The City has adopted a Reasonable Accommodations Policy that provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. Please visit yubacity.net ADA & Accessibility Resources page. If you need assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the City Council, the City is happy to help. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation; 72 hours in advance is suggested. Please contact City offices at (530) 822-4817 or (TTY: 530-822-4732), so such aids or services can be arranged. Requests may also be made by email at [email protected] or [email protected] or mail City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993.
AGENDA
DECEMBER 5, 2023
REGULAR MEETING
CITY COUNCIL
CITY OF YUBA CITY
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
MAYOR ● Wade Kirchner
VICE MAYOR ● Shon Harris
COUNCILMEMBER ● Marc Boomgaarden
COUNCILMEMBER ● Michael Pasquale
COUNCILMEMBER ● Dave Shaw
CITY MANAGER ● Diana Langley
CITY ATTORNEY ● Shannon L. Chaffin
1201 Civic Center Blvd
Yuba City CA 95993
Wheelchair Accessible
AGENDA
REGULAR MEETING
CITY COUNCIL - CITY OF YUBA CITY
DECEMBER 5, 2023
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s office at 1201 Civic Center Blvd., Yuba City, during normal business hours. Such documents are also available on the City of Yuba City’s website at www.yubacity.net, subject to staff’s availability to post the documents before the meeting.
The Council Chambers will be open for public attendance and participation. The meeting will also be live streamed for public viewing, but not participation, at the following link:
https://yubacity-net.zoom.us/webinar/register/WN_eK2j81UMSYe-1xeyyQ7gRQ. Emailed comments sent to [email protected] at least 24 hours before the meeting will be distributed to the City Council prior to the meeting. Please identify the Agenda item(s) addressed by the comments.
Regular Meeting
Call to Order
Roll Call
__ Mayor Kirchner
__ Vice Mayor Harris
__ Councilmember Boomgaarden
__ Councilmember Pasquale
__ Councilmember Shaw
Invocation/Inspiration
Posting of the Colors
Pledge of Allegiance to the Flag
Agenda Modifications/Approval of Agenda
Public Communication
1. Appearance of Interested Citizens
You are welcome and encouraged to participate in this meeting. Public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda will be considered at this time. Public comment is limited to three minutes per speaker. Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted five minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Consent Calendar
All matters listed under Consent Calendar are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council request specific items to be discussed or removed from the Consent Calendar for individual action.
2. Minutes from the November 7 and 28, 2023 meetings
Recommendation: Approve the minutes from the November 7 and 28, 2023 meetings
3. Yuba City Police Officers' Association (POA) Memorandum of Understanding (MOU)
Recommendation: Adopt a Resolution:
A. Approving the Memorandum of Understanding with Yuba City Police Officers' Association
B. Authorizing the Finance Director to amend the salary schedule C. Authorizing the Finance Director to prepare supplemental appropriations in the amount of $321,447
4. Police First Level Managers (PFLM) Memorandum of Understanding (MOU) Recommendation: Adopt a Resolution approving the Memorandum of Understanding with Police First Level Managers
5. Emergency Purchase of One (1) BME Targhee Standard Model 34 Type 3 Engine Recommendation: Adopt a Resolution by finding that it is in the best interest of the City to do so to:
A. Award the purchase of one (1) BME Targhee Standard Model 34 to Golden State Apparatus of Sacramento, CA, in the not-toexceed amount of $509,448 for the complete body and chassis, and
B. Authorizing the purchase of necessary equipment and decals to place the vehicle in service, estimated at $50,000, and C. Authorize the Finance Director to make a supplemental appropriation of $135,000 in the Vehicle Replacement Fund Presentations
6. Presentations to Outgoing Mayor Kirchner
7. Comments from Outgoing Mayor Kirchner
Business from the City Council
8. Ceremonial Nomination of Mayor
9. Ceremonial Nomination of Vice Mayor
Comments from Councilmembers
10. Comments from:
- Councilmembers
- New Vice-Mayor
- New Mayor
Adjournment
CITY OF YUBA CITY
Public Communication
Members of the public may address the City Council on items of interest that are within the City’s jurisdiction. Individuals addressing general comments are encouraged to limit their statements.
Procedure
You are welcome and encouraged to participate in this meeting. Complete a Speaker Card located in the lobby and give to the Clerk, public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda, will be considered at this time.
When a matter is announced, wait to be recognized by the Mayor to provide your comments to the Council. Comments should begin by providing your name and place of residence. A three minute limit is requested when addressing Council.
Request for additional time to address Council
Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted 5 minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Procedure
When requesting to comment, please indicate your name and the topic and mail to:
City of Yuba City
Attn: City Clerk
1201 Civic Center Blvd
Yuba City CA 95993
Or email to:
Jackie Sillman, City Clerk
[email protected]
Agenda Item 2
CITY OF YUBA CITY
STAFF REPORT
Date: December 5, 2023
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By: Ciara Wakefield, City Clerk Administrator Summary
Subject: Minutes from the November 7 and 28, 2023 meetings Recommendation: Approve the minutes from the November 7 and 28, 2023 meetings Fiscal Impact: None
Attachments:
1. 11-7-2023 - Regular Meeting Minutes (DRAFT)
2. 11-28-2023 - Special Meeting Council and Housing Successor Agency (DRAFT) Prepared By: Submitted By:
Ciara Wakefield
City Clerk Administrator
Diana Langley
City Manager
ATTACHMENT 1
MINUTES (DRAFT)
REGULAR MEETING
CITY COUNCIL - CITY OF YUBA CITY
NOVEMBER 7, 2023
5:45 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
Regular Meeting
Call to Order
The Regular Meeting of the City Council called to order by Mayor Kirchner at 6:00 PM Roll Call
Present: Mayor Kirchner and Councilmembers Boomgaarden, Harris, and Pasquale
Absent: Councilmember Shaw
Invocation/Inspiration
Pastor Ciociola Calvery Christian Center
Pledge of Allegiance to the Flag
Bill Edick
Agenda Modifications/Approval of Agenda
• There was no Closed Session. The Closed Session item was pulled • Ceremonial Presentations: Item 7 (Homelessness Awareness Month Proclamation) was presented after Item 4 (Small Business Saturday Proclamation) • Consent Calendar: Updated attachments were provided for items 10 (Fire Local 3793) and 11 (Fire Management). The website was updated and hard copies were made available to City Council and to the public in the Council Chambers foyer Ceremonial Presentations
1. 100 Year Birthday Proclamation for Past Yuba City Fire Chief William Burke Mayor Kirchner presented a proclamation to Ret. Fire Chief William Burke
2. Veterans Appreciation Proclamation
Mayor Kirchner presented a proclamation to Mike Nichols, Purple Heart Recipient and Executive Director of Yuba-Sutter Stand Down and to Brock Bomen, Veterans of Foreign Wars
3. Moose Lodge 75 Year Anniversary Proclamation
Mayor Kirchner presented a proclamation to Yuba City Moose Lodge #1204 leaders and members
4. Small Business Saturday Proclamation
Mayor Kirchner presented a proclamation to local business owners: Tiffany Heryford (Creative Interiors) and Kevin DeHoff (K.Roberts)
7. Homelessness Awareness Month Proclamation
Mayor Kirchner presented a proclamation to Johnny Burke, Executive Director, Sutter Yuba Homeless Consortium
5. Yuba Sutter Chamber of Commerce New Executive Director, Janell Willis Introduction
Janell Willis, Yuba Sutter Chamber of Commerce Executive Director, gave a presentation
6. New Local Homeless Action Plan and Point in Time Count Presentation Johnny Burke, Executive Director, Sutter Yuba Homeless Consortium, gave a presentation Public Communication
8. Appearance of Interested Citizens
Vicky Stevenson spoke
Sukh Sanghera spoke
Consent Calendar
Vice-Mayor Harris moved and Councilmember Pasquale seconded the motion to approve Consent Calendar items 9-27
9. Minutes from the October 17th, and 18th, 2023 meeting Approve the minutes from the October 17th, and 18th, 2023 meeting
10. Yuba City Firefighters' Local 3793 (Local 3793) Memorandum of Understanding (MOU)
Adopt Resolution 23-139 (including updated attachment):
A. Approving the Memorandum of Understanding with Local 3793 B. Authorizing the Finance Director to amend the salary schedule C. Authorizing the Finance Director to prepare a supplemental appropriation in the amount of $1,107
11. Yuba City Fire Management (FM) Memorandum of Understanding (MOU) Adopt Resolution 23-140 (revised):
A. Approving the Memorandum of Understanding with Yuba City Fire Management
B. Authorizing the Finance Director to amend the salary schedule C. Authorize the Finance Director to prepare a supplemental appropriation in the amount of $27,831
12. Police Mid-Managers (PMM) Memorandum of Understanding (MOU) Adopt Resolution 23-141:
A. Approving the Memorandum of Understanding with Police MidManagers B. Authorizing the Finance Director to amend the salary schedule
C. Authorize the Finance Director to prepare supplemental appropriations in the amount of $46,459
13. Police First Level Managers (PFLM) Memorandum of Understanding (MOU) Adopt Resolution 23-142:
A. Approving the Memorandum of Understanding with Police First Level Managers
B. Authorizing the Finance Director to amend the salary schedule C. Authorize the Finance Director to prepare supplemental appropriations in the amount of $55,004
14. First Level Managers (FLM) Memorandum of Understanding (MOU) Adopt Resolution 23-143:
A. Approving the Memorandum of Understanding with First Level Managers B. Authorizing the Finance Director to amend the salary schedule C. Authorize the Finance Director to prepare supplemental appropriations in the amount of $61,847
15. Mid-Managers (MM) Memorandum of Understanding (MOU) Adopt Resolution 23-144:
A. Approving the Memorandum of Understanding with Yuba City's Mid-Managers bargaining unit
B. Authorizing the Finance Director to amend the salary schedule and perform the necessary budget adjustments
C. Authorize the Finance Director to prepare supplemental appropriations in the amount of $42,846
16. Confidential Resolution
Adopt Resolution 23-145:
A. Approving the Resolution with the Confidential Employees B. Authorizing the Finance Director to amend the salary schedule C. Authorize the Finance Director to prepare supplemental appropriations in the amount of $6,951
17. Department Head Salary Schedule
A. Adopt Resolution 23-146 authorizing the Finance Director to amend the salary schedule effective July 15, 2023
B. Adopt a Resolution authorizing the City Manager to negotiate any salary changes with department heads
C. Authorize the Finance Director to prepare supplemental appropriations in the amount of $28,221
18. Fiscal Year 2024-2025 Waste Tire Enforcement Grant Application Adopt Resolution 23-147 authorizing Yuba County, as the Lead Agency of the Yuba-Sutter Local Enforcement Agency, to perform Waste Tire Enforcement activities on behalf of the City of Yuba City and submit a Collaborative Application for the Waste Tire Enforcement Grant to CalRecycle for Fiscal Year 2024-25
19. Personal Protective Equipment Extractors
Adopt Resolution 23-148:
A. Authorizing the sole source purchase of three soft-mount Personal Protective Equipment (PPE) Extractors from AllStar Fire Equipment Inc. in the amount of $17,310.78, with the finding that it is in the best interest of the City
B. Authorizing the Finance Director to transfer $17,310.78 from account 1305- 62701 into account 2310-64206
20. Consideration of a Development Agreement for the Sohal Ranch Tentative Subdivision Map (TSM) 22-02 and the associated Mitigated Negative Declaration
Adopt Uncodified Ordinance 014-23 of the City Council of the City of Yuba City approving Environmental Assessment 22-06 by Adopting a Mitigated Negative Declaration prepared for Tentative Subdivision Map (TSM) 22-02, Sohal Ranch Subdivision and approving a Development Agreement between the City of Yuba City and the Balbir Sohal Family Trust, for the Sohal Ranch Subdivision (TSM 22-02), on 41.36 acres located at the southeast corner of Lincoln Road and George Washington Boulevard (Assessor’s Parcel Numbers 065-010-005 And 065- 010-006), and waive the second reading
21. Sutter Butte Flood Control Agency Letter of Support for the Yuba City Sediment Removal Project
Authorize the Mayor to submit a Letter of Support for the Sutter Butte Flood Control Agency Yuba City Sediment Removal Project
22. Community Sponsorship
Consider the sponsorship request from the Sutter County Community Memorial Museum Association, and if approved:
Adopt Resolution 23-149 to approve a monetary sponsorship request from the Sutter County Community Memorial Museum Association of $1,000.00 for sponsorship of the Annual Trees & Traditions fundraiser event
23. Consideration of 763 Reeves Ave Public Convenience or Necessity Request Adopt Resolution 23-150 making a finding of public convenience or necessity for the transfer of a Type 20 (Off-Sale Beer & Wine) Alcoholic Beverage Control (ABC) License at the northeast corner of Cooper Ave and Reeves Ave (763 Reeves Ave)
24. Water Treatment Plant Backwash Flowmeter
Approve a Capital Acquisition of an Endress Hauser clamp-on flowmeter for the backwash valve at the Water Treatment Plant
25. Appointments to the City of Yuba City Youth Commission Approve the Recommendations for Appointments to the Youth Commission
26. Proposition 1 Integrated Regional Water Management Round 1 Grant Project 5 (Environmental Document Approval)
Adopt Resolution 23-151 adopting a CEQA Class 1 Categorical Exemption for the Proposition 1 Integrated Regional Water Management Round 1 Grant Project 5 – Trash Capture Device in Gilsizer Slough Project (21-18)
27. Didar S. Bains Park - Storm Drain Connection
Adopt Resolution 23-152 which takes the following actions:
A. Adopts a CEQA Class 4 Categorical Exemption
B. Awards a construction contract to North Star Construction and Engineering, Inc. in the amount of $127,676.39 through Sourcewell Contract No. CA-R3- GS02-123021-NSC, with the finding that it is in the best interest of the City C. Authorizes the City Manager to execute all necessary documents related to the project.
The motion passed with four (4) votes [Shaw absent]
Business Items
28. Public Hearing No. 1 for Updating of City Councilmember District Boundaries for Annexed Property
Receive a report from staff on the redistricting process and permissible criteria to be considered to redraw district boundaries
Mayor Kirchner opened a Public Hearing
Manny Cardoza spoke
Mayor Kirchner closed the Public Hearing
No City Council action taken – Information only
29. Laboratory Fee Schedule Update
Councilmember Boomgaarden moved and Councilmember Pasquale seconded the motion to:
Adopt Resolution 23-153 amending the Schedule of Fees and Charges for City Services to update the fees for laboratory services for Fiscal Year 23/24 The motion passed with four (4) votes [Shaw absent]
30. 2024 City Council Meeting Calendar
Vice-Mayor Harris moved and Councilmember Pasquale seconded the motion to:
Cancel the January 2 and August 6, 2024 Regular Council Meetings and provide for Special Workshops to be scheduled as needed The motion passed with four (4) votes [Shaw absent]
Future Agenda Items
31. Future Agenda Items
Councilmember Pasquale requested follow-up on the landscaping plan for the property on the north side of Bridge Street
Reports and Communications
32. City Manager's Report
33. City Council Reports
- Councilmember Boomgaarden
- Vice Mayor Harris
- Councilmember Pasquale
- Mayor Kirchner
Adjournment
Mayor Kirchner adjourned the Regular Meeting of the City Council in memory of Samuel Danna and Former Sutter County Supervisor Ron Sullenger at 7:51 PM _____________________________
Wade Kirchner, Mayor
ATTEST:
____________________________
Ciara Wakefield, Deputy City Clerk
ATTACHMENT 2
MINUTES (DRAFT)
NOTICE AND CALL OF A SPECIAL MEETING
HOUSING SUCCESSOR AGENCY AND
CITY COUNCIL - CITY OF YUBA CITY
NOVEMBER 28, 2023
5:00 P.M. SPECIAL MEETING – CLOSED SESSION
SUTTER ROOM
Special Meeting
The Special Meeting of the Housing Successor Agency and City Council was called to order by Mayor Kirchner at 5:00 PM
Roll Call
Present: Mayor Kirchner, Councilmembers Boomgaarden, Harris, Shaw, and Pasquale
Absent: None
Pledge of Allegiance to the Flag
Vice-Mayor Harris led the pledge
Public Communication
No public comment received
Closed Session
A. Confer with Real Property Negotiator (Government Code § 54956.8) Property: APN 51-264-004, located at 1035 Oakwood Drive, Yuba City, California; APN 52-122-002, located at 1082 McCollum Avenue, Yuba City California Negotiator: Diana Langley, City Manager/Executive Director Negotiating parties: TBD
Under negotiation: Whether to sell the properties, and if so, the price and terms of payment
Adjournment
Mayor Kirchner adjourned the Special Meeting and Special Closed Session of the City Council and the Housing Successor Agency at 5:15 PM
_____________________________
Wade Kirchner, Mayor
ATTEST:
____________________________
Ciara Wakefield, Deputy City Clerk
Agenda Item 3
CITY OF YUBA CITY
STAFF REPORT
Date: December 5, 2023
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Natalie Springer, Human Resources Director Summary
Subject: Yuba City Police Officers' Association (POA) Memorandum of Understanding (MOU)
Recommendation: Adopt a Resolution:
A. Approving the Memorandum of Understanding with Yuba City Police Officers' Association
B. Authorizing the Finance Director to amend the salary schedule C. Authorizing the Finance Director to prepare supplemental appropriations in the amount of $321,447
Fiscal Impact: The increase for Fiscal Year 2023-2024 is $321,447. The increase for Fiscal Year 2024-2025 is $327,227.
Purpose:
To approve the Yuba City Police Officers' Association (POA) three-year term Memorandum of Understanding (MOU) effective July 1, 2023 through June 26, 2026, in summary: effective July 1, 2023, 3.0% salary increase; wage reopeners to January 2025 and May 2025; effective November 18, 2023 sworn officers paid 1.4% bilingual pay and civilian employees paid 2.25% bilingual pay; addition of 5% base hourly rate of pay for homeless liaison Police Officer, salary survey and comparable agencies, call back pay, City and employee contributions to Retiree Health Savings Account (RHSA); administrative "clean up" for court appearance, holiday-in-lieu pay, retirement of canine, tuition reimbursement, work schedules, sworn educational incentive pay, school resource officer, cash-in-lieu, flexible spending accounts, dependent care spending plan, dental and vision plans, and detective assignment; all hours count towards hours worked; increases uniform allowance and uniform allowance is paid per pay period; replacement of acting pay provision with temporary upgrade pay and supervisor premium pay to maintain compliance with CalPERS; eliminate employee fitness program provision, Short Term Disability provision, probationary release appeal process, compensatory time cash out, workers' compensation provision, American Disabilities Act, DMV license examination.
Council's Strategic Goal:
The Memorandum of Understanding addresses the City Council's Strategic Goal of Public Safety.
Background:
Yuba City Police Officers' Association's Memorandum of Understanding (MOU) expired June 30, 2023.
The City and POA began meeting in Spring 2023 and signed tentative agreements on all matters on September 19, 2023. The City's Chief Negotiator, Michael Jarvis, and City Manager attended a POA meeting on October 19, 2023 to present information regarding negotiations and the City's financial outlook. As a result, the MOU was ratified by POA. Since the end of October, Mr. Jarvis and POA have been finalizing the MOU for POA's final approval and for City Council approval.
Analysis:
POA have agreed to a Memorandum of Understanding that includes, in summary, the following items:
1. Term: Three-year term from July 1, 2023 through June 26, 2026.
2. MOU, 3.2, Salary Surveys: This provision memorializes the salary survey and comparable agencies.
3. MOU, 3.3, Salary Increase: 3% salary increase.
4. MOU, 3.4, Wage Reopeners: Reopeners to discuss the City's financial position and the issue of wages.
5. MOU, 4.1 and 4.2, Sworn Overtime and Non-Sworn Overtime: Administrative "clean up" with all paid hours (including leave hours) counting towards hours worked for purposes of overtime calculations.
6. MOU, 4.3, Compensatory Time Off (CTO): Eliminates compensatory time cash out.
7. MOU, 5.1, Uniform Allowance: Increases uniform allowance to $34.62 per pay period and payment of uniform allowance is paid per pay period from yearly.
8. MOU, 5.3, Sworn Educational Incentive: Administrative "clean up" to ensure accurate language.
9. MOU, 5.6, Bilingual Pay: Effective November 18, 2023, 1.4% of base rate of pay for qualifying sworn employees and 2.25% of base rate for qualifying civilian employees. Two employees will receive a one-time bilingual stipend in the amount of $170 per employee. This is due to the change in how bilingual pay is paid and the adverse impact on the employees with the lower wages.
10. MOU, 5.7, Supervisor Premium: Replacement of obsolete language to maintain compliance with CalPERS.
11. MOU, 5.8, Call-Back Pay: Provision provides for how call-back pay will be paid and administered.
12. MOU, 5.9, Temporary Upgrade Pay: Replacement of obsolete language to maintain compliance with CalPERS.
13. MOU, 5.10, Court Pay: Administrative "clean up".
14. MOU, 5.11, Tuition Reimbursement: Administrative "clean up".
15. MOU, 6.1, Homeless Liaison Premium: Compensation for Police Officers assigned as a liaison to the unhoused population.
16. MOU, 6.2, Detective Assignment: Administrative "clean up".
17. MOU, 6.4, School Resource Officer: Administrative "clean up".
18. MOU, 6.6, Canine Pay: Administrative "clean up".
19. MOU, Article 7, Work Schedules: Administrative "clean up" with all hours counting towards hours worked.
20. MOU, 8.1, Holiday-in-lieu: Administrative"clean up" with removal of outdated language.
21. MOU, 10.2, Cash-in-lieu: Administrative "clean up".
22. MOU, 10.3, Dental and Vision Plans: Administrative "clean up".
23. MOU, 10.5, Retiree Health Savings Account (RHSA): City and employee contributions to RHSA.
24. MOU, 10.7, Flexible Spending Account: Administrative "clean up".
25. MOU, 10.8, Dependent Care Spending Plan: Administrative "clean up".
26. MOU, 11.2, Probationary Release: This provision removes the appeal process for promotional probationary releases.
The following provisions were removed from the POA MOU:
1. Employee Fitness Program: This provision does not apply to MOU.
2. Short Term Disability: The City's Short Term Disability program is being phased out.
3. Worker's Compensation: This provision is a reinstatement of the law.
4. American Disabilities Act: This provision is a reinstatement of the law.
5. DMV License Examination: This does not apply to this bargaining unit.
Fiscal Impact:
The increase for Fiscal Year 2023-2024 is $321,447. The increase for Fiscal Year 2024-2025 is $327,227.
Alternatives:
Do not approve the Police Officers' Association Memorandum of Understanding will result in no updated MOU. If this occurs, Staff will require direction to address next steps with POA.
Recommendation:
A. Approving the Memorandum of Understanding with Yuba City Police Officers' Association.
B. Authorizing the Finance Director to amend the salary schedule.
C. Authorizing the Finance Director to prepare supplemental appropriations in the amount of $321,447.
Attachments:
1. Attachment 1- Summary - POA 12-05-23 updated
2. Attachment 2 - POA Resolution
3. Attachment 3 - POA MOU
4. Attachment 4 - Salary Schedules
Prepared By: Submitted By:
Natalie Springer
Human Resources Director
Diana Langley
City Manager
ATTACHMENT 1
On-going One-time Total
FY 2023-24
Salary increase - 3.0% COLA 263,331 $ 263,331
Bilingual Pay - 1.4% Sworn & 2.25% NonSworn 3,439 3,439 Homeless Liasion 5% Incencentive - 2 positions 11,600 11,600 Uniform Allowance - $34.62 biweekly 19,739 19,739
Retirement Health Savings Account 23,338 23,338
Total Cost $ - 321,447 $ 321,447 $
On-going One-time Total
FY 2024-25
Salary increase - 3.0% COLA 267,163 $ 267,163
Bilingual Pay - 1.4% Sworn & 2.25% NonSworn 5,341 5,341 Homeless Liasion 5% Incencentive - 2 positions 11,600 11,600 Uniform Allowance - $34.62 biweekly 19,457 19,457
Retirement Health Savings Account 23,666 23,666
Total Cost $ - 327,227 $ 327,227 $
General Fund 648,674 $ 648,674 $
Water - $ - $
Wastewater - $ - $
SASA - $ - $
VMF - $ - $
City of Yuba City
Police Officers Association - December 5, 2023 Staff Report
ATTACHMENT 2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING THE YUBA CITY POLICE OFFICERS’ ASSOCIATION (POA)
MEMORANDUM OF UNDERSTANDING
JULY 1, 2023 – JUNE 26, 2026
WHEREAS, the City recognizes the Yuba City Police Officers’ Association (POA) commitment to the City and its citizens while providing outstanding and dedicated service to all and; WHEREAS, City staff and POA met and conferred over the Memorandum of Understanding and;
WHEREAS, the City appreciates the efforts and energy the POA have put forth to finalize the MOU.
NOW, THEREFORE, the City Council of the City of Yuba City does hereby resolve as follows:
Approve the attached POA Memorandum of Understanding, which includes the updated terms summarized in the associated staff report for this agenda item.
In addition, staff is authorized to make any necessary clarifying language changes as long as the changes do not modify the MOU’s substantive terms or past practice.
The Director of Finance is hereby authorized to make the necessary budget adjustments to implement the provisions of this resolution including supplemental appropriations in the amount of $321,447.
The foregoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 5th day of December 2023.
AYES:
NOES:
ABSENT:
_________________________
Wade Kirchner, Mayor
ATTEST:
__________________________
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
_________________________
Stacey Sheston, Special Counsel
Best Best & Krieger, LLP
ATTACHMENT 3
11/29/202310:44 AM
Police Officers Association
Bargaining
JCN CLASSIFICATION Group 1 2 3456
2005 ADMINISTRATIVE ASSISTANT PD 4,621 4,852 5,095 5,350 5,618 Monthly
26.66 27.99 29.39 30.87 32.41 Hourly
2040 COMMUNITY POLICING COORDINATOR PD 4,558 4,786 5,025 5,276 5,539 Monthly
26.30 27.61 28.99 30.44 31.96 Hourly
2130 COMMUNITY SERVICE OFFICER PD 4,497 4,722 4,958 5,206 5,467 Monthly
25.94 27.24 28.60 30.03 31.54 Hourly
2125 COMMUNITY SERVICE OFFICER - LEAD PD 5,076 5,330 5,596 5,876 6,170 Monthly
29.28 30.75 32.28 33.90 35.59 Hourly
2150 FIELD SERVICE TECHNICIAN PD 4,558 4,786 5,025 5,276 5,539 Monthly
26.30 27.61 28.99 30.44 31.96 Hourly
2200 POLICE OFFICER PD 6,022 6,323 6,639 6,971 7,320 7,686 Monthly
34.74 36.48 38.30 40.22 42.23 44.34 Hourly
2120 POLICE RECORDS CLERK PD 3,812 4,003 4,203 4,413 4,634 Monthly
21.99 23.09 24.25 25.46 26.73 Hourly
2160 POLICE RECORDS CLERK - LEAD PD 4,228 4,439 4,661 4,894 5,139 Monthly
24.39 25.61 26.89 28.23 29.65 Hourly
2190 POLICE RECRUIT PD 5,239 5,501 5,776 - - Monthly
30.23 31.74 33.33 - - Hourly
2110 PUBLIC SAFETY DISPATCHER I PD 4,244 4,456 - - - Monthly
24.48 25.71 - - - Hourly
2140 PUBLIC SAFETY DISPATCHER II PD 4,995 5,245 5,507 5,782 6,071 Monthly
28.82 30.26 31.77 33.36 35.02 Hourly
2180 PUBLIC SAFETY DISPATCHER III PD - - - 6,354 6,671 Monthly - - - 36.66 38.49 Hourly
2170 POLICE SERVICES ANALYST PD 5,190 5,449 5,721 6,007 6,308 Monthly
29.94 31.44 33.01 34.66 36.39 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE JULY 1, 2023
SALARY STEPS
6. 12-05-23 Salary Schedule POA
11/29/202310:44 AM
Pensionable Compensation for New Members (PEPRA)
MOU Article 5.2 - Longevity Pay Longevity Pay for all POA personnel shall be base pay cumulative but not compounded.
Longevity Pay shall be received as follows based on time in service at the City of Yuba City:
Upon completion of 10 years of service 2.50%
Upon completion of 15 years of service 5.00%Upon completion of 20 years of service 7.50% MOU Article 5.3 - Sworn Education Incentive - Education Incentive pay for sworn personnel shall be base pay cumulative but not compounded.The cap for employees with an Advanced POST certificate shall be 10%.Sworn Personnel shall receive education incentive as follows:
AA or AS degree 2.50%
BA or BS degree 7.50%
POST Intermediate Certificate 2.50%
POST Advance Certificate 7.50%
MOU Article 5.4 - Non-Sworn Education Incentive - ALL non-sworn POA personnel shall receive education incentive pay as follows:
AA or AS degree 2.50%
BA or BS degree 5.00%
MOU Article 5.5 - Dispatcher POST Incentive - Dispatcher I/II/III only will also receive education incentive pay as follows:
POST Public Safety Dispatch Intermediate 2.50%
POST Public Safety Dispatch Advance 2.50%
MOU Article 5.6 - Bilingual Pay - effective November 18, 2023Employees who are proficient in speaking a foreign language, as determined by the City, will receivebilingual pay as a percentage of their base hourly rate.
Sworn Employees 1.40%
Non-Sworn Employees 2.25%
MOU Article 6.1 - Homeless Liaison PremiumPolice Officers who are routinely and consistently assigned as a liaison between the unhousedpopulation, advocacy groups, and the Police Department receive a premium in the amount offive percent (5.0) of their base hourly rate of pay for the duration of the assignment. MOU Article 6.2 - Dectective Assignment Police Officer's assigned to the Investigation Division or NET Unit receive Detective Premiumin the amount of seven and one-half (7.5) percent of their base hourly rate of pay for the period of the temporary assignment. MOU Article 6.3 - Traffic Division (effective September 28, 2019)Employees assigned to the Traffic Division shall receive five percent (5%)hazard pay (calculated from their base hourly wage) on an hour per hour basis.MOU Article 6.5 - Training PayPolice Officers designated as Field Training Officers by the Police Chief shall receive five (5) percent additional compensation (calculated from their base hourly wage) while so assigned to the Departments Training Program.Community Service Officers and Dispatcher II employees designated as Field Training Officers shall receive five percent (5)additional compensation (calculated from their base hourly wage) on an hour per hour basis.
6. 12-05-23 Salary Schedule POA
11/29/202310:44 AM
MOU Article 6.6 - Canine PayEmployees assigned as canine handlers will be compensated at the hourly rate of legal minimum wage for up to seven (7) hours per week that the officer is so assigned.MOU Article 8.1 - Holiday PayOfficers assigned to regular patrol shifts and public safety dispatchers shall receive straight time pay for 7.33 hours per month, paid and computed on a bi-weekly basis in lieu of time off.
6. 12-05-23 Salary Schedule POA
11/29/202310:45 AM
POA (EXCLUDING POLICE OFFICERS AND DISPATCH) - EMPLOYEES HIRED ON OR AFTER MARCH 3, 2018 Police Officers Association
Bargaining
JCN CLASSIFICATION Group 1 2 3456789
2405 ADMINISTRATIVE ASSISTANT PD 4,621 4,737 4,852 4,974 5,095 5,223 5,350 5,484 5,618 Monthly
26.66 27.33 27.99 28.70 29.39 30.13 30.87 31.64 32.41 Hourly 2440 COMMUNITY POLICING COORDINATOR PD 4,558 4,672 4,786 4,906 5,025 5,151 5,276 5,408 5,539 Monthly
26.30 26.95 27.61 28.30 28.99 29.72 30.44 31.20 31.96 Hourly 2530 COMMUNITY SERVICE OFFICER PD 4,497 4,610 4,722 4,840 4,958 5,082 5,206 5,336 5,467 Monthly
25.94 26.60 27.24 27.92 28.60 29.32 30.03 30.78 31.54 Hourly 2525 COMMUNITY SERVICE OFFICER - LEAD PD 5,076 5,203 5,330 5,463 5,596 5,736 5,876 6,023 6,170 Monthly
29.28 30.02 30.75 31.52 32.28 33.09 33.90 34.75 35.59 Hourly 2550 FIELD SERVICE TECHNICIAN PD 4,558 4,672 4,786 4,906 5,025 5,151 5,276 5,408 5,539 Monthly
26.30 26.95 27.61 28.30 28.99 29.72 30.44 31.20 31.96 Hourly 2520 POLICE RECORDS CLERK PD 3,812 3,908 4,003 4,103 4,203 4,308 4,413 4,523 4,634 Monthly
21.99 22.55 23.09 23.67 24.25 24.85 25.46 26.09 26.73 Hourly 2560 POLICE RECORDS CLERK - LEAD PD 4,228 4,334 4,439 4,550 4,661 4,778 4,894 5,016 5,139 Monthly
24.39 25.00 25.61 26.25 26.89 27.57 28.23 28.94 29.65 Hourly 2470 POLICE SERVICES ANALYST PD 5,190 5,320 5,449 5,585 5,721 5,864 6,007 6,157 6,308 Monthly
29.94 30.69 31.44 32.22 33.01 33.83 34.66 35.52 36.39 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE JULY 1, 2023
SALARY STEPS
6. 12-05-23 Salary Schedule POA
11/29/202310:45 AM
Pensionable Compensation for New Members (PEPRA)
MOU Article 5.2 - Longevity Pay Longevity Pay for all POA personnel shall be base pay cumulative but not compounded.
Longevity Pay shall be received as follows based on time in service at the City of Yuba City:
Upon completion of 10 years of service 2.50%
Upon completion of 15 years of service 5.00%Upon completion of 20 years of service 7.50% MOU Article 5.3 - Sworn Education Incentive - Education Incentive pay for sworn personnel shall be base pay cumulative but not compounded.The cap for employees with an Advanced POST certificate shall be 10%.Sworn Personnel shall receive education incentive as follows:
AA or AS degree 2.50%
BA or BS degree 7.50%
POST Intermediate Certificate 2.50%
POST Advance Certificate 7.50%
MOU Article 5.4 - Non-Sworn Education Incentive - ALL non-sworn POA personnel shall receive education incentive pay as follows:
AA or AS degree 2.50%
BA or BS degree 5.00%
MOU Article 5.5 - Dispatcher POST Incentive - Dispatcher I/II/III only will also receive education incentive pay as follows:
POST Public Safety Dispatch Intermediate 2.50%
POST Public Safety Dispatch Advance 2.50%
MOU Article 5.6 - Bilingual Pay - effective November 18, 2023Employees who are proficient in speaking a foreign language, as determined by the City, will receivebilingual pay as a percentage of their base hourly rate.
Sworn Employees 1.40%
Non-Sworn Employees 2.25%
MOU Article 6.1 - Homeless Liaison PremiumPolice Officers who are routinely and consistently assigned as a liaison between the unhousedpopulation, advocacy groups, and the Police Department receive a premium in the amount offive percent (5.0) of their base hourly rate of pay for the duration of the assignment. MOU Article 6.2 - Dectective Assignment Police Officer's assigned to the Investigation Division or NET Unit receive Detective Premiumin the amount of seven and one-half (7.5) percent of their base hourly rate of pay for the period of the temporary assignment. MOU Article 6.3 - Traffic Division (effective September 28, 2019)Employees assigned to the Traffic Division shall receive five percent (5%)hazard pay (calculated from their base hourly wage) on an hour per hour basis.
6. 12-05-23 Salary Schedule POA
11/29/202310:45 AM
MOU Article 6.5 - Training PayPolice Officers designated as Field Training Officers by the Police Chief shall receive five (5) percent additional compensation (calculated from their base hourly wage) while so assigned to the Departments Training Program.Community Service Officers and Dispatcher II employees designated as Field Training Officers shall receive five percent (5) additional compensation (calculated from their base hourly wage) on an hour per hour basis.MOU Article 6.6 - Canine PayEmployees assigned as canine handlers will be compensated at the hourly rate of legal minimum wage for up to seven (7) hours per week that the officer is so assigned.MOU Article 8.1 - Holiday PayOfficers assigned to regular patrol shifts and public safety dispatchers shall receive straight time pay for 7.33 hours per month, paid and computed on a bi-weekly basis in lieu of time off.
6. 12-05-23 Salary Schedule POA
ATTACHMENT 4
11/29/202310:44 AM
Police Officers Association
Bargaining
JCN CLASSIFICATION Group 1 2 3456
2005 ADMINISTRATIVE ASSISTANT PD 4,621 4,852 5,095 5,350 5,618 Monthly
26.66 27.99 29.39 30.87 32.41 Hourly
2040 COMMUNITY POLICING COORDINATOR PD 4,558 4,786 5,025 5,276 5,539 Monthly
26.30 27.61 28.99 30.44 31.96 Hourly
2130 COMMUNITY SERVICE OFFICER PD 4,497 4,722 4,958 5,206 5,467 Monthly
25.94 27.24 28.60 30.03 31.54 Hourly
2125 COMMUNITY SERVICE OFFICER - LEAD PD 5,076 5,330 5,596 5,876 6,170 Monthly
29.28 30.75 32.28 33.90 35.59 Hourly
2150 FIELD SERVICE TECHNICIAN PD 4,558 4,786 5,025 5,276 5,539 Monthly
26.30 27.61 28.99 30.44 31.96 Hourly
2200 POLICE OFFICER PD 6,022 6,323 6,639 6,971 7,320 7,686 Monthly
34.74 36.48 38.30 40.22 42.23 44.34 Hourly
2120 POLICE RECORDS CLERK PD 3,812 4,003 4,203 4,413 4,634 Monthly
21.99 23.09 24.25 25.46 26.73 Hourly
2160 POLICE RECORDS CLERK - LEAD PD 4,228 4,439 4,661 4,894 5,139 Monthly
24.39 25.61 26.89 28.23 29.65 Hourly
2190 POLICE RECRUIT PD 5,239 5,501 5,776 - - Monthly
30.23 31.74 33.33 - - Hourly
2110 PUBLIC SAFETY DISPATCHER I PD 4,244 4,456 - - - Monthly
24.48 25.71 - - - Hourly
2140 PUBLIC SAFETY DISPATCHER II PD 4,995 5,245 5,507 5,782 6,071 Monthly
28.82 30.26 31.77 33.36 35.02 Hourly
2180 PUBLIC SAFETY DISPATCHER III PD - - - 6,354 6,671 Monthly - - - 36.66 38.49 Hourly
2170 POLICE SERVICES ANALYST PD 5,190 5,449 5,721 6,007 6,308 Monthly
29.94 31.44 33.01 34.66 36.39 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE JULY 1, 2023
SALARY STEPS
6. 12-05-23 Salary Schedule POA
11/29/202310:44 AM
Pensionable Compensation for New Members (PEPRA)
MOU Article 5.2 - Longevity Pay Longevity Pay for all POA personnel shall be base pay cumulative but not compounded.
Longevity Pay shall be received as follows based on time in service at the City of Yuba City:
Upon completion of 10 years of service 2.50%
Upon completion of 15 years of service 5.00%Upon completion of 20 years of service 7.50% MOU Article 5.3 - Sworn Education Incentive - Education Incentive pay for sworn personnel shall be base pay cumulative but not compounded.The cap for employees with an Advanced POST certificate shall be 10%.Sworn Personnel shall receive education incentive as follows:
AA or AS degree 2.50%
BA or BS degree 7.50%
POST Intermediate Certificate 2.50%
POST Advance Certificate 7.50%
MOU Article 5.4 - Non-Sworn Education Incentive - ALL non-sworn POA personnel shall receive education incentive pay as follows:
AA or AS degree 2.50%
BA or BS degree 5.00%
MOU Article 5.5 - Dispatcher POST Incentive - Dispatcher I/II/III only will also receive education incentive pay as follows:
POST Public Safety Dispatch Intermediate 2.50%
POST Public Safety Dispatch Advance 2.50%
MOU Article 5.6 - Bilingual Pay - effective November 18, 2023Employees who are proficient in speaking a foreign language, as determined by the City, will receivebilingual pay as a percentage of their base hourly rate.
Sworn Employees 1.40%
Non-Sworn Employees 2.25%
MOU Article 6.1 - Homeless Liaison PremiumPolice Officers who are routinely and consistently assigned as a liaison between the unhousedpopulation, advocacy groups, and the Police Department receive a premium in the amount offive percent (5.0) of their base hourly rate of pay for the duration of the assignment. MOU Article 6.2 - Dectective Assignment Police Officer's assigned to the Investigation Division or NET Unit receive Detective Premiumin the amount of seven and one-half (7.5) percent of their base hourly rate of pay for the period of the temporary assignment. MOU Article 6.3 - Traffic Division (effective September 28, 2019)Employees assigned to the Traffic Division shall receive five percent (5%)hazard pay (calculated from their base hourly wage) on an hour per hour basis.MOU Article 6.5 - Training PayPolice Officers designated as Field Training Officers by the Police Chief shall receive five (5) percent additional compensation (calculated from their base hourly wage) while so assigned to the Departments Training Program.Community Service Officers and Dispatcher II employees designated as Field Training Officers shall receive five percent (5)additional compensation (calculated from their base hourly wage) on an hour per hour basis.
6. 12-05-23 Salary Schedule POA
11/29/202310:44 AM
MOU Article 6.6 - Canine PayEmployees assigned as canine handlers will be compensated at the hourly rate of legal minimum wage for up to seven (7) hours per week that the officer is so assigned.MOU Article 8.1 - Holiday PayOfficers assigned to regular patrol shifts and public safety dispatchers shall receive straight time pay for 7.33 hours per month, paid and computed on a bi-weekly basis in lieu of time off.
6. 12-05-23 Salary Schedule POA
11/29/202310:45 AM
POA (EXCLUDING POLICE OFFICERS AND DISPATCH) - EMPLOYEES HIRED ON OR AFTER MARCH 3, 2018 Police Officers Association
Bargaining
JCN CLASSIFICATION Group 1 2 3456789
2405 ADMINISTRATIVE ASSISTANT PD 4,621 4,737 4,852 4,974 5,095 5,223 5,350 5,484 5,618 Monthly
26.66 27.33 27.99 28.70 29.39 30.13 30.87 31.64 32.41 Hourly 2440 COMMUNITY POLICING COORDINATOR PD 4,558 4,672 4,786 4,906 5,025 5,151 5,276 5,408 5,539 Monthly
26.30 26.95 27.61 28.30 28.99 29.72 30.44 31.20 31.96 Hourly 2530 COMMUNITY SERVICE OFFICER PD 4,497 4,610 4,722 4,840 4,958 5,082 5,206 5,336 5,467 Monthly
25.94 26.60 27.24 27.92 28.60 29.32 30.03 30.78 31.54 Hourly 2525 COMMUNITY SERVICE OFFICER - LEAD PD 5,076 5,203 5,330 5,463 5,596 5,736 5,876 6,023 6,170 Monthly
29.28 30.02 30.75 31.52 32.28 33.09 33.90 34.75 35.59 Hourly 2550 FIELD SERVICE TECHNICIAN PD 4,558 4,672 4,786 4,906 5,025 5,151 5,276 5,408 5,539 Monthly
26.30 26.95 27.61 28.30 28.99 29.72 30.44 31.20 31.96 Hourly 2520 POLICE RECORDS CLERK PD 3,812 3,908 4,003 4,103 4,203 4,308 4,413 4,523 4,634 Monthly
21.99 22.55 23.09 23.67 24.25 24.85 25.46 26.09 26.73 Hourly 2560 POLICE RECORDS CLERK - LEAD PD 4,228 4,334 4,439 4,550 4,661 4,778 4,894 5,016 5,139 Monthly
24.39 25.00 25.61 26.25 26.89 27.57 28.23 28.94 29.65 Hourly 2470 POLICE SERVICES ANALYST PD 5,190 5,320 5,449 5,585 5,721 5,864 6,007 6,157 6,308 Monthly
29.94 30.69 31.44 32.22 33.01 33.83 34.66 35.52 36.39 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE JULY 1, 2023
SALARY STEPS
6. 12-05-23 Salary Schedule POA
11/29/202310:45 AM
Pensionable Compensation for New Members (PEPRA)
MOU Article 5.2 - Longevity Pay Longevity Pay for all POA personnel shall be base pay cumulative but not compounded.
Longevity Pay shall be received as follows based on time in service at the City of Yuba City:
Upon completion of 10 years of service 2.50%
Upon completion of 15 years of service 5.00%Upon completion of 20 years of service 7.50% MOU Article 5.3 - Sworn Education Incentive - Education Incentive pay for sworn personnel shall be base pay cumulative but not compounded.The cap for employees with an Advanced POST certificate shall be 10%.Sworn Personnel shall receive education incentive as follows:
AA or AS degree 2.50%
BA or BS degree 7.50%
POST Intermediate Certificate 2.50%
POST Advance Certificate 7.50%
MOU Article 5.4 - Non-Sworn Education Incentive - ALL non-sworn POA personnel shall receive education incentive pay as follows:
AA or AS degree 2.50%
BA or BS degree 5.00%
MOU Article 5.5 - Dispatcher POST Incentive - Dispatcher I/II/III only will also receive education incentive pay as follows:
POST Public Safety Dispatch Intermediate 2.50%
POST Public Safety Dispatch Advance 2.50%
MOU Article 5.6 - Bilingual Pay - effective November 18, 2023Employees who are proficient in speaking a foreign language, as determined by the City, will receivebilingual pay as a percentage of their base hourly rate.
Sworn Employees 1.40%
Non-Sworn Employees 2.25%
MOU Article 6.1 - Homeless Liaison PremiumPolice Officers who are routinely and consistently assigned as a liaison between the unhousedpopulation, advocacy groups, and the Police Department receive a premium in the amount offive percent (5.0) of their base hourly rate of pay for the duration of the assignment. MOU Article 6.2 - Dectective Assignment Police Officer's assigned to the Investigation Division or NET Unit receive Detective Premiumin the amount of seven and one-half (7.5) percent of their base hourly rate of pay for the period of the temporary assignment. MOU Article 6.3 - Traffic Division (effective September 28, 2019)Employees assigned to the Traffic Division shall receive five percent (5%)hazard pay (calculated from their base hourly wage) on an hour per hour basis.
6. 12-05-23 Salary Schedule POA
11/29/202310:45 AM
MOU Article 6.5 - Training PayPolice Officers designated as Field Training Officers by the Police Chief shall receive five (5) percent additional compensation (calculated from their base hourly wage) while so assigned to the Departments Training Program.Community Service Officers and Dispatcher II employees designated as Field Training Officers shall receive five percent (5) additional compensation (calculated from their base hourly wage) on an hour per hour basis.MOU Article 6.6 - Canine PayEmployees assigned as canine handlers will be compensated at the hourly rate of legal minimum wage for up to seven (7) hours per week that the officer is so assigned.MOU Article 8.1 - Holiday PayOfficers assigned to regular patrol shifts and public safety dispatchers shall receive straight time pay for 7.33 hours per month, paid and computed on a bi-weekly basis in lieu of time off.
6. 12-05-23 Salary Schedule POA
Agenda Item 4
CITY OF YUBA CITY
STAFF REPORT
Date: December 5, 2023
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Natalie Springer, Human Resources Director Summary
Subject: Police First Level Managers (PFLM) Memorandum of Understanding (MOU) Recommendation: Adopt a Resolution approving the Memorandum of Understanding with Police First Level Managers
Fiscal Impact: This is a "cleanup" item with a fiscal impact of $795 for 2023-2024.
Purpose:
To approve the Police First Level Managers (PFLM) three year term Memorandum of Understanding (MOU) effective July 1, 2023 through June 26, 2026, in summary: the MOU, approved at the November 7, 2023 City Council meeting, had holiday-in-lieu pay paid as 4.25% of base pay, which was a modification from the previous MOU that had holiday-in-lieu pay paid at 7.33 hours per month. However, the percentage of base pay results in less holiday pay than the defined hours per month. Both the City and PFLM have agreed to revert the holiday-in-lieu calculation back to 7.33 hours per month.
Council's Strategic Goal:
The Memorandum of Understanding addresses the City Council's Strategic Goal of Public Safety.
Background:
Police First Level Managers' Memorandum of Understanding (MOU) was approved at the November 7, 2023 City Council meeting. One of the revisions made was to reflect holiday-in-lieu pay as a percentage of base hourly pay, rather than as previously reflected in prior MOUs as pay calculated at
7.33 hours per month. The percentage identified in the MOU approved on November 7 was 4.25%.
However, upon implementation of the holiday-in-lieu pay as a percentage of base pay, it was determined that 4.25% of base pay was not the correct percentage (i.e. it does not equal 7.33 hours of employees' monthly salary). As a result, the PFLM received a reduction in their holiday-in-lieu pay. It was neither the PFLM nor the City's intent for the PFLM to suffer a reduction in their holiday-in-lieu pay.
Therefore, the City is recommending, and the PFLM agrees, (1) that the holiday-in-lieu pay language be amended to reflect the benefit being earned and paid at 7.33 hours of employees' monthly salary, and (2) the City make any employees whole for their losses for holiday-in-lieu being paid as a percentage.
Analysis:
PFLM have agreed to a Memorandum of Understanding that includes, in summary, the following items:
1. MOU, 6.2, Holiday-in-Lieu: Converting holiday-in-lieu percentage of base pay to hours per month.
2. Employees who were impacted negatively by holiday-in-lieu pay being paid as percentage shall be made whole up to the amount equal to holiday-in-lieu pay at 7.33 hours of employees' monthly salary.
Fiscal Impact:
This is a "cleanup" item with fiscal impact of $795 for 2023-2024.
Alternatives:
Do not approve the Police First Level Managers Memorandum of Understanding which will result in no updated MOU. If this occurs, Staff will require direction to address next steps with PFLM.
Recommendation:
Adopt a Resolution approving the Memorandum of Understanding with Police First Level Managers.
Attachments:
1. Attachment- 1 Summary - PFLM 12-05-23
2. Attachment 2 - PFLM Resolution
3. Attachment 3 -PFLM MOU
Prepared By: Submitted By:
Natalie Springer
Human Resources Director
Diana Langley
City Manager
ATTACHMENT 1
On-going One-time Total
FY 2023-24
Holiday Pay Revert to 7.33 hours per month 795 $ 795
Two -Year Cost Projections
Total Cost $ - 795 $ 795 $
On-going One-time Total
FY 2024-25
Holiday Pay Revert to 7.33 hours per month no change - $ - Two -Year Cost Projections
Total Cost $ - - $ - $
Total Two Year Cost $ 795 795 $
General Fund 795 $ 795 $
Water - $ - $
Wastewater - $ - $
SASA - $ - $
VMF - $ - $
City of Yuba City
Police First Level Managers - December 5, 2023 Staff Report
ATTACHMENT 2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
APPROVING THE POLICE FIRST LEVEL MANAGERS (PFLM)
MEMORANDUM OF UNDERSTANDING
JULY 1, 2023 – JUNE 26, 2026
WHEREAS, the City recognizes the Police First Level Managers’ (PFLM) commitment to the City and its citizens while providing outstanding and dedicated service to all and; WHEREAS, City staff and PFLM met and conferred over the Memorandum of Understanding that was originally approved at the November 7, 2023 City Council meeting and;
WHEREAS, the City staff and PFLM are updating holiday-in-lieu pay language so employees are not negatively impacted.
NOW, THEREFORE, the City Council of the City of Yuba City does hereby resolve as follows:
Approve the attached PFLM Memorandum of Understanding, which includes the following terms:
PFLM have agreed to a Memorandum of Understanding that includes, in summary, the following items:
1. MOU, 6.2, Holiday-in-Lieu: Converting holiday-in-lieu percentage of base pay to hours per month.
2. Employees who were impacted negatively by holiday-in-lieu pay being paid as percentage shall be made whole up to the amount equal to holiday-in-lieu pay at 7.33 hours of employees' monthly salary.
In addition, staff is authorized to make any necessary clarifying language changes as long as the changes do not modify the MOU’s substantive terms or past practice.
The Director of Finance is hereby authorized to make the necessary budget adjustments to implement the provisions of this resolution.
The foregoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 5th day of December 2023.
AYES:
NOES:
ABSENT:
_________________________
Wade Kirchner, Mayor
ATTEST:
__________________________
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
_________________________
Stacey Sheston, Special Counsel
Best Best & Krieger, LLP
ATTACHMENT 3
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Agenda Item 5
CITY OF YUBA CITY
STAFF REPORT
Date: December 5, 2023
To: Honorable Mayor & Members of the City Council;
From: Finance/IT Department
Presentation By: Spencer Morrison, Finance Director
Summary
Subject: Emergency Purchase of One (1) BME Targhee Standard Model 34 Type 3 Engine
Recommendation: Adopt a Resolution by finding that it is in the best interest of the City to do so to:
A. Award the purchase of one (1) BME Targhee Standard Model 34 to Golden State Apparatus of Sacramento, CA, in the not-to-exceed amount of $509,448 for the complete body and chassis, and
B. Authorizing the purchase of necessary equipment and decals to place the vehicle in service, estimated at $50,000, and
C. Authorize the Finance Director to make a supplemental appropriation of $135,000 in the Vehicle Replacement Fund
Fiscal Impact: This emergency purchase totaled $559,448 for a vehicle already in the Vehicle Replacement Plan and funds are available in the Vehicle Replacement Fund for $424,500, account number 6610-69415, including equipment and set up.
However, an additional $135,000 in appropriation is needed.
Purpose:
Purchase of one (1) new Type 3 engine for the Fire Department.
Council's Strategic Goal:
This purchase supports the City Council priority of public safety.
Background:
For the fiscal year 2023-24 capital acquisition budget, the Fire Department command staff identified the need, requested, and City Council approved a Type 3 wildland fire engine. At the October 3rd council meeting, City Council approved and secured $1 million in lease financing for three heavy duty vehicles, which includes this engine. The original budget and desire of the department was to purchase a very specific CalFire build specification of the BME type 3 fire engine model called “Targhee,” but that model specification manufacturing is now unavailable for an undetermined length of
time. The department is now forced to consider alternatives. To add to the difficulty in acquiring such a fire engine, the heavy vehicle manufacturers are producing vehicles slowly and sparingly and demand for all heavy vehicles continues to grow into a very difficult and competitive purchasing environment.
Analysis:
With the difficulty in finding suitable vehicles to replace the worst of the City’s fleet, the City Manager and Finance Director have authorized fleet staff to make emergency purchases of vehicles meeting the City’s specifications that become available on a case-by-case basis, after consulting with both the City Manager and the Finance Director, and when funds are existing in the City’s Vehicle Replacement Plan. Recently, Golden State Fire Apparatus contacted our Fire Department to announce they have 12 BME Targhee Model 34 Type 3 engines in inventory with stock specifications that meet our department’s needs. These stock engines are $134,948 (32%) more than the CalFire specifications engines in our budget. These engines will be sold quickly, so the City Manager and Finance Director authorized the purchase to avoid a lengthy wait for more engines to become available. The financing mentioned above will be sufficient to cover this anticipated increase in price, including upfitting with equipment and decals in order to place the engines in service.
Fiscal Impact:
This emergency purchase totaled $559,448 for a vehicle already in the Vehicle Replacement Plan and funds are available for $424,500 in the Vehicle Replacement Fund, including equipment and set up; 6610-69415. Authorize the Finance Director to make the following supplemental appropriations to the FY 23/24 Adopted Budget: Vehicle Replacement Fund 6610-69415 for $135,000.
Alternatives:
1. Sell purchased vehicles for very little loss and wait for orders from a major manufacturer to be filled in FY 2024-25, or after.
Recommendation:
Adopt a resolution by finding that it is in the best interest of the City to do so to:
1. Award the purchase of one (1) BME Targhee Standard Model 34 to Golden State Apparatus of Sacramento, CA, in the not-to-exceed amount of $509,448 for the complete body and chassis, and
2. Authorizing the purchase of necessary equipment and decals to place the vehicle in service, estimated at $50,000, and
3. Authorize the Finance Director to make a supplemental appropriation of $135,000 in the Vehicle Replacement Fund
Attachments:
1. Resolution
Prepared By: Submitted By:
Spencer Morrison
Finance Director
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO.___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AUTHORIZING THE EMERGENCY PURCHASE OF ONE TYPE 3 WILDLAND FIRE ENGINE WHEREAS, the Fleet Maintenance staff reviews the City’s vehicles to determine which are recommended for replacement. This is done by reviewing the age of the vehicle, amount of miles on the vehicle and the anticipated maintenance cost if the vehicle remains in service; and WHEREAS, City Council approved financing for $1 million of heavy vehicles from JP Morgan Chase with resolution 23-131 on October 3, 2023; and
WHEREAS, City staff could not have predicted the supply-chain-related issues that would plague the entire heavy vehicle industry in 2021 and effectively halt production later that same fiscal year making all such vehicles especially difficult to purchase still today; and WHEREAS, the City has several, aging heavy vehicles that are becoming very costly to operate due to frequent breakdowns and parts availability;
WHEREAS, with the difficulty in finding suitable vehicles to replace the worst of the City’s fleet, the City Manager has authorized, per section 9.4 of the Purchasing Policy, fleet staff to make emergency purchases of vehicles meeting the City’s specifications that become available on a case-by-case basis, when funds are existing in the City’s Vehicle Replacement Plan.
NOW THEREFORE, the City Council of Yuba City does resolve as follows:
The City Council finds that all of the facts set forth in the recitals above are true and correct and incorporated herein.
The City Council finds that a sole source award is appropriate on the grounds that the current significant supply-chain issues have made it very difficult to obtain fire engines.
The City Council hereby authorizes the purchase of one (1) stock BME Targhee Standard Model 34 type 3 engine to Golden State Fire Apparatus of Sacramento, CA in the not-to-exceed amount of $509,448, with the finding that it is in the best interest of the City. The City Manager is authorized to enter into an agreement for the same, subject to approval as to legal form by the City Attorney.
The City Council hereby authorizes the purchase of necessary equipment and decals to place the vehicles in service, estimated at $50,000.
The City Council hereby authorizes the Finance Director to make a supplemental appropriation to the Vehicle Replacement Fund in the amount of $135,000.
This resolution shall become effective immediately.
The forgoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 5th day of December, 2023.
AYES:
NOES:
ABSENT:
Wade Kirchner, Mayor
ATTEST:
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
________________________
Shannon Chaffin, Esq.
Aleshire & Wynder, LLP
Agenda Item 8
CITY OF YUBA CITY
STAFF REPORT
Date: December 5, 2023
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By:
Summary
Subject: Ceremonial Nomination of Mayor
Recommendation:
Fiscal Impact:
Attachments:
None
Prepared By: Submitted By:
Name
Title
Name
Title
Agenda Item 9
CITY OF YUBA CITY
STAFF REPORT
Date: December 5, 2023
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By:
Summary
Subject: Ceremonial Nomination of Vice Mayor
Recommendation:
Fiscal Impact:
Attachments:
None
Prepared By: Submitted By:
Name
Title
Name
Title