | 0.0075 $ | Y
NETHERLANDS | 0.0075 $ | 0.0075 $ | Y
NORWAY | 0.0075 $ | 0.0075 $ | Y
NEW ZEALAND | 0.0075 $ | 0.0075 $ | Y
POLAND | 0.0075 $ | 0.0075 $ | Y
PORTUGAL | 0.0075 $ | 0.0075 $ | Y
ROMANIA | 0.0075 $ | 0.0075 $ | Y
SWEDEN | 0.0075 $ | 0.0075 $ | Y
SLOVENIA | 0.0075 $ | 0.0075 $ | Y
SLOVAKIA | 0.0075 $ | 0.0075 $ | Y
UNITED STATES OF AMERICA | 0.0075 $ | 0.0075
$ | Y
ASCENSION ISLAND | 1.8943 $ | 1.065 $ |
3.2044 $ | Y
ANDORRA | 0.1589 $ | 0.348 $ | 0.705 $ | Y
UNITED ARAB EMIRATES | 0.6535 $ | 0.6535 $ |
Y
AFGHANISTAN | 0.3124 $ | 0.3766 $ | Y
ANTIGUA AND BARBUDA | 1.0218 $ | 1.0486 $ |
Y
ANGUILLA | 1.0442 $ | 1.0442 $ | Y
ALBANIA | 0.2534 $ | 0.7026 $ | 1.2132 $ | Y
ARMENIA | 0.3098 $ | 0.3455 $ | 0.51 $ | Y
NETHERLANDS ANTILLES | 0.1956 $ | 0.15 $ |
0.5001 $ | Y
ANGOLA | 0.6882 $ | 0.5871 $ | Y
ARGENTINA | 0.1156 $ | 0.5623 $ | Y
AMERICAN SAMOA | 0.3267 $ | 0.3267 $ | Y
AUSTRIA | 0.0501 $ | 0.23 $ | 1.0235 $ | Y
AUSTRALIA | 0.0443 $ | 0.182 $ | Y
ARUBA | 0.1557 $ | 0.3294 $ | 0.975 $ | Y
AZERBAIJAN | 0.434 $ | 0.5256 $ | 0.6301 $ | Y
BOSNIA AND HERZEGOVINA | 0.6177 $ | 1.313
$ | Y
BARBADOS | 0.972 $ | 1.0238 $ | Y
BANGLADESH | 0.1703 $ | 0.1697 $ | Y
BELGIUM | 0.308 $ | 0.5272 $ | 1.3329 $ | Y
BURKINA FASO | 0.5944 $ | 0.6532 $ | Y
BULGARIA | 0.1186 $ | 0.8406 $ | Y
BAHRAIN | 0.4356 $ | 0.5154 $ | Y
BURUNDI | 0.788 $ | 0.8907 $ | 1.139 $ | Y
BENIN | 0.602 $ | 0.5223 $ | Y
BERMUDA | 0.3216 $ | 0.3216 $ | Y
BRUNEI DARUSSALAM | 0.1424 $ | 0.0558 $ |
0.51 $ | Y
BOLIVIA (PLURINATIONAL STATE OF) | 0.5155
$ | 0.8003 $ | Y
BRAZIL | 0.0524 $ | 0.2582 $ | Y
BAHAMAS | 0.6278 $ | 0.6278 $ | Y
BHUTAN | 0.1257 $ | 0.1025 $ | 0.51 $ | Y
BOTSWANA | 0.436 $ | 0.9398 $ | Y
BELARUS | 0.6629 $ | 0.6641 $ | 1.6666 $ | Y
BELIZE | 1.533 $ | 1.533 $ | Y
CANADA | 0.0355 $ | 0.0355 $ | Y
CONGO, DEMOCRATIC REPUBLIC OF THE |
0.867 $ | 0.7109 $ | 3.3357 $ | Y
CENTRAL AFRICAN REPUBLIC | 1.0972 $ |
0.8121 $ | Y
SWITZERLAND | 0.3694 $ | 0.7011 $ | 1.0331 $ |
Y
COTE D'IVOIRE | 0.67 $ | 0.7129 $ | 2.2679 $ | Y
COOK ISLANDS | 1.5994 $ | 1.3205 $ | Y
CHILE | 0.1132 $ | 0.5309 $ | Y
CAMEROON | 0.4107 $ | 0.5179 $ | 3.1224 $ | Y
CHINA | 0.0395 $ | 0.0395 $ | Y
COLOMBIA | 0.117 $ | 0.1003 $ | Y
COSTA RICA | 0.1231 $ | 0.3139 $ | Y
CABO VERDE | 0.5317 $ | 0.3612 $ | 1.065 $ | Y
CYPRUS | 0.0953 $ | 0.2861 $ | Y
CZECHIA | 0.113 $ | 0.2348 $ | Y
GERMANY | 0.0353 $ | 0.1434 $ | 0.7211 $ | Y
DIEGO GARCIA | 0.435 $ | 0.435 $ | 0.51 $ | Y
DJIBOUTI | 0.7215 $ | 0.5718 $ | 1.065 $ | Y
DENMARK | 0.0327 $ | 0.1404 $ | 0.5737 $ | Y
DOMINICA | 1.0227 $ | 0.7727 $ | Y
DOMINICAN REPUBLIC | 0.1716 $ | 0.3824 $ | Y
ALGERIA | 0.3773 $ | 2.1167 $ | Y
ECUADOR | 0.5392 $ | 0.7572 $ | Y
ESTONIA | 2.1381 $ | 2.0891 $ | Y
EGYPT | 0.4326 $ | 0.6226 $ | Y
ERITREA | 0.7029 $ | 0.4078 $ | 1.065 $ | Y
SPAIN | 0.0381 $ | 0.1832 $ | 0.6374 $ | Y
ETHIOPIA | 0.4027 $ | 0.3803 $ | 1.02 $ | Y
FINLAND | 0.8584 $ | 0.864 $ | Y
FIJI | 1.5038 $ | 0.7631 $ | Y
FALKLAND ISLANDS (MALVINAS) | 1.9702 $ |
1.9702 $ | Y
MICRONESIA (FEDERATED STATES OF) |
0.8686 $ | 0.8308 $ | Y
FAROE ISLANDS | 0.1524 $ | 0.0288 $ | 0.915 $ |
Y
FRANCE | 0.0329 $ | 0.126 $ | 0.8651 $ | Y
GABON | 0.6246 $ | 0.6921 $ | Y
UNITED KINGDOM | 0.0233 $ | 0.0682 $ | Y
GRENADA | 1.0196 $ | 1.2758 $ | Y
GEORGIA | 0.8426 $ | 1.1833 $ | Y
FRENCH GUIANA | 0.2043 $ | 0.1204 $ | 0.2666
$ | Y
GUERNSEY | 0.0233 $ | 0.0682 $ | Y
GHANA | 1.1366 $ | 1.1366 $ | Y
GIBRALTAR | 0.2334 $ | 0.9396 $ | Y
GREENLAND | 1.125 $ | 0.3228 $ | Y
GAMBIA | 0.6642 $ | 0.801 $ | Y
GUINEA | 1.1618 $ | 0.9137 $ | 1.6155 $ | Y
GUADELOUPE | 0.0265 $ | 0.1017 $ | 0.8025 $ |
Y
EQUATORIAL GUINEA | 2.7398 $ | 2.7398 $ | Y
GREECE | 0.0911 $ | 0.3357 $ | Y
GUATEMALA | 0.625 $ | 0.7812 $ | Y
GUAM | 0.0409 $ | 0.0409 $ | Y
GUINEA-BISSAU | 0.8951 $ | 0.9941 $ | Y
GUYANA | 0.333 $ | 0.3282 $ | 0.494 $ | Y
HONG KONG SAR | 0.0863 $ | 0.1333 $ | Y
HONDURAS | 0.1846 $ | 0.2305 $ | 0.4249 $ | Y
CROATIA | 0.458 $ | 1.251 $ | Y
HAITI | 0.3532 $ | 0.4437 $ | 1.3823 $ | Y
HUNGARY | 0.1209 $ | 0.2156 $ | Y
INDONESIA | 0.1486 $ | 0.2407 $ | Y
IRELAND | 0.0256 $ | 0.1784 $ | Y
ISRAEL | 0.0639 $ | 0.1161 $ | Y
ISLE OF MAN | 0.0233 $ | 0.0682 $ | Y
INDIA | 0.0915 $ | 0.0837 $ | Y
IRAQ | 0.2409 $ | 0.2955 $ | 0.7962 $ | Y
ICELAND | 0.2305 $ | 0.1054 $ | Y
ITALY | 0.0338 $ | 0.2172 $ | 0.5736 $ | Y
JERSEY | 0.0233 $ | 0.0682 $ | Y
JAMAICA | 1.0442 $ | 1.0442 $ | Y
JORDAN | 0.6552 $ | 0.8567 $ | Y
JAPAN | 0.0601 $ | 0.137 $ | Y
KENYA | 0.9342 $ | 0.7235 $ | Y
KYRGYZSTAN | 0.2141 $ | 0.3367 $ | 1.075 $ | Y
CAMBODIA | 0.3497 $ | 0.3497 $ | Y
KIRIBATI | 1.9284 $ | 2.1749 $ | Y
COMOROS | 0.6617 $ | 0.7148 $ | Y
SAINT KITTS AND NEVIS | 0.9292 $ | 0.9292 $ |
Y
KOREA, REPUBLIC OF | 0.1029 $ | 0.1029 $ | Y
KUWAIT | 0.3625 $ | 0.3625 $ | Y
CAYMAN ISLANDS | 0.7259 $ | 0.4934 $ | Y
KAZAKHSTAN | 0.3587 $ | 0.6853 $ | Y
LAO PEOPLE'S DEMOCRATIC REPUBLIC |
0.2884 $ | 0.1503 $ | 0.51 $ | Y
LEBANON | 0.1964 $ | 0.2401 $ | 0.3433 $ | Y
SAINT LUCIA | 0.9581 $ | 0.5276 $ | Y
LIECHTENSTEIN | 0.4236 $ | 0.213 $ | 1.0276 $ |
Y
SRI LANKA | 0.6953 $ | 0.6953 $ | Y
LIBERIA | 0.7744 $ | 0.7668 $ | 1.4157 $ | Y
LESOTHO | 0.7845 $ | 1.153 $ | 3.5865 $ | Y
LITHUANIA | 1.8394 $ | 1.479 $ | Y
LUXEMBOURG | 0.3562 $ | 0.3832 $ | Y
LATVIA | 2.1202 $ | 2.4842 $ | Y
LIBYA | 0.6169 $ | 0.4497 $ | 1.065 $ | Y
MOROCCO | 0.5183 $ | 2.132 $ | Y
MONACO | 0.8023 $ | 2.1247 $ | Y
MOLDOVA, REPUBLIC OF | 0.4672 $ | 0.4992 $ |
1.0698 $ | Y
MONTENEGRO | 0.3536 $ | 0.8558 $ | 0.8513 $ |
Y
MADAGASCAR | 1.0043 $ | 1.0901 $ | 1.512 $ | Y
MARSHALL ISLANDS | 0.4046 $ | 0.4046 $ |
1.065 $ | Y
NORTH MACEDONIA | 0.6601 $ | 1.5052 $ | Y
MALI | 0.5561 $ | 0.6258 $ | 1.065 $ | Y
MYANMAR | 0.2574 $ | 0.355 $ | Y
MONGOLIA | 0.0699 $ | 0.05 $ | 0.2615 $ | Y
MACAU SAR | 0.4726 $ | 0.4726 $ | Y
NORTHERN MARIANA ISLANDS | 0.0343 $ |
0.0343 $ | Y
MARTINIQUE | 0.0465 $ | 0.1033 $ | 0.6329 $ | Y
MAURITANIA | 0.8688 $ | 1.0065 $ | 1.2753 $ | Y
MONTSERRAT | 1.2006 $ | 1.2006 $ | Y
MALTA | 0.3331 $ | 0.6612 $ | Y
MAURITIUS | 0.717 $ | 0.6363 $ | Y
MALDIVES | 5.702 $ | 5.702 $ | Y
MALAWI | 0.7964 $ | 0.677 $ | 1.065 $ | Y
MEXICO | 0.0501 $ | 0.1711 $ | Y
MALAYSIA | 0.1001 $ | 0.0918 $ | Y
MOZAMBIQUE | 0.2722 $ | 0.4588 $ | 1.1937 $ |
Y
NAMIBIA | 0.2139 $ | 0.1839 $ | 0.765 $ | Y
NEW CALEDONIA | 0.975 $ | 0.4491 $ | 1.065 $ |
Y
NIGER | 0.7102 $ | 0.5895 $ | 2.4956 $ | Y
NORFOLK ISLAND | 2.1209 $ | 1.065 $ | Y
NIGERIA | 0.6428 $ | 0.6428 $ | Y
NICARAGUA | 0.1902 $ | 0.3507 $ | 0.5568 $ | Y
NETHERLANDS | 0.0913 $ | 0.4453 $ | 1.3658 $ |
Y
NORWAY | 0.0338 $ | 0.1522 $ | Y
NEPAL | 0.5329 $ | 0.5329 $ | Y
NAURU | 1.8562 $ | 2.026 $ | Y
NIUE | 1.7966 $ | 1.3181 $ | Y
NEW ZEALAND | 0.0567 $ | 0.2556 $ | Y
OMAN | 0.5335 $ | 1.1352 $ | Y
PANAMA | 0.0485 $ | 0.994 $ | Y
PERU | 0.0487 $ | 0.1476 $ | Y
FRENCH POLYNESIA | 0.411 $ | 0.5337 $ |
2.2146 $ | Y
PAPUA NEW GUINEA | 0.9428 $ | 1.3329 $ | Y
PHILIPPINES | 0.5808 $ | 0.7074 $ | Y
PAKISTAN | 0.5737 $ | 0.5737 $ | Y
POLAND | 0.137 $ | 0.3728 $ | Y
SAINT PIERRE AND MIQUELON | 0.5816 $ |
0.5816 $ | 1.125 $ | Y
PUERTO RICO | 0.0242 $ | 0.0242 $ | Y
PALESTINE, STATE OF | 0.2667 $ | 0.3118 $ | Y
PORTUGAL | 0.026 $ | 0.1545 $ | 0.6336 $ | Y
PALAU | 0.4532 $ | 0.4417 $ | Y
PARAGUAY | 0.1531 $ | 0.2971 $ | Y
QATAR | 0.8432 $ | 0.8784 $ | Y
ROMANIA | 0.0812 $ | 0.2815 $ | Y
SERBIA | 0.2929 $ | 0.4437 $ | 0.7008 $ | Y
RUSSIAN FEDERATION | 0.1054 $ | 0.8892 $ | Y
RWANDA | 1.103 $ | 1.2498 $ | Y
SAUDI ARABIA | 0.3749 $ | 0.5608 $ | Y
SOLOMON ISLANDS | 0.975 $ | 1.9255 $ | Y
SEYCHELLES | 1.1088 $ | 1.0784 $ | 2.0642 $ | Y
SWEDEN | 0.0234 $ | 0.0956 $ | 0.6136 $ | Y
SINGAPORE | 0.0329 $ | 0.0335 $ | Y
SAINT HELENA, ASCENSION AND TRISTAN
DA CUNHA | 2.4267 $ | 2.3385 $ | Y
SLOVENIA | 0.1855 $ | 1.1228 $ | Y
SLOVAKIA | 0.0701 $ | 0.4768 $ | Y
SIERRA LEONE | 0.8439 $ | 0.7772 $ | 0.9874 $ |
Y
SAN MARINO | 0.8929 $ | 0.3148 $ | Y
SENEGAL | 0.7273 $ | 0.8951 $ | 1.5893 $ | Y
SOMALIA | 0.7888 $ | 0.7763 $ | 1.0729 $ | Y
SURINAME | 0.1996 $ | 0.4533 $ | 0.8502 $ | Y
SOUTH SUDAN | 0.6542 $ | 0.7173 $ | Y
SAO TOME AND PRINCIPE | 1.5976 $ | 1.574 $ |
Y
EL SALVADOR | 0.8294 $ | 0.6228 $ | Y
SINT MAARTEN (DUTCH PART) | 0.4137 $ |
0.4678 $ | Y
ESWATINI | 0.2293 $ | 0.2666 $ | 0.4107 $ | Y
TURKS AND CAICOS ISLANDS | 1.411 $ |
1.6546 $ | Y
CHAD | 0.83 $ | 0.8565 $ | 1.0957 $ | Y
FRENCH SOUTHERN TERRITORIES | 0.023 $ |
0.1601 $ | Y
TOGO | 0.5079 $ | 0.4711 $ | Y
THAILAND | 0.1271 $ | 0.1271 $ | Y
TAJIKISTAN | 0.2603 $ | 0.2817 $ | 2.2887 $ | Y
TOKELAU | 0.975 $ | 2.4545 $ | Y
TIMOR-LESTE | 0.975 $ | 0.9269 $ | Y
TURKMENISTAN | 0.435 $ | 0.435 $ | 0.51 $ | Y
TUNISIA | 1.2254 $ | 1.2586 $ | 3.8999 $ | Y
TONGA | 1.4663 $ | 1.513 $ | Y
TURKEY | 0.2271 $ | 0.5803 $ | Y
TRINIDAD AND TOBAGO | 0.5075 $ | 0.6433 $ |
Y
TAIWAN, CHINA | 0.0741 $ | 0.4129 $ | Y
TANZANIA, UNITED REPUBLIC OF | 1.6103 $ |
1.6103 $ | Y
UKRAINE | 0.5868 $ | 1.0755 $ | Y
UGANDA | 1.6086 $ | 1.6086 $ | Y
UNITED STATES MINOR OUTLYING ISLANDS |
0.0343 $ | 0.0343 $ | Y
UNITED STATES OF AMERICA | 0.0318 $ |
0.0318 $ | Y
URUGUAY | 0.2285 $ | 0.8432 $ | Y
UZBEKISTAN | 0.3047 $ | 0.3047 $ | Y
SAINT VINCENT AND THE GRENADINES |
0.9717 $ | 0.5279 $ | Y
VENEZUELA (BOLIVARIAN REPUBLIC OF) |
0.0518 $ | 0.2809 $ | Y
VIRGIN ISLANDS (BRITISH) | 0.4557 $ | 0.4557
$ | Y
VIRGIN ISLANDS (U.S.) | 0.9646 $ | 1.5308 $ | Y
VIET NAM | 0.3142 $ | 0.3142 $ | Y
VANUATU | 1.326 $ | 1.4891 $ | Y
WALLIS AND FUTUNA | 0.975 $ | 0.975 $ |
0.9768 $ | Y
SAMOA | 0.3329 $ | 0.9589 $ | Y
YEMEN | 0.2885 $ | 0.2296 $ | Y
MAYOTTE | 0.2471 $ | 0.4199 $ | 1.065 $ | Y
SOUTH AFRICA | 0.3844 $ | 0.6876 $ | Y
ZAMBIA | 0.747 $ | 0.7075 $ | Y
ZIMBABWE | 0.3413 $ | 0.6389 $ | Y
Zoom Contact Center SMS/MMS Rates
Zoom Contact Centre SMS/MMS can only be used for US and Canada phone numbers. Usage is based on the number of messages sent and charged based on the below rates for each supported country.
Table Format: Country | Rate | Enabled Status
Y means International SMS/MMS for country is Enabled upon provisioning N means International SMS/MMS for country is Not Enabled upon provisioning Zoom Contact Centre Call-In SMS/MMS Rates
Country | Rate | Enabled Status
Zoom Contact Centre Call-Out SMS/MMS Rates
Country | Rate | Enabled Status
CANADA | VN | SMSINBOUND | 0.007 $ | Y
CANADA | TF | SMSINBOUND | 0.007 $ | Y
UNITED STATES OF AMERICA | VN | SMSINBOUND | 0.007 $ | Y UNITED STATES OF AMERICA | TF | SMSINBOUND | 0.007 $ | Y AMERICAN SAMOA | VN | SMSOUTBOUND | 0.02 $ | Y
ANGUILLA | VN | SMSOUTBOUND | 0.004 $ | Y
ANTIGUA AND BARBUDA | VN | SMSOUTBOUND | 0.004 $ | Y
ARGENTINA | VN | SMSOUTBOUND | 0.004 $ | Y
AUSTRALIA | VN | SMSOUTBOUND | 0.1 $ | Y
AUSTRIA | VN | SMSOUTBOUND | 0.1 $ | Y
BAHAMAS | VN | SMSOUTBOUND | 0.004 $ | Y
BARBADOS | VN | SMSOUTBOUND | 0.004 $ | Y
BELGIUM | VN | SMSOUTBOUND | 0.1 $ | Y
BELIZE | VN | SMSOUTBOUND | 0.004 $ | Y
BERMUDA | VN | SMSOUTBOUND | 0.004 $ | Y
BOLIVIA (PLURINATIONAL STATE OF) | VN | SMSOUTBOUND |
0.004 $ | Y
BRAZIL | VN | SMSOUTBOUND | 0.004 $ | Y
CANADA | VN | SMSOUTBOUND | 0.007 $ | Y
CANADA | TF | SMSOUTBOUND | 0.007 $ | Y
CAYMAN ISLANDS | VN | SMSOUTBOUND | 0.004 $ | Y
CHILE | VN | SMSOUTBOUND | 0.004 $ | Y
CHINA | VN | SMSOUTBOUND | 0.02 $ | Y
COLOMBIA | VN | SMSOUTBOUND | 0.04 $ | Y
COSTA RICA | VN | SMSOUTBOUND | 0.04 $ | Y
CZECHIA | VN | SMSOUTBOUND | 0.1 $ | Y
DENMARK | VN | SMSOUTBOUND | 0.1 $ | Y
DOMINICA | VN | SMSOUTBOUND | 0.004 $ | Y
DOMINICAN REPUBLIC | VN | SMSOUTBOUND | 0.12 $ | Y
ECUADOR | VN | SMSOUTBOUND | 0.004 $ | Y
EL SALVADOR | VN | SMSOUTBOUND | 0.004 $ | Y
ESTONIA | VN | SMSOUTBOUND | 0.02 $ | Y
FINLAND | VN | SMSOUTBOUND | 0.1 $ | Y
FRANCE | VN | SMSOUTBOUND | 0.1 $ | Y
FRENCH GUIANA | VN | SMSOUTBOUND | 0.1 $ | Y
GERMANY | VN | SMSOUTBOUND | 0.1 $ | Y
GREECE | VN | SMSOUTBOUND | 0.02 $ | Y
GREENLAND | VN | SMSOUTBOUND | 0.1 $ | Y
GRENADA | VN | SMSOUTBOUND | 0.004 $ | Y
GUAM | VN | SMSOUTBOUND | 0.02 $ | Y
GUATEMALA | VN | SMSOUTBOUND | 0.02 $ | Y
GUYANA | VN | SMSOUTBOUND | 0.004 $ | Y
HAITI | VN | SMSOUTBOUND | 0.12 $ | Y
HONDURAS | VN | SMSOUTBOUND | 0.004 $ | Y
HONG KONG SAR | VN | SMSOUTBOUND | 0.12 $ | Y
HUNGARY | VN | SMSOUTBOUND | 0.02 $ | Y
INDIA | VN | SMSOUTBOUND | 0.02 $ | Y
IRELAND | VN | SMSOUTBOUND | 0.1 $ | Y
ISRAEL | VN | SMSOUTBOUND | 0.1 $ | Y
ITALY | VN | SMSOUTBOUND | 0.1 $ | Y
JAMAICA | VN | SMSOUTBOUND | 0.004 $ | Y
JAPAN | VN | SMSOUTBOUND | 0.12 $ | Y
KOREA, REPUBLIC OF | VN | SMSOUTBOUND | 0.14 $ | Y
MEXICO | VN | SMSOUTBOUND | 0.004 $ | Y
MONTSERRAT | VN | SMSOUTBOUND | 0.02 $ | Y
NEPAL | VN | SMSOUTBOUND | 0.02 $ | Y
NETHERLANDS | VN | SMSOUTBOUND | 0.1 $ | Y
NETHERLANDS ANTILLES | VN | SMSOUTBOUND | 0.004 $ | Y
NEW ZEALAND | VN | SMSOUTBOUND | 0.1 $ | Y
NICARAGUA | VN | SMSOUTBOUND | 0.004 $ | Y
NORWAY | VN | SMSOUTBOUND | 0.1 $ | Y
PANAMA | VN | SMSOUTBOUND | 0.004 $ | Y
PARAGUAY | VN | SMSOUTBOUND | 0.004 $ | Y
PERU | VN | SMSOUTBOUND | 0.004 $ | Y
PHILIPPINES | VN | SMSOUTBOUND | 0.02 $ | Y
POLAND | VN | SMSOUTBOUND | 0.1 $ | Y
PORTUGAL | VN | SMSOUTBOUND | 0.1 $ | Y
PUERTO RICO | VN | SMSOUTBOUND | 0.02 $ | Y
ROMANIA | VN | SMSOUTBOUND | 0.2 $ | Y
RUSSIAN FEDERATION | VN | SMSOUTBOUND | 0.1 $ | Y
SAINT KITTS AND NEVIS | VN | SMSOUTBOUND | 0.004 $ | Y
SAINT LUCIA | VN | SMSOUTBOUND | 0.004 $ | Y
SAINT VINCENT AND THE GRENADINES | VN | SMSOUTBOUND |
0.12 $ | Y
SINGAPORE | VN | SMSOUTBOUND | 0.14 $ | Y
SOUTH AFRICA | VN | SMSOUTBOUND | 0.1 $ | Y
SPAIN | VN | SMSOUTBOUND | 0.1 $ | Y
SURINAME | VN | SMSOUTBOUND | 0.02 $ | Y
SWEDEN | VN | SMSOUTBOUND | 0.1 $ | Y
SWITZERLAND | VN | SMSOUTBOUND | 0.1 $ | Y
TAIWAN, CHINA | VN | SMSOUTBOUND | 0.14 $ | Y
THAILAND | VN | SMSOUTBOUND | 0.02 $ | Y
TIMOR-LESTE | VN | SMSOUTBOUND | 0.02 $ | Y
TURKEY | VN | SMSOUTBOUND | 0.02 $ | Y
TURKS AND CAICOS ISLANDS | VN | SMSOUTBOUND | 0.004 $ | Y UNITED KINGDOM | VN | SMSOUTBOUND | 0.1 $ | Y
UNITED STATES OF AMERICA | VN | SMSOUTBOUND | 0.007 $ | Y UNITED STATES OF AMERICA | TF | SMSOUTBOUND | 0.007 $ | Y URUGUAY | VN | SMSOUTBOUND | 0.004 $ | Y
VENEZUELA (BOLIVARIAN REPUBLIC OF) | VN | SMSOUTBOUND |
0.02 $ | Y
VIET NAM | VN | SMSOUTBOUND | 0.02 $ | Y
VIRGIN ISLANDS (BRITISH) | VN | SMSOUTBOUND | 0.004 $ | Y VIRGIN ISLANDS (U.S.) | VN | SMSOUTBOUND | 0.02 $ | Y
Accepted and agreed as of the date specified below by the authorized representative of Customer Signature:
\s1\
Print Name: \n1\
Date: \d1\
Zoom Service Effective Date: 06/02/2023
PO # (If Applicable):
VAT # (If Applicable):
TAN # (If Applicable):
CIN # (If Applicable):
The Services will be activated within 48 hours of order signature or Zoom Service Effective Date, whichever is later.
Zoom reserves the right at its sole discretion to accept Order Forms received after the Valid Until date.
If a PO# is required for processing the invoice related to this order, please provide a PO with this order. If issuance of PO is delayed, please provide a PO within 5 days of the service effective date via email to [email protected]. Notwithstanding the foregoing, the period for payment shall commence as of the applicable invoice date. Such payment period shall not restart based on any delays in issuing a Purchase Order or any procurement process.
Zoom Phone services provided by Zoom Voice Communications, Inc. Rates, terms and conditions for Zoom Phone services are set by Zoom Voice Communications, Inc.
Order Form Number: Q2130292 Zoom Video Communications Inc. ("Zoom") 55 Almaden Boulevard, 6th Floor
San Jose, CA 95113
Email: [email protected]
Tax Preview
Billed To
Contact Name: Brian Hansen
Address: 1201 Civic Center Blvd., Yuba City, California 95993, United States
Email Address: [email protected]
Phone: 530-822-4785
Sold To
Contact Name: Brian Hansen
Address: 1201 Civic Center Blvd., Yuba City, California 95993, United States
Email Address: [email protected]
Phone: 530-822-4785
Paid Period Start Date: June 2, 2023
Currency: USD
Payment Term: Net 30
Tax estimates based on California 95993, United States and generated on 2023-06-05.
The following tables are estimates and are subject to change.
Tax Summary
Charge Description Sub Total Estimated Taxes & Fees Total Webinar 500 Annual
Quantity : 1.0
Effective Price : $ 690.00
$ 690.00 $ 0.00 $ 690.00
Zoom Contact Center Annual Prepay Monthly Usage
Quantity : 1.0
Effective Price : $ 1,200.00
$ 1,200.00 $ 179.22 $ 1,379.22
Zoom Contact Center Cloud Storage Annual Prepay 1TB Monthly Usage
Quantity : 1.0
Effective Price : $ 1,200.00
$ 1,200.00 $ 0.00 $ 1,200.00
Zoom Contact Center Package Annual
Quantity : 6.0
Effective Price : $ 690.00
$ 4,140.00 $ 0.00 $ 4,140.00
Zoom One Business Plus US/Canada Annual
Quantity : 245.0
Effective Price : $ 216.00
$ 52,920.00 $ 1,975.90 $ 54,895.90
Zoom Phone Common Area Annual
Quantity : 25.0
Effective Price : $ 41.04
$ 1,026.00 $ 0.00 $ 1,026.00
Zoom Phone Pay As You Go
Quantity : 1.0
Effective Price : $ 0.00
$ 0.00 $ 0.00 $ 0.00
Zoom Phone Power Pack Annual
Quantity : 2.0
Effective Price : $ 270.00
$ 540.00 $ 0.00 $ 540.00
Zoom Phone US/Canada Metered Calling Named User Annual
Quantity : 52.0
Effective Price : $ 91.83
$ 4,775.00 $ 142.63 $ 4,917.63
Zoom Phone US/Canada Phone Numbers Annual
Quantity : 75.0
Effective Price : $ 20.00
$ 1,500.00 $ 224.02 $ 1,724.02
Zoom Rooms Annual
Quantity : 11.0
Effective Price : $ 350.00
$ 3,850.00 $ 0.00 $ 3,850.00
Zoom US/Canada Virtual Service Phone Number Annual
Quantity : 1.0
Effective Price : $ 60.00
$ 60.00 $ 0.00 $ 60.00
Tax Summary Totals
Sub Total : $ 71,901.00
Estimated Total (including taxes & fees) : $ 74,422.77
Tax Details
Charge Name Tax Name Jurisdiction
Total Charge
Amount
Estimated Taxes &
Fees
Webinar 500 Annual $ 690.00 $ 0.00
Zoom Contact Center Annual Prepay Monthly Usage FUSF
(VoIP)
Federal $ 1,200.00 $ 179.22
Zoom Contact Center Cloud Storage Annual Prepay 1TB
Monthly Usage
$ 1,200.00 $ 0.00
Zoom Contact Center Package Annual $ 4,140.00 $ 0.00
Zoom One Business Plus US/Canada Annual FUSF
(VoIP)
Federal $ 52,920.00 $ 1,975.90
Zoom Phone Common Area Annual $ 1,026.00 $ 0.00
Zoom Phone Pay As You Go FUSF
(VoIP)
Federal $ 0.00 $ 0.00
Zoom Phone Power Pack Annual $ 540.00 $ 0.00
Zoom Phone US/Canada Metered Calling Named User
Annual
FUSF
(VoIP)
Federal $ 4,775.00 $ 142.63
Zoom Phone US/Canada Phone Numbers Annual FUSF
(VoIP)
Federal $ 1,500.00 $ 224.02
Zoom Rooms Annual $ 3,850.00 $ 0.00
Zoom US/Canada Virtual Service Phone Number Annual $ 60.00 $ 0.00
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 1 of 9 *Statement of Work for Standard Deployment Services
This Statement of Work for Professional Services (“SOW”) between Zoom Video Communications, Inc. (“Zoom”) and City of Yuba City (“Customer”) is effective on date of the latest signature on this SOW (“Effective Date”) and is governed by the governed by the Zoom Terms of Service found at http://www.zoom.us/terms (unless Customer and Zoom have entered a written Master Subscription Agreement, in which case such written agreement will govern).
Customer’s purchase of Professional Services pursuant to this SOW is also governed by the Zoom Professional Services Terms and Conditions available at: https://zoom.us/professionalservices-terms. Any capitalized terms used but not defined herein shall have the meaning ascribed to them in the Zoom Terms of Service (or Master Subscription Agreement, as applicable) or Zoom Professional Services Terms and Conditions.
Bill To: Sold To:
City of Yuba City
1201 Civic Center Blvd
Yuba City, CA 95993
USA
City of Yuba City
1201 Civic Center Blvd
Yuba City, CA 95993
<COUNTRY>
Contact: Brian Hansen
Phone: 530-822-4785
Email: [email protected]
Contact: Brian Hansen
Phone: 530-822-4785
Email: [email protected]
SOW Generated/ Revised: June 8, 2023 Valid 30 days from the generation date.
SOW Number: PSO-026551
Total SOW Amount: $20,645
Zoom Account Executive: John Mensik
Zoom Phone PSO Rep: Michael Cisneros
Project:
Scope Value Completion Criteria
Project Scope Each location, function,
and feature as identified
in Section 1.
As identified in Appendix
A (excluding any
applicable taxes and
expense actuals).
Completion of all
Professional Services
described in this SOW,
for each location
identified.
1. Service Scope and Locations
Zoom will perform the tasks listed in this SOW remotely, for the following Zoom Phone user/license count(s), features, functions, and locations:
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 2 of 9 Standard Service Scope:
Locations:
Qty Country
Default
Deployment
Type
Qty
Native
Qty
BYOC
Qty
Direct
Connect
Qty
Carrier
Peering
# sites 1-
25 users
# sites 26-
50 users
# sites 50+
users
14 United
States Native 14 0 0 0 10 2 2
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 3 of 9
2. General
2.1. Selection and assignment of a designated Technical Project Manager (“TPM”) and Project Engineer (“PE”) by Zoom. The Zoom TPM will act as a single point of contact for the delivery of all Professional Deployment Services under this SOW, following Zoom’s proven deployment best practices.
2.2. Project Management
2.2.1. The Zoom TPM will be responsible for the following activities in connection with this SOW:
2.2.2. Alignment of project goals and scope with Customer expectations during project initiation/ kick-off.
2.2.3. Internal and external project kick-off sessions.
2.2.4. Creation and management of project governance, including but not limited to:
2.2.4.1. Mutually agreed upon Master Project plan and schedule.
2.2.4.2. Roll Out Communication plan, project resource requirements, escalation process, change control, and test plan.
2.2.4.3. Project Action and risk register.
2.3. Completion of resource assignments and scheduling in alignment with the master project schedule.
2.4. Management of project documentation.
2.5. Management of project timelines in alignment and via consensus with the Customer designated internal project manager or single point of contact.
2.6. Identification, communication, and mitigation of project risks and issues.
2.7. Development, review, authoring, implementation, and managing any mutually agreed upon Change Orders and interventions to achieve project outputs.
2.8. Facilitating and leading regular status update meetings, organize planning sessions and Customer steering committees, as applicable.
2.9. Completing scoped migration and go live support; and
2.10. Performing closure procedures at the conclusion of project activities.
3. Zoom Phone Discovery
3.1. The Zoom TPM and/or Zoom PE will partner with the Customer to schedule high-level Discovery session(s) with Customer’s point of contact(s). The location(s) and number of users involved in the Discovery process are set forth in Section 1 of this SOW. The Zoom Project Teamwork with the Customer to complete the preliminary Discovery document(s).
3.2. Preliminary Discovery
3.2.1. Customer’s implementation strategy.
3.2.2. Identify Customer project team members and responsibilities.
3.2.3. Identify and document all locations and addresses to be deployed.
3.2.4. Identify and document total users (licensed and basic) and Common Area Phones to be deployed at each location.
3.2.5. Develop high-level project timeline for location deployments and cut overs.
3.2.6. Document risk-factors that may impact cut-over schedule.
3.2.7. Document Zoom Portal company settings and standards.
3.2.8. Document location persona’s, (type of location), and document desired Zoom Portal location standards for each persona.
3.3. Location-specific Discovery
3.3.1. Review and documentation of Customer’s current call flow.
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 4 of 9
3.3.2. Work with customer to compile a list of all locations, users, devices, and common area desktop phones.
3.3.3. Compile listing of all Direct Inward Dial (DID) numbers
3.3.4. Compile listing of all Toll-Free numbers.
3.3.5. Work with the customer to assemble documentation for porting (e.g., phone bills, additional information as required such as utility bills, country management information, etc.)
3.3.6. User and Device Information.
3.3.7. Porting data/information (Direct Inward Dial “DID” and Toll-Free Numbers).
3.3.8. Call flow(s).
3.3.9. Dial plan requirements (as needed).
3.3.10. Premise Peering (PSTN/PBX) Requirements.
3.3.11. Zoom Phone SSO if required
3.3.12. Roles and Permissions.
3.4. Zoom Phone Readiness Review
3.4.1. Zoom Phone Readiness Review will be conducted for each location/location(s) identified in Section 1 of this SOW to include:
3.4.1.1. Wired Network test results
3.4.1.2. Wireless Network test results
3.4.2. The Zoom Phone Readiness review shall contain statistics and metrics on the Customer’s current network environment to ensure Customer’s network is configured for optimal Zoom performance.
3.4.3. Zoom Project Engineer will provide recommendations, as needed, to resolve network connectivity issues.
3.4.4. Additional network reviews or consultations are available to the Customer via a separate, executed SOW and will result in additional fees.
3.5. Go-Live Readiness requirements.
3.6. All Discovery documents, Preliminary and Location-Specific, are reviewed and approved by Customer and Zoom Project Team prior to moving to deployment.
3.7. Delay in completing and returning any Zoom requested documentation may result in an adjustment of the project timeline.
4. Data Requirements and Preparation
4.1. Zoom will provide the Customer templates for collecting required data for implementation. Items which may be identified and documented are the following:
4.1.1. User List.
4.1.2. Location information.
4.1.3. Direct Inward Dial (DID) Phone numbers.
4.1.4. Current extensions.
4.1.5. Desktop Phone information.
4.1.6. Call Queues (hunt groups) including call distribution methodology (simultaneous ring, sequential ring, rotating ring, etc.).
4.1.7. IVR/Auto Receptionist.
4.1.8. Multi-line appearance (typically used by Administrative Assistants).
4.1.9. Additional items as specified in Section 1 of this SOW:
4.1.9.1. Required information for configuring the Zoom’s BYOC Trunk Group if Premise Peering PSTN (a.k.a. Bring Your Own Carrier, “BYOC”).
4.1.9.2. Zoom certified analog gateway (“ATA”) devices.
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 5 of 9
4.1.9.3. Zoom certified paging systems.
4.1.9.4. Premise peering.
4.2. Customer will provide the required information utilizing the Zoom provided templates with the data requested above to Zoom.
4.3. Zoom will enter and configure the data provided into the Zoom Phone System.
5. Zoom Deployment Services
5.1. Zoom Professional Services typically performs all services remotely. Remote delivery/deployment services include:
5.1.1. Creation of:
5.1.1.1. Location information.
5.1.1.2. Auto-receptionists.
5.1.1.3. Queues.
5.1.1.4. Call flow(s).
5.1.1.5. User creation and provisioning.
5.1.1.6. Perform Network Readiness Review per Project Plan Schedule.
5.1.2. Porting of DID numbers identified and documented in the Location Discovery exercise.
5.1.3. Configuration of Zoom supported desktop phones in Zoom Portal.
5.1.4. Recommendations for handset placement and testing.
5.1.5. Provisioning of Zoom certified desktop phones via the Zoom Portal.
5.1.6. Coordination of end-user training sessions delivered by Zoom Customer Success Manager.
5.1.7. Perform coordinated testing with the customer.
5.1.8. Provide Customer with basic template for Customer-specific testing plan.
5.2. Alpha testing.
5.3. Guidance and standard template(s) for customer conducted beta testing.
5.4. Cut-over preparation.
5.5. Hypercare which provides port-implementation support for a period of ten (10 Business says.
5.5.1. Non implementation related support will be provided by Zoom Technical Support in accordance with the level of support the Customer is entitled to receive.
5.6. Document open issues and enhancement requests in a project log.
5.7. Perform formal project closure processes.
5.8. Transition the customer from deployment to sustaining services (e.g., Zoom Technical Support and Customer Success Manager services.
5.9. The following services below will be performed if indicated in Section 1 of the SOW:
5.9.1. Premise Peering PSTN (BYOC) as identified in Section 1 of this SOW.
5.9.1.1. Connect to existing carrier.
5.9.1.2. Provide the customer with specifications required for a BYOC connection.
5.9.1.3. Complete Zoom portal configuration once SBC device(s) are installed and configured by the customer on their network.
5.9.1.4. Zoom complete the provisioning of the SIP trunk between Zoom and the Customers SBCs or through the Carrier Exchange (Carrier Peering).
5.9.1.5. Coordinated testing between Zoom and the Customer to verify that the trunk is established.
5.9.1.6. Provide cut-over support.
5.9.2. Premise Peering PBX (BYOP) as identified in Section 1 of this SOW.
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 6 of 9
5.9.2.1. Provide the customer with specifications required for a Premise Peering PBX connection.
5.9.2.2. Complete Zoom Portal configuration once SBC device is installed and configured by the customer on their network.
5.9.2.3. Zoom will complete the provisioning of the SIP trunk between Zoom and the customer’s SBC(s).
5.9.2.4. Provide cut-over support.
5.9.3. Analog Telephone Adapter/Gateway as identified in Section 1 of this SOW.
5.9.3.1. Complete Zoom Portal configuration once the Adapter/Gateway is installed and configured by the Customer.
5.9.3.2. Coordinate testing between Zoom and the Customer.
5.9.3.3. Provide cut-over support.
5.9.4. Paging as identified in Section 1 of this SOW.
5.9.4.1. Complete Zoom Portal configuration of Zoom supported paging devices once devices are installed and configured by the customer.
5.9.4.2. Coordinated testing between Zoom and the Customer
5.9.4.3. Provide cut-over support.
5.9.5. Zoom Phone Local Survivability (ZPLS) as identified in Appendix B.
5.9.5.1. Provide the customer with specifications required for a ZPLS.
5.9.5.2. Register Zoom Node to Zoom Cloud.
5.9.5.3. Perform configuration for local survivability within the Zoom Admin Portal.
5.9.5.4. Perform initial alpha testing.
5.9.5.5. Provide cut-over assistance.
5.10. Standard Remote Service Hours: Unless otherwise specified, pricing is based on performing the Services between the hours of 8:00 AM to 5:00 PM local location time, Monday-Friday, excluding Zoom observed holidays (“Standard Service Hours”). Work performed outside Standard Service Hours may be subject to additional “off hours” charges, via a separately executed SOW or Change Order.
6. Customer Responsibilities and SOW Exclusions
6.1. The Customer is responsible for all aspects not specifically included in this SOW. Out of scope and Customer Responsibility items include, without limitation:
6.1.1. Install, provision, configure, and ensure users are proficient on the Zoom Meeting client.
6.1.2. Purchase required Zoom Phone licenses and Calling Plan(s).
6.1.3. Provide all necessary information and data for DID porting and deployment, including but not limited to:
6.1.3.1. Listing of all users with usernames, email addresses, DID’s, Extensions, and location, all pages of all current applicable phone bills for all locations requiring porting services, procure Customer Service Reports (“CSR”) from existing carrier(s) for all locations and accounts requiring porting services, service addresses and Authorized Contacts for each phone bill/ carrier account; and BTN for each phone bill/ carrier account.
6.1.4. Customer shall use Zoom provided templates for all data compilation exercises.
6.1.5. Customer understands and agrees that they are responsible for gathering and assembling all data from any legacy systems.
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 7 of 9
6.2. Order and procure desktop phones, headsets, and conference room audio devices as required, and other equipment.
6.3. LAN/WAN infrastructure:
6.3.1. Network requirements for Zoom products as identified on the Zoom support website and/or network modifications as recommended by Zoom PSO.
6.4. Configuration and software installation on customer PCs.
6.5. Customizations on individual User endpoints, or phone settings.
6.6. Phones or devices being deployed by Customer that are not defined on Zoom’s Supported Device Listing on Zoom’s support website at: https://support.zoom.us/hc/enus/articles/360001299063-Certified-Zoom-Phone-devicesHeadsets.
6.7. Customer-side premise trunk configuration, diagnostics, and/or troubleshooting.
6.8. Customer mobile device configuration, diagnostics, and/or troubleshooting.
6.9. Post-Deployment End-user support.
6.10. Post-Deployment Moves, Adds, and Change activities (MACD).
6.11. Unless otherwise specified, Customer is responsible for:
6.11.1. Third Party software and/or hardware integration configuration, decommissioning, and/or troubleshooting, including but not limited to other telephony systems, network equipment, and software applications. Configuration, deployment, support, and troubleshooting of any desk phones, devices, headsets, and equipment that are not supported by Zoom Phone.
6.12. New or existing SBC installation, configuration
6.13. New or existing installation and configuration of Analog Gateways and analog devices (e.g., fax, doorbells, paging, emergency phones, etc.)
6.14. Development of customized user guides, documentation, references, training materials, etc.
6.15. Customer to provide all pre-recorded greetings and prompts.
6.16. Cross-location coordination and gathering of required information.
7. Customer’s Telephone Number Porting
7.1. The Customer is responsible for authorizing the telephone number porting by Zoom via the approval and signature of the standard Zoom Letter of Authority (LOA). Zoom shall provide guidance on porting data collection and shall assist with submission of porting request(s). This effort pertains to those locations identified in Section 1. The parties acknowledge and agree that Zoom is not responsible for and does not control the portability of any individual number or group of numbers, and the Professional Services completion shall not be withheld by Customer for any delays arising from or relating to the porting of the numbers.
7.2. Customer agrees to the porting process and timelines as detailed in the Zoom Support Article: Common Issues and Questions for Porting at https://support.zoom.us/hc/enus/articles/360036099112-Common-issues-and-questions-for-porting .
7.3. Notwithstanding paragraph 6.1 above, the Zoom Project Team and Customer will jointly own the porting responsibility by performing the following tasks for each location together:
7.3.1. The Zoom TPM shall manage initial submission of port requests and any subsequent LOA modifications and submissions.
7.3.2. Customer shall endorse all appropriate Letters of Authorization (“LOA”s) as requested by Zoom using the then current Letter of Authorization form provided to Customer by Zoom
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 8 of 9
7.3.3. Customer shall provide to Zoom as requested:
7.3.3.1. All pages of all recent phone bills for those locations requiring the porting of DID’s.
7.3.3.2. Customer Service Reports and/or Requests for Information from current carriers and authorized signer for each location.
7.3.3.3. Porting submissions will include numbers mapped to correct location as “company” numbers or Direct Dial phone numbers.
8. Delays and Changes
8.1. No changes to this SOW, and no changes or additions to the services described herein, will be effective unless it is in writing (via a Change Order or separate SOW) and signed by both parties. Any Change Order will detail the requested change and the effect of such change on the Professional Services, the fees, and the timeline. A Change Order is not effective unless it is in writing and signed by both parties.
8.2. Any delays in the performance of consulting services or delivery of deliverables caused by Customer, including without limitation delays in completing and returning Customer documentation required during the Assessment and Design or completing the Needs Assessment, may result in an adjustment of project timeline and additional fees.
9. Project Acknowledgement
9.1. This SOW describes the objectives, Deliverables, locations, fees, and other components that are included in this project. Customer acknowledges that the delivery, installation, testing, and payment for the Professional Services rendered under this for any specific location is not dependent on the delivery, installation, testing, and payment for the Professional Services for any other location or location(s).
Agreement
This SOW is entered into as of the effective date specified above between Zoom Video Communications, Inc. and City of Yuba City.
Zoom Video Communications, Inc. City of Yuba City
By: By:
Date: Date:
PO Number:
(If applicable)
Professional Services
Master Standard Doc: Rev 5.0 © Zoom Video Communications, Inc. 2022 Page 9 of 9 Appendix A: Pricing for Professional Services
Service Description Pricing
Zoom PS
Remote Zoom Professional Services Organization:
Assessment, Design, Project Management, and
Deployment. Locations and deployment type as
indicated in Section 1 of this SOW.
$20,645
Total Remote Services: $20,645
1 Prices quoted are USD.
Special Terms and Notes
Any Special Terms & Notes set forth below shall take precedence over any conflicting terms contained in the Zoom Professional Services Terms and Conditions or Customer’s Master Subscription Agreement, as applicable.
Locations are limited to those identified within Section 1 of this SOW.
The SOW will be fully completed within six months or less unless otherwise specified in the Customer-specific published Zoom Phone Deployment Project plan developed following Customer project kick-off meeting and Preliminary Discovery and Planning. Invoices will be issued as follows:
1. 30% of the total value of this Statement of Work as identified in Appendix A shall be invoiced upon completion of company and location(s) preliminary discovery, design, and planning in the mutually agreed upon project plan as identified in Section 2.2 above.
An email notification will be sent to the customer at the completion of such phase.
0. Remaining Statement of Work value shall be invoiced upon the completion for each location based on the number of Zoom licenses, devices, users. features (e.g., paging, BYOC, BYOP, etc.) deployed at each location or location. An email notification will be sent to the customer at the completion of each location or group of locations.
Refer to Section 1 for the number of units included by each location or group of Locations. In the event that this SOW is not fully completed within six months or the agreed upon completion date post signature, Zoom has the right to invoice a non-refundable fee for any remaining unused SOW balance.
QUOTE
4301 Hacienda Drive, Suite 400, Pleasanton, Ca 94588
[email protected] +1 925-701-2022
www.packetfusion.com
Quote Date: 2023-06-09T19:16:04.810Z
Quote Name: YeaLink Zoom phones 6-9-
2023
Quote Number: QUO-03461-K2L6W5
City of Yuba City
ATTN: Brian Hansen
1201 Civic Center Boulevard
Yuba City, CA 95993
(530) 822-4785
PFI SKU DESCRIPTION QTY PRICE EXT PRICE
999999 MP54- ZOOM-Audio Phone for Zoom 215.00 $ 239.00 $ 51,385.00 999999 W56H -Yealink DECT Cordless Handset Exceptional
Handsfree Talking 2.4'' 240 x 320 Color Screen with
Intuitive User Interface Headset Connection via 3.5 mm
Jack Up to 30 Hours Talk Time Elegant Keypad Des
1.00 $ 110.00 $ 110.00
999999 W76P -Yealink DECT IP Phone system (W56H Handset and W70B Base Unit Package)
4.00 $ 189.00 $ 756.00
999999 CP925 -Yealink Touch Sensitive IP Conference Phone with 6 built in Microphones and built in Bluetooth and
Wi-Fi - includes power adapter
6.00 $ 599.00 $ 3,594.00
999999 WH62-MONO-UC Yealink DECT Wireless Headset -
Monaural Headset USB Connection Seamless integration
with Yealink IP phones
9.00 $ 0.00 $ 0.00
999999 UH34- MONO-UC -Yealink USB Wired Headset -
Monaural - Plug and Play USB connectivity to Yealink IP phones
10.00 $ 49.00 $ 490.00
999999 OBi 302 - Universal Voice Adapter with USB 2 FXS Ports SIP
3.00 $ 121.95 $ 365.85
PREMIUM PARTNER SUPPORT (PRO-RATED): $ 0.00
SUBTOTAL: $ 56,700.85
PFI DISCOUNT: ($ 9,013.60)
EST. SALES TAX (Not included in total): $ 3,457.33
PFI ESTIMATED LABOR: $ 0.00
TOTAL: $ 47,687.25
* The above quote does not include taxes and shipping charges.
QUOTE
4301 Hacienda Drive, Suite 400, Pleasanton, Ca 94588
[email protected] +1 925-701-2022
www.packetfusion.com
** Packet Fusion Services for this Scope of Work will be provided on a time and materials basis, based on the actual number of hours incurred by Packet Fusion for all work performed during regular business hours. Work performed after hours and weekends will be at a 1.5x the standard billing rate. Travel time will be billed at .5x the standard billing rate and out of pocket expenses will be billed at cost. The following estimates are based on our discussions with the Company and the business requirements communicated to Packet Fusion to date. These estimates are subject to change, and this should not be considered a fixed fee bid.
*** Quote Expires 60 days from quote date.
CUSTOMER REFERENCE
Drop ship to customer.
Please email PO if required
Customer PO Number Customer Signature Date
Agenda Item 8
CITY OF YUBA CITY
STAFF REPORT
Date: June 20, 2023
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Ben Moody, Public Works & Development Services Director Summary
Subject: Water Treatment Plant West Flow Meter Project
Recommendation: Adopt a Resolution with the following actions:
A. Award a construction contract to Koch & Koch, Inc., of Grass Valley, CA in the amount of their total bid of $395,320.00 and authorize the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney
B. Award a Professional Services Agreement to Inferrera Construction Management Group, Inc. of Shingle Springs, CA for Construction Management and Inspection Services in the amount of $46,428.00 and authorize the City Manager to execute the contract on behalf of the City, subject to material terms, subject to review and approval as to legal from by the City Attorney, and with the finding that it is in the best interest of the City
Fiscal Impact: $530,812.00 – Total Project Cost
$500,000.00 – CIP Account No. TBD (West Flow Meter Replacement) $30,812.00 – CIP Account No. 1227 (Recurring WTP & Water Storage Improvements)
$530,812.00 – Total Construction Cost
$395,320.00 - Contract Award Amount
$79,064.00 - (20%) Construction Contingency
$46,428.00 - (11.7%) Construction Management
$10,000.00 - (2.5%) City Administration
Purpose:
To maintain the City’s Water Treatment Plant (WTP) operational effectiveness through proactive rehabilitation and major maintenance.
Council’s Strategic Goal:
This project addresses the City Council’s Strategic Goal to maintain and improve the City’s infrastructure.
Background:
The initial construction of the City’s WTP was performed in 1969. At that time, treated water was discharged through a single 30-inch diameter transmission pipeline towards Clark Avenue to enter the City’s distribution system. To measure the amount of treated water delivered to the City’s distribution system, a Dall tube flow meter was installed on this pipeline below ground in a metering vault.
In 2000, the City installed a second pipeline exiting the WTP towards the east, on Northgate Drive, to enter the City’s distribution system on Live Oak Boulevard. To measure the amount of treated water delivered through this pipeline, a Badger M2000 Electromagnetic Flow Meter was installed in the above-ground piping. This electromagnetic flow meter is referred to as the East Flow Meter and the original Dall tube flow meter is now referred to as the West Flow Meter.
The West Flow Meter is currently a modified Venturi tube that is fully contained within the host pipe and cannot be isolated. Without the ability to isolate the existing meter, and because the meter is below ground in a vault, it is extremely difficult for staff to perform routine maintenance on it. By routing the west pipeline above ground and installing a new Badger M2000 Electromagnetic Flow Meter (Badger Meter), WTP staff will be able to maintain a consistent meter accounting and inspection of piping and fittings that allow for efficient maintenance and integration into the WTP’s flow monitoring and reporting requirements.
In order to isolate the West Flow Meter and minimize disruptions to the distribution system, staff modified the design to include replacement of the 36” butterfly valve at the WTP pump station and line stopping the 30-inch transmission pipeline. Line stopping is a method used to temporarily isolate a pipe segment to provide a shut off where no valve exists. Line stopping is performed by specialized teams utilizing proprietary systems.
Analysis:
Construction Contract:
The WTP West Flow Meter Project was advertised for bids beginning May 16, 2023. Plans and specifications were posted on publicpurchase.com and provided to local builder/contractor exchanges.
On June 8, 2023, six (6) bids were received and opened by the City Clerk. A list of the bids received and the Engineer’s Estimate are shown below.
Company Total Bid
Koch & Koch, Inc. of Grass Valley, CA $395,320.00
BWD Construction, Inc. of Lincoln, CA $414,800.00
Auburn Constructors of Sacramento, CA $437,300.00
C&D Contractors, Inc. of Nevada City, CA $553,650.00
TCB Industrial Contractors of Modesto, CA $572,443.00
West Valley Construction of San Jose, CA $582,990.00
Engineer’s Estimate $360,000.00
Koch & Koch, Inc. is the low, responsible, and responsive bidder.
Construction Management and Inspection:
Installation of above ground piping, replacement of the 36” valve, and line stopping the existing 30-inch transmission pipeline, will require time sensitive and complex construction activities that will require fulltime construction management and inspection to minimize WTP operational disruptions, and represent
the City against potential construction claims. The inspection needs of this project exceed current City staffing levels.
On May 25, 2023, staff requested a proposal from Inferrera Construction Management Group, Inc. (ICM) to provide construction management and inspection services for the WTP West Flow Meter Project. On June 7, 2023, ICM submitted their proposal for review. ICM is highly qualified and has a proven track record of providing construction management and inspection services on large and complex municipal water & wastewater projects, including the City’s WWTF Improvements Project and Garden Highway Trunk Line Rehabilitation Project. Additionally, ICM is extremely familiar with the City’s water infrastructure, has been the selected consultant through traditional request for proposal process in the past, and billing rates are competitive with the industry.
Staff recommends entering into a Professional Services Agreement with ICM in the amount of $46,428.00 which includes a 20% contingency to account for potential extra work due to time sensitive work requiring overtime. The City will be billed for actual costs.
Contract administration will be performed by Public Works Department staff.
Project construction is expected to begin in November 2023 during WTP low demand.
Fiscal Impact:
The estimated total project cost is approximately $530,812.00 which consists of the following components:
Construction Contract $395,320.00
Construction Contingency (20%) $79,064.00
Construction Management (11.7%) $46,428.00
City Administration (2.5%) $10,000.00
Total $530,812.00
Staff is proposing a $79,064.00 construction contingency which equates to approximately 20% in contingency funds. The complicated nature of isolating the West Flow Meter presents the risk of unforeseen construction conditions.
This project comprises of major maintenance of a water distribution line and WTP improvements. Staff proposes utilizing West Flow Meter Replacement CIP Account and CIP Account No. 1227 (Recurring WTP & Water Storage Improvements). The project is proposed to be funded as follows:
CIP Account (West Flow Meter Replacement) $500,000.00
CIP Account No. 1227 (Recurring WTP & Water Storage Improvements) $30,812.00
Total $530,812.00
The West Flow Meter Replacement CIP Account was approved in the FY 23/24 budget with $500,000.00 programmed for funding and will be assigned a CIP Account Number in the final budget.
CIP Account No. 1227 has approximately $485,000.00 available for use.
Environmental:
On October 18, 2022 City Council adopted a California Environmental Quality Act (CEQA) Class 1 Categorical Exemption. There has not been any substantial new information acquired nor changes to
the project since it was evaluated, and no further evaluation for this portion of the project is required under CEQA.
Alternatives:
Reject the bids and delay or cancel the project.
Recommendation:
Adopt a Resolution with the following actions:
1. Award a construction contract to Koch & Koch, Inc., of Grass Valley, CA in the amount of their total bid of $395,320.00 and authorize the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney
2. Award a Professional Services Agreement to Inferrera Construction Management Group, Inc. of Shingle Springs, CA for Construction Management and Inspection Services in the amount of $46,428.00 and authorize the City Manager to execute the contract on behalf of the City, subject to material terms, subject to review and approval as to legal from by the City Attorney, and with the finding that it is in the best interest of the City.
Attachments:
1. Item 6 - Attachment 1 - RESOLUTION - WTP West Flow Meter
2. Item 6 - Exhibit A - (Draft) 22-13 WTP West Flow Meter Contract
3. Item 6 - Exhibit B - (Draft) Professional Services Agreement - ICM Prepared By: Submitted By:
Nick Menezes
Assistant Engineer
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AWARDING A CONSTRUCTION CONTRACT TO KOCH & KOCH, INC. IN THE AMOUNT OF THEIR TOTAL BID OF $395,320.00, AND AWARDING A PROFESSIONAL SERVICES
AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES TO INFERRERA CONSTRUCTION MANAGEMENT GROUP, INC. IN THE AMOUNT OF $46,428.00.
WHEREAS, the City of Yuba City (City) advertised for bids for the City’s Water Treatment Plant West Flow Meter Project (Project); and, WHEREAS, in response to the advertisement, the City received six (6) bids for the Project in the following bid amounts:
Koch & Koch, Inc. of Grass Valley, CA $395,320.00
BWD Construction, Inc. of Lincoln, CA $414,800.00
Auburn Constructors of Sacramento, CA $437,300.00
C&D Contractors, Inc. of Nevada City, CA $553,650.00
TCB Industrial Contractors of Modesto, CA $572,443.00
West Valley Construction of San Jose, CA $582,990.00; and WHEREAS, the City Public Works Department reviewed the six (6) bids, and examined Koch & Koch, Inc. and its bid response, found it to be both the lowest qualified responsive and responsible bidder, and has recommended it for award of this project; and,
WHEREAS, the City desires to award the bid to Koch & Koch, Inc. of Grass Valley, CA and enter into an agreement with Koch & Koch, Inc. to construct the Project; and,
WHEREAS, Inferrera Construction Management Group, Inc. (ICM) is highly qualified, with proven track record of providing excellent construction management and inspection services on large and complex City water projects at competitive rates; and WHEREAS, the City Council adopted a Class 1 Categorical Exemption under CEQA Guidelines Section 15301. There has not been any substantial new information acquired nor changes to the project since it was evaluated, and no further evaluation for this portion of the project is required under CEQA.
NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. The City Council of the City of Yuba City does hereby accept the six (6) bids received as noted above, finds that Koch & Koch, Inc. is the lowest responsive and responsible bidder, and awards the construction contract to Koch & Koch, Inc., in the total amount bid of $395,320.00 for the Water Treatment Plant West Flow Meter Project. Said contract agreement shall substantially comply with the terms and conditions presented in the draft agreement attached to this Resolution, shall be subjected to review and approval as to legal form by the City Attorney, and the City Manager shall be authorized to execute the same on behalf of the City of Yuba City.
2. The City Council of the City of Yuba City awards a professional services agreement for construction and inspection services to Inferrera Construction Management Group, Inc. of Shingle Springs, CA in the amount of $46,428.00.
Said agreement shall substantially comply with the terms and conditions presented in the draft agreement attached to this Resolution, shall be subjected to review and approval as to legal form by the City Attorney, and the City Manager shall be authorized to execute the same on behalf of the City of Yuba City, and with the finding that it is in the best interest of the City.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of June, 2023.
AYES:
NOES:
ABSENT:
Wade Kirchner, Mayor
ATTEST:
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):
A. (Draft) Agreement – Koch & Koch, Inc. Contract No. 22-13 B. (Draft) Professional Services Agreement – Inferrera Construction Management Group
ATTACHMENT 2
EXHIBIT A
CITY OF YUBA CITY
DEPARTMENT OF PUBLIC WORKS
CONTRACT AGREEMENT
WATER TREATMENT PLANT WEST FLOW METER PROJECT
CONTRACT NO. 22-13
THIS AGREEMENT, made and concluded this ____ day of _________________ 2023, between the City of Yuba City, party of the first part, and ________________, Contractor, party of the second part.
ARTICLE I. – WITNESSETH, that for and in consideration of the payments and agreements hereinafter mentioned to be made and performed by the said party of the first part under the conditions expressed in the two bonds bearing even date with these presents and hereunto annexed, the said party of the second part agrees with the said party of the first part, at his own proper cost and expense, to do all the work and furnish all the materials, except such as are mentioned in the specifications to be furnished by said party of the first part, necessary to construct and complete in a good, workmanlike and substantial manner and to the satisfaction of the Department of Public Works, construction on various roads, all in accordance with the Special Provisions hereto annexed and also in accordance with the Standard Specifications of the State of California Department of Transportation dated May 2010, the Standard Plans dated May 2010, the “Labor Surcharge” and “Equipment Rental Rates” in effect on the date the work is accomplished, and the “General Prevailing Wage Rates” of the State of California Department of Transportation, which said Special Provisions, Standard Plans, Standard Specifications are hereby specially referred to and by such reference made a part hereof.
The Special Provisions and the project plans for the work to be done are entitled:
WATER TREATMENT PLANT WEST FLOW METER PROJECT
CONTRACT NO. 22-13
Which are hereby made part of this contract.
ARTICLE II. – The said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Agreement; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City of Yuba City and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and specifications and the requirements of the Engineer under them, to wit.
ARTICLE III. – The said party of the first part hereby promises and agrees with the said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices hereinafter set forth, and hereby contracts to pay the same at the time, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE IV. – By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.
ARTICLE V. – It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VI. – The City of Yuba City hereby employs Contractor to provide material and to do the work according to the terms and conditions herein contained and referred to for the following prices to be paid at the time, in the manner and upon the conditions hereinafter set forth.
ARTICLE VII. – The improvement contemplated in the performance of this contract is an improvement over which the City of Yuba City shall exercise general supervision.
ARTICLE VIII. – The statement of prevailing wages appearing in the General Prevailing Wage Rates is hereby specifically referred to and by this reference is made a part of this contract. It is further expressly agreed, by and between the terms of this instrument and the bid or proposal of said Contractor, that this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
WATER TREATMENT PLANT WEST FLOW METER PROJECT
CONTRACT NO. 22-13
Item
No. Item Description Unit of Measure
Est.
Qty.
Item Price Total Amount
1 Mobilization/Demobilization LS 1 $15,093.00 $15,093.00 2 Demolition LS 1 $32,843.00 $32,843.00
3 Mechanical (Includes
furnishing, fabrication, and
installation of all steel and
ductile iron pipe, fittings,
flanges, meter, coatings)
LS 1 $219,723.00 $219,723.00
4 Dewatering & Isolation Plan
(Includes line stop &
implementation as required to
complete project)
LS 1 $66,425.00 $66,425.00
5 Electrical (Includes
furnishing, fabrication, and
installation of all electrical
conduit, boxes, and racks)
LS 1 $33,424.00 $33,424.00
6 Site & Earth Work (Includes
site restoration and
landscaping)
LS 1 $8,488.00 $8,488.00
7 Startup & System Testing
(Includes system flush,
pressure test, and
disinfection)
LS 1 $19,324.00 $19,324.00
Bid Total: 395,320.00
Approved as to form:
City Attorney
City of Yuba City
CITY OF YUBA CITY
Diana Langley
City Manager
Date
CONTRACTOR
Company Name
By and Title (signature)
Date
By and Title (printed)
Address
Telephone Number
ATTACHMENT 3
EXHIBIT B
PROFESSIONAL SERVICES AGREEMENT
Water Treatment Plant West Flow Meter Project
Construction Management & Inspection
This Agreement is made and entered into as of , 2023, by and between the City of Yuba City, a municipal corporation (“City”) and Inferrera Construction Management Group, Inc. (ICM) (“Consultant”).
RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein; and
C. City desires to retain Consultant to render professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. The Consultant shall furnish the following services in a professional manner.
See Attached Scope of Services
(Exhibit A)
2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is completed and approved by the City. Finalization shall be completed at the direction of the City of Yuba City.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation exceed Forty-Six Thousand, Four Hundred Twenty-Eight Dollars ($46,428.00) without additional written authorization from the City.
Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s invoices shall include a brief description of the services performed, the date the services were
performed, the number of hours spent and by whom, and a description of any reimbursable expenses. City shall pay Consultant not later than 30 days after approval of the monthly invoice by City staff. When payments made by the City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.
5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City.
6. Termination. This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination. Such compensation is subject to the conditions of Section 4 of this agreement.
7. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees, agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon request. * Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regards to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
8. Consultant’s Books and Records:
a. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrated performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Administrator, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successorin-interest.
9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City.
Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and
b. Possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(B)(2).)
10.Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder.
Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
11.Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.
12.Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
13.Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required of Consultant to practice its profession. Consultant
represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Yuba City business license.
14.Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs, including attorney fees and expenses in connection therein), arising out of the performance of this Agreement in whole or in part by any negligent act or omission of the Consultant, or anyone directly or indirectly employed by the Consultant or anyone for whose acts the Consultant may be liable, or its failure to comply with any of its obligations contained in this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.
15.Insurance Requirements. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, necessary insurance policies as described in Exhibit B.
16.Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.
Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City Benjamin Moody
Public Works & Development Services Director
City of Yuba City
1201 Civic Center Blvd
Yuba City, CA 95993
(530) 822-4626
If to Consultant: Jeffrey Inferrera
Principal
Inferrera Construction Management Group, Inc.
7040 Settlers Trail
Shingle Springs, CA 95682
(916) 792-9871
17.Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
18.Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
19.Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under the Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
20.Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
21.Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
22.Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Sutter.
23.Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
24.Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear
the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
25.Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
26.Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
27.Prohibited Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising there from.
28.Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Consultant shall also comply with all relevant provisions of City’s Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
CITY OF YUBA CITY: CONSULTANT:
By:_____________________________ By:_________________________ Diana Langley Jeffrey Inferrera
City Manager Principal
Inferrera Construction Management Group, Inc.
Attachments: Exhibit A – Scope of Services
Exhibit B – Insurance Requirements
Exhibit A
Scope of Services
Exhibit B
Professional Services Agreement
Insurance Requirements
I. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance for his/her employees in accordance with the laws of the State of California and Employers Liability Insurance in an amount not less than one million dollars ($1,000,000) per accident for bodily injury and/or disease. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance in accordance with the laws of the State of California and Employers Liability Insurance in an amount not less than one million dollars ($1,000,000) per accident for bodily injury and/or disease. for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. This provision shall not apply if Consultant has no employees performing work under this Agreement. If the Consultant has no employees for the purposes of this Agreement, Consultant shall sign the “Certificate of Exemption from Workers’ Compensation Insurance” which is attached hereto as Exhibit C.
II. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
III. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
IV. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s operations under this Agreement, whether such operations are by the Consultant or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
V. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a current A.M. Best’s rating of no less than A:VII and shall be endorsed with the following specific language or equivalent:
A. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations. Conforms to ISO CG 2009 and CG 2037 10 01. Both are required.
B. This policy shall be considered primary insurance as respects to the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any selfinsured retention the City may have, shall be considered excess insurance only and shall not contribute with it.
C. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
D. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents.
E. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
F. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage except after thirty (30) days written notice has been received by the City.
VI. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retention’s.
VII. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City, as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
Agenda Item 9
CITY OF YUBA CITY
STAFF REPORT
Date: June 20, 2023
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Associate Engineer
Summary
Subject: Yuba City Residential Street Light Maintenance Districts (Walton Area and Tierra Buena Area) Resolution of Intent
Recommendation: A. Adopt a Resolution Approving Engineer’s Reports and Declaring Intention to Levy for Yuba City Residential Street Light Maintenance Districts, to continue the Residential Street Light Maintenance Districts, pursuant to the Benefits Assessment Act of 1982
B. Set a Public Hearing for July 18, 2023 at 6:00 PM to establish assessments for Fiscal Year (FY) 2023-24
Fiscal Impact: Receipt of assessments and expenditures of funds associated with lighting maintenance districts throughout the City.
Purpose:
To continue to provide lighting throughout the Residential Street Light Maintenance Districts, pursuant to the provisions of the Benefit Assessment Act of 1982 and Article XIIID of the California Constitution.
Council Strategic Goal:
Levying Yuba City Residential Street Light Maintenance Districts (RSLMDs) addresses the City Council’s Strategic Goal of maintaining infrastructure, as the levy of the RSLMDs will ensure that street lighting is in operation.
Background:
The City annually levies and collects special assessments in order to maintain and service streetlights in the Walton Avenue Area and Tierra Buena Area (Attachment 1, Exhibit A). The Districts were formed while the areas were under the County’s jurisdiction, and the City took over the administration of the Districts when they were annexed into the City. Prior to 2009, the Districts were historically charged the maximum levy which allowed the reserves to build up.
Analysis:
The Engineer’s Annual Levy Reports (Reports) have been prepared and are on file in the City Clerk’s Office. They describe each District, the improvements therein, the method of assessment, and the
proposed assessment for each parcel. The Resolution approving the Reports and the Resolution of Intention to order improvements are required by State law to continue the Residential Street Light Maintenance Districts. The action proposed in the Reports set a Public Hearing for the Council meeting to be held on July 18, 2023 to establish assessments for the coming year.
Fiscal Impact:
Annual levies will remain unchanged for both Districts. The proposed levy amounts for each District are shown in Attachment 2.
The projected revenue, expenditures, and cash balance for the Districts are as follows:
District Revenue Expenditures Projected Reserve Fund Balance as of 7/1/2024
Tierra Buena Area $23,491 $19,394 $127,034
Walton Area $81,677 $77,630 ($22,044)
Operating costs for the Walton area have neared or exceeded the maximum levy for the district multiple times over the past ten years. Additionally, operating costs for Walton have increased while operating costs for Tierra Buena have decreased after FY 2015-16. The City believes that there is an error within PG&E’s billing system. The City previously performed an internal audit to determine the cause of the discrepancy, and were not able to find the cause. If desired, Council may direct City staff to perform another internal audit, inclusive of site visits, to determine the cause of the discrepancy and correct any billing issues moving forward.
Alternatives:
1. Council may direct the modification of the assessment amounts which will affect future revenue and expenditure amounts in FY 2023-24, or cancel the District and find alternative funding sources to operate the streetlights.
2. Council may direct City staff to follow legal procedures in order to modify the Residential Street Light Maintenance Districts to include Cost of Living Adjustment (COLA) provisions.
Recommendation:
A. Adopt a Resolution Approving Engineer’s Reports and Declaring Intention to Levy for Yuba City Residential Street Light Maintenance Districts, to continue the Residential Street Light Maintenance Districts, pursuant to the Benefits Assessment Act of 1982:
B. Set a Public Hearing for July 18, 2023 at 6:00 PM to establish assessments for Fiscal Year (FY) 2023-24.
Attachments:
1. Attachment 1 - Resolution RSLMDs Intent
2. Exhibit A - District Maps RSLMDs
3. Attachment 2 - Proposed Assessments - RSLMDs
4. Attachment 3 - Engineer's Reports
Prepared By: Submitted By:
Josh Wolffe
Associate Civil Engineer
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING THE ENGINEER’S REPORTS AND DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENT FOR FISCAL YEAR 2023-24 FOR THE YUBA CITY
RESIDENTIAL STREET LIGHT MAINTENANCE DISTRICT (WALTON AREA) AND YUBA
CITY RESIDENTIAL STREET LIGHT MAINTENANCE DISTRICT (TIERRA BUENA AREA) WHEREAS, the County of Sutter previously formed Yuba City Residential Street Light Maintenance District (Walton Area) and Yuba City Residential Street Light Maintenance District (Tierra Buena Area) (“Districts”), pursuant to the provisions of the Benefit Assessment Act of 1982, California Government Code Division 2, Chapter 6.6, Section 54703 et seq. (hereafter referred to as the “Act”); and
WHEREAS, a Report (hereafter referred to as the “Formation Report”) was prepared, filed and approved by the County Board of Supervisors in connection with each of the Districts and the levy of said assessments, pursuant to Section 54716 of said Act; and WHEREAS, the City of Yuba City annexed the areas in which the Districts existed, and as a result became responsible for the administration of the Districts; and WHEREAS, the City Council conducted property owner protest proceedings relating to the improvements and services described in the Formation Report and the levy and collection of annual assessments and an assessment range formula related thereto for each of the Districts in accordance with the provisions of the California Constitution Article XIIID and Proposition 218; and
WHEREAS, the Council directed and authorized the City Engineer to assist with the calculation and establishment of the assessments and to prepare and file a budget report(s) (hereafter referred to as the “Engineer’s Report”) with the City Clerk, generally describing how the Districts were formed, the improvements and services within the Districts, the method of apportionment and dispensation of the benefits, and the budget containing the costs and proposed levy amounts for funding the benefits and the assessment roll; and
WHEREAS, the City Engineer has prepared the Engineer’s Reports for the Districts, and has filed them with the City Clerk; and
WHEREAS, the City Council desires to approve said Engineer’s Reports, declare its intention to levy the annual assessment for Fiscal Year 2023-24 for the Districts, and appoint a time and place for public hearing on these matters.
NOW, THEREFORE, be it resolved by the City Council of the City of Yuba City as follows:
1. The above recitals are true and correct, and are hereby incorporated herein by this reference.
2. The City Council hereby (1) finds that the public interest and convenience requires, and (2) declares its intention to order, the levy and collection of an annual assessment against the assessable lots and parcels of property within existing assessment districts designated Yuba
City Residential Street Light Maintenance District (Walton Area) and Yuba City Residential Street Light Maintenance District (Tierra Buena Area) (“Districts”), pursuant to the provisions of the Act, for the fiscal year commencing July 1, 2023 and ending June 30, 2024, to pay for the costs and expenses of the improvements described below in Section 4 of this Resolution.
3. The boundaries of the District are generally located and depicted in “Exhibit A” attached hereto.
4. The proposed improvements are briefly described as follows: the operation of residential street lights.
5. The assessments to be levied and collected against the assessable lots and parcels of property within the District for Fiscal Year 2023-24 are proposed to be remain the same as previously approved as compared to the assessments levied and collected for Fiscal Year 2022-23.
6. By previous resolution, the City Council directed the City Engineer to prepare and to file Engineer’s Reports pursuant to the provisions of the Act. The Engineer has prepared and filed written reports with the City Clerk that are titled “City of Yuba City, Residential Street Light Maintenance District No. 1, (Walton Area), 2023/2024 Engineer’s Annual Levy Report,” and “City of Yuba City, Residential Street Light Maintenance District No. 1, (Tierra Buena), 2023/2024 Engineer’s Annual Levy Report” . Reference is made to the Engineer’s Reports on file in the Office of the City Clerk and open to public inspection for a full and detailed description of the improvements, the boundaries of the Districts, and the proposed assessments upon assessable lots and parcels of land within the Districts. The Office of the City Clerk is located at 1201 Civic Center Boulevard, Yuba City, CA 95993.
7. Notice is hereby given that the City Council designates July 18, 2023, at 6:00 p.m., in the City Council Chambers, City Hall, 1201 Civic Center Boulevard, Yuba City, CA, as the date, time, and place for the hearing of protests or objections to the levy of the proposed assessments in connection with the Districts. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests or communications made or filed by any interested person. Prior to the conclusion of the hearing, any interested person may file a written protest with the City Clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by the signer. Written protests may be delivered in person to the City Clerk or may be mailed to the City Clerk at City Hall, 1201 Civic Center Boulevard, Yuba City, CA 95993.
Any written protest that is mailed must be received at City Hall at or prior to 4:30 p.m. on July 18, 2023.
8. The City Clerk shall give notice of the aforesaid date, time, and place of the hearing by giving notice once a week, for two successive weeks, with at least five days in between each publication.
9. This Resolution shall take effect immediately.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of June, 2023.
AYES:
NOES:
ABSENT:
Wade Kirchner, Mayor
ATTEST:
Ciara Wakefield, City Clerk Administrator
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
Attachment(s):
Exhibit A – District Maps
EXHIBIT A
CHERRY ST
RICHLAND RD
BOGUE RD
HUNN RD
LINCOLN RD
TANGLEWOOD DR
SMITH RD
JODI DR
LEONARD CT
S WALTON AVE
THOMAS CT
ELI CT
ANTHONY WAY
C AMINOCORTEZ
ARDEN AV
OLIVER
E
DR
AUGUSTA LN
PEBBLE BEACH DR
RANCHO WAY
MARINA DR
CREST CT
HOLLY TREE DR
FALLSDR
ELIZABETH CT SHAYLENE CT
BARRINGTON DR
IDA CT
ANITA WAY
NAND CT
MA SERA CT
CREST DR
CORTEZ
CT
EL SE RENOCT
W JOSEPH ST
RICHARDS WAY
ANNA DR
PELICAN PL
ERIC CT
MELINDA CT
KRISTIN CT
PORTOLA
VALLEY RD
CRISP DR
DH LI LON DR
BRIAN DR
NAND DR
GLENWAY
NELDA CT
COUNTRYSIDE DR
PARKWOOD DR
DEAN DR
MANZANITA WAY
MC CUNE AVE
MARJOR EI DR
INDER LN
JOSEPHENE WAY
S WALTON AVE
ST ANDREWS DR
PATRICIA DR
BAY DR
TRACY DR
RAMERIZ DR
GREGORY DR
BUCHANNAN
RD
CREST DR
SPYGLASS DR
SUNRISE CT
SEQUOIA DR
INDER LN
S WALTON AVE
CAMINO DEL ORO
THOMAS DR
FRAN CT DERAE CT
ESTATES DR
RUSHING ST
SHEENA CT
BURGANDY DR
R DI GE WAY
WOODLE A F DR
ST JOHN CT
MARTIN CT
MASERA WAY
BROMLEY AVE
PETTY CT
S HARD NI G RD
CEDAR WAY
JORDAN RD
CAMINO DE FLORES
MICHELLE DR
ASH CT
PARKWOOD CT
EDWIN DR
SESSLER PL
TRIFF WAY
INEZCT
PALORA AVE
SOFIADR
MEADOW AVE
VIA J AC NI TO
ST FRANCIS WAY
STOKER AVE
MC CUNE AVE
LOUIS CT
EVERGREEN WAY
TORRY P NI E DR
KRENTZ LN
NICOLAS DR
SHAKEWOOD DR
LA RABYN WAY
MORGAN WAY
S WALTON AVE
AARON DR
DONALD CT
CLINT WAY
RAJ CT
EDWIN DR
H OLLY AVE
HOLCOMB RD
GROVE RD
HARBOR TOWN DR
W
OODR DI GE CT
MEADOW
AVE
LA RAMADA
HAZEL AVE
MICHELLE DR
SEAGULL DR
VERNON AVE
BANCROFT AVE
LITTLE JOHN RD
BUCHANNAN RD
CAMINO DE FLORES
GERMA NI E DR GERMA NI E DR
BERKSHIRE DR
ALLEN
WAY
JOHNATHAN DR
EDWIN DR
THERESAWAY
SESSLER DR
SESSLER DR
EDW NI DR
SANBORN RD
ELLIOT DR
CRESWELL DR
SANDPIPER DR
MESA VERDE
JOSEPHST
JOSEPHST
DI A WAY
TUSCANY DR
AL CI AI DR
RAI ESTATES CT
YOLANDA DR
OHLEYER RD
S HARD NI G RD
YOLANDA DR
G DI DA LOOP
JODI DR
HWY 99 SB
HWY 99 SB HWY 99 NB
BAY CT
AUTUMNWOOD DR
ALYSSA DR
CREEKWOOD DR
SEQUOIADR
JACOB DR
ONSTOTT FRTG RD
GREEN V ALLEY RD
8 Yuba City Residential Street Light Maintenance District Walton Area
BUTTE HOUSE RD
GEORGE WASHINGTON BLVD
KIM WAY
JEFFERSON AVE
HOOPER RD
AMERICANA DR
SERENA CT
YORKTOWN DR
ROMERO ST
TEAL HOLLOW DR
NORTHCROSS ST
VALENCIA ST
PERALTA ST
ZAMORA ST
CLEARV EI W DR
TORI CT
RUTH AVE
MONROE DR
BOBBY LN
VIA ROMA WAY
JORI CT
KYLIE CT
SARAH CT
DAVE PL
LIBBY LN
ROYO RANCHERO RD
COLUSA FRONTAGE RD
JOHN PL
PARIS WAY
LORRIE WAY
ROOSEVELT RD
ROYO RANCHERO RD
SER ENA
MAR
DR COS CT
TRUE RD
CARMELITA DR
EMMA CT
CYNDA LN
QUAIL POINTE DR
SIERRA VISTA DR
LORETTA CT
VOGT CT
COUGHLIN CT
BRYAN WAY
LA MANTIA DR
MARBLE CT
INDEPENDENCE DR
VAN VLECK ST
PEBBLE CT
VI CT
RUE DR
MONROE DR
VINE AVE
KIRA CT
YORKTOWN DR
TEJA DR
DONA WAY
SAN GIMIGNANO DR
TOMBI WAY
MCKINLEY RD
CAROLE GI H WAY
LONG ST
YOR KTOWN DR
M LI LER RD
FRUITRIDGE RD
STONEY DR
COLUSA FRONTAGE RD
BECKY LN
LYNCHBURG DR
MELBA ST
YORKTOWN DR
V LI LA AVE
W LI LIAMSBURG DR
EL MARGARITA RD
MONROE RD
HWY 20 EB HWY 20 WB
MONROE RD
ADAMS RD
V LI LA AVE
EL MARGAR TI A RD
TULIO ST
REDDING AVE
COY DR
COY DR
KENNEDY DR
TORI LN
BRYN MAWR DR
PEPPERWOOD DR
GRANITE DR
MAD SI ON RD
WESTERN PKWY
BUENA V SI TA DR
TIERRA BUENA RD TIERRA BUENA RD
STONEGAT E DR
ART
DR
ELMER AVE
DELLE DR
KIMBERLY
DR
ORO GRANDE ST
YOUNG RD
YOUNG RD
REDDING AVE
8 Yuba City Residential Street Light Maintenance District Tierra Buena Area
ATTACHMENT 2
PROPOSED ASSESSMENTS
WALTON RESIDENTIAL STREET LIGHT DISTRICT
Affected Subdivision Proposed
Assessment
(per single unit - $)
Change From
Previous Year ($)
Maximum Levy
Allowed ($)
Bogue Ranch $37.00 $0.00 $37.00
Bogue Ranch II $59.40 $0.00 $59.40
Cypress $41.74 $0.00 $41.74
Hampton Estates I $45.58 $0.00 $45.58
Hampton Estates II $41.80 $0.00 $41.80
Kushlia Village $62.00 $0.00 $62.00
Lincoln Park II $52.56 $0.00 $52.56
Lincoln Pointe $51.48 $0.00 $51.48
Lincoln Village I $61.44 $0.00 $61.44
Lincoln Village II $50.78 $0.00 $50.78
Meadowood I $73.12 $0.00 $73.12
Meadowood II $111.88 $0.00 $111.88
Orchard II $62.92 $0.00 $62.92
Orchard III $34.60 $0.00 $34.60
Ravenwood I $54.06 $0.00 $54.06
Ravenwood II $67.28 $0.00 $67.28
Ravenwood III $40.40 $0.00 $40.40
Sanborn Estates $63.58 $0.00 $63.58
Sandpiper I, II, III $46.32 $0.00 $46.32
Sun Valley II $51.48 $0.00 $51.48
Sunrise Village $58.56 $0.00 $58.56
W Ranch
Meadowood
$67.06 $0.00 $67.06
Walton Park Estates $38.00 $0.00 $38.00
Walton Ranch $60.06 $0.00 $60.06
Woodside Village II $67.56 $0.00 $67.56
TIERRA BUENA RESIDENTIAL STREET LIGHT DISTRICT
Affected Subdivision Proposed
Assessment
(per single unit)
Change From
Previous Year
Maximum Levy
Allowed
Bryn Mawr Estates III $25.38 $0.00 $61.22
Bryn Mawr Estates IV $27.16 $0.00 $65.52
Buena Vista I $14.94 $0.00 $36.04
Buena Vista II $34.78 $0.00 $83.90
Butte Rancho $27.93 $0.00 $67.38
Butte View Estates $36.94 $0.00 $89.10
Country Aire $32.22 $0.00 $77.72
Kira Estates $33.20 $0.00 $80.08
Loma Vista $34.14 $0.00 $82.36
Quail Pointe Estates $37.10 $0.00 $89.50
Ranchero II & III $45.15 $0.00 $108.90
Ranchero IV & VI $20.13 $0.00 $48.54
Ranchero Estates I $26.72 $0.00 $64.46
Ranchero Estates V $24.90 $0.00 $60.06
Rancho De Royo I Ph I $52.42 $0.00 $126.44
Rancho De Royo II Ph II $27.18 $0.00 $65.56
Skyview Place $33.95 $0.00 $81.90
Stonegate Village Unit I $24.59 $0.00 $59.32
Stonegate Village Unit II $21.52 $0.00 $51.90
Stonegate Village Unit III $17.24 $0.00 $41.58
Suburban Acres $20.31 $0.00 $49.00
Tara Estates $21.09 $0.00 $50.86
Teja IV $29.73 $0.00 $71.72
Walnut Acres $21.69 $0.00 $52.32
ATTACHMENT 3
2011/2012 Lighting and Landscape Maintenance District No. 2 Page 1 of 14
City of Yuba City
Residential Street Light
Maintenance District No. 1
(Tierra Buena)
2023/2024 ENGINEER’S ANNUAL LEVY REPORT
Initiation Meeting: June 6, 2023
Intent Meeting: June 20, 2023
Public Hearing: July 18, 2023
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
ENGINEER'S REPORT AFFIDAVIT
City of Yuba City
Sutter County, State of California
YUBA CITY RESIDENTIAL STREET LIGHT MAINTENANCE DISTRICT (TIERRA BUENA) This Report describes the Yuba City Residential Street Light Maintenance District (Tierra Buena) including the maintenance services, budget, parcels, and maximum assessments to be levied for the fiscal year 2023/2024 as they existed at the time of the passage of the resolution of intention, and annually thereafter as Assessor Parcel Numbers are issued for new land development. Reference is hereby made to the Sutter County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District.
The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023.
Willdan Financial Services
Assessment Engineer
By: ________________________________
Tony Thrasher
Principal Consultant
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
Willdan Financial Services Page i
TABLE OF CONTENTS
I. INTRODUCTION 1
II. DESCRIPTION OF THE DISTRICT AND SERVICES 2
III. BENEFIT ANALYSIS 2
IV. ASSESSMENT FORMULA 6
V. DISTRICT BUDGET FY 2023/2024 – TIERRA BUENA 7
APPENDIX A - DISTRICT BOUNDARY MAP 9
APPENDIX B - 2023/2024 ASSESSMENT ROLL 11
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 1 of 10 I. INTRODUCTION
The City of Yuba City (the “City”) annually levies and collects special assessments in order to provide and maintain the improvements within the Yuba City Urban Area Street Light Maintenance District (the “District”). In Fiscal Year 2004/2005, the District assessments were presented to the property owners and approved through a protest ballot proceeding in compliance with the provisions of Proposition 218. The District assessments described in this report are prepared and levied annually pursuant to the Benefit Assessment Act of 1982, Chapter
6.4, Division 2, Title 5 of the Government Code of the State of California commencing with section 54703 (the “1982 Act”).
Pursuant to the 1982 Act, the City Council previously caused an Engineer’s Report to be prepared in connection with the formation and the levy of assessments for the District. The Engineer’s Report (the “Original Report”) described the proposed services and improvements, identified the properties to be assessed and the amount of the proposed assessments by parcel, and fixed the maximum amount of future annual installments for the District.
Pursuant to the 1982 Act, the City Council conducted the required public hearings necessary to accept property owner protests, public comments and testimony regarding the formation of the District and the proposed annual levy of assessments. In conjunction with the required 1982 Act formation proceedings (public hearing), the City conducted property owner protest ballot proceedings for the annual assessments and assessment range formula described in the Original Report in compliance with the substantive and procedural requirements of the California Constitution Article XIIID (the “Article”). The proposed formations and annual assessments for each District were approved and established at the public hearing for the District, and pursuant to the 1982 Act, the City Council may annually determine the cost of the services that are financed by the assessments and by ordinance or resolution order the levy of the annual assessments.
However, in accordance with the provisions of the Article, no annual assessment shall exceed the maximum assessment amount established in the Original Report without additional approval of the affected property owners.
This document provides a summary of the District and the proposed budgets and assessments for Fiscal Year 2023/2024. The budget and assessments are based on the City’s estimate of the costs and funds necessary to maintain and service the improvements that provide a special benefit to properties within the District.
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 2 of 11 II. DESCRIPTION OF THE DISTRICT AND SERVICES
The District was formed for the maintenance of streetlights benefiting twenty-four subdivisions, or zones of benefit, within the City. These zones of benefit include:
Bryn Mawr Estates #3; Bryn Mawr Estates #4; Buena Vista #1; Buena Vista #2; Butte Rancho; Butte View Estates; Country Aire; Kira Estates; Loma Vista; Quail Pointe Estates; Ranchero #2 & #3; Ranchero #4 & #6; Ranchero Estates #1; Ranchero Estates #5; Rancho De Royo #2 Ph 1; Rancho De Royo #2 Ph 2; Skyview Place; Stonegate Village Unit 1; Stonegate Village Unit 2; Stonegate Village Unit 3; Suburban Acres; Tara Estates; Teja #4; Walnut Acres.
III. BENEFIT ANALYSIS
Each of the improvements and the associated costs has been carefully reviewed and the corresponding assessments have been proportionately spread to each parcel based on special benefits received from the improvements. The installation of the improvements was part of the conditions of property development. The property owners approved the corresponding assessments for the ongoing maintenance and servicing of the improvements through a property owner protest ballot.
Special Benefits — The method of apportionment (assessment methodology) is based on the premise that each of the assessed parcels within the District receives benefit from the improvements maintained and financed by annual assessments. Specifically, the assessments are for the maintenance of local street lighting and landscaped improvements installed as part of the original development. The desirability and security of properties within the District are enhanced by the presence of street lighting and well-maintained landscaping in close proximity to those properties.
The special benefits associated with the local landscaping improvements are specifically:
Enhanced desirability of properties through association with the improvements.
Improved aesthetic appeal of properties within the Zones providing a positive representation of the area.
Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.
Environmental enhancement through improved erosion resistance, and dust and debris control.
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 3 of 11 Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties.
Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities including abatement of graffiti. Enhanced environmental quality of the parcels within the Zones by moderating temperatures, providing oxygenation and attenuating noise.
The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
Enhanced deterrence of crime and to aid police protection. Increased nighttime safety on roads and highways.
Improved ability of pedestrians and motorists to see. Improved ingress and egress to property.
Reduced vandalism and other criminal acts and damage to improvements or property.
Improved traffic circulation and reduced nighttime accidents and personal property loss.
Increased promotion of business during nighttime hours in the case of commercial properties.
All of the preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.
General Benefits - the improvements to be provided and maintained by the District are a direct result of property development within the District and would otherwise not be required or necessary. Developers typically install local improvements to enhance the marketability and value of properties within the development and/or as conditions of development. In either case, the improvements are clearly installed for the benefit of the properties being developed and not for the benefit of surrounding properties outside the District boundaries. Although local development improvements (by virtue of their location) may be visible to surrounding properties, any benefit to surrounding properties is incidental and cannot be considered a direct and special benefit.
Furthermore, most developments within the City typically have various landscaping and lighting improvements specifically associated with their development and these improvements are funded by properties within those developments.
At the time of formation of the Assessment District, the majority of the benefit was special, and there was a small general benefit. The engineer of record
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 4 of 11 between Fiscal Year 2012/2013 and Fiscal Year 2015/2016, further quantified this small general benefit.
The specific language from the most recent Engineer’s Report used to describe General Benefit is as follows:
The maintenance and servicing of these improvements is also partially refunded, directly and indirectly from other sources including Yuba City, Sutter County and the State of California. This funding comes in the form of grants, development fees, special programs, and general funds, as well as direct maintenance and servicing of facilities (e.g. curbs, gutters, streets, drainage systems, etc.) This funding from other sources more than compensates for general benefits, if any, received by the properties within the Assessment District.
The General Benefits from this assessment may be quantified as illustrated in the following table.
Benefit Factor Relative
Weight
General Benefit
Contribution
Relative
General
Benefit
Creation of parcels 90 0% 0
Extention of recreation area 2 10% 0.2
Proximity to improved parks and recreation facilities 2 10% 0.2 Access to improved parks, open space and rec areas 2 10% 0.2 Improved views 2 10% 0.2
Improved nighttime visibility and safety from streetlights 2 20% 0.4 Totals 100 1.2
Total Calculated General Benefit 1.2%
As a result, Yuba City will contribute at least 1.2% of the total budget from sources other than the assessment. This contribution offsets any general benefits from the Assessment Services.
This general benefit contribution is the sum of the following components:
Yuba City owns, maintains, rehabilitates and replaces curb and gutter along the border of the Assessment District improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the improvements. The contribution from the City towards general benefit from the maintenance, rehabilitation and replacement of the curb and gutter is conservatively estimated to be 1%.
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 5 of 11 Yuba City owns and maintains a storm drainage system along the border of the Assessment District improvements. This system serves to prevent flooding and associated damage to the improvements, and manage urban runoff including local pollutants loading from the improvements. The contribution from the City towards general benefit from the maintenance, and operation of the local storm drainage system is conservatively estimated to be 1%.
Yuba City owns and maintains local public streets along the border of the Assessment District improvements. These public streets provide access to the improvements for its enjoyment as well as efficient maintenance. The contribution from the City towards general benefit from the maintenance of local public streets is conservatively estimated to be 1%.
The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non-assessment funds, this “annuity” can be used to offset general benefit costs, and is conservatively estimated to contribute 25%.
Therefore, the total General Benefit is conservatively quantified at 1.2%, which is more than offset by the total non-assessment contribution towards general benefit of 28%. (1)
(1) SCI Consulting Group (September 2015). City of Yuba City Residential Street Light Maintenance District No. 1, Tierra Buena Engineer’s Report, Fiscal Year 2015-16. pgs 17-19.
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 6 of 11 IV. ASSESSMENT FORMULA
The method of assessment for each zone of benefit within the District is based on the determination that each single family residential lot or parcel within the zone receives the same level of benefit from the zone service. Therefore, the annual estimated service costs for each zone are apportioned equally to each assessable single family residential lot or parcel within the zone.
The District does not have an approved formula for increasing the maximum assessment rates on an annual basis. Therefore, there has been no change to the maximum assessment rates for FY 2023/2024 from the prior year.
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 7 of 11 V. DISTRICT BUDGET FY 2023/2024 – TIERRA BUENA
BUDGET ITEM
DIRECT COSTS
Heat/Power Utility $0.00
Street Lights Power Utility 12,472.00
Professional Services 0.00
Water Utility 0.00
Materials & Supplies 0.00
LMD Lights 0.00
Landscape Labor 0.00
Direct Costs Subtotal $12,472.00
ADMINISTRATION COSTS
City Administration Costs $3,526.00
Willdan Financial Services Administration Fees 3,162.00 County Administration Fee 234.30
Miscellaneous Administration Expenses 0.00
Administrative Costs Subtotal $6,922.30
LEVY BREAKDOWN
Total Direct and Admin. Costs $19,394.30
Operating Reserve Collection 6,504.70
Capital Reserve Collection 0.00
Levy Breakdown Subtotal $25,899.00
LEVY ADJUSTMENTS
Operating Reserve Contribution $0.00
Capital Reserve Contribution 0.00
Additional City Contribution 0.00
Estimated Interest Earnings (2,406.00)
Rounding Adjustment (1.78)
Levy Adjustments Subtotal ($2,407.78)
BALANCE TO LEVY $23,491.22
OPERATING RESERVE
Estimated Balance at June 30, 2023 $27,296.00
FY2023/2024 Collection/(Contribution) 6,504.70
Transfer from Capital Improvement Reserve 93,000.00
Estimated Balance at June 30, 2024 $126,800.70
CAPITAL IMPROVEMENT RESERVE
Estimated Balance at June 30, 2023 $93,000.00
FY2023/2024 Collection/(Contribution) 0.00
Transfer to Operating Reserve (93,000.00)
Estimated Balance at June 30, 2024 $0.00
DISTRICT STATISTICS
Total Parcels 781
Total Parcels Levied 781
Total EBU 781.00
Maximum Levy Amount - 2022/2023 $53,068.00
Maximum Levy Amount - 2023/2024 $53,068.00
AMOUNT
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 8 of 11 District Budget by Subdivision
DIRECT COSTS
Subdivision
Bryn Mawr Estates #3 $27.10 42 $1,138.20
Bryn Mawr Estates #4 $29.00 33 957.00
Buena Vista #1 $15.94 19 302.86
Buena Vista #2 $37.14 16 594.24
Butte Rancho $29.82 29 864.78
Butte View Estates $39.44 14 552.16
Country Aire $34.42 50 1,721.00
Kira Estates $35.44 9 318.96
Loma Vista $36.46 35 1,276.10
Quail Pointe Estates $39.62 51 2,020.62
Ranchero #2 & #3 $48.22 41 1,977.02
Ranchero #4 & #6 $21.50 111 2,386.50
Ranchero Estates #1 $28.52 40 1,140.80
Ranchero Estates #5 $26.58 32 850.56
Rancho De Royo #2 Ph 1 $55.98 19 1,063.62
Rancho De Royo #2 Ph 2 $29.02 18 522.36
Skyview Place $36.26 44 1,595.44
Stonegate Village Unit 1 $26.26 21 551.46
Stonegate Village Unit 2 $22.96 28 642.88
Stonegate Village Unit 3 $18.38 25 459.50
Suburban Acres $21.68 45 975.60
Tara Estates $22.52 15 337.80
Teja #4 $31.74 26 825.24
Walnut Acres $23.14 18 416.52
Direct Cost Subtotal 781 $23,491.22
Total Annual
Maintenance Cost
Total
Units
Assessment
(Per/Single
Unit)Subdivision
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 9 of 11 APPENDIX A – DISTRICT BOUNDARY MAP
The boundary map for the District has been submitted to the City Clerk in the format required under the Act and is, by reference, hereby made part of this Report. The boundary maps are available for inspection at the office of the City Clerk during normal business hours.
The following is a reproduction of the County Assessor’s Parcel Map associated with this District.
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 10 of 11
YUBA CITY RESIDENTIAL STREET LIGHT MAINTENANCE
DISTRICT (TIERRA BUENA)
2023/2024 Residential Street Light Maintenance District (Tierra Buena) Page 11 of 11 APPENDIX B – 2023/2024 ASSESSMENT ROLL
Each lot or parcel within the District shall be identified by the parcel as shown on the County Assessor's map for the year in which this Report is prepared.
A listing of parcels assessed within the District, along with their corresponding assessment amount, is on the following pages.
2011/2012 Lighting and Landscape Maintenance District No. 2 Page 1 of 14
City of Yuba City
Residential Street Light
Maintenance District No. 1
(Walton Area)
2023/2024 ENGINEER’S ANNUAL LEVY REPORT
Initiation Meeting: June 6, 2023
Intent Meeting: June 20, 2023
Public Hearing: July 18, 2023
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
ENGINEER'S REPORT AFFIDAVIT
City of Yuba City
Sutter County, State of California
YUBA CITY RESIDENTIAL STREET LIGHT MAINTENANCE DISTRICT (WALTON AREA) This Report describes the Yuba City Residential Street Light Maintenance District (Walton Area) including the maintenance services, budget, parcels, and maximum assessments to be levied for the fiscal year 2023/2024 as they existed at the time of the passage of the resolution of intention, and annually thereafter as Assessor Parcel Numbers are issued for new land development. Reference is hereby made to the Sutter County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District.
The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023.
Willdan Financial Services
Assessment Engineer
By: ________________________________
Tony Thrasher
Principal Consultant
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
TABLE OF CONTENTS
I. INTRODUCTION 1
II. DESCRIPTION OF THE DISTRICT AND SERVICES 2
III. BENEFIT ANALYSIS 2
IV. ASSESSMENT FORMULA 6
V. DISTRICT BUDGET FY 2023/2024 – WALTON 7
APPENDIX A - DISTRICT BOUNDARY MAP 9
APPENDIX B - 2023/2024 ASSESSMENT ROLL 11
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 1 of 11 I. INTRODUCTION
The City of Yuba City (the “City”) annually levies and collects special assessments in order to provide and maintain the improvements within the Yuba City Residential Street Light Maintenance District (Walton Area) (the “District”). In Fiscal Year 2004/2005, the District assessments were presented to the property owners and approved through a protest ballot proceeding in compliance with the provisions of Proposition 218. The District assessments described in this report are prepared and levied annually pursuant to the Benefit Assessment Act of 1982, Chapter 6.4, Division 2, Title 5 of the Government Code of the State of California commencing with section 54703 (the “1982 Act”).
Pursuant to the 1982 Act, the City Council previously caused an Engineer’s Report to be prepared in connection with the formation and the levy of assessments for the District. The Engineer’s Report (the “Original Report”) described the proposed services and improvements, identified the properties to be assessed and the amount of the proposed assessments by parcel, and fixed the maximum amount of future annual installments for the District.
Pursuant to the 1982 Act, the City Council conducted the required public hearings necessary to accept property owner protests, public comments and testimony regarding the formation of the District and the proposed annual levy of assessments. In conjunction with the required 1982 Act formation proceedings (public hearing), the City conducted property owner protest ballot proceedings for the annual assessments and assessment range formula described in the Original Report in compliance with the substantive and procedural requirements of the California Constitution Article XIIID (the “Article”). The proposed formations and annual assessments for each District were approved and established at the public hearing for the District, and pursuant to the 1982 Act, the City Council may annually determine the cost of the services that are financed by the assessments and by ordinance or resolution order the levy of the annual assessments.
However, in accordance with the provisions of the Article, no annual assessment shall exceed the maximum assessment amount established in the Original Report without additional approval of the affected property owners.
This document provides a summary of the District and the proposed budgets and assessments for Fiscal Year 2023/2024. The budget and assessments are based on the City’s estimate of the costs and funds necessary to maintain and service the improvements that provide a special benefit to properties within the District.
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 2 of 11 II. DESCRIPTION OF THE DISTRICT AND SERVICES
The Services to be provided in the District by the assessments are the maintenance and operation of City streetlights. The specific District as described in this Report shall be known and designated as: “Yuba City Residential Street Light Maintenance (Walton Area).”
The District has been formed for the maintenance of street lights in the following subdivisions or zones of benefit: Bogue Ranch; Bogue Ranch II; Cypress; Hampton Estates I; Hampton Estates II; Kushlia Village; Lincoln Park 2; Lincoln Pointe; Lincoln Village 1; Lincoln Village 2; Meadowood 1; Meadowood 2; Orchard 2; Orchard 3; Ravenwood 1; Ravenwood 2; Ravenwood 3; Sanborn Estates; Sandpiper 1, 2, and 3; Sunrise Village; Sun Valley 2; Walton Park Estates; Walton Ranch; West Ranch & Meadowood 3; and Woodside Village 2.
III. BENEFIT ANALYSIS
Each of the improvements and the associated costs has been carefully reviewed and the corresponding assessments have been proportionately spread to each parcel based on special benefits received from the improvements. The installation of the improvements was part of the conditions of property development. The property owners approved the corresponding assessments for the ongoing maintenance and servicing of the improvements through a property owner protest ballot.
Special Benefits — The method of apportionment (assessment methodology) is based on the premise that each of the assessed parcels within the District receives benefit from the improvements maintained and financed by annual assessments. Specifically, the assessments are for the maintenance of local street lighting and landscaped improvements installed as part of the original development. The desirability and security of properties within the District are enhanced by the presence of street lighting and well-maintained landscaping in close proximity to those properties.
The special benefits associated with the local landscaping improvements are specifically:
Enhanced desirability of properties through association with the improvements.
Improved aesthetic appeal of properties within the Zones providing a positive representation of the area.
Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 3 of 11 Environmental enhancement through improved erosion resistance, and dust and debris control.
Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties.
Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities including abatement of graffiti. Enhanced environmental quality of the parcels within the Zones by moderating temperatures, providing oxygenation and attenuating noise.
The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
Enhanced deterrence of crime and to aid police protection. Increased nighttime safety on roads and highways.
Improved ability of pedestrians and motorists to see. Improved ingress and egress to property.
Reduced vandalism and other criminal acts and damage to improvements or property.
Improved traffic circulation and reduced nighttime accidents and personal property loss.
Increased promotion of business during nighttime hours in the case of commercial properties.
All of the preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.
General Benefits - the improvements to be provided and maintained by the District are a direct result of property development within the District and would otherwise not be required or necessary. Developers typically install local improvements to enhance the marketability and value of properties within the development and/or as conditions of development. In either case, the improvements are clearly installed for the benefit of the properties being developed and not for the benefit of surrounding properties outside the District boundaries. Although local development improvements (by virtue of their location) may be visible to surrounding properties, any benefit to surrounding properties is incidental and cannot be considered a direct and special benefit.
Furthermore, most developments within the City typically have various landscaping and lighting improvements specifically associated with their development and these improvements are funded by properties within those developments.
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 4 of 11 At the time of formation of the Assessment District, the majority of the benefit was special, and there was a small general benefit. The engineer of record between Fiscal Year 2012/2013 and Fiscal Year 2015/2016, further quantified this small general benefit.
The specific language from the most recent Engineer’s Report used to describe General Benefit is as follows:
The maintenance and servicing of these improvements is also partially refunded, directly and indirectly from other sources including Yuba City, Sutter County and the State of California. This funding comes in the form of grants, development fees, special programs, and general funds, as well as direct maintenance and servicing of facilities (e.g. curbs, gutters, streets, drainage systems, etc.) This funding from other sources more than compensates for general benefits, if any, received by the properties within the Assessment District.
The General Benefits from this assessment may be quantified as illustrated in the following table.
Benefit Factor Relative
Weight
General Benefit
Contribution
Relative
General
Benefit
Creation of parcels 90 0% 0
Extention of recreation area 2 10% 0.2
Proximity to improved parks and recreation facilities 2 10% 0.2 Access to improved parks, open space and rec areas 2 10% 0.2 Improved views 2 10% 0.2
Improved nighttime visibility and safety from streetlights 2 20% 0.4 Totals 100 1.2
Total Calculated General Benefit 1.2%
As a result, Yuba City will contribute at least 1.2% of the total budget from sources other than the assessment. This contribution offsets any general benefits from the Assessment Services.
This general benefit contribution is the sum of the following components:
Yuba City owns, maintains, rehabilitates and replaces curb and gutter along the border of the Assessment District improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the improvements. The contribution from the City towards general benefit from the maintenance, rehabilitation and replacement of the curb and gutter is conservatively estimated to be 1%.
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 5 of 11 Yuba City owns and maintains a storm drainage system along the border of the Assessment District improvements. This system serves to prevent flooding and associated damage to the improvements, and manage urban runoff including local pollutants loading from the improvements. The contribution from the City towards general benefit from the maintenance, and operation of the local storm drainage system is conservatively estimated to be 1%.
Yuba City owns and maintains local public streets along the border of the Assessment District improvements. These public streets provide access to the improvements for its enjoyment as well as efficient maintenance. The contribution from the City towards general benefit from the maintenance of local public streets is conservatively estimated to be 1%.
The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non-assessment funds, this “annuity” can be used to offset general benefit costs, and is conservatively estimated to contribute 25%.
Therefore, the total General Benefit is conservatively quantified at 1.2%, which is more than offset by the total non-assessment contribution towards general benefit of 28%. (1)
(1) SCI Consulting Group (September 2015). City of Yuba City Residential Street Light Maintenance District No. 1, Walton Area Engineer’s Report, Fiscal Year 2015/2016. pgs. 12-14.
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 6 of 11 IV. ASSESSMENT FORMULA
The method of assessment for each zone of benefit within the District is based on the determination that each lot or parcel within each zone of benefit receives the same level of benefit from the zone service. Therefore, the annual estimated service costs for each zone of benefit are apportioned equally to each assessable lot or parcel within the zone.
The District does not have an approved formula for increasing the maximum assessment rates on an annual basis. Therefore, there has been no change to the maximum assessment rates for FY 2023/2024 from the prior year.
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 7 of 11 V. DISTRICT BUDGET FY 2023/2024 – WALTON AREA
BUDGET ITEM
DIRECT COSTS
Heat/Power Utility $0.00
Street Lights Power Utility 66,114.00
Professional Services 0.00
Water Utility 0.00
Materials & Supplies 0.00
LMD Lights 0.00
Landscape Labor 0.00
Direct Costs Subtotal $66,114.00
ADMINISTRATION COSTS
City Administration Costs $7,167.00
Willdan Financial Services Administration Fees 3,873.00 County Administration Fee 476.10
Miscellaneous Administration Expenses 0.00
Administrative Costs Subtotal $11,516.10
LEVY BREAKDOWN
Total Direct and Admin. Costs $77,630.10
Operating Reserve Collection 7,304.66
Capital Reserve Collection 0.00
Levy Breakdown Subtotal $84,934.76
LEVY ADJUSTMENTS
Operating Reserve Contribution ($3,257.28)
Capital Reserve Contribution 0.00
Additional City Contribution 0.00
Estimated Interest Earnings 0.00
Rounding Adjustment 0.00
Levy Adjustments Subtotal ($3,257.28)
BALANCE TO LEVY $81,677.48
OPERATING RESERVE
Estimated Balance at June 30, 2023 ($26,091.00)
FY2023/2024 Collection/(Contribution) 4,047.38
GF Gateway Maintenance Transfer 0.00
Estimated Balance at June 30, 2024 ($22,043.62)
CAPITAL IMPROVEMENT RESERVE
Estimated Balance at June 30, 2023 $0.00
FY2023/2024 Collection/(Contribution) 0.00
Estimated Balance at June 30, 2024 $0.00
DISTRICT STATISTICS
Total Parcels 1587
Total Parcels Levied 1587
Total EBU 1587.00
Maximum Levy Amount - 2022/2023 $81,677.48
Maximum Levy Amount - 2023/2024 $81,677.48
AMOUNT
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 8 of 11 District Budget by Subdivision
Subdivision
Bogue Ranch $37.00 157 $5,809.00
Bogue Ranch II $59.40 82 4,870.80
Cypress $41.74 319 13,315.06
Hampton Estates 1 $45.58 41 1,868.78
Hampton Estates 2 $41.80 45 1,881.00
Kushlia Village $62.00 31 1,922.00
Lincoln Park 2 $52.56 63 3,311.28
Lincoln Pointe $51.48 22 1,132.56
Lincoln Village 1 $61.44 86 5,283.84
Lincoln Village 2 $50.78 101 5,128.78
Meadowood 1 $73.12 23 1,681.76
Meadowood 2 $111.88 32 3,580.16
Orchard 2 $62.92 84 5,285.28
Orchard 3 $34.60 25 865.00
Ravenwood 1 $54.06 40 2,162.40
Ravenwood 2 $67.28 25 1,682.00
Ravenwood 3 $40.40 31 1,252.40
Sanborn Estates $63.58 34 2,161.72
Sandpiper 1, 2, 3 $46.32 83 3,844.56
Sun Valley 2 $51.48 44 2,265.12
Sunrise Village $58.56 39 2,283.84
W Ranch & Meadowood 3 $67.06 55 3,688.30
Walton Park Estates $38.00 61 2,318.00
Walton Ranch $60.06 32 1,921.92
Woodside Village 2 $67.56 32 2,161.92
1587 $81,677.48
Total
Units
Total Annual
Maintenance Cost
Assessment
(Per/Single
Unit)
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 9 of 11 APPENDIX A – DISTRICT BOUNDARY MAP
The boundary map for the District has been submitted to the City Clerk in the format required under the Act and is, by reference, hereby made part of this Report. The boundary maps are available for inspection at the office of the City Clerk during normal business hours.
The following is a reproduction of the County Assessor’s Parcel Map associated with this District.
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 10 of 11
YUBA CITY RESIDENTIAL STREET LIGHT MAINTENANCE
DISTRICT (WALTON AREA)
2023/2024 Residential Street Light Maintenance District (Walton Area) Page 11 of 11 APPENDIX B – 2023/2024 ASSESSMENT ROLL
Each lot or parcel within the District shall be identified by the parcel as shown on the County Assessor's map for the year in which this Report is prepared.
A listing of parcels assessed within the District, along with their corresponding assessment amount, is on the following pages.
Agenda Item 10
CITY OF YUBA CITY
STAFF REPORT
Date: June 20, 2023
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Associate Engineer
Summary
Subject: Yuba City Landscape Maintenance District No. 1 (Stabler Lane/Garden Highway Area) Resolution of Intent
Recommendation: A. Adopt the following Resolutions to continue the Maintenance District, pursuant to the Landscaping and Lighting Act of 1972:
o Resolution Approving the Engineer’s Report, Yuba City Landscape Maintenance District No. 1
o Resolution of Intention to Order Improvements, Yuba City Landscape Maintenance District No. 1
B. Set a Public Hearing for July 18 at 6:00 PM to establish assessments for FY 2023-24
Fiscal Impact: Receipt of assessments and expenditures of funds for Landscape Maintenance District No. 1
Purpose:
To continue to recover costs to provide lighting and landscape maintenance throughout the City pursuant to the provisions of the Landscaping and Lighting Act of 1972 and Article XIIID of the California Constitution.
Council Strategic Goal:
Levying Yuba City Landscape Maintenance District No. 1 (LLMD No. 1) addresses the City Council’s Strategic Goal of maintaining infrastructure and fiscal responsibility.
Background:
The City annually levies and collects a special assessment in order to maintain and service landscaping that provides special benefit to the parcels identified in Landscape Maintenance District 1 (Attachment 1, Exhibit A). The assessments were approved by the property owners of record through a protest ballot proceeding at the time the District was formed.
District 1 includes the Stabler Lane area (A) and Garden Highway area (B, B_1, and B_2). Zones A and B do not have provisions for a cost of living adjustment (COLA) and have historically been charged
the maximum levy allowed in order to cover the expenses. Zones B_1 and B_2 do have provisions for a COLA which is based on the Consumer Price Index from January to January.
In previous years, the expenditures in District No. 1 exceeded the revenue due to increasing costs and the lack of COLA provisions, creating negative Reserve Fund Balances. With recent aggressive costcutting measures that have reduced professional services, water, and administration expenses, the revenues have exceeded the expenditures in District No. 1.
The City previously attempted to modify District No. 1 to include the COLA provisions, but residents within the District opposed the modification. In order to restore higher maintenance levels, additional funding sources and/or a new Proposition 218 process will need to be approved.
Analysis:
The Engineer’s Annual Report has been prepared and is on file in the City Clerk’s office. The report describes the District, the improvements therein, the method of assessment, and the proposed assessment for each parcel. The Resolution approving the Annual Report and the Resolution of Intention to order improvements are required by state law to continue the District. The proposed action in this report sets a public hearing for the Council meeting to be held on July 18, 2023 to establish assessments for the coming year.
Fiscal Impact:
The proposed assessments for Fiscal Year 23/24 are shown in Attachment 3.
The projected revenue, expenditures, and cash balance, which include capital reserve, for the Districts are as follows:
District
– Zone
of
Benefit
Revenue Expenditures Projected
Reserve Fund
Balance as of
7/1/24*
1 - A $22,007 $18,609 $79
1 – B** $66,315 $65,186 $13,952
*The Projected Reserve Fund Balance is the total of the Capital Replacement Reserve plus the Operating Reserve.
**Dollar amounts for both Zones of Benefit B, B_1, and B_2 are included within “1-B” row of table.
The reserve balance in Zone of Benefit B consists of General Fund transfers that were unspent from previous years. Staff recommends maintaining this reserve balance to cover unforeseen expenses that may come up throughout the year. Moving forward, the City may be required to reduce maintenance levels in District No. 1, or utilize General Fund Gateway Maintenance Transfer funds to maintain previous years’ level of maintenance.
Alternatives:
1. Council may reduce the assessment amounts which will affect future revenue and expenditure amounts in FY 2023-24, or cancel the District and find alternative funding sources to maintain the landscaping.
2. Council may direct City staff to follow legal procedures in order to modify District No. 1 to include an adjustment to match current expenditures with COLA provisions to avoid revenue shortfalls in the future.
3. Council may direct other fund sources to supplement the District revenues based on previous Fiscal Year expenditures. In previous fiscal years, the average expenditure dollar amount in Zone of Benefit B was approximately $100,000 with revenues being approximately $65,000.
Recommendation:
A. Adopt the following Resolutions to continue the Maintenance District, pursuant to the Landscaping and Lighting Act of 1972:
• Resolution Approving the Engineer’s Report, Yuba City Landscape Maintenance District No. 1 • Resolution of Intention to Order Improvements, Yuba City Landscape Maintenance District No. 1
B. Set a Public Hearing for July 18 at 6:00 PM to establish assessments for FY 2023-24 Attachments:
1. Attachment 1 - Resolution LLMD 1 Approve Engineer's Report
2. Attachment 2 - Resolution LLMD 1 Set Public Hearing Date
3. Exhibit A - District Maps LLMD 1
4. Attachment 3 - Proposed Assessments
5. Attachment 4 - Engineer's Report District 1
Prepared By: Submitted By:
Josh Wolffe
Associate Civil Engineer
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING THE ENGINEER’S REPORT FOR THE YUBA CITY
LANDSCAPE MAINTENANCE DISTRICT NO. 1 (STABLER LANE/GARDEN
HIGHWAY AREA)
WHEREAS, the City Council of the City of Yuba City previously formed Landscape Maintenance District No. 1 (“District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code (commencing with Section 22500) (the “Act”); and
WHEREAS, on June 6, 2023, pursuant to the provisions of the Act, the City Council initiated proceedings by adopting a Resolution describing improvements and ordering the City Engineer to file a report with regard to the District for the 2023-24 Fiscal Year; and WHEREAS, the City Engineer has prepared and filed a written report with the City Clerk entitled “City of Yuba City, Landscape Maintenance District No. 1, Zone of Benefit A, Zone of Benefit B, Zone of Benefit B_1, Zone of Benefit B_2, 2023/2024 Engineer’s Annual Levy Report” (the “Engineer's Report”) as called for in said Resolution and under and pursuant to said Act, which report has been presented to this City Council for consideration; and WHEREAS, said City Council has duly considered said Engineer’s Report and each and every part thereof, and finds that each and every part of said report is sufficient, and that no portion of the report requires or should be modified in any respect.
WHEREAS, the City Council desires to formally approve the Engineer’s Report, as filed, pursuant to Section 22623 of the Act.
NOW, THEREFORE, be it resolved by the City Council of the City of Yuba City as follows:
1. The above recitals are true and correct, and are hereby incorporated herein by this reference.
2. The City Council finds that the Engineer’s estimate prepared by the City Engineer of the itemized costs and expenses of said work and of the incidental expenses in connection therewith, contained in said Engineer’s Report be, and each of them are hereby, preliminarily approved and confirmed.
3. The City Council finds that the diagram showing the District referred to and described in said Engineer’s Report, the boundaries of the subdivisions of the land within said District, is the same as existed at the time of passage of said Resolution and is hereby preliminarily approved and confirmed.
4. The City Council finds that the proposed assessment upon the subdivisions of land in said District is in proportion to the estimated benefit to be received by said subdivisions, respectively, from the work and incidental expenses as contained and detailed in the Engineer’s Report, which is hereby preliminarily approved and confirmed.
5. The City Council hereby approves the “City of Yuba City, Landscape Maintenance District No. 1, Zone of Benefit A, Zone of Benefit B, Zone of Benefit B_1, Zone of Benefit B_2, 2023/2024 Engineer’s Annual Levy Report.” Said report shall serve as the Engineer’s Report for the purposes of subsequent proceedings for Landscape Maintenance District No. 1.
6. This Resolution shall take effect immediately.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of June, 2023 AYES:
NOES:
ABSENT:
Wade Kirchner, Mayor
ATTEST:
Ciara Wakefield, City Clerk Administrator
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
ATTACHMENT 2
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN YUBA CITY LANDSCAPE MAINTENANCE DISTRICT NO. 1
(STABLER LANE/GARDEN HIGHWAY AREA) PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1973, PART 2 OF DIVISION 15 OF
THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND APPOINTING A
TIME AND PLACE FOR HEARING OBJECTIONS THERETO
WHEREAS, the City of Yuba City is a municipal corporation duly created and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the Landscaping and Lighting Act of 1972 (“Act”) requires the review of annual assessment of existing Districts; and
WHEREAS, the City Council of the City of Yuba City previously formed Yuba City Landscape Maintenance District No. 1 (“District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code (commencing with Section 22500) (the “Act”); and
WHEREAS, assessments levied within the District provide revenue for the purposes of the servicing, operation, maintenance, repair, and replacement of the designated turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or other fencing, entryway monuments, and associated appurtenant facilities located within the streetscape (perimeter landscaping) surrounding the developments; and WHEREAS, on June 6, 2023, pursuant to the provisions of the Act, the City Council initiated proceedings by adopting a Resolution describing improvements and ordering the City Engineer to file a report with regard to the District for the 2023-2024 Fiscal Year; and WHEREAS, in accordance with Article 4 of Chapter 1 of the Act, the Engineer prepared and filed such report (the “Engineer’s Report” with the City Clerk, and the City Clerk has presented the Engineer’s Report to the City Council; and
WHEREAS, on June 20, 2023, the City Council adopted a Resolution approving the Engineer’s Report as filed, pursuant to Section 22623 of the Act; and WHEREAS, in accordance with Section 22624 of the Act, the City Council now desires to declare its intention to levy and collect the assessments within the District for Fiscal Year 2023-24, and to call a public hearing thereto.
NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. The above recitals are true and correct, and are hereby incorporated herein by this reference.
2. The City Council hereby (1) finds that the public interest and convenience requires, and (2) declares its intention to order, the levy of and collection of assessments against the assessable lots and parcels of property within an existing assessment district designated Yuba City Landscape Maintenance District No. 1 (“District”), pursuant to the provisions of the Act, for the fiscal year commencing July 1, 2023 and ending June 30, 2024, to pay for the costs and expenses of the improvements described below in Section 4 of this Resolution.
3. The boundaries of the District are generally located and depicted in “Exhibit A” attached hereto.
4. The proposed improvements are briefly described as follows: the servicing, operation, maintenance, repair, and replacement of the designated turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or other fencing, entryway monuments, and associated appurtenant facilities located within the streetscape (perimeter landscaping) surrounding the developments.
5. The assessments to be levied and collected against the assessable lots and parcels of property within the District for Fiscal Year 2023-24 are proposed to increase from the assessments levied and collected for Fiscal Year 2022-23.
6. By previous resolution, the City Council directed the City Engineer to prepare and to file an Engineer’s Report pursuant to the provisions of the Act. The Engineer has prepared and filed a written report with the City Clerk that is titled “City of Yuba City, Landscape Maintenance District No. 1, Zone of Benefit A, Zone of Benefit B, Zone of Benefit B_1, Zone of Benefit B_2, 2023/2024 Engineer’s Annual Levy Report” and by previous resolution the City Council approved the Engineer’s Report as filed. Reference is made to the Engineer’s Report on file in the Office of the City Clerk and open to public inspection for a full and detailed description of the improvements, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District. The Office of the City Clerk is located at 1201 Civic Center Boulevard, Yuba City, CA 95993.
7. Notice is hereby given that the City Council designates July 18, 2023 at 6:00 p.m., in the City Council Chambers, City Hall, 1201 Civic Center Boulevard, Yuba City, CA, as the date, time, and place for the hearing of protests or objections to the levy of the proposed assessments in connection with the District. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests or communications made or filed by any interested person. Prior to the conclusion of the hearing, any interested person may file a written protest with the City Clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by the signer. Written protests may be delivered in person to the City Clerk or may be mailed to the City Clerk at
City Hall, 1201 Civic Center Boulevard, Yuba City, CA 95993. Any written protest that is mailed must be received at City Hall at or prior to 4:30 p.m. on July 18, 2023
8. The City Clerk shall give notice of the aforesaid date, time, and place of the hearing in accordance with law.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of June, 2023.
AYES:
NOES:
ABSENT:
Wade Kirchner, Mayor
ATTEST:
Ciara Wakefield, City Clerk Administrator
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
Attachment(s):
Exhibit A – District Map
EXHIBIT A
QUEENS AVE
FLORAIN DR
GA RD ENS ID E WAY
DOROTHY LN
BUTTE VISTA LN
SARATOGA CT
SPRIG CT
HAWK CT
MYKONOS CT
STABLER PARK DR
OAKBROOK CT
ROBIN CT
TUMBER WAY
MONTCLAIR DR
EL VERANO WAY
PORTOFINO DR
ELVERANDACT
JAMIE DR
ELSOBRANTECT
TRES PICOS DR
SANTA BARBARA WAY
MANCHESTER WAY
LANCASTER WAY
OSPREY CT
VINTAGE CT
PINTAIL CT
SANTORINI CT
CORSICA DR
TORTOSA CT
DOVE CT
ELDORADOLN
QUAIL CT
RACHEL CT
NORTHF ELD CT I
SYLVIA WAY
OAKBROOK DR
QUEENS AVE SB 99 ON
HWY 99
MALAGA CT
LORA WAY
99 NB QUEENS AVE OFF
DEBBIE LN
ESPLANADE WAY
BR SI TOL CT
ELIZABETH LN
EDEN WAY
PHEASANT DR
SEVILLA CT
JENNIFER LN
DANA WAY
PEACH TREE LN
EMILY LN
PATTY DR
GROUSE WAY
BR ADLEY ESTATES DR
NADEAN DR
LA PALMA
EL CERRITO CT
JENNIFER CT
YORK DR
NANCY CT
LA CRESENTA CT
RICH LN
MICHAEL WAY
PROVENCE DR
VALLEY VIEW DR
BROOKFIELD CT CUMMINGS CT
MALTA DR
COLIN CT
CHRISTIFER LN
CANDACE CT
KENDALL CT
BAL CT
DIJON CT
MC MULLEN AVE
KENNY DR
SHAY WAY
CASA LOMA WAY
CASITA DR
LA COLINA LN
MELTON DR
LORRAINE WAY
MICH CT
NORTHWOODS DR
FORESTWOOD DR
CLAIRE CT
WOODLAND DR
NORTH RIDGE DR
CAMDEN WAY
NORTHGATEDR
WARD CT
CLYDE WAY
ROLLING ROCK CT
GENOA CT
CHLOE CT
CALAIS DR
TURIN DR
MEHAR CT
RAVI CT
SUKH DR
PABLA CT
VALLEY CT
COATS DR
GRANADA WAY
PARC EAST DR
BUTTE BEND LN
PAULA DR
HUNTER WAY
PAM DR
SPENCER LN
SHARON DR
REBECCA DR
99 SB QUEENS AVE OFF
QUEENS AVE 99 NB ON
STABLER LN
MESSINA DR
E ONSTOTT FRTG RD
CARTAGENA DR
PARC WEST DR
MESSINA CT
REGENCY WAY
CAPRI DR
GR EENWOOD WAY
MANN DR
SOMERSET WAY
NORTHFIELD DR
HERBERT CT
W ONSTOTT FRTG RD
MAJORCA DR
MEADOWLARK WAY
1A
Lighting & Landscape
Maintenance District No. 1
Zones of Benefit
QUEENS AVE
S WALTON AVE
THARPRD
BUTTE HOUSE RD
FRANKLIN AVE
SUNSWEET BLVD
PLUMAS ST
RICHLAND RD
LINCOLN RD
HARTER PKWY
HOOPER RD
STEWART RD
L VI E OAKBLVD
RAILROAD AVE
BRIDGE ST
S GEORGE WASH NI GTON BLVD
LINCOLN RD
FRANKLIN RD
BOGUE RD
BUNCE RD
OHLEYER RD
TIERRA BUENA RD
GRAY AVE
CLARK AVE
GARDEN HWY
Highway 20
Highway 99
8 Legend
Maintenance Districts μ City Limits
1B
1B
1B_1
1B_1
1B_2
BUNCE RD
GARDEN HWY
JONES RD
S BARRETT RD
RAILROAD AVE
RANDOLPH DR
LINCOLN RD
BOGUE RD
RICHLAND RD
WINSHIP RD
CRESTMONT AVE
SINGH'S WAY
WHISTLEW OO D CT
B RENTW OOD DR
KILLINGTON CT
CORNWELL AVE
M E A DO W A V E
WALLACE DR
MILL CREEK WAY
TEESDALE RD
GR OV E CT
GOLD RIVER DR
HASTINGS WAY
ALMOND GROVE DR
STONYB ROOK DR
MARINER LOOP
SHANGHAI BEND RD
DEL LAGO
CAR ISSA C T
MAIN ST
MA RG AR ET C T
PAYNECT
SOUTHLAND DR
ASH WO OD CT
PH LI LIPS RD
W NI S H PI C T
ALDE RWO O D C T
TA RA CT
JILL CT
STEWART RD
JAN C T
ATLANT IC CT
WILD RIVER DR
EUREKA DR
S TO NYB RO OK CT
CR ESWE LLD R
DORCAS CT
MAGNOLIA DR
SOUTH PARK DR LA GRANDE AVE
RIVER OAKS DR
REO DR
MILLFRONT AVE
MARINER W AY
VILLAGE CT
BLA CK CT
BUCK RIVERTS
WAVERLY CT
DEE BEERSCT
COLONY CT
HAVE N CT
TRINITY AVE
SM ITH RD
CAMBRIDG ECT
DIAMOND POINTE WAY
WINDSOR DR
TULSA C T
BU RL CT
MARIPOSA DR
WOODHAVEN DR
ROCKY CT
KATHERINE CT
RHINE CT
WIND RIVE R CT
GEE BEE WAY
ALBATROSS AVE
SO UTHWIND DR
COLD WATER ST
STILLWATER DR
STONEWATER DR
TIMBER CT
ROYAL RIVER DR
MARIAH DR
ARBOR WAY
RAPID WATE R WAY
BUNCE CT
DAKOTACT
GER ALD CT
NEBRASKA DR
TRUCKEE CT
FRANQUETTE DR
ME AD OW W ALK D R
JEFFREY DR
ARIZONA WAY
STARLITE LN
CANTERBURY DR
M ONTA NA C T
ANDREW DR
LASK DR
BLUE OAK DR
HOMEWOOD DR
CRES CENT CT
LOIS LN
ARI CT
CARMELO WAY
OREGON WAY
CIRCASSIAN DR
TWINS WAY
GILL LI AND DR
PECAN DR
KELSEY C T
LONELY OAK DR
AURORA DR
COTTON ROSSER WAY
DELONE DR
STEPHEN WAY
DRUMMOND DR
OLEANDER DR
BARON CT
SCIROCCO DR
SHADY CT
TWIN RIVERS DR
PEORIA DR
BRA NDON ST
ATLANT SI WAY NEPTUNE DR CRYSTAL CRE EK LN
TRADEWIND DR
SOUTHPOINTE DR
SH ER MAN CT
CORBY CT
GALAXY DR
CALAVERAS CT
TULSA DR
DOLPHIN CT
MARLIN CT
PACIF CI A DR
NAUTILUS CT
RADDISON DR
VOBORIL AVE
ASHLEY WAY
DENNIS WAY
COLUMB AI DR
GLE N W O OD DR
RICKEY DR
SW IFT CREEK CT
OAK CT
NAURA CT
WHITE ROCK DR
SECOND ST
CLARO CT
W HISPE RING O AK S CT
FALLING ROC K CT
SUNWESTD R
MAYETTE CT
CECILY CT
BIG OAKS CT
MORRISON BEND
TEAL CT
HAMSTEADLN
EMERALD DR
CARR DR
TIFFANY WAY
MURRAY CT
SHELBY CT ZEPHYR DR
CRESTMONTCT
WISCONSIN CT
SPRING CREEK CT
EL VALLAS CIR
QUEENSBURY WAY
MUIR RD
CAM NI ITO AVE
WHITE OAK DR
SHADY LN
HIGHLAND AVE
NOTTINGHAM WAY
LOS BRAVOSDR
RAPID FALLS DR
HARTLEY WAY
SLEEPY DR
TEESDALE CT
SAM RIDER WAY
JOHN WAYNE DR
MICHIGAN CT
UTAH CT
SCOTTEN CT
EASTCREST CT
GRAYSTONE CT
MC CALL AVE
MALICK AVE
JESSIE AVE
CAROLINA AVE
DEER CREEK DR
MACKENZIE DR
BRANDSTATT AVE
EDGEWATER WAY
VITTORIA GROVE CT
IDAHO WAY
KELLI DR
SAVANNAH DR
EPLEY DR
MOSBURG LP
WINDWA RD W AY
CLAREMONT WAY
WHITE WATER WAY
WHISPERING OAKS DR
CO U RTYARD WAY
MISSISSIPPI DR
BIG OAKS DR
KAREN DR
STAPLE DR
BURNS DR
HASSETT AVE
GENEVA AVE
PUTMAN AVE
EASTWIND DR
CELEST AI L WAY
HILLCREST AVE
TUSCAN RD
Lighting & Landscape
Maintenance District No. 1
Zones of Benefit
QUEENS AVE
S WALTON AVE
CLARK AVE
GRAY AVE
BUTTE HOUSE RD
FRANKLIN AVE
WESTERN PKWY
SUNSWEET BLVD
N WALTON AVE
PLUMAS ST
ROYO RANCHERO RD
RICHLAND RD
LINCOLN RD
GEORGE WASHINGTON BLVD
OHLEYER RD
SHANGHAI BEND RD
HARTER PKWY
THARP RD
HOOPER RD
TIERRA BUENA RD
STABLER LN
RAILROAD AVE
LIVE OAK BLVD
BRIDGE ST
S GEORGE WASHINGTON BLVD
GRAY AVE
LINCOLN RD
CLARK AVE
FRANKLIN RD
PEASE RD
GARDEN HWY
BOGUE RD
Highway 20
Highway 99 Highway 99
Legend
Maintenance Districts
City Limits
ATTACHMENT 3
DISTRICT 1 PROPOSED ASSESSMENTS
District Zone of Benefit
FY 2023-24
Proposed Levy
Rate ($)
Change From
Previous Year
($)
Maximum
Levy Rate
Allowed ($)
A $56.72 $0.00 $56.72
B $29.50 $0.00 $29.50
B_1 $38.92 $2.69 $38.93
1 B_2 $356.26 $24.68 $356.27
ATTACHMENT 4
2023/2024 Lighting and Landscape Maintenance District No. 1 Page 1 of 16
City of Yuba City
Landscape Maintenance
District No. 1
Zone of Benefit A
Zone of Benefit B
Zone of Benefit B_1
Zone of Benefit B_2
2023/2024 ENGINEER’S ANNUAL LEVY REPORT
Initiation Meeting: June 6, 2023
Intent Meeting: June 20, 2023
Public Hearing: July 18, 2023
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
ENGINEER'S REPORT AFFIDAVIT
City of Yuba City
Sutter County, State of California
Yuba City Landscape Maintenance District No. 1
This Report describes the District including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2023/2024, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Sutter County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District.
The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023.
Willdan Financial Services
Assessment Engineer
By: ________________________________
Tony Thrasher
Principal Consultant
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
TABLE OF CONTENTS
I. OVERVIEW 2
A. INTRODUCTION 2
B. COMPLIANCE WITH CURRENT LEGISLATION 3
II. PLANS AND SPECIFICATIONS 4
A. DESCRIPTION OF THE DISTRICT 4
B. DESCRIPTION OF THE IMPROVEMENTS 4
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. BENEFIT ANALYSIS 5
C. ASSESSMENT METHODOLOGY 8
D. ASSESSMENT RANGE FORMULA 8
IV. DISTRICT BUDGET FY 2023/2024 11
APPENDIX A - DISTRICT BOUNDARY MAPS 13
APPENDIX B – 2023/2024 ASSESSMENT ROLL 16
2023/2024 Lighting and Landscape Maintenance District No. 1 Page 2 of 16 I. OVERVIEW
A. INTRODUCTION
The City of Yuba City (“City”) annually levies and collects special assessments to maintain and service landscape improvements that provide special benefit to the Yuba City Lighting and Landscape Maintenance District (“District”). The District is annually levied pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”). The District assessments were approved by the property owners of record through a protest ballot proceeding at the time the District was formed in compliance with the substantive and procedural requirements of the California Constitution Article XIIID (“Article XIIID”).
This Engineer’s Annual Levy Report (“Report”) has been prepared in accordance with the provisions of Chapter 3, Section 22622 of the 1972 Act. This Report describes the District, the improvements therein, any annexations or other modifications to the District including any substantial changes to the improvements, the method of apportionment, the boundaries of the District, and financial information including the district budgets and proposed annual assessments for Fiscal Year 2023/2024. The proposed assessments are based on the historic and estimated costs to maintain the improvements that provide a direct and special benefit to properties within the District. The costs of improvements and the annual levy including all expenditures, deficits, surpluses, revenues, and reserves are assessed to each parcel within the District proportionate to the parcel’s special benefits.
For the purposes of this Report, the word “parcel” refers to an individual property assigned its own Assessor Parcel Number (“APN”) by the County of Sutter (“County”) Assessor’s Office. The County Auditor/Controller uses APNs and specific fund numbers to identify properties assessed for special district benefit assessments on the tax roll.
Pursuant to Chapter 3, beginning with Section 22620 of the 1972 Act, the City Council shall conduct a noticed annual public hearing to consider all public comments and written protests regarding the District. Following the annual public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report and confirmation of the assessments contained therein, the City Council will by resolution: order the improvements to be made and confirm the levy and collection of assessments pursuant to Chapter 4, Article 1, beginning with Section 22640 of the 1972 Act. The assessment rates and method of apportionment described in this Report define the assessments to be applied to each parcel within the District for Fiscal Year 2023/2024.
2023/2024 Lighting and Landscape Maintenance District No. 1 Page 3 of 16 The assessments as approved will be submitted to the County Auditor/Controller to be included on the property tax roll for each parcel within the District. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid APN for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate contained in this Report as approved by the City Council.
B. COMPLIANCE WITH CURRENT LEGISLATION
On November 6, 1996, California voters approved Proposition 218 by a margin of
56.5% to 43.5%. All assessments described in this Report and approved by the City Council are prepared in accordance with the 1972 Act and are in compliance with the provisions of the California Constitution Article XIIID (Proposition 218).
Pursuant to the California Constitution Article XIIID Section 5, certain existing assessments are exempt from the substantive and procedural requirements of Article XIIID Section 4 and property owner balloting for the assessments is not required until such time that the assessments are increased. Specifically, the City determined that all improvements and the annual assessments originally established for the District were part of the conditions of property development and approved by the original property owner (developer). As such, pursuant to Article XIIID Section 5(b), all the property owners approved the existing District assessments at the time the assessments were created (originally imposed pursuant to a 100% landowner petition). Therefore, the pre-existing assessment amounts are exempt from the procedural requirements Article XIIID Section 4.
The District has been formed pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code.
Pursuant to the 1972 Act, an annual Public Hearing is conducted by the City Council to accept property owner and public comments, to review the Engineer’s Annual Levy Report prior to approving the annual assessments to be levied on the County tax rolls. The assessments described in this Report have been prepared in accordance with the Act.
The City affirms that the assessments contained in this report for Zones A and B, were imposed in accordance with a consent and waiver by 100% of the property owners as part of the original development approval for the properties within the District. Therefore, the City has determined that pursuant to Article XIIID Section 5(b) the maximum assessment previously approved and levied for these Zones prior to the passage of Proposition 218 are considered exempt, provided the assessments are not increased above these previously approved maximum assessment rates.
2023/2024 Lighting and Landscape Maintenance District No. 1 Page 4 of 16 The proposed annual levy of assessments for fiscal year commencing July 1, 2023 and ending June 30, 2024 (Fiscal Year 2023/2024) as described in this Report have been prepared and made pursuant to the provisions of the 1972 Act and are consistent with the assessments previously approved and adopted by the City Council. The assessments described herein for Fiscal Year 2023/2024 do not exceed the maximum assessment rates authorized and are therefore in compliance with the provisions of the California Constitution Article XIIID.
II. PLANS AND SPECIFICATIONS
A. DESCRIPTION OF THE DISTRICT
The District is comprised of four benefit areas: Zone of Benefit A (North Stabler Lane Area), Zone of Benefit B (South Yuba City Area), Zone of Benefit B-1 (Clark Pest Control and 1441 Garden Highway) and Zone of Benefit B-2 (Dollar General).
The Zone of Benefit A (“Zone A”) benefits parcels consisting of 79 residential lots in the Greenwood Acres Unit 1 and Unit 4 subdivisions, 66 residential lots in Oak Tree Estates, 172 residential lots in the Pheasant Pointe Subdivision and 71 residential lots in the Greenwood Estates Unit 7 subdivision.
The Zone of Benefit B (“Zone B”) benefits parcels consisting of 319 residential lots in the Southwind and Southland Village Subdivisions, 101 lots in the River Bend Subdivision, 31 present and future residential lots in River Pointe Subdivision, 757 present and future equivalent dwelling units in the River Run Subdivisions, 618 present residential lots in the River Oaks subdivisions, 420 present and future residential lots in the Walnut Glen Subdivisions, 75 lots in Diamond Point Subdivision and 64 present and future residential lots in the Southpointe Subdivision. The River Run Subdivision has 194 equivalent dwelling units of R-3 and 276 equivalent units of Commercial based on 20 equivalent dwelling units per acre.
The Zone of Benefit B-1 (“Zone B-1”) benefits four commercial parcels located at 1288 Garden Highway and 1441 Garden Highway.
The Zone of Benefit B-2 (“Zone B-2”) benefits two commercial parcels located at 1500 and 1510 Garden Highway.
B. DESCRIPTION OF THE IMPROVEMENTS
The District improvements provide for the ongoing maintenance and servicing of landscaping improvement areas adjacent to Zone A, Zone B, Zone B-1 and Zone B-2 as shown on the Assessment Diagrams on file with the City Clerk.
Maintenance improvements may include but are not limited to: turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or other fencing, entryway monuments, and associated appurtenant facilities located within the streetscape (perimeter landscaping)