expected to sign the agreement at their May 28th County Board of Supervisors meeting.
Fiscal Impact:
Currently, the total project cost is estimated at $4,030,481.30, with the City's share of cost being $400,045.32. An additional $60,006.80 (15%) is recommended to cover City costs for construction management and contingencies. Actual project cost reimbursements will be paid through CIP Account Number 1051 (Road Rehabilitation). The account currently has approximately $1.541M available. The County will be reimbursed for the amounts estimated in the background section for the project. Actual dollar amounts may vary slightly based on actual quantities placed in the field during construction.
Alternatives:
Do not enter into the agreement with the County of Sutter. Failure to enter into this agreement would force the County to revise its project to eliminate areas within City right-of-way, resulting in partially paved street segments.
Recommendation:
Adopt a Resolution authorizing the execution of a Cooperative Agreement with the County of Sutter for the roadway and roadway component improvements associated with the FY 2023-24 Sutter County Road Overlay Project
Attachments:
1. Attachment 1 - Resoution - City-County Cooperative Agreement
2. Exhibit A - Draft Cooperative Agreement
3. Exhibit 1 - City-County Paving
Prepared By: Submitted By:
Josh Wolffe
Associate Civil Engineer
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT WITH THE
COUNTY OF SUTTER FOR ROADWAY AND ROADWAY COMPONENT
IMPROVEMENTS ASSOCIATED WITH THE FY 2023-24 SUTTER COUNTY ROAD
OVERLAY PROJECT
WHEREAS, through the FY 2023-24 Sutter County Road Overlay Project, the County is constructing improvements to roadway and roadway components on various City roads within City and County right-of-way;
WHEREAS, the City of Yuba City requires a Cooperative Agreement in order to reimburse the County of Sutter for the City’s share of cost.
NOW THEREFORE BE IT RESOLVED and ordered by the City Council of the City of Yuba City as follows:
1. The Mayor is hereby authorized and directed to execute on behalf of the City of Yuba City the Cooperative Agreement between the City of Yuba City and the County of Sutter, consistent with the material terms and conditions in the draft agreement attached to this Resolution, and subject to review and approval as to legal form by the City Attorney.
2. A copy of said draft Cooperative Agreement is attached hereto for reference as Attachment A.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 7th day of May 2024.
AYES:
NOES:
ABSENT:
Shon Harris, Mayor
ATTEST:
Ciara Wakefield, City Clerk Administrator
APPROVED AS TO LEGAL FORM
COUNSEL FOR YUBA CITY
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
Attachment(s):
Exhibit A – (Draft) Cooperative Agreement
COOPERATIVE AGREEMENT (“AGREEMENT”)
BETWEEN
CITY OF YUBA CITY
AND
COUNTY OF SUTTER
FOR THE
FY 2023-24 SUTTER COUNTY ROAD OVERLAY PROJECT
THIS AGREEMENT is made and entered into this day of , 2024, by and between the COUNTY OF SUTTER, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and the CITY OF YUBA CITY, a Municipal Corporation, located in the County of Sutter, State of California, hereinafter referred to as "CITY." CITY and COUNTY are sometimes individually referred to hereinafter as “Party” and collectively as “Parties.”
RECITALS:
1. COUNTY and CITY, are authorized to enter into a cooperative agreement for improvements to the roadway and roadway components for County Project No. RR31002412S, FY 2023-24 Sutter County Road Overlay Project, hereinafter referred to as “PROJECT”.
2. COUNTY and CITY desire to partner for the improvements to be constructed on: Harding Road between Franklin Road and Cherry Street, Vernon Avenue between Little John Road and Arden Avenue, , Bogue Road between Sanborn Road and Walton Avenue, and South Walton Avenue between 1980 South Walton Road and the southerly City limit by COUNTY through its PROJECT. The PROJECT will include
0.20’ HMA overlays with digouts at specified locations, and striping improvements. The CITY has road right-of-way for various portions of the aforementioned roadway segments. The PROJECT layout plan, Exhibit 1, describes the major components of the project and areas of responsibility.
3. CITY will contribute all actual costs for improvements to be constructed in the CITY right-of-way through the PROJECT totaling up to $400,045.32, plus up to $60,006.80 for construction management/contingency.
4. COUNTY will contribute all actual costs for improvements outside of the COUNTY right-of-way through the PROJECT up to $4,082,459.90.
5. Notwithstanding, COUNTY and CITY acknowledge that the dollar amounts shown in Paragraphs 3 and 4 for PROJECT are based on the quantities from the current engineer’s estimate and unit prices from the lowest responsive and responsible bidder that has been awarded the project. Actual dollar amounts will be adjusted as necessary based on actual quantities installed. COUNTY will notify CITY in writing immediately upon determining that any adjustments are necessary.
6. COUNTY and CITY now define in this agreement the terms and conditions of their financial contribution.
COUNTY WILL:
1. Award and administer the construction contract for the PROJECT in accordance with the Public Contract Code, City Contracting Policies and the terms of this Agreement.
2. Require its contractor to obtain a City Encroachment Permit, and oversee the construction and inspect the work in the CITY Right-of-Way for the PROJECT to proceed in a good and workman-like manner.
3. Provide coordination with the CITY and its designated representative for the completion of the PROJECT.
4. Provide Materials Testing for all concrete and asphalt in the CITY Right-of-Way in compliance with the CITY QAP Manual.
5. Change orders for CITY participating work will be considered in the event unanticipated conditions are encountered. All Change Orders for work in the CITY Right-of-Way must be approved by the City Public Works Director or his designated representative prior to work being done. Cost of the Change Order(s) will be paid from the project contingency amount.
CITY WILL:
6. Reimburse COUNTY for CITY’s share of the cost of PROJECT. Reimbursement by CITY to COUNTY will be made within 30 days of CITY’s receipt of COUNTY’s invoice, provided that COUNTY provides evidence reasonably satisfactory to CITY that COUNTY has paid the Construction Amount to the contractor that performed the work for the PROJECT.
Invoices and notices shall be sent to:
Public Works Department – Engineering Division
Josh Wolffe, Associate Civil Engineer
1201 Civic Center Boulevard
Yuba City, CA 95993
7. Provide a contact person for coordinating COUNTY’s inspection for the work performed in CITY’s Rightof-Way.
8. Provide coordination with COUNTY and its designated representative for the completion of the PROJECT.
9. Provide Change Order review for work in CITY’s Right-of-Way so the PROJECT proceeds in a good and workman-like manner.
GENERAL:
1. This Agreement shall be in effect as of the date executed and shall remain in effect until the terms of this Agreement are completed or amended.
2. Modifications or amendments affecting the terms and conditions contained in this Agreement shall be in writing and approved and executed by both parties.
3. This Agreement, all exhibits attached hereto, all other terms or provisions incorporated herein by reference, constitutes the understanding between CITY and COUNTY as to the subject matter contained herein.
4. Neither COUNTY nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority, or jurisdiction conferred upon CITY under this agreement. It is understood and agreed that, CITY will fully defend, indemnify, and save harmless COUNTY and all of its officers and employees from all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this agreement.
5. Neither CITY nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority, or jurisdiction conferred upon COUNTY under this agreement. It is understood and agreed that, COUNTY will fully defend, indemnify, and save harmless CITY and all of its officers and employees from all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by COUNTY under this agreement.
AGREEMENT:
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
1. RECITALS. The above Recitals are incorporated by reference to the same extent and with the same force and effect as if fully set forth herein and shall constitute a part of this Agreement.
2. MUTUAL INDEMNIFICATION. The CITY and COUNTY shall mutually indemnify, protect, defend and hold harmless the other, including their respective managers, officers, directors, members, employees, agents, contractors, partners and lenders, from and against any and all claims, and/or damages, costs, liens, judgments, penalties, permits, reasonable attorneys’ and consultant’s fees, expenses and/or liabilities arising out of, involving, or in dealing with (1) any act, omission or neglect of the CITY or COUNTY’s officers, directors, members, employees, agents, contractors or guests; (2) out of any breach by the CITY or COUNTY in the performance in a timely manner of any obligation to be performed under this Agreement; (3) any acts, omissions or negligence of the CITY or COUNTY or any person or entity claiming through or under CITY or COUNTY, or CITY or COUNTY’s agents, employees, contractors, invitees or visitors; (4) any claim arising under the Americans With Disabilities Act of 1990, California Disabled Persons Act and/or similar laws; or (5) any claims and/or liability arising or governed by Workers Compensation law. The foregoing shall include, but not be limited to, all costs of the defense or pursuit of any claim or any action or proceeding involved therein, and whether or not (in the case of claims made against CITY or COUNTY) litigated and/or reduced to judgment. In case any action or proceeding is brought against CITY or COUNTY by reason of any of the foregoing matters, CITY or COUNTY upon notice from the other Party shall defend the same at its expense by counsel reasonably satisfactory to the CITY or COUNTY and the other Party shall cooperate with CITY or COUNTY in such defense.
The CITY or COUNTY need not have first paid any such claim in order to be so indemnified. In addition, the CITY OR COUNTY may require CITY or COUNTY to pay the CITY or COUNTY’s attorneys’ fees and costs in defending against or participating in such claim, action or proceeding if the CITY or COUNTY shall decide, in its exercise of reasonable judgment, it is unsatisfied with the representation of its interest by CITY or COUNTY or its counsel.
The CITY or COUNTY shall not be liable for security, injury or damage to the person or goods, wares, merchandise or other property of CITY or COUNTY, CITY or COUNTY’s employees, contractors, invitees, customers, or any other person, whether such damage or injury is caused by or results from fire, earthquake, flood, terrorism, steam, electricity, gas, water or rain, or from the breakage, leakage, obstruction or other any other cause, including the commission of a crime, whether the said injury or damage results from other source or places except if such injury or damage is the result of the gross negligence or willful misconduct of the CITY or COUNTY or the CITY or COUNTY’s employees, contractors or agents.
The provisions of this section shall survive the expiration or termination of this Agreement.
3. ENTIRE AGREEMENT. This Agreement together with the exhibits hereto, each of which are incorporated herein by this reference, constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior oral or written agreements with respect to same.
4. INTERPRETATION/GOVERNING LAW/VENUE. This Agreement shall be construed according to its fair meaning and as if prepared by both Parties. This Agreement shall be construed and interpreted in accordance with the laws of the State of California in effect at the time it is recorded. Venue for any action arising out of this Agreement shall be within the California Superior Court, County of Sutter or Federal District Court, Eastern District of California, Sacramento Division.
5. VOLUNTARY AGREEMENT. The Parties each represent that they have read this Agreement in full and understand and voluntarily agree to all provisions herein. The Parties further declare that prior to signing this Agreement they each had the opportunity to apprise themselves of relevant information, through sources of their own selection, including consultation with legal counsel of their choosing if desired, in deciding whether to execute this Agreement.
6. MODIFICATION OR AMENDMENT. This Agreement may only be amended or modified in writing executed by the CITY and COUNTY and recorded in the public records of Sutter County Records.
7. OBLIGATION. Nothing in this Agreement shall obligate or require the Parties to commence any of the projects described, referenced or identified within this Agreement.
8. ATTORNEY’S FEES. In the event of any litigation or other legal proceeding including, but not limited to, arbitration or mediation between the Parties arising from this Agreement, the prevailing Party will be entitled to recover, in addition to any other relief awarded or granted, its reasonable costs and expenses (including attorney’s fees) incurred in the proceeding.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be duly executed as of the day and year first written above.
CITY OF YUBA CITY, a Municipal Organization
By: ___________________________________
Shon Harris, Mayor
ATTEST:
By: ___________________________________
Ciara Wakefield, City Clerk Administrator
APPROVED AS TO FORM
By: ___________________________________
Shannon L. Chaffin, City Attorney
"CITY"
COUNTY OF SUTTER, a political subdivision of the State of California
By: ___________________________________
Neal Hay, Director of Development Services
for the County of Sutter
APPROVED AS TO FORM:
________________________
Deputy County Counsel
ATTEST:
______________________
Clerk of the Board of Supervisors
"COUNTY"
EXHIBIT 1
FRANKLIN RD
CHERRY ST HARDING RD
CITY OF YUBA CITY
FY 2023-24 SUTTER COUNTY
ROAD OVERLAY PROJECT
HARDING ROAD EXHIBIT
- PROJECT PAVING LIMIT
- CITY PORTION OF WORK
- CITY LIMIT
Feet
0 300 600
VERNON AVE LITTLE JOHN RD
CITY OF YUBA CITY
FY 2023-24 SUTTER COUNTY
ROAD OVERLAY PROJECT
VERNON AVE EXHIBIT
- PROJECT PAVING LIMIT
- CITY PORTION OF WORK
- CITY LIMIT
Feet
0 50 100
SANBORN RD
WALTON AVE BOGUE RD
CITY OF YUBA CITY
FY 2023-24 SUTTER COUNTY
ROAD OVERLAY PROJECT
BOGUE ROAD EXHIBIT
- PROJECT PAVING LIMIT
- CITY PORTION OF WORK
- CITY LIMIT
Feet
0 500 1000
Agenda Item 25
CITY OF YUBA CITY
STAFF REPORT
Date: May 7, 2024
To: Honorable Mayor & Members of the City Council;
From: Public Works
Presentation By: Joshua Wolffe, Associate Engineer
Summary
Subject: Police Department Evidence Storage Building (1545 Poole Blvd, Yuba City, CA 95993) - Contract Award
Recommendation: Adopt a Resolution which takes the following actions:
A. Awards a construction contract to Frank Webb Construction of Wheatland, CA in the amount of their total base bid of $797,110.89, and adopts a CEQA Class 3 Categorical Exemption
B. Authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney
C. Authorize the Finance Director to make a supplemental appropriation in the amount of $155,000.00 from unallocated General Funds to CIP Account No. 901278 (Police Department Evidence Storage Building)
Fiscal Impact: $925,000 – Account No. 1278 (Police Department Evidence Storage Building) $797,110.89 - Contract Award Amount
$ 79,711.09 - Construction Contingency (10%)
$ 48,178.02 - Construction Management and Inspection (6%) Purpose:
To construct a building to handle unmet evidence and bulk storage needs at the Police Department.
Council Strategic Goal:
This project addresses City Council’s Strategic Goal of Public Safety, as the construction of the evidence building is essential to the Police Department's operations.
Background:
In December 2017, the plans and specifications for the Police Department Facility Expansion (CIP No. 1238) were approved to provide additional areas for building improvements, parking, and storage at the Police Department. The location to store and protect evidence from environmental contamination was identified and prepared for future build-out.
The new Police Department Evidence Storage Building was designed to include a new building pad, a 40’ x 60’ climate-controlled metal building on a 6” reinforced concrete slab, four (4) automatic roll-up
doors, two personnel-doors, electrical panels and lighting, two (2) 5-ton heat pumps, an eye-wash station, an interior chain-link fence with a rolling gate, hardscape around the building and ADA compliant access to the accessible parking areas.
Analysis:
The Project was advertised for bids beginning March 15, 2024. On April 9, 2024, four (4) bids were received and opened by the City Clerk Administrator. A list of the bids received, and the Engineer's Estimate are shown below:
Company Base Bid Amount
Frank Webb Construction, Inc. $797,110.89
Hilbers, Inc. $808,629.13
D.G. Granade Construction, Inc. $811,080.38
ABS Builders, Inc. $854,969.71
Engineer's Estimate: $692,607.00
Frank Webb Construction, Inc. is the low, responsible, and responsive bidder. Contract administration, construction management, and quality assurance inspection will be performed by Public Works Department and Community Services Department staff. Project construction is expected to begin in late June 2024 and continue through late August 2024.
Since this is an emergency services building, special inspections will be required for certain construction components. The special inspections will be provided by a qualified special inspection firm.
Staff is currently developing a Request for Proposals (RFP) to procure a contract with a qualified special inspection firm.
Fiscal Impact:
The estimated total construction cost for the project is approximately $925,000.00, which consists of the following components:
Construction Contract: $797,110.89
Construction Contingency (10%): $ 79,711.09
Construction Management and
Inspection (6%):
$ 48,178.02
Total Project Cost: $925,000.00
Staff requests a construction contingency of $79,711.09, which equates to 10% of the construction cost, to ensure that the project will have all necessary funds to complete construction. A portion of contingency funds are anticipated to be used to fund the purchase and installation of storage racking, which was not included in the bid documents, but will be necessary for the facility's functionality. Staff also requests $48,178.02, which equates to 6% of the construction cost, for construction management and inspection. Construction management, and general inspection will be completed by City staff, though required special inspections will be performed by a qualified firm.
Currently, Capital Improvement Program (CIP) Account No. 1278 (Police Department Evidence Storage Building) has a balance of $770,000, which is $155,000 less than what is estimated to be necessary to fund the project. Staff recommends authorizing the Finance Director to make a supplemental appropriation from unallocated General Funds to CIP Account No. 901278-65501. As of 03/31/2024, the unallocated General Fund balance was $2,677,790.75.
Environmental:
Staff has performed a preliminary environmental assessment of this project and has determined that it
falls within the Class 3 Categorical Exemption set forth in CEQA Guidelines, Section 15303 as this contract is for an accessory (appurtenant) structure at the site. The proposed structure does not exceed 2,500 square feet in floor area, does not involve the use of significant amounts of hazardous materials, and all necessary public services and facilities are available and the surrounding areas are not environmentally sensitive. Furthermore, none of the exceptions to Categorical Exemptions set forth in the California Environmental Quality Act (CEQA) Guidelines, Section 15300.2 apply to this project.
Alternatives:
1. Direct staff to utilize different funding source(s) to fund the project.
2. Reject the bids and do not construct the project. Delays with construction will impact the Police Department's ability to protect various evidence from environmental contamination. Additionally, a majority of the project's funding is through American Rescue Plan Act (ARPA) funds. The ARPA funds must be encumbered no later than December of 2024, therefore if the Council elects to reject the bids, the ARPA funds may need to be reallocated to another eligible project.
Recommendation:
Adopt a Resolution which takes the following actions:
A. Awards a construction contract to Frank Webb Construction of Wheatland, CA in the amount of their total base bid $797,110.89, and adopts a CEQA Class 3 Categorical Exemption B. Authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney
C. Authorize the Finance Director to make a supplemental appropriation in the amount of $155,000.00 from unallocated General Funds to CIP Account No. 901278 (Police Department Evidence Storage Building)
Attachments:
1. Resolution - PD Evidence Building Award
2. Exhibit A - Draft Agreement
Prepared By: Submitted By:
Josh Wolffe
Associate Civil Engineer
Diana Langley
City Manager
ATTACHMENT 1
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
AWARDING A CONSTRUCTION CONTRACT TO FRANK WEBB CONSTRUCTION IN THE AMOUNT OF THEIR TOTAL BID $797,110.89, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACT ON BEHALF OF THE CITY, SUBJECT TO REVIEW AND
APPROVAL AS TO LEGAL FORM BY THE CITY ATTORNEY, AND AUTHORIZING THE
FINANCE DIRECTOR TO MAKE NECESSARY APPROPRIATIONS TO FUND THE POLICE
DEPARTMENT EVIDENCE STORAGE BUILDING PROJECT
WHEREAS, the City of Yuba City (City) advertised for bids for the City’s Police Department Evidence Storage Building Project (Project); and
WHEREAS, in response to the advertisement, the City received four (4) bids for the Project in the following bid amounts:
Frank Webb Construction $797,110.89
Hilbers, Inc. $808,629.13
D.G. Granade Construction, Inc. $811,080.38
ABS Builders, Inc. $854,949.71; and
WHEREAS, the City Public Works Department has reviewed the four (4) bids, and examined Frank Webb Construction and its bid response, found it to be both the lowest qualified responsive and responsible bidder, and has recommended it for award of this project; and WHEREAS, the City desires to award the bid to Frank Webb Construction and enter into an agreement with Frank Webb Construction to construct the Project.
NOW, THEREFORE, be it resolved by the City Council of the City of Yuba City as follows:
1. The City Council finds that all of the facts set forth in the recitals above are true and correct and incorporated herein.
2. The City has performed a preliminary environmental assessment of this project and the City Council determines that this project is subject to a Class 3 Categorical Exemption set forth in CEQA Guidelines, Section 15303, as this project is for an accessory (appurtenant) structure at this site. The proposed structure does not exceed 2,500 square feet in floor area, does not involve the use of significant amounts of hazardous materials, and all necessary public services and facilities are available and the surrounding areas are not environmentally sensitive.
Furthermore, none of the exceptions to Categorical Exemptions set forth in the California Environmental Quality Act (CEQA) Guidelines, Section 15300.2 apply to this project.
3. The City Council of the City of Yuba City does hereby accept the four (4) bids received as noted above, finds that Frank Webb Construction is the lowest responsive and responsible bidder, and awards the construction contract to Frank Webb Construction in the total amount bid of $797,110.89 for the Police Department Evidence Storage Building Project. Said contract agreement shall substantially comply with the terms and conditions presented in the draft agreement attached to this Resolution, shall be subjected to review and approval as to legal form by the City Attorney, and the City Manager shall be authorized to execute the same on behalf of the City of Yuba City.
4. The City Council of the City of Yuba City authorizes the Finance Director to make a supplemental appropriation in the amount of $155,000.00 from unallocated General Funds to CIP Account No. 901278-65501.
5. This Resolution shall become effective immediately.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 7th day of May, 2024.
AYES:
NOES:
ABSENT:
_________________________
Shon Harris, Mayor
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
_________________________
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Attachment(s):
A. Exhibit A – (Draft) Agreement
EXHIBIT A
CONTRACT AGREEMENT
CONTRACT
FOR THE CONSTRUCTION OF
POLICE DEPARTMENT EVIDENCE STORAGE BUILDING
CONTRACT NO: 1278-CON-24
THIS AGREEMENT, made and concluded this ____ day of ________________ 2024, between the City of Yuba City, party of the first part, and Frank Webb Construction, Inc., Contractor, part of the second part.
ARTICLE I. – WITNESSETH, That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the said party of the first part, and under the conditions expressed in the two bonds, bearing even date with these presents, and hereunto annexed, the said party of the second part agrees with the said party of the first part, at his own proper cost and expense, to do all the work and furnish all the materials, except such as are mentioned in the specifications to be furnished by said party of the first part, necessary to construct and complete in a good, workmanlike and substantial manner and to the satisfaction of the City of Yuba City Public Works Department, the work described in the Special Provisions, Standard Specifications of the State of California Department of Transportation dated 2023, the Standard Plans dated 2023, including any addenda thereto and also in conformance with current Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished, which said special provisions, project plans, Standard Plans, Standard Specifications, and Labor Surcharge and Equipment Rental Rates are hereby specially referred to and by such reference made a part hereof.
The special provisions for the work to be done are dated 03/15/2024 and are entitled:
BID BOOK
NOTICE TO CONTRACTORS
SPECIAL PROVISIONS
PROPOSAL
AND CONTRACT
FOR
POLICE DEPARTMENT EVIDENCE STORAGE BUILDING
CONTRACT NO: 1278-CON-24
The project plans for the work to be done were approved December 19, 2023 and are entitled:
PROJECT PLANS FOR
POLICE DEPARTMENT EVIDENCE STORAGE BUILDING
CONTRACT NO: 1278-CON-24
ARTICLE II. – The said party of the first part hereby promises and agrees with the said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices hereinafter set forth, and hereby contracts to pay the same at the time, in the manner and upon the conditions herein set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE III. – The State general prevailing wage rates determined by the Director of Industrial Relations are hereby made a part of this contract. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. When the project is subject to both State and Federal hourly minimum rates for wages and fringe benefits and when the two rates differ for similar kinds of labor, the Contractor shall not pay less than the higher rate.
ARTICLE IV. – By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in conformance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
ARTICLE V. – And the said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage, arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City of Yuba City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and specifications, and the requirements of the Engineer under them, to wit.
Approved as to legal form:
City Attorney
City of Yuba City
CITY OF YUBA CITY
Diana Langley
City Manager
Date
CONTRACTOR
Company Name
Company Address
Phone Number
Signature
Name (Printed)
Title
Date
BID ITEM LIST
Base Bid Schedule
Bid
Item
Item Description Unit Quantity Unit Price Total Price
1 Mobilization/Demobilization LS 1 $34,040.00 $34,040.00 2 Demolition - Removal of concrete, base rock
and AC per plan sheet no. C0-1 "Existing Site
Conditions" LS 1 $38,758.00 $38,758.00
3 AC Pavement Restoration LS 1 $3,111.00 $3,111.00
4 Bollard Installation EA 8 $1,002.13 $8,017.04
5 Relocate Water Service Box/Stub Per Plan LS 1 $2,502.00 $2,502.00 6 Storm Drain Piping & Connections for Roof
Drains LS 1 $2,501.00 $2,501.00
7 Connect to Existing Sanitary Sewer LS 1 $2,300.00 $2,300.00 8 Exterior Reinforced Concrete (6" Depth,
Includes Detectable Warning Surfaces) SF 1,667 $38.96 $64,946.32 9 Concrete Valley Gutter (2-ft wide) LF 65 $70.77 $4,600.05 10 6" Thick Reinforced Concrete Building Slab SF 2,400 $32.02 $76,848.00 11 7.25" Curb on Foundation Perimeter LF 154 $66.46 $10,234.84 12 Metal Building System Purchase and
Installation (Includes 3070 exit doors, closer,
ADA items, downspouts, gutters) LS 1 $183,066.00 $183,066.00 13 3" Thick insulated metal wall panels (includes
Installation) SF 3,054 $12.00 $36,648.00
14 Metal Wall Furring with 3/4" Fire Treated
Plywood SF 152 $87.07 $13,234.64
15 6" Thick insulated Metal Roof Panels (Includes
Installation) SF 2,400 $12.00 $28,800.00
16 10'-wide × 12' high × 2" Thick Roll-Up Doors EA 4 $10,100.00 $40,400.00 17 8' Tall Interior CL Fencing with 10'-wide Sliding
Gate LS 1 $11,075.00 $11,075.00
18 Building Related Lighting and Electrical LS 1 $84,410.00 $84,410.00 19 Building HVAC LS 1 $79,985.00 $79,985.00
20 Plumbing per Plumbing Plan LS 1 $51,336.00 $51,336.00 21 Sign Installation LS 1 $4,600.00 $4,600.00
22 Fire Extinguishers and Cabinets EA 2 $1,150.00 $2,300.00 23 Priming, Painting and Sealing per Plans LS 1 $13,398.00 $13,398.00 Total Contract Amount: $797,110.89
CITY OF YUBA CITY
Future Agenda Items
- Councilmember Boomgaarden
- Councilmember Kirchner
- Councilmember Pasquale
- Vice Mayor Shaw
- Mayor Harris
CITY OF YUBA CITY
Reports and Communications
The following reports and communication items are provided for the Council’s information. No action can be taken on items under this section unless the Council agrees to include it on a subsequent agenda
City Manager’s Report
CITY OF YUBA CITY
Reports and Communications
The following reports and communication items are provided for the Council’s information. No action can be taken on items under this section unless the Council agrees to include it on a subsequent agenda
City Council Reports
- Councilmember Boomgaarden
- Councilmember Kirchner
- Councilmember Pasquale
- Vice Mayor Shaw
- Mayor Harris
Adjournment