The City has adopted a Reasonable Accommodations Policy that provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. Please visit yubacity.net ADA & Accessibility Resources page. If you need assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the City Council, the City is happy to help. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation; 72 hours in advance is suggested. Please contact City offices at (530) 822-4817 or (TTY: 530-822-4732), so such aids or services can be arranged. Requests may also be made by email at [email protected] or [email protected] or mail City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993.
AGENDA
APRIL 15, 2025
REGULAR MEETING OF THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
CITY COUNCIL
CITY OF YUBA CITY
5:30 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
MAYOR ● Dave Shaw
VICE MAYOR ● Marc Boomgaarden
COUNCILMEMBER ● Toni Cole
COUNCILMEMBER ● Wade Kirchner
COUNCILMEMBER ● Michael Pasquale
CITY MANAGER ● Robert Bendorf
CITY ATTORNEY ● Shannon L. Chaffin
1201 Civic Center Blvd
Yuba City CA 95993
Wheelchair Accessible
AGENDA
REGULAR MEETING OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY AND
CITY COUNCIL - CITY OF YUBA CITY
APRIL 15, 2025
5:30 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s office at 1201 Civic Center Blvd., Yuba City, during normal business hours. Such documents are also available on the City of Yuba City’s website at www.yubacity.net, subject to staff’s availability to post the documents before the meeting.
The Council Chambers will be open for public attendance and participation. The meeting will also be live streamed for public viewing, but not participation, at the following link:
https://yubacity-net.zoom.us/webinar/register/WN_2cED67yTQPizdDGpsjqn5w. Emailed comments sent to [email protected] at least 24 hours before the meeting will be distributed to the City Council prior to the meeting. Please identify the Agenda item(s) addressed by the comments.
Public Comment:
Any member of the public wishing to address the City Council on any item listed on the closed session agenda will have an opportunity to present testimony to the City Council in the Council Chamber prior to the City Council convening into closed session. Comments from the public will be limited to three minutes. No member of the public will be allowed to be present once the City Council convenes into closed session.
Closed Session
A. Confer with Real Property Negotiator (Government Code §54956.8) Property: 433 Plumas Boulevard, Yuba City, California 95991 (APN 052-380-025) Negotiator: Robert Bendorf, Interim City Manager
Negotiating parties: Sutter Health
Under negotiation: Price and terms of payment and development Regular Meeting
Call to Order
Roll Call
__ Mayor Shaw
__ Vice Mayor Boomgaarden
__ Councilmember Cole
__ Councilmember Kirchner
__ Councilmember Pasquale
Invocation/Inspiration
Pledge of Allegiance to the Flag
City Attorney's Report on Closed Session Items, City Attorney Shannon Chaffin Agenda Modifications
Ceremonial Presentations
1. National Public Safety Telecommunicators Week - Proclamation Public Communication
2. Appearance of Interested Citizens
You are welcome and encouraged to participate in this meeting. Public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda will be considered at this time. Public comment is limited to three minutes per speaker. Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted five minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Consent Calendar
All matters listed under Consent Calendar are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council request specific items to be discussed or removed from the Consent Calendar for individual action.
3. Minutes of the March 18, 2025 Regular Meeting of the City Council and the March 18, 2025 Special Meeting of the Successor Agency to the Redevelopment Agency and City Council and Minutes of the April 1, 2025 Regular Meeting of the City Council
Recommendation: Approve the Minutes of the March 18, 2025, Regular Meeting of the City Council and the March 18, 2025, Special Meeting of the Successor Agency to the Redevelopment Agency and City
Council and Minutes of the April 1, 2025 Regular Meeting of the City Council
4. 2025 Resurfacing Project (Plans & Specifications)
Recommendation: Adopt a Resolution adopting a CEQA Class 1 Categorical Exemption, approving the plans and specifications, and
authorizing advertisement for bids for the 2025 Resurfacing Project
5. Fiscal Year 25/26 Chemical Award
Recommendation: Adopt a Resolution which takes the following action:
A. Awarding bulk chemical purchase contracts for City
facilities per the results of the Bay Area Chemical
Consortium Fiscal Year 25/26 formal bid for the period of July 1, 2025 through June 30, 2026; and
B. Authorizing the City Manager to negotiate and amend the awarded contracts as needed during the fiscal year,
including to adjust unit prices, with the finding that it is in the best interest of the City
6. 2025 City Hall Holiday Closure
Recommendation: Adopt a Resolution authorizing the closure of City Hall from November 24, 2025 through Friday, November 28, 2025,
Monday, December 22, 2025 through Friday, December 26,
2025, and Thursday, January 1, 2026 through Friday, January 2, 2026
7. Public Works Fiscal Year 24/25 New Classifications
Recommendation: Adopt a Resolution, which takes the following actions:
A. Approve a side letter with the Public Employees’ Union, Local 1/AFSCME 57 bargaining unit to modify their
represented classifications to accommodate the new
classifications approved by Council in the Fiscal Year
24/25 operating budget for the Public Works Department
B. Authorize the Finance Director to amend the salary
schedule to establish new classifications reflecting the personnel changes approved by Council in the Fiscal
Year 24/25 operating budget
C. Reclassify the incumbent Administrative Analyst III in the Public Works Department impacted by the new Public
Works Administrative Manager classification adopted in
the Fiscal Year 24/25 operating budget
8. Sutter County Liaison Appointment to the Yuba City Planning Commission Recommendation: Confirm the appointment of Karri Campbell to the Yuba City Planning Commission as a non-voting Liaison for 2025, in accordance with City Ordinance No. 006-25
9. Bogue Road Sewer Extension Project - Professional Services Contract Amendment & Change Order Authorization
Recommendation: Adopt a Resolution which takes the following actions:
A. Authorizes Amendment No. 1 to the professional services agreement with MHM, Inc. of Marysville, CA for
Engineering Services During Construction in the amount
of $262,657.00, subject to material terms, review and
approval as to legal form by the City Attorney, and with the finding that it is in the best interest of the City B. Authorizes the Finance Director to make a budget
transfer in the amount of $262,657.00 from CIP Account
No. 981104 to CIP Account No. 981295
C. Authorizes the Public Works Director to negotiate and execute change orders to the Contract with Ranger
Pipelines, Inc. for providing a single 18-Inch diameter sanitary sewer forcemain to ultimately serve properties west of State Route 99, utilizing the previously authorized
construction contingency funds for the Bogue Road
Sewer Extension Project
10. City Housing Loan Program Funds - Supplemental Appropriation Recommendation: Authorize the Finance Director to make a supplemental appropriation of $316,446 to Fund 205 Account 6390-65305, and $59,110 to Fund 203 Account 6031-65305
11. Purchase of Playground Equipment for Patriot Park
Recommendation: Adopt a Resolution which takes the following actions:
A. Adopts a CEQA Class 2 Categorial Exemption
B. Awards the playground equipment purchase for Patriot Park to Miracle Playsystems in the amount of
$151,637.78 through Sourcewell contract 010521-LTS,
with the finding that it is in the best interest of the City C. Authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney
12. Cancelation of May 6, 2025 Regular Meeting of the City Council Recommendation: Cancel the May 6, 2025 Regular Meeting of the City Council Business Items
13. Water System Consolidation – Oswald Tudor Fire Station #8 Recommendation: Adopt a Resolution authorizing the Public Works Director to sign a letter of intent to serve the Oswald Tudor Fire Station #8 with City water and submit to the Sutter Local Agency Formation Commission
14. Community Sponsorship Request- BMLC
Recommendation: Consider the sponsorship requests from the Beale Military Liaison Council, Inc., and if approved:
Adopt a Resolution to approve a monetary sponsorship request from the Beale Military Liaison Council, Inc., in the amount of $2,500.00
Future Agenda Items
15. Future Agenda Items
Reports and Communications
The following reports and communication items are provided for the Council’s information. No action can be taken on items under this section unless the Council agrees to include it on a subsequent agenda
16. City Manager's Report
17. City Council Reports
Adjournment
Proclamation
of the City Council
Yuba City Police Department
Communications Division
National Public Safety Telecommunicators Week
April 13 – 19, 2025
WHEREAS, the Yuba City Police Department Public Safety Dispatchers are a vital role in the protection of human life and property in our community; and
WHEREAS, Public Safety Dispatchers are responsible for responding to telephone calls from the public for police, fire, and emergency medical assistance and for dispatching said assistance to help save the lives and property of our citizens; and
WHEREAS, Yuba City Public Safety Dispatchers endure long shifts while handling life and death emergencies all the while setting high standards in the performance of their duties in a manner that has earned recognition by the California 911 Commission; and
WHEREAS, Yuba City Public Safety Dispatchers service and dedication to duty has resulted in countless lives saved, injuries minimized, and property damage reduced; and WHEREAS, Public Safety Dispatchers are typically the first, and most critical, contact our citizens have with emergency services; and
WHEREAS, Public Safety Dispatchers are a vital link for our police and fire personnel by monitoring their activities by radio, providing them with critical information, and ensuring their safety; and WHEREAS, each dispatcher has exhibited compassion, understanding, and professionalism during their performance on the job in the past year.
NOW, THEREFORE BE IT RESOLVED, that I, Dave Shaw, Mayor of the City of Yuba City, on behalf of the entire Council and citizens we serve, do hereby recognize and honor our Yuba City Public Safety Dispatchers whose diligence and professionalism keep our city, citizens and first responders safe.
Done on this 15th day of April 2025 in the City of Yuba City, County of Sutter, State of California.
CITY OF YUBA CITY
Public Communication
Members of the public may address the City Council on items of interest that are within the City’s jurisdiction. Individuals addressing general comments are encouraged to limit their statements.
Procedure
You are welcome and encouraged to participate in this meeting. Complete a Speaker Card located in the lobby and give to the Clerk, public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda, will be considered at this time.
When a matter is announced, wait to be recognized by the Mayor to provide your comments to the Council. Comments should begin by providing your name and place of residence. A three minute limit is requested when addressing Council.
Request for additional time to address Council
Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted 5 minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Procedure
When requesting to comment, please indicate your name and the topic and mail to:
City of Yuba City
Attn: City Clerk
1201 Civic Center Blvd
Yuba City CA 95993
Or email to:
Ciara Wakefield, City Clerk
[email protected]
Agenda Item 3
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By: Kristi Morales , Administrative Analyst Summary
Subject: Minutes of the March 18, 2025 Regular Meeting of the City Council and the March 18, 2025 Special Meeting of the Successor Agency to the Redevelopment Agency and City Council and Minutes of the April 1, 2025 Regular Meeting of the City Council
Recommendation: Approve the Minutes of the March 18, 2025, Regular Meeting of the City Council and the March 18, 2025, Special Meeting of the Successor Agency to the Redevelopment Agency and City Council and Minutes of the April 1, 2025 Regular Meeting of the City Council
Fiscal Impact: None
Attachments:
1. 03-18-2025 Regular Meeting Minutes-Draft
2. 04-01-2025 Meeting Minutes-Draft
Prepared By: Submitted By:
Kristi Davis
Deputy City Clerk
Robert Bendorf
Interim City Manager
ATTACHMENT 1
MINUTES (DRAFT)
REGULAR MEETING
CITY COUNCIL - CITY OF YUBA CITY
MARCH 18, 2025
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
SPECIAL CLOSED SESSION OF THE SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY AND CITY COUNCIL
MARCH 18, 2025
6:00 P.M. SPECIAL MEETING
COUNCIL CHAMBERS/SUTTER ROOM
Meeting
The Regular Meeting of the City Council was called to order by Mayor Shaw at 6:00 PM Roll Call
Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Kirchner, Shaw, and Pasquale
Absent:
Invocation/Inspiration
Pastor Dan Callahan, Legacy Baptist Church
Pledge of Allegiance to the Flag
Councilmember Kirchner
Agenda Modifications
No changes were made
Ceremonial Presentations
1. 2024 Officer of the Year - Detective Joe Swallow Proclamation Mayor Shaw presented a proclamation to Detective Joe Swallow Tasha Weaver from Senator Megan Dahle’s office presented a proclamation on behalf of Congressman LaMalfa, Kerry Haynes from Congressman Doug LaMalfa’s office to join us.
Public Communication
2. Appearance of Interested Citizens
No public comment
Consent Calendar
Councilmember Kirchner moved and Councilmember Pasquale seconded the motion to approve Consent Calendar items 3-7
3. Minutes of the March 4, 2025 Regular Meeting of the City Council and March 10, 2025 Special Meeting of the City Council
Approve the Minutes of the March 4, 2025 Regular Meeting of the City Council and the minutes of the March 10, 2025 Special Meeting of the City Council
4. Police Department Body Worn and In-Car Camera Contract Renewal Adopt Resolution 25-029 authorizing the City Manager or designee to renew the contract for body worn and in-car camera systems with Axon Enterprise, Inc. of Phoenix, AZ in the amount of $154,946.07 with the finding that it is in the best interest of the City
5. Reconnecting Communities and Neighborhoods Grant Agreement - Signing Authority
Adopt Resolution 25-030 with the following actions:
A. Authorize the City Manager to enter into a Subrecipient Agreement with Sacramento Area Council of Governments to receive $750,000 in grant funding for the Reconnecting Communities and Neighborhoods Grant through the US Department of Transportation and;
B. Authorize the Finance Director to make a supplemental appropriation of $250,000 to CIP account 941353, and $500,000 to CIP account 941354 to receive grant funds
6. 2024 Housing Element Annual Progress Report
A. Receive the 2024 Housing Element Annual Progress Report; and B. Direct staff to file the report for calendar year 2024 with the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR)
7. WTP Lime Pump and Lime Mixer Purchase
Adopt a Resolution 25-031 with the following actions:
A. Award the purchase of four (4) Bredel-brand peristaltic pumps and two (2) control panels, to Misco Water of Pleasanton, CA in the amount of $90,000.00, including contingency, for the Lime Storage and Feed System Upgrade Project, with the finding that it is in the best interest of the City
B. Award the purchase of one (1) Model GCDO-6 5HP mixer to Cleveland Mixer of Clinton, CT in the amount of $17,000.00, including sales tax, freight, and contingency, for the Lime Storage and Feed System Upgrade Project, with the finding that it is in the best interest of the City
The motion was passed unanimously
Business Items
8. Yuba-Sutter Economic Development Corporation - 2025-2030 Five-Year Comprehensive Economic Development Strategy (CEDS) Update, Public Works Project Update, and 2024 CEDS Annual Performance Evaluation Councilmember Cole moved and Vice-Mayor Boomgaarden seconded the motion to:
Adopt Resolution 25-032 approving the five-year 2025-2030 CEDS, the 2024 Comprehensive Economic Development Evaluation and Performance Report, and the updated Appendices I Public Works Projects and authorize its submittal to the United States Department of Commerce, Economic Development Administration The motion was passed unanimously
9. Letter of Commitment with Yuba County Sheriff's Department - Potential Future Agreement to Utilize RIMS Integrated Public Safety Software Councilmember Pasquale moved and Councilmember Kirchner seconded the motion to:
A. Approve the City of Yuba City to sign a commitment letter with the Yuba County Sheriff’s Department for a potential future agreement to utilize the Records Management Software, RIMS Integrated Public Safety Software, which would be fully funded by a prospective California Department of Justice National Criminal History Improvement Program (NCHIP 30) Grant
B. Adopt Resolution 25-033 authorizing the City Manager to sign and execute the commitment letter with the Yuba County Sheriff’s Department for participation in the RIMS Integrated Public Safety Software System
The motion was passed unanimously
10. Community Sponsorship Requests
Stacey Howell Spoke
Councilmember Kirchner moved and Councilmember Pasquale seconded the motion to:
Consider the sponsorship requests from Playzeum, and Shri Guru Ravidass Temple.
If approved:
A. Adopt Resolution 25-034 approving the sponsorship requests from Playzeum B. Adopt Resolution 25-035 to approve a monetary sponsorship request from the Shri Guru Ravidass Temple
The motion was passed unanimously
11. Adventist Health – Ad Hoc Committee
Mayor Shaw and Vice-Mayor Boomgaarden were designated to steer the Adventist Health – Ad Hoc Committee for a period not to exceed one (1) year, unless additional action is taken by Council
Future Agenda Items
12. Future Agenda Items
Councilmember Pasquale requested an update on solutions for school traffic on A street.
Reports and Communications
13. City Manager's Report
14. City Council Reports
- Councilmember Cole
- Councilmember Kirchner
- Councilmember Pasquale
- Vice-Mayor Boomgaarden
- Mayor Shaw
Closed Session
A. Conference with Legal Counsel - Anticipated Litigation Deciding Whether to Initiate Litigation Pursuant to Paragraph 4 of Subdivision (d) of Government Code Section 54956.9
No public comment received
At 7:18 PM City Council moved into Closed Session (Sutter Room) After Closed Session, City Council returned to the Council Chambers City Attorney's Report on Closed Session Items
Shannon Chaffin, City Attorney – No reportable action
Adjournment
Mayor Shaw adjourned the Regular Meeting of the City Council at 8:18 PM ________________________________________
Dave Shaw, Mayor
ATTEST:
Kristi Davis, Deputy City Clerk
ATTACHMENT 2
MAYOR’S AGENDA
REGULAR MEETING OF THE
CITY COUNCIL - CITY OF YUBA CITY
APRIL 1, 2025
5:30 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
Call to Order
The Closed Session Meeting of the City Council was called to order by Mayor Shaw at 5:30 PM Roll Call:
Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Kirchner, and Pasquale
Absent:
Closed Session
A. Conference With Legal Counsel—Existing Litigation (Pursuant to Government Code Section 54956.9(d)(1))
Name of case: Flores (Garcia) v. City of Yuba City - Case number: 402104A9F7G0001 No public comment received
Regular Meeting
Call to Order
The Regular Meeting of the City Council was called to order by Mayor Shaw at 6:00 PM Roll Call:
Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Kirchner, and Pasquale
Absent:
Invocation/Inspiration
Faith Christian High School Chaplin Rick Daugherty
Pledge of Allegiance to the Flag
Vice-Mayor Boomgaarden
City Attorney's Report on Closed Session Items
No reportable action
Agenda Modifications
Mayor Shaw reordered the ceremonial presentations, switching items 2 and 3 on the agenda.
Ceremonial Presentations
1. Van's Bicycle Center - 50-Year Anniversary Proclamation Mayor Shaw presented a proclamation to the family of Van’s Bicycle center
2. Recognition of Faith Christian High School Girls Varsity Basketball Division Champions
2. City Council Life-Saving Commendation for Teacher Mackinzie Murray, Twin Rivers Charter School
Mayor Shaw presented a Life Saving Commendation to Teacher Mackinzie Murray
3. City Council Life-Saving Commendation for Teacher Mackinzie Murray, Twin Rivers Charter School
3. Recognition of Faith Christian High School Girls Varsity Basketball Division Champions
Mayor Shaw presented a Certificate of Appreciation to the Faith Christian High School Girls Varsity Basketball and staff
Public Communication
4. Appearance of Interested Citizens
No public comment
Consent Calendar
Councilmember Kirchner moved and Councilmember Pasquale seconded the motion to approve Consent Calendar items 5-7
5. Adoption of the Fire Hazard Severity Zones Ordinance Adopt by title only an Uncodified Ordinance 008-28 of the City Council of the City of Yuba City adopting the fire hazard severity zones by the State Fire Marshal for local responsibility areas, as determined and recommended by the State Fire Marshal pursuant to California Assembly Bill No. 211 and waive the second reading
6. Design Award - City Turf Replacement Project
Adopt Resolution 25-036 awarding a Professional Services Agreement to MSLA Landscape Architecture in the amount of $160,072.10 for design and engineering services for turf replacement on City- owned properties using grant funding awarded by the Department of Water Resources 2022 Urban Community Drought Relief Grant Program for the City-Owned Property Turf Replacement Project
7. Annual Community Facilities District Report Pursuant to Government Code 53411
Note and File
The motion was passed unanimously
Business Items
8. Rebate Program Guidelines – Commercial Turf Replacement Projects Councilmember Pasquale moved and Councilmember Cole seconded the motion to:
Approve rebate guidelines for commercial customers to convert turf to lower water use landscaping for up to $10,000 per commercial location in accordance with grant requirements.
The motion was passed unanimously
9. Pedestrian Safety and Striping Improvements (Plans & Specifications) Vice-Mayor Boomgaarden moved and Councilmember Cole seconded the motion to:
Adopt Resolution 25-037adopting a CEQA Class 1 Categorical Exemption, approving the plans and specifications, and authorizing advertisement for bids for the Pedestrian Safety and Striping Improvements Project
The motion was passed unanimously
10. Citywide Sign Upgrades (Plans & Specifications)
Councilmember Cole moved and Councilmember Pasquale seconded the motion to:
Adopt Resolution 25-038 adopting a CEQA Class 1 Categorical Exemption, approving the plans and specifications, and authorizing advertisement for bids for the Citywide Sign Upgrades Project
The motion was passed unanimously
11. Plumas Street Water Tower Plaza (Plans & Specifications) Councilmember Pasquale moved and Councilmember Kirchner seconded the motion to Adopt Resolution 25-039 adopting a CEQA Class 4 Categorical Exemption, approving the plans and specifications, and authorizing advertisement for bids for the Plumas Street Water Tower Plaza Project
The motion was passed unanimously
Future Agenda Items
12. Future Agenda Items
Councilmember Pasquale requested an update on delinquent building projects
Reports and Communications
13. City Manager's Report
14. City Council Reports
- Councilmember Cole
- Councilmember Kirchner
- Councilmember Pasquale
- Vice-Mayor Boomgaarden
- Mayor Shaw
Adjournment
The meeting was adjourned in memory of Officer Osmar Rodarte of the Marysville Police Department, who lost his life in the line of duty. The Council expressed condolences to his family, friends, and fellow officers. The meeting was adjourned at 7:06 PM ________________________________________
Dave Shaw, Mayor
ATTEST:
Kristi Davis, Deputy City Clerk
Agenda Item 4
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Public Works
Presentation By: Ben Moody, Public Works & Development Services Director Summary
Subject: 2025 Resurfacing Project (Plans & Specifications) Recommendation: Adopt a Resolution adopting a CEQA Class 1 Categorical Exemption, approving the plans and specifications, and authorizing advertisement for bids for the 2025 Resurfacing Project
Fiscal Impact: $1,800,000 - Engineer’s Estimate - Account No. 1213 (Residential Road Rehabilitation)
Purpose:
To implement a road maintaince project at various locations throughout the City.
Council’s Strategic Goals:
This project addresses the City Council’s Strategic Goal of improving the City's infrastructure.
Background:
Public Works is responsible for the maintenance of public streets within the City. As part of the City's Capital Improvement Program (CIP), Council allocates funds for the purpose of maintaining roadways.
This year’s maintenance project proposes to maintain City roadways through multiple rehabilitation methods, including asphalt digouts, asphalt rubber cape seals, and slurry seals on designated roadways. Repair methods were determined based on the condition of the roadway, road category, and cost efficiency.
City staff established the street list for the 2025 Resurfacing Project with the use of the StreetSaver Pavement Management System in coordination with priority locations and construction feasibility. From this review, City staff was able to prioritize the repairs by degree of need consider various citywide issues, and available resources. The final street list was assembled to meet the project’s budget as efficiently as possible. The areas recommended for inclusion in the 2025 Resurfacing Project are shown on the Project Location Map & Street List (Attachment 2). Work will primarily include asphalt rubber cape seals.
Analysis:
Public Works has prepared the project plans, specifications, and cost estimate for the 2025 Resurfacing Project. With Council approval of the plans and specifications and authorization to advertise for bids, staff anticipates the following schedule:
Advertise for Bid: May 2025
Award Contract: June 2025
Start of Construction: July 2025
Completion: Fall 2025
The plans and specifications for the project are on file in the Public Works Department at City Hall and at https://www.yubacity.net/public_works_plans/index.php for review.
Fiscal Impact:
The estimated project cost is $1,800,000. This estimate includes a 5% contingency and 5% for construction management to reflect total project cost. The project will be funded primarily with gas tax funds through CIP Account No. 1213 (Residential Road Rehabilitation). This account currently has a balance of approximately $1,870,000. After project completion, the CalRecycle Rubberized Pavement Grant Program will reimburse the City approximately $84,500.
Detailed fiscal impacts will be presented to Council at the award of the contract based on the actual bid amounts.
Environmental:
Staff have performed a preliminary environmental assessment of this project and determined that it falls within Class 1 Categorical Exemption set forth in CEQA Guidelines Section 15301, as it involves the resurfacing, patching, and reconstruction of streets within the existing curb line. Further, none of the exceptions to Categorical Exemptions set forth in CEQA Guidelines 15300.2 apply to this project.
Alternatives:
Provide staff with direction regarding modifications to proposed locations.
Recommendations:
Adopt a Resolution adopting a CEQA Class 1 Categorical Exemption, approving the plans and specifications, and authorizing advertisement for bids for the 2025 Resurfacing Project.
Attachments:
1. Attachment 1 - Resolution - Plans & Specs
2. Attachment 2 - Project Location Map & Street List
Prepared By: Submitted By:
Jasmine Solano
Assistant Civil Engineer
Robert Bendorf
Interim City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY ADOPTING A CEQA CLASS 1 CATEGORICAL EXEMPTION,
APPROVING THE PLANS AND SPECIFICATIONS, AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR 2025
RESURFACING PROJECT
WHEREAS, the Public Works Department intends to solicit bids for construction of the 2025 Resurfacing Project.
NOW, THEREFORE, be it resolved and ordered by the City Council of Yuba City as follows:
1. The City has performed a preliminary environmental assessment of this project relative to California Environmental Quality Act (CEQA) requirements and the City Council finds and determines that the project falls within Class 1 Categorical Exemption set forth in CEQA Guidelines Section 15301, as it involves the resurfacing, patching, and reconstruction of streets within the existing curb lines.
Further, none of the exceptions to Categorical Exemptions set forth in CEQA Guidelines Section 15300.2 apply to this project.
2. The plans and specifications for the 2025 Resurfacing Project be approved.
3. The Public Works Department is hereby authorized and directed to advertise for bids for the 2025 Resurfacing Project.
4. This Resolution shall take effect immediately.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 15th day of April, 2025.
AYES:
NOES:
ABSENT:
Dave Shaw, Mayor
ATTEST:
Kristi Davis, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
ATTACHMENT 2
1201 CIVIC CENTER BLVD. YUBA CITY, CA 95993
(530) 822-3288
CITY OF YUBA CITY
NTS
AREA F
AREA D
AREA E
AREA C
AREA A AREA B
AREA H
AREA G
AREA I
12/31/25
Butte House Road
SR-20 SR-99
Bridge Street
Franklin Road
Lincoln Road
Area Road
Delle Drive
Madison Road
Melba Street
Clearview Drive
Northcross Street
Darrough Drive Clark Avenue Timothy Lane
Upland Drive Darrough Drive Winslow Drive
Debra Lane Darrough Drive Winslow Drive
Youngs Lane Darrough Drive Winslow Drive
Melanie Lane Darrough Drive Winslow Drive
Timothy Lane Darrough Drive Winslow Drive
Lorel Way Timothy Lane Live Oak Blvd
Winslow Drive Clark Avenue Timothy Lane
C Civic Center Boulevard Butte House Rd
Ellis Way
Ellis Way
Rosalind Avenue
Wilkie Way
Wilkie Way
Louise Avenue
Bandy Way
Stafford Way
Pine Way
Brooks Way
Spruce Way
Elm Street
Campbell Way
Neil Drive
Adeline Street
Western Avenue
Clinton Street
Michigan Street
Toledo Street
Woodhurst Court
Park Avenue
Sheerwood Drive
E Hillcrest Avenue
E Hillcrest Avenue
St James Court
Windsor Drive
Mayfair Avenue
Mariner Way
Mariner Loop
Winship Road
Crestmont Avenue
Mariner Loop
End
Project Street List
Sheerwood Drive
Windsor Drive
Windsor Drive
Crestmont Avenue
End
Orchard Street
Main Street
Main Street
Main Street
End
Clark Avenue
Cooper Avenue
Clark Avenue
Clark Avenue
Cooper Avenue
Clark Avenue
Clark Avenue
End
Franklin Avenue
Pine Way
Pine Way
Pine Way
Pine Way
End
End
Sheerwood Drive
Windsor Drive
Railroad Avenue
Mariner Way
Orchard Street
Crestmont Avenue
Bunce Road
Windsor Drive
E Hillcrest Avenue
Percy Avenue
Western Avenue
Western Avenue
Western Avenue
Park Avenue
Percy Avenue
Percy Avenue
Franklin Avenue
Neil Drive
Morton Street
Clark Avenue
Stafford Way
Forbes Avenue
B Street
Percy Avenue
Stafford Way
Poole Blvd
Stafford Way
Clark Avenue
Stafford Way
Stafford Way
G
H
I
Treatment
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
A
B
D
E
F
Type II Slurry Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Type II Slurry Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Type II Slurry Seal
Asphalt Rubber Cape Seal
Type II Slurry Seal
Type II Slurry Seal
Asphalt Rubber Cape Seal
Type II Slurry Seal
Type I Slurry Seal, then
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Type II Slurry Seal
Type II Slurry Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Type II Slurry Seal
Type II Slurry Seal
Asphalt Rubber Cape Seal
Asphalt Rubber Cape Seal
Type I Slurry Seal, then
Asphalt Rubber Cape Seal
Type I Slurry Seal, then
Asphalt Rubber Cape Seal
From To
Butte House Rd
Butte House Rd
Clearview Drive
Madison Road
Butte House Rd
True Rd
Northcross Street
Northcross Street
End
Madison Road
Agenda Item 5
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Public Works
Presentation By: Ben Moody, Public Works & Development Services Director Summary
Subject: Fiscal Year 25/26 Chemical Award
Recommendation: Adopt a Resolution which takes the following action:
A. Awarding bulk chemical purchase contracts for City facilities per the results of the Bay Area Chemical Consortium Fiscal Year 25/26 formal bid for the period of July 1, 2025 through June 30, 2026; and B. Authorizing the City Manager to negotiate and amend the awarded contracts as needed during the fiscal year, including to adjust unit prices, with the finding that it is in the best interest of the City Fiscal Impact: $406,000 – Water Treatment Plant
$190,000 – Acct. No. 7120-63702 (Chlorine)
$150,000 – Acct. No. 7120-63703 (Alum)
$60,000 – Acct. No. 7120-63708 (Fluoride)
$6,000 – Acct. No. 7120-63714 (Citric Acid)
$660,000 – Wastewater Treatment Facility
$500,000 – Acct. No. 8120-63702 (Chlorine)
$160,000 – Acct. No. 8120-63731 (Sodium Bisulfite)
$49,000 – Gauche Aquatic Park Acct. No. 5130-63701 (Chemicals) Balances are based on projected need. The actual costs will vary based upon usage.
Purpose:
To cost-effectively provide the essential chemicals for the water and wastewater treatment processes and operation of the Gauche Aquatic Park (GAP).
Council’s Strategic Goals:
This item supports Council’s Strategic Goals of Fiscal Responsibility and Infrastructure by ensuring the safe operation of water, wastewater, and recreation services through responsible procurement of materials and supplies.
Background:
The City’s Water Treatment Plant (WTP) and Wastewater Treatment Facility (WWTF) treatment processes and the maintenance of the GAP facility require a number of chemicals purchased in bulk. In order to maximize cost savings and purchasing efficiencies, the City has primarily utilized two avenues for obtaining annual contracts for the chemical supply and delivery. These options are a City-run formal bid and the Bay Area Chemical Consortium (BACC) annual bid.
In 2016, the City joined the BACC for the purchase of bulk chemicals. The BACC is a group of over sixty (60) municipalities and water agencies which consolidate all chemical purchases into one shared formal bid to leverage economy of scale for better pricing and facilitation with these large chemical companies.
Analysis:
The City uses six (6) of the chemicals bid by the BACC, as listed below. The recommended awardees and base unit prices for Fiscal Year 25/26 per the annual BACC bid are as follows:
Aluminum Sulfate
Chemtrade Chemicals US LLC $.87 /gallon
Parsippany, NJ
Citric Acid
Univar Solutions USA LLC $10.45 /gallon
Kent, WA
Hydrofluosilicic Acid
DuBois Chemicals, Inc. $2.66 /gallon
Sharonville, OH
Liquid Chlorine
Thatcher Company of California, Inc. $2,749.00 /ton
Salt Lake City, UT
Sodium Bisulfite (40%)
Univar Solutions USA LLC $2.645 /gallon
Kent, WA
Sodium Hypochlorite (12.5%)
Pioneer Americas LLC (Olin Corporation) $3.35 /gallon
Cleveland, TN
Individual contracts will also include any required taxes, delivery, and other fees as indicated in their BACC bid specifications.
On June 6, 2023, City Council awarded two (2) chemical contracts from Formal Bid 23-02 and one (1) sole-source chemical contract to fulfill the remaining bulk chemical needs. Fiscal Year 25/26 will be the second of the three (3) yearly extensions approved by Council as part of those contract terms.
Fiscal Impact:
Funding for these bulk chemical purchases is annually budgeted in the Water, Wastewater, and GAP operating budgets. The Fiscal Year 25/26 proposed budget amounts for these chemicals are as follows:
Facility Account Title Estimated Amount
WTP CHLORINE $190,000
WTP ALUMINUM SULFATE $150,000
WTP FLUORIDE $60,000
WTP CITRIC ACID $6,000
WWTF CHLORINE $500,000
WWTF SODIUM BISULFITE $160,000
GAP SODIUM HYPOCHLORITE $49,000
The total chemical expenditures for the fiscal year are estimated at $1,115,000; however, chemical needs are variable during the treatment process due to water quality, weather, and other mitigating factors and subsequent usage can only be estimated.
Alternatives:
Direct staff to conduct a formal bid for the subject chemicals, rather than utilizing the BACC bid results.
This is unlikely to result in any cost savings, as negotiating in bulk via the BACC helps to secure lower rates from vendors.
Recommendation:
Adopt a Resolution:
A. Awarding bulk chemical purchase contracts for City facilities per the results of the Bay Area Chemical Consortium Fiscal Year 25/26 formal bid for the period of July 1, 2025 through June 30, 2026, and
B. Authorizing the City Manager to negotiate and amend the awarded contracts as needed during the fiscal year, including to adjust unit prices, with the finding that it is in the best interest of the City.
Attachments:
1. Attachment 1 - FY 25-26 Chemical Award Resolution
Prepared By: Submitted By:
Scarlett O. Harris
Administrative Analyst III
Robert Bendorf
Interim City Manager
ATTACHMENT 1
RESOLUTION NO. 25-______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AWARDING FISCAL YEAR 25/26 BULK CHEMICAL PURCHASE CONTRACTS TO BAY AREA CHEMICAL
CONSORTIUM LOW BIDDERS AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS
WHEREAS, the City of Yuba City joined the Bay Area Chemical Consortium (BACC) in order to acquire bids for six (6) of the City of Yuba City’s Fiscal Year 25/26 chemical procurement needs; and
WHEREAS, in response to the BACC’s advertisement, the City received the bids for BACC Fiscal Year 25/26 in the total base bid amounts listed herein; and WHEREAS, the City Public Works Department has reviewed the bids, examined the low bidders and their bid responses, and found them to be both the lowest qualified responsive and responsible bidders, as listed below:
Aluminum Sulfate
Chemtrade Chemicals US LLC $.87 /gallon
Parsippany, NJ
Citric Acid
Univar Solutions USA LLC $10.45 /gallon
Kent, WA
Hydrofluosilicic Acid
DuBois Chemicals, Inc. $2.66 /gallon
Sharonville, OH
Liquid Chlorine
Thatcher Company of California, Inc. $2,749.00 /ton
Salt Lake City, UT
Sodium Bisulfite (40%)
Univar Solutions USA LLC $2.645 /gallon
Kent, WA
Sodium Hypochlorite (12.5%)
Pioneer Americas LLC (Olin Corporation) $3.35 /gallon
Cleveland, TN
, and has recommended them for award of these contracts; and WHEREAS, the City desires to award the bids to the above low bidders and enter into a agreements with said vendors to provide bulk chemicals to the City’s Water Treatment Plant, Wastewater Treatment Facility, and Gauche Aquatic Park throughout Fiscal Year 25/26.
NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. The City Council of the City of Yuba City does hereby accept the bids received by the Bay Area Chemical Consortium as listed herein, identifies the lowest responsive and responsible bidders as noted above, and awards bulk chemical purchase contracts for City facilities per the results of the Bay Area Chemical Consortium Fiscal Year 25/26 formal bid for the period of July 1, 2025 through June 30, 2026 as follows:
Aluminum Sulfate
Chemtrade Chemicals US LLC $.87 /gallon
Parsippany, NJ
Citric Acid
Univar Solutions USA LLC $10.45 /gallon
Kent, WA
Hydrofluosilicic Acid
DuBois Chemicals, Inc. $2.66 /gallon
Sharonville, OH
Liquid Chlorine
Thatcher Company of California, Inc. $2,749.00 /ton
Salt Lake City, UT
Sodium Bisulfite (40%)
Univar Solutions USA LLC $2.645 /gallon
Kent, WA
Sodium Hypochlorite (12.5%)
Pioneer Americas LLC (Olin Corporation) $3.35 /gallon
Cleveland, TN
The City Manager is authorized to enter into agreements on behalf of the City of Yuba City for the same, subject to review as to legal form by the City Attorney.
2. The City Manager is authorized to negotiate and amend these agreements as needed during the fiscal year, including to adjust unit prices.
3. The City Council finds that the award of each of these bids is in the best interest of the City.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 15th day of April 2025.
AYES:
NOES:
ABSENT:
Dave Shaw, Mayor
ATTEST:
Kristi Davis, Deputy City Clerk
APPROVED AS TO FORM
COUNCIL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Agenda Item 6
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Aricka Espinoza, Administrative Analyst Summary
Subject: 2025 City Hall Holiday Closure
Recommendation: Adopt a Resolution authorizing the closure of City Hall from November 24, 2025 through Friday, November 28, 2025, Monday, December 22, 2025 through Friday, December 26, 2025, and Thursday, January 1, 2026 through Friday, January 2, 2026
Fiscal Impact: None.
Purpose:
To provide advance notice to the public and City staff to plan for the holiday periods:
1. Thanksgiving: Monday, November 24, 2025 through Friday, November 28, 2025
2. Christmas: Monday, December 22, 2025 through Friday, December 26, 2025
3. New Year’s Day: Thursday, January 1, 2026 through Friday, January 2, 2026 Council's Strategic Goal:
This item addresses the City Council's Strategic Goal of being business friendly by providing advanced notice of closures to the public.
Background:
On February 18, 2025, Council approved the modification of office hours for City Hall to be Monday through Thursday, 8am to 5pm, and Friday by appointment only.
Historically, the numbers of City Hall routine counter service requests or utility bill payments the week of Thanksgiving and between Christmas and New Year’s Day are low. Since 2011, City Hall has been closed for a week around the Christmas/New Year’s Day holidays. Since 2020, the holiday closure has expanded to include the Thanksgiving week.
Beginning last year, the week of Thanksgiving became a recognized paid holiday for the Public Employees' Union, Local 1/AFSCME 57, First Level Managers, and Mid-Managers bargaining units as well as the Confidential Employees unit. Employees required to work during the week of Thanksgiving re allowed to take those holiday hours off during the months of October, November, or December.
The proposed time periods to close City Hall are:
1. Thanksgiving Week:
Mon.
Nov. 24
Tues.
Nov. 25
Wed.
Nov. 26
Thurs.
Nov. 27
Fri.
Nov. 28
Sat.
Nov. 29
Sun.
Nov. 30
Mon.
Dec. 1
Holiday
Closure
Holiday
Closure
Holiday
Closure
Holiday
Closure
Holiday
Closure Open
2. Christmas Week: The Christmas Float Holiday falls on Wednesday, December 24, 2025.
Mon.
Dec. 22
Tues.
Dec. 23
Wed.
Dec. 24
Thurs.
Dec. 25
Fri.
Dec. 26
Closure Closure
Float
Holiday
Closure
Obs.
Holiday
Closure Closure
3. New Year’s Day: The New Year's Eve Float Holiday falls on Wednesday, December 31, 2025.
Mon.
Dec. 29
Tues.
Dec. 30
Wed.
Dec. 31
Thurs.
Jan. 1
Fri.
Jan. 2
Open Open
Float
Holiday
Open
Obs.
Holiday
Closure Closure
This holiday closure provides an opportunity for employees to take extra time off before the end of the calendar year while customer service demands are low. Employees may elect to work during the Christmas and New Year’s Day City Hall holiday closure or may utilize accrued discretionary leave time.
These holiday closures do not impact emergency services or other facilities such as the Corporation Yard, Water Treatment Facility or Wastewater Treatment Facility. Also, inspection services will remain available.
Analysis:
The Local 1, First Level Managers, and Mid-Managers bargaining units as well as the Confidential unit have been notified of the recommended closures.
The Holiday Closures will be well advertised to the public to ensure advance and thorough notification.
If approved, a news release would be published to the City's website. Notices of the closure would be posted at City Hall as well as on the City’s social media accounts.
Fiscal Impact:
None.
Alternatives:
Do not close City Hall for Thanksgiving week, Christmas week, or New Year’s Day.
Recommendation:
Adopt a Resolution authorizing the closure of City Hall from Monday, November 24, 2025 through Friday, November 28, 2025, Monday, December 22, 2025 through Friday, December 26, 2025, and Thursday, January 1, 2026 through January 2, 2026.
Attachments:
1. Attachment 1 - Resolution-City Hall Holiday Closure
Prepared By: Submitted By:
Aricka Espinoza
Administrative Analyst
Robert Bendorf
Interim City Manager
4924-6657-6179.1 011024.002
ATTACHMENT 1
4924-6657-6179.1 011024.002
RESOLUTION NO. _______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING THE CITY HALL HOLIDAY CLOSURES FROM NOVEMBER 24, 2025 – NOVEMBER 28, 2025, DECEMBER 22, 2025 – DECEMBER 26, 2025, AND JANUARY 1, 2026 – JANUARY 2, 2026
WHEREAS, given reduced City Hall public service needs during holiday periods, the City is providing employees at City Hall the opportunity to take time off over the below described holiday periods with minimal impact to the public;
WHEREAS, the City Hall Holiday Closures have been successful and well received by the public since 2011;
WHEREAS, non-City Hall operations function during the holiday periods in accordance with normal operational schedules and time off policies;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yuba City as follows:
City Hall shall be closed to the public from Monday, November 24, 2025 through Friday, November 28, 2025, Monday, December 22, 2025 through Friday, December 26, 2025, and Thursday, January 1, 2026 through Friday, January 2, 2026. The Christmas Float Holiday is on Wednesday, December 24, 2025 and the New Year's Eve Float Holiday is on Wednesday, December 31, 2025.
For the Christmas and New Year's Day City Hall holiday closures, employees may work their regular hours (performing duties as assigned) or utilize accrued discretionary time off. For the Thanksgiving holiday, impacted employees will comply their respective bargaining unit’s Memorandum of Understanding.
The forgoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 15th day of April 2025.
AYES:
NOES:
ABSENT:
________________________
Dave Shaw, Mayor
ATTEST:
_______________________
Ciara Wakefield, City Clerk
__________________________
4924-6657-6179.1 011024.002
Ian Sangster
Kronick, Special Counsel
Agenda Item 7
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Public Works
Presentation By: Ben Moody, Public Works & Development Services Director Summary
Subject: Public Works Fiscal Year 24/25 New Classifications Recommendation: Adopt a Resolution, which takes the following actions:
A. Approve a side letter with the Public Employees’ Union, Local 1/AFSCME 57 bargaining unit to modify their represented classifications to accommodate the new classifications approved by Council in the Fiscal Year 24/25 operating budget for the Public Works Department B. Authorize the Finance Director to amend the salary schedule to establish new classifications reflecting the personnel changes approved by Council in the Fiscal Year 24/25 operating budget
C. Reclassify the incumbent Administrative Analyst III in the Public Works Department impacted by the new Public Works Administrative Manager classification adopted in the Fiscal Year 24/25 operating budget Fiscal Impact: No additional funding requested
Purpose:
To approve the amendments to the salary schedule, side letter, and reclassifications necessary to implement the Public Works Department’s personnel changes adopted in the Fiscal Year 24/25 operating budget.
Council’s Strategic Goal:
This item addresses the City Council’s Strategic Goals of Infrastructure and Fiscal Responsibility by providing the classification and compensation options necessary to effectively recruit and retain quality employees in key positions responsible for the growth and maintenance of the City’s infrastructure.
Background:
As part of the Fiscal Year 24/25 budget process, Public Works management evaluated the staffing required to meet organizational structure and public service needs and made several personnel change requests. City Council approved these personnel change requests as part of the operating budget adoption on June 18, 2024. This item completes the approved requests, which were phased into implementation during the fiscal year in light of ongoing budgetary analysis and logistical requirements.
City Council established a hiring policy in order to implement General Fund budget reduction measures while maintaining essential service functions. Finalizing and filling these positions is consistent with Council’s current hiring policy, as they have minimal-to-no General Fund impact and are fully funded by the adopted budget.
Some of the Fiscal Year 24/25 personnel changes approved require additional Council action to establish the new classifications and the corresponding amendments to the salary schedule, as well as to address incumbent employees impacted by these requests. A high-level summary of the changes addressed in this item is shown in Figure A, with additional detail about each request provided in the Analysis section below:
Figure A:
Fiscal Year 24/25 Public Works Personnel Changes
Request # New Position Prior Position Approved
Budget Request
Report
Recommendations
1 Public Works
Project
Coordinator
NEW Added new
position for
Engineering
• Establiish new
Local 1
classification
2 Senior Custodian Custodian I/II Reclassified one
(1) of four (4)
existing positions
to new lead
classification
• Establish new
Local 1
classification
3 Public Works
Administrative
Manager
Administrative
Assistant
(Vacant)
Reclassified
position to new
classification
• Establish new
MM salary
schedule
• Reclassify
existing
incumbent
Analysis:
The Department recommends the establishment of the following three (3) new classifications, as proposed below. The Department requests that the recommended classification and salary schedule changes be effective at the start of the next pay period, April 19, 2025.
Staff has met and conferred with the affected bargaining units, the Mid-Managers and Public Employees’ Union, Local 1/AFSCME 57 (Local 1), on the new classifications and salary schedule.
Representatives from Local 1 have executed a side letter to their Memorandum of Understanding (MOU) adding the Custodian, Senior and Public Works Project Coordinator to their represented classifications for approval with this item (Exhibit 1B). The Mid-Managers unit have already added the Public Works Administrative Manager to their represented classifications via the side letter to their MOU approved by Council on November 19, 2024.
Request 1. Public Works Project Coordinator:
The Engineering Division is responsible for both small and large-scale infrastructure improvements projects, ranging from park bathroom remodeling to the 5th Street Bridge replacement, many of which are internal support for other departments and facilities. These contracts are often complicated by grant and loan funding, public procurement processes, and reporting requirements, which require dedicated management and coordination with the contractor and internal customers.
In order to provide dedicated support for small-scale projects and build greater project capacity for the Engineering team, Public Works requested the creation of an industry-specific Public Works Project Coordinator position, funded in part by Community Development Block Grant funding and other CIP projects.
The Department recommends establishing a salary schedule for the position matching the Engineering Technician II salary, as both will be journey-level positions within the Engineering Division with similar levels of responsibility. This is a new position which will require a recruitment to fill the vacancy.
Request 2. Senior Custodian:
The Facilities Maintenance Division is responsible for the janitorial care of the City’s facilities through a crew of four (4) flexibly staffed Custodians I/II, supported by a number of temporary Custodians and contracted services. The custodial team is typically scheduled for night shifts to avoid impacting other City operations; however, they are currently supervised by the Facilities Maintenance Supervisor, who is a day-shift employee.
In order to provide improved leadership, coordination of temporary employees, delivery of special projects, and centralized supply purchasing, Public Works recommended the conversion of one of the four (4) positions to a Custodian, Senior classification in the budget. This position will be even more valuable in the upcoming Fiscal Year 25/26, as the Division will add in-house custodial duties for the Senior Center as part of the General Fund budgetary savings recommendations.
The Department recommends that the Custodian, Senior salary schedule be set at 10% above the Custodian II classification, to align with other Local 1 series. There will still be four positions in total – one Custodian, Senior and three Custodians I/II. The Senior position will be filled by an internal recruitment among the existing Custodian I/II incumbents.
Request 3. Public Works Administrative Manager:
Public Works management and support staff are responsible for the fiscal, personnel, and programmatic needs required for the safe operation of Citywide public infrastructure by the Department’s Engineering, Maintenance, and Utilities Branches, including 11 operating divisions, four (4) primary funding sources, and three (3) industrial facilities.
In order to improve the overall administration of the Public Works Department and form a standardized, comprehensive work unit of analytical and administrative support staff, Public Works recommended the reclassification of the vacant Administrative Assistant position to a single-position Mid-Manager classification to lead the Division. The salary schedule recommended by the Department for the industry-specific Public Works Administrative Manager is consistent with salaries for similar positions in comparable agencies.
As the Department desired to move forward with phased implementation of the Public Works organizational changes while the classification was under development, Council approved a reclassification of the Department’s Administrative Analyst II to underfill the role as an Administrative
Analyst III on November 19, 2024. Department management now recommends that the incumbent Administrative Analyst III be further reclassified to the Public Works Administrative Manager to complete the budgeted transition.
Fiscal Impact:
Sufficient funding for these new or modified positions was budgeted in the Fiscal Year 24/25 operating budget adopted on June 18, 2024, proportionately shared across General, Road, Water, and Wastewater Funds as appropriate.
Alternatives:
Provide staff with alternative direction regarding the recommended salary schedules or recruitment and reclassification options. This will delay implementation of the expanded scope of services provided by these roles.
Recommendation:
Adopt a Resolution, which takes the following actions:
1. Approve a side letter with the Public Employees’ Union, Local 1/AFSCME 57 bargaining unit to modify their represented classifications to accommodate the new classifications approved by Council in the Fiscal Year 24/25 operating budget for the Public Works Department.
2. Authorize the Finance Director to amend the salary schedule to establish new classifications to reflect the personnel changes approved by Council in the Fiscal Year 24/25 operating budget.
3. Reclassify the incumbent Administrative Analyst III in the Public Works Department impacted by the new Public Works Administrative Manager classification adopted in the Fiscal Year 24/25 operating budget.
Attachments:
1. Attachment 1 - Resolution PW FY 24-25 New Classifications
2. Exhibit 1A - Salary Schedule Amendments PW FY 24-25 New Classifications
3. Exhibit 1B - Local 1 Side Letter PW FY 24-25 New Classifications
4. Exhibit 1C - Salary Schedules Eff. 4-19-25 PW FY 24-25 New Classifications Prepared By: Submitted By:
Benjamin K. Moody
Public Works & Development Services Director
Robert Bendorf
Interim City Manager
4900-9036-7539.1 011024.002
ATTACHMENT 1
4900-9036-7539.1 011024.002
RESOLUTION NO. 25-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING A
BARGAINING UNIT SIDE LETTER TO AMEND REPRESENTED CLASSIFICATIONS,
AUTHORIZING THE FINANCE DIRECTOR TO AMEND THE SALARY SCHEDULE, AND
RECLASSIFYING IMPACTED INCUMBENT EMPLOYEE TO REFLECT PUBLIC WORKS DEPARTMENT FISCAL YEAR 24/25 BUDGETED PERSONNEL CHANGES WHEREAS, the Public Works Department identified the need to modify and expand organizational services and structure and increase recruitment, retention, and employee development in the Fiscal Year 2024/2025 budget submission cycle; and WHEREAS, on June 18, 2024, the City Council approved the personnel requests from the Public Works Department, which authorized a number of new or reclassified positions for Public Works, in order to meet these needs; and
WHEREAS, these personnel changes include three (3) new classifications, which will require the amendment of the existing salary schedule and the reclassification of any incumbent employees in those budgeted positions to the appropriate new classification; and WHEREAS, the City has evaluated staff’s requests, as outlined below, and has determined them to be appropriate; and
WHEREAS, the Mid-Managers bargaining unit modified the represented classifications in their Memorandum of Understanding to add the Public Works Administrative Manager in a side letter approved by the City Council on November 19, 2024; and
WHEREAS, the Public Employees’ Union, Local 1/AFSCME 57 (Local 1) bargaining unit has agreed to modify the represented classifications in their Memorandum of Understanding in accordance with these requests.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF YUBA CITY AS FOLLOWS:
SECTION I. Unit Modifications.
A. The classification of Custodian, Senior will be established and added to the Local 1 bargaining unit.
B. The classification of Public Works Project Coordinator will be established and added to the Local 1 bargaining unit.
C. The classifications added or altered will be governed by the terms of the Memorandum of Understanding applicable to the specified bargaining unit.
SECTION II. Salary Schedule Amendments.
The modifications of the City’s salary schedule as enumerated in Exhibit 1A are approved to reflect the organizational changes and new job classifications and are incorporated herein by reference. The amendments to the salary schedule described in Exhibit 1A are summarized as follows:
4900-9036-7539.1 011024.002
PUBLIC EMPLOYEES’ UNION, LOCAL 1/AFSCME 57 SALARY SCHEDULE:
• REQUEST 1. PUBLIC WORKS PROJECT COORDINATOR
o ADD: PUBLIC WORKS PROJECT COORDINATOR
• REQUEST 2. SENIOR CUSTODIAN
o ADD: CUSTODIAN, SENIOR
MID-MANAGERS BARGAINING UNIT SALARY SCHEDULE:
• REQUEST 3. PUBLIC WORKS ADMINISTRATIVE MANAGER
o ADD: PUBLIC WORKS ADMINISTRATIVE MANAGER
SECTION III. Reclassification.
The incumbent employee in the Administrative Analyst III position in the Public Works Department shall be reclassified to the Public Works Administrative Manager classification adopted herein, based on the Fiscal Year 24/25 operating budget and the qualifications of the incumbent.
SECTION IV. Authorization.
The above modifications shall become effective with the payroll period beginning April 19, 2025.
The Finance Director is hereby authorized to amend the salary schedule and budget to reflect the adjustments, establish the salary steps, and make any necessary supplemental appropriations required.
SECTION V. Bargaining Unit Side Letter.
The attached side letter amending the Memorandum of Understanding between the City and Local 1 (Exhibit 1B) is hereby approved and is incorporated herein by reference.
The foregoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 15th day of April, 2025.
AYES:
NOES:
ABSENT:
Dave Shaw, Mayor
4900-9036-7539.1 011024.002
ATTEST:
Kristi Davis, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Ian B. Sangster
Kronick, Special Counsel
Exhibits:
A. Salary Schedule Amendments
B. Side Letter with Local 1
C. Salary Schedule (Effective April 19, 2025)
Exhibit 1A: Fiscal Year 24/25 New Classifications - Salary Schedule Amendments PUBLIC EMPLOYEES' UNION, LOCAL 1/AFSCME 57
REQUEST 2. CUSTODIAN - SENIOR:
ADD:
4081 CUSTODIAN - SENIOR PEU, L1 4,265 4,478 4,702 4,937 5,183 Monthly
24.61 25.83 27.13 28.48 29.90 Hourly
5081 CUSTODIAN - SENIOR PEU, L1 4,265 4,372 4,478 4,590 4,702 4,820 4,937 5,060 5,183 Monthly
24.61 25.22 25.83 26.48 27.13 27.81 28.48 29.19 29.90 Hourly REQUEST 1. PUBLIC WORKS PROJECT COORDINATOR:
ADD:
4145 PUBLIC WORKS PROJECT COORDINATOR PEU, L1 5,391 5,661 5,944 6,241 6,553 Monthly
31.10 32.66 34.29 36.01 37.81 Hourly
5145 PUBLIC WORKS PROJECT COORDINATOR PEU, L1 5,391 5,526 5,661 5,803 5,944 6,093 6,241 6,397 6,553 Monthly
31.10 31.88 32.66 33.48 34.29 35.15 36.01 36.91 37.81 Hourly
MID-MANAGERS BARGAINING UNIT
REQUEST 3. PUBLIC WORKS ADMINISTRATIVE MANAGER:
ADD:
7015* PUBLIC WORKS ADMINISTRATIVE MANAGER MM 8,943 9,390 9,860 10,353 10,871 Monthly
51.59 54.17 56.88 59.73 62.72 Hourly
7415* PUBLIC WORKS ADMINISTRATIVE MANAGER MM 8,943 9,167 9,390 9,625 9,860 10,107 10,353 10,612 10,871 Monthly
51.59 52.89 54.17 55.53 56.88 58.31 59.73 61.22 62.72 Hourly
City of Yuba City and Public Employees’ Union, Local 1/AFSCME 57 Side Letter of Agreement to the
February 10, 2024 – June 26, 2026 MOU
The City of Yuba City ("City") and Public Employees’ Union, Local 1/AFSCME 57 ("Union") have met and conferred in good faith pursuant to the requirements of the Meyers-Milias-Brown Act regarding this Side Letter amending their Memorandum of Understanding ("MOU"), with a current term of February 10, 2024 through June 26, 2026, as set forth below.
The purpose of this Side Letter is to amend the classifications represented by the Union in Appendix A to the MOU, as indicated in red (attached). Subject to approval by the City Council, these amendments are:
• The Custodian, Senior classification will be added
• The Public Works Project Coordinator classification will be added The compensation level for the above-referenced classifications is depicted in the proposed salary schedule included in the Staff Report dated April 15, 2025 that will go to City Council for approval at the time of the recommendation for the changes described above.
This Side Letter of Agreement describes the parties’ full and complete Agreement. All other provisions of the MOU between the City and Union shall remain unchanged.
Date: Date:
CITY OF YUBA CITY UNION, LOCAL 1
Robert Bendorf, Interim City Manager Joe Santanna, President Benjamin K. Moody, PW and DS Director Ashley Whitmore, Secretary Rafael Mendoza, Treasurer
Maddy Laffond, Representative
Ronald Slaven, Business Representative
Local 1, AFSCME Council 57
Ronald Slaven (Apr 8, 2025 12:38 PDT) Maddy Laffond (Apr 8, 2025 13:12 PDT) Rafael Mendoza (Apr 8, 2025 13:33 PDT) Joe Santanna (Apr 9, 2025 07:36 PDT) Joe Santanna Apr 9, 2025 Page 49 of 255
Article 26. – Appendix “A” Recognition
Account Clerk – Intermediate
Account Clerk – Senior
Accountant I
Administrative Analyst I
Administrative Assistant
Administrative Clerk I/II/III
Animal Services Officer I/II
Building Inspector I/II
Building Maintenance Worker I/II
Code Enforcement Officer I/II
Community Development Technician I/II
Construction Inspector
Custodian I/II
Custodian, Senior
Customer Services Representative I/II
Customer Services Representative – Senior
Electrical Technician I/II and III
Engineer – Assistant
Engineering Technician I/II and III
Environmental Compliance Inspector
Field Customer Service Representative I/II
Fleet Maintenance Mechanic I/II
Fleet Maintenance Mechanic – Senior
Information Systems Technician I/II
Instrumentation Technician I/II/III
Kennel Attendant I/II
Laboratory Analyst I/II
Laboratory Assistant
Park Maintenance Worker I/II and III
Planner – Assistant
Plans Examiner I/II
Plant Maintenance Mechanic
Plant Maintenance Mechanic – Senior
Public Works Maintenance Worker I/II and III
Public Works Project Coordinator
Quality Assurance Officer
Recreation Coordinator
Registered Veterinary Technician
Utilities Maintenance Worker I/II
Wastewater Collections Maintenance Worker I/II/III
Wastewater Treatment Facility Operator Trainee/I/II/III Water Distribution Operator I/II/III
Water Treatment Plant Operator Trainee/II/III/IV
Water Treatment Plant Operator III (LT)
EXHIBIT 1C
4/8/20259:49 AM
Public Employees Union, Local #1 - EMPLOYEES HIRED PRIOR TO JUNE 9, 2018 Bargaining
JCN CLASSIFICATION Group 1 2 3 4 5 6 7 8 9
4101 ACCOUNTANT I PEU, Local 1 5,622 5,903 6,198 6,508 6,833 Monthly
32.43 34.06 35.76 37.55 39.42 Hourly
4100 ACCOUNT CLERK-INTERMEDIATE PEU, Local 1 3,909 4,104 4,309 4,524 4,752 Monthly
22.55 23.68 24.86 26.10 27.41 Hourly
4162 ACCOUNT CLERK-SENIOR PEU, Local 1 4,300 4,515 4,741 4,978 5,227 Monthly
24.81 26.05 27.35 28.72 30.15 Hourly
4244 ADMINISTRATIVE ANALYST I PEU, Local 1 5,854 6,147 6,454 6,777 7,116 Monthly
33.77 35.46 37.23 39.10 41.05 Hourly
4020 ADMINISTRATIVE ASSISTANT PEU, Local 1 4,543 4,770 5,009 5,259 5,522 Monthly
26.21 27.52 28.90 30.34 31.86 Hourly
4040 ADMINISTRATIVE CLERK I PEU, Local 1 3,277 3,441 3,613 3,794 3,983 Monthly
18.91 19.85 20.84 21.89 22.98 Hourly
4060 ADMINISTRATIVE CLERK II PEU, Local 1 3,605 3,785 3,974 4,173 4,382 Monthly
20.80 21.84 22.93 24.08 25.28 Hourly
4085 ADMINISTRATIVE CLERK III PEU, Local 1 3,966 4,164 4,372 4,591 4,821 Monthly
22.88 24.02 25.22 26.49 27.81 Hourly
4090 ANIMAL SERVICES OFFICER I PEU, Local 1 3,990 4,189 4,398 4,618 4,849 Monthly
23.02 24.17 25.37 26.64 27.97 Hourly
4095 ANIMAL SERVICES OFFICER II PEU, Local 1 4,373 4,592 4,822 5,063 5,316 Monthly
25.23 26.49 27.82 29.21 30.67 Hourly
4270 BUILDING INSPECTOR I PEU, Local 1 5,261 5,524 5,800 6,090 6,395 Monthly
30.35 31.87 33.46 35.13 36.89 Hourly
4292 BUILDING INSPECTOR II PEU, Local 1 6,050 6,352 6,670 7,003 7,353 Monthly
34.90 36.65 38.48 40.40 42.42 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE APRIL 19, 2025
SALARY STEPS
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
4062 BUILDING MAINTENANCE WORKER I PEU, Local 1 4,264 4,477 4,701 4,936 5,183 Monthly
24.60 25.83 27.12 28.48 29.90 Hourly
4121 BUILDING MAINTENANCE WORKER II PEU, Local 1 4,661 4,894 5,139 5,396 5,666 Monthly
26.89 28.23 29.65 31.13 32.69 Hourly
4290 CODE ENFORCEMENT OFFICER I PEU, Local 1 4,889 5,133 5,390 5,659 5,942 Monthly
28.21 29.61 31.10 32.65 34.28 Hourly
4285 CODE ENFORCEMENT OFFICER II PEU, Local 1 5,377 5,646 5,928 6,224 6,536 Monthly
31.02 32.57 34.20 35.91 37.71 Hourly
4115 COMMUNITY DEVELOPMENT TECH I PEU, Local 1 4,440 4,662 4,895 5,140 5,397 Monthly
25.62 26.90 28.24 29.65 31.13 Hourly
4144 COMMUNITY DEVELOPMENT TECH II PEU, Local 1 4,883 5,127 5,383 5,652 5,934 Monthly
28.17 29.58 31.06 32.61 34.24 Hourly
4243 CONSTRUCTION INSPECTOR PEU, Local 1 5,819 6,110 6,415 6,736 7,072 Monthly
33.57 35.25 37.01 38.86 40.80 Hourly
4050 CUSTODIAN I PEU, Local 1 3,524 3,700 3,885 4,079 4,284 Monthly
20.33 21.35 22.41 23.53 24.71 Hourly
4082 CUSTODIAN II PEU, Local 1 3,876 4,070 4,274 4,488 4,712 Monthly
22.36 23.48 24.66 25.89 27.19 Hourly
4081 CUSTODIAN - SENIOR PEU, Local 1 4,264 4,477 4,701 4,936 5,183 Monthly
24.60 25.83 27.12 28.48 29.90 Hourly
4030 CUSTOMER SERVICES REP I PEU, Local 1 3,505 3,680 3,864 4,057 4,261 Monthly
20.22 21.23 22.29 23.41 24.58 Hourly
4070 CUSTOMER SERVICES REP II PEU, Local 1 3,840 4,032 4,234 4,446 4,668 Monthly
22.15 23.26 24.43 25.65 26.93 Hourly
4161 CUSTOMER SERVICES REP.-SENIOR PEU, Local 1 4,224 4,435 4,657 4,890 5,134 Monthly
24.37 25.59 26.87 28.21 29.62 Hourly
4170 ELECTRICAL TECHNICIAN I PEU, Local 1 5,852 6,145 6,452 6,775 7,113 Monthly
33.76 35.45 37.22 39.09 41.04 Hourly
4265 ELECTRICAL TECHNICIAN II PEU, Local 1 6,437 6,759 7,097 7,452 7,825 Monthly
37.14 38.99 40.94 42.99 45.14 Hourly
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
4280 ELECTRICAL TECHNICIAN III PEU, Local 1 7,081 7,435 7,807 8,197 8,607 Monthly
40.85 42.89 45.04 47.29 49.66 Hourly
4300 ENGINEER - ASSISTANT PEU, Local 1 6,412 6,733 7,070 7,423 7,793 Monthly
36.99 38.84 40.79 42.83 44.96 Hourly
4215 ENGINEERING TECHNICIAN I PEU, Local 1 4,987 5,236 5,498 5,773 6,062 Monthly
28.77 30.21 31.72 33.31 34.97 Hourly
4250 ENGINEERING TECHNICIAN II PEU, Local 1 5,391 5,661 5,944 6,241 6,553 Monthly
31.10 32.66 34.29 36.01 37.81 Hourly
4295 ENGINEERING TECHNICIAN III PEU, Local 1 6,210 6,520 6,846 7,188 7,547 Monthly
35.83 37.62 39.50 41.47 43.54 Hourly
4590 ENVIRONMENTAL COMPLIANCE INSPECTOR PEU, Local 1 5,770 6,058 6,361 6,679 7,013 Monthly
33.29 34.95 36.70 38.53 40.46 Hourly
4036 FIELD CUSTOMER SERVICE REP I PEU, Local 1 3,491 3,666 3,849 4,041 4,243 Monthly
20.14 21.15 22.21 23.31 24.48 Hourly
4083 FIELD CUSTOMER SERVICE REP II PEU, Local 1 3,840 4,032 4,234 4,446 4,668 Monthly
22.15 23.26 24.43 25.65 26.93 Hourly
4219 FLEET MAINTENANCE MECHANIC I PEU, Local 1 4,318 4,534 4,761 4,999 5,249 Monthly
24.91 26.16 27.47 28.84 30.28 Hourly
4220 FLEET MAINTENANCE MECHANIC II PEU, Local 1 4,750 4,988 5,237 5,499 5,774 Monthly
27.40 28.78 30.21 31.73 33.31 Hourly
4225 FLEET MAINTENANCE MECHANIC-SENIOR PEU, Local 1 5,226 5,487 5,761 6,049 6,351 Monthly
30.15 31.66 33.24 34.90 36.64 Hourly
4246 INFORMATION SYSTEMS TECHNICIAN PEU, Local 1 5,448 5,720 6,006 6,306 6,622 Monthly
31.43 33.00 34.65 36.38 38.20 Hourly
4260 INFORMATION SYSTEMS TECHNICIAN II PEU, Local 1 5,994 6,294 6,609 6,939 7,286 Monthly
34.58 36.31 38.13 40.03 42.03 Hourly
4281 INSTRUMENTATION TECHNICIAN I PEU, Local 1 5,852 6,145 6,452 6,775 7,113 Monthly
33.76 35.45 37.22 39.09 41.04 Hourly
4282 INSTRUMENTATION TECHNICIAN II PEU, Local 1 6,437 6,759 7,097 7,452 7,825 Monthly
37.14 38.99 40.94 42.99 45.14 Hourly
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
4283 INSTRUMENTATION TECHNICIAN III PEU, Local 1 7,081 7,435 7,807 8,197 8,607 Monthly
40.85 42.89 45.04 47.29 49.66 Hourly
4110 KENNEL ATTENDANT I PEU, Local 1 3,614 3,795 3,985 4,184 4,393 Monthly
20.85 21.89 22.99 24.14 25.35 Hourly
4111 KENNEL ATTENDANT II PEU, Local 1 3,975 4,174 4,383 4,602 4,833 Monthly
22.93 24.08 25.29 26.55 27.88 Hourly
4530 LABORATORY ANALYST I PEU, Local 1 5,567 5,845 6,137 6,444 6,768 Monthly
32.12 33.72 35.41 37.18 39.04 Hourly
4581 LABORATORY ANALYST II PEU, Local 1 6,124 6,430 6,751 7,089 7,444 Monthly
35.33 37.10 38.95 40.90 42.95 Hourly
4064 LABORATORY ASSISTANT PEU, Local 1 4,841 5,083 5,337 5,604 5,885 Monthly
27.93 29.33 30.79 32.33 33.95 Hourly
4063 PARK MAINTENANCE WORKER I PEU, Local 1 3,902 4,097 4,302 4,517 4,743 Monthly
22.51 23.64 24.82 26.06 27.36 Hourly
4122 PARK MAINTENANCE WORKER II PEU, Local 1 4,291 4,506 4,731 4,968 5,216 Monthly
24.76 26.00 27.29 28.66 30.09 Hourly
4200 PARK MAINTENANCE WORKER III PEU, Local 1 4,721 4,957 5,205 5,465 5,738 Monthly
27.24 28.60 30.03 31.53 33.10 Hourly
4245 PLANNER-ASSISTANT PEU, Local 1 5,742 6,029 6,330 6,647 6,979 Monthly
33.13 34.78 36.52 38.35 40.26 Hourly
4255 PLANS EXAMINER I PEU, Local 1 5,801 6,091 6,396 6,716 7,052 Monthly
33.47 35.14 36.90 38.75 40.68 Hourly
4256 PLANS EXAMINER II PEU, Local 1 6,381 6,700 7,035 7,387 7,757 Monthly
36.81 38.65 40.59 42.62 44.75 Hourly
4140 PLANT MAINTENANCE MECHANIC PEU, Local 1 5,656 5,939 6,236 6,548 6,876 Monthly
32.63 34.26 35.98 37.78 39.67 Hourly
4221 PLANT MAINTENANCE MECHANIC -SENIOR PEU, Local 1 6,222 6,533 6,860 7,203 7,563 Monthly
35.90 37.69 39.58 41.56 43.63 Hourly
4061 PUBLIC WORKS MAINTENANCE WORKER I PEU, Local 1 3,902 4,097 4,302 4,517 4,743 Monthly
22.51 23.64 24.82 26.06 27.36 Hourly
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
4120 PUBLIC WORKS MAINTENANCE WORKER II PEU, Local 1 4,291 4,506 4,731 4,968 5,216 Monthly
24.76 26.00 27.29 28.66 30.09 Hourly
4150 PUBLIC WORKS MAINTENANCE WORKER III PEU, Local 1 4,721 4,957 5,205 5,465 5,738 Monthly
27.24 28.60 30.03 31.53 33.10 Hourly
4145 PUBLIC WORKS PROJECT COORDINATOR PEU, Local 1 5,391 5,661 5,944 6,241 6,553 Monthly
31.10 32.66 34.29 36.01 37.81 Hourly
4080 RECREATION COORDINATOR PEU, Local 1 4,280 4,494 4,719 4,955 5,202 Monthly
24.69 25.93 27.23 28.59 30.01 Hourly
4117 REGISTERED VETERINARY TECH PEU, Local 1 4,373 4,592 4,822 5,063 5,316 Monthly
25.23 26.49 27.82 29.21 30.67 Hourly
4540 QUALITY ASSURANCE OFFICER PEU, Local 1 6,583 6,912 7,258 7,621 8,002 Monthly
37.98 39.88 41.87 43.97 46.16 Hourly
4058 UTILITIES TREATMENT PLANT MAINTENANCE WORKER I PEU, Local 1 3,902 4,097 4,302 4,517 4,743 Monthly
22.51 23.64 24.82 26.06 27.36 Hourly
4118 UTILITIES TREATMENT PLANT MAINTENANCE WORKER II PEU, Local 1 4,291 4,506 4,731 4,968 5,216 Monthly
24.76 26.00 27.29 28.66 30.09 Hourly
4236 WASTEWATER COLLECTIONS MAINTENANCE WORKER I PEU, Local 1 4,271 4,485 4,709 4,944 5,191 Monthly
24.64 25.88 27.17 28.52 29.95 Hourly
4237 WASTEWATER COLLECTIONS MAINTENANCE WORKER II PEU, Local 1 5,125 5,381 5,650 5,932 6,229 Monthly
29.57 31.04 32.60 34.22 35.94 Hourly
4238 WASTEWATER COLLECTIONS MAINTENANCE WORKER III PEU, Local 1 5,770 6,058 6,361 6,679 7,013 Monthly
33.29 34.95 36.70 38.53 40.46 Hourly
4166 WASTEWATER TREATMENT FACILITY OP. TRAINEE/I PEU, Local 1 6,198 6,508 6,833 7,175 7,535 Monthly
35.76 37.55 39.42 41.39 43.47 Hourly
4235 WASTEWATER TREATMENT FACILITY OP. II PEU, Local 1 6,820 7,161 7,519 7,895 8,288 Monthly
39.35 41.31 43.38 45.55 47.82 Hourly
4293 WASTEWATER TREATMENT FACILITY OP. III PEU, Local 1 7,501 7,876 8,270 8,683 9,118 Monthly
43.28 45.44 47.71 50.09 52.60 Hourly
4284 WATER DISTRIBUTION OPERATOR I PEU, Local 1 5,142 5,399 5,669 5,952 6,249 Monthly
29.67 31.15 32.71 34.34 36.05 Hourly
4286 WATER DISTRIBUTION OPERATOR II PEU, Local 1 5,655 5,938 6,235 6,547 6,874 Monthly
32.63 34.26 35.97 37.77 39.66 Hourly
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
4287 WATER DISTRIBUTION OPERATOR III PEU, Local 1 6,504 6,829 7,170 7,529 7,905 Monthly
37.52 39.40 41.37 43.44 45.60 Hourly
4131 WATER TREATMENT PLANT OPER.TRAINEE PEU, Local 1 5,634 5,916 6,212 6,523 6,850 Monthly
32.50 34.13 35.84 37.63 39.52 Hourly
4180 WATER TREATMENT PLANT OPERATOR II PEU, Local 1 6,198 6,508 6,833 7,175 7,535 Monthly
35.76 37.55 39.42 41.39 43.47 Hourly
4230 WATER TREATMENT PLANT OPERATOR III PEU, Local 1 6,819 7,160 7,518 7,894 8,288 Monthly
39.34 41.31 43.37 45.54 47.82 Hourly
4291 WATER TREATMENT PLANT OPERATOR IV PEU, Local 1 7,501 7,876 8,270 8,683 9,118 Monthly
43.28 45.44 47.71 50.09 52.60 Hourly
Pensionable Compensation for New Members (PEPRA)
MOU Article 13.1 - Bilingual PayEmployees in classifications who are proficient in speaking a foreign language will receive Bilingual Pay in the amount of 2.25% of the base rate of pay.MOU Article 17 - Certificate PayEmployees in the Parks Division or in the Utilities Treatment Plant Maintenance Workers who possess a QualifiedPesticide Applicator's Certificate will receive 1.5% of their base rate of pay.Employees in the Parks Division who possess a Pool OperationsCertificate will receive 1.5% of their base rate of payEmployees in the Community Services Department whopossess a Certified Playground Safety Inspector Certificatewill receive 1.5% of their base rate of payEmployees in the following divisions: Water Distribution, Wastewater Collections, Utilities, Fleet, Streets, Parks Maintenance, and Recreation who drive the bus and possess a valid California Driver's License with a passenger endorsement receive Special Class Driver's License Pay of one and a half percent (1.5%) of their base rate of payMOU Article 18 - Shift DifferentialA shift differential of five percent (5%) of their base rate of pay shall be paid to plant operators who are assigned to work from 7:00 p.m. to 7:00 a.m.
EMPLOYEE BARGAINING GROUPS CON - Confidential FLM - 1st Level Manager PUE, Local #1 - General Employees PD - Police Department DH - Department Head FIRE - Fire Department MM - Middle Manager PSMM - Police Sworn Mid Manager FM - Fire Management PS - Police Sergeant
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
Public Employees Union, Local #1 - EMPLOYEES HIRED ON OR AFTER JUNE 9, 2018 Bargaining
JCN CLASSIFICATION Group 1234 56789
5101 ACCOUNTANT I PEU, Local 1 5,622 5,763 5,903 6,051 6,198 6,353 6,508 6,671 6,833 Monthly
33.25 32.43 34.06 34.91 35.76 36.65 37.55 38.49 39.42 Hourly 5100 ACCOUNT CLERK-INTERMEDIATE PEU, Local 1 3,909 4,007 4,104 4,207 4,309 4,417 4,524 4,638 4,752 Monthly
22.55 23.12 23.68 24.27 24.86 25.48 26.10 26.76 27.41 Hourly 5162 ACCOUNT CLERK-SENIOR PEU, Local 1 4,300 4,408 4,515 4,628 4,741 4,860 4,978 5,102 5,227 Monthly
24.81 25.43 26.05 26.70 27.35 28.04 28.72 29.43 30.15 Hourly 5244 ADMINISTRATIVE ANALYST I PEU, Local 1 5,854 6,001 6,147 6,301 6,454 6,616 6,777 6,946 7,116 Monthly
33.77 34.62 35.46 36.35 37.23 38.17 39.10 40.07 41.05 Hourly 5020 ADMINISTRATIVE ASSISTANT PEU, Local 1 4,543 4,657 4,770 4,890 5,009 5,134 5,259 5,391 5,522 Monthly
26.21 26.87 27.52 28.21 28.90 29.62 30.34 31.10 31.86 Hourly 5040 ADMINISTRATIVE CLERK I PEU, Local 1 3,277 3,359 3,441 3,527 3,613 3,704 3,794 3,889 3,983 Monthly
18.91 19.38 19.85 20.35 20.84 21.37 21.89 22.44 22.98 Hourly 5060 ADMINISTRATIVE CLERK II PEU, Local 1 3,605 3,695 3,785 3,880 3,974 4,074 4,173 4,278 4,382 Monthly
20.80 21.32 21.84 22.38 22.93 23.50 24.08 24.68 25.28 Hourly 5085 ADMINISTRATIVE CLERK III PEU, Local 1 3,966 4,065 4,164 4,268 4,372 4,482 4,591 4,706 4,821 Monthly
22.88 23.45 24.02 24.62 25.22 25.86 26.49 27.15 27.81 Hourly 5090 ANIMAL SERVICES OFFICER I PEU, Local 1 3,990 4,090 4,189 4,294 4,398 4,508 4,618 4,733 4,849 Monthly
23.02 23.60 24.17 24.77 25.37 26.01 26.64 27.31 27.97 Hourly 5095 ANIMAL SERVICES OFFICER II PEU, Local 1 4,373 4,483 4,592 4,707 4,822 4,943 5,063 5,189 5,316 Monthly
25.23 25.86 26.49 27.16 27.82 28.52 29.21 29.94 30.67 Hourly 5270 BUILDING INSPECTOR I PEU, Local 1 5,261 5,393 5,524 5,662 5,800 5,945 6,090 6,241 6,395 Monthly
30.35 31.11 31.87 32.67 33.46 34.30 35.13 36.01 36.89 Hourly 5292 BUILDING INSPECTOR II PEU, Local 1 6,050 6,201 6,352 6,511 6,670 6,837 7,003 7,178 7,353 Monthly
34.90 35.78 36.65 37.56 38.48 39.44 40.40 41.41 42.42 Hourly 5062 BUILDING MAINTENANCE WORKER I PEU, Local 1 4,264 4,371 4,477 4,589 4,701 4,819 4,936 5,059 5,183 Monthly
24.60 25.22 25.83 26.48 27.12 27.80 28.48 29.19 29.90 Hourly 5121 BUILDING MAINTENANCE WORKER II PEU, Local 1 4,661 4,778 4,894 5,017 5,139 5,268 5,396 5,531 5,666 Monthly
26.89 27.57 28.23 28.94 29.65 30.39 31.13 31.91 32.69 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE APRIL 19, 2025
SALARY STEPS
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
5290 CODE ENFORCEMENT OFFICER I PEU, Local 1 4,889 5,011 5,133 5,262 5,390 5,525 5,659 5,801 5,942 Monthly
28.21 28.91 29.61 30.36 31.10 31.88 32.65 33.47 34.28 Hourly 5285 CODE ENFORCEMENT OFFICER II PEU, Local 1 5,377 5,512 5,646 5,787 5,928 6,076 6,224 6,380 6,536 Monthly
31.02 31.80 32.57 33.39 34.20 35.05 35.91 36.81 37.71 Hourly 5115 COMMUNITY DEVELOPMENT TECH I PEU, Local 1 4,440 4,551 4,662 4,779 4,895 5,018 5,140 5,268 5,397 Monthly
25.62 26.26 26.90 27.57 28.24 28.95 29.65 30.39 31.13 Hourly 5144 COMMUNITY DEVELOPMENT TECH II PEU, Local 1 4,883 5,005 5,127 5,255 5,383 5,518 5,652 5,792 5,934 Monthly
28.17 28.88 29.58 30.32 31.06 31.83 32.61 33.42 34.24 Hourly 5243 CONSTRUCTION INSPECTOR PEU, Local 1 5,819 5,965 6,110 6,263 6,415 6,576 6,736 6,903 7,072 Monthly
33.57 34.41 35.25 36.13 37.01 37.94 38.86 39.83 40.80 Hourly 5050 CUSTODIAN I PEU, Local 1 3,524 3,612 3,700 3,793 3,885 3,982 4,079 4,181 4,284 Monthly
20.33 20.84 21.35 21.88 22.41 22.97 23.53 24.12 24.71 Hourly 5082 CUSTODIAN II PEU, Local 1 3,876 3,973 4,070 4,172 4,274 4,381 4,488 4,600 4,712 Monthly
22.36 22.92 23.48 24.07 24.66 25.28 25.89 26.54 27.19 Hourly 5081 CUSTODIAN - SENIOR PEU, Local 1 4,264 4,371 4,477 4,589 4,701 4,819 4,936 5,060 5,183 Monthly
24.60 25.22 25.83 26.48 27.12 27.80 28.48 29.19 29.90 Hourly 5030 CUSTOMER SERVICES REP I PEU, Local 1 3,505 3,593 3,680 3,772 3,864 3,961 4,057 4,158 4,261 Monthly
20.22 20.73 21.23 21.76 22.29 22.85 23.41 23.99 24.58 Hourly 5070 CUSTOMER SERVICES REP II PEU, Local 1 3,840 3,936 4,032 4,133 4,234 4,340 4,446 4,557 4,668 Monthly
22.15 22.71 23.26 23.84 24.43 25.04 25.65 26.29 26.93 Hourly 5161 CUSTOMER SERVICES REP.-SENIOR PEU, Local 1 4,224 4,330 4,435 4,546 4,657 4,774 4,890 5,012 5,134 Monthly
24.37 24.98 25.59 26.23 26.87 27.54 28.21 28.92 29.62 Hourly 5170 ELECTRICAL TECHNICIAN I PEU, Local 1 5,852 5,999 6,145 6,299 6,452 6,614 6,775 6,944 7,113 Monthly
33.76 34.61 35.45 36.34 37.22 38.16 39.09 40.06 41.04 Hourly 5265 ELECTRICAL TECHNICIAN II PEU, Local 1 6,437 6,598 6,759 6,928 7,097 7,275 7,452 7,638 7,825 Monthly
37.14 38.07 38.99 39.97 40.94 41.97 42.99 44.07 45.14 Hourly 5280 ELECTRICAL TECHNICIAN III PEU, Local 1 7,081 7,258 7,435 7,621 7,807 8,002 8,197 8,402 8,607 Monthly
40.85 41.87 42.89 43.97 45.04 46.17 47.29 48.47 49.66 Hourly 5300 ENGINEER - ASSISTANT PEU, Local 1 6,412 6,573 6,733 6,902 7,070 7,247 7,423 7,608 7,793 Monthly
36.99 37.92 38.84 39.82 40.79 41.81 42.83 43.89 44.96 Hourly 5215 ENGINEERING TECHNICIAN I PEU, Local 1 4,987 5,112 5,236 5,367 5,498 5,636 5,773 5,916 6,062 Monthly
28.77 29.49 30.21 30.96 31.72 32.52 33.31 34.13 34.97 Hourly 5250 ENGINEERING TECHNICIAN II PEU, Local 1 5,391 5,526 5,661 5,803 5,944 6,093 6,241 6,397 6,553 Monthly
31.10 31.88 32.66 33.48 34.29 35.15 36.01 36.91 37.81 Hourly 5295 ENGINEERING TECHNICIAN III PEU, Local 1 6,210 6,365 6,520 6,683 6,846 7,017 7,188 7,368 7,547 Monthly
35.83 36.72 37.62 38.56 39.50 40.48 41.47 42.51 43.54 Hourly
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
5590 ENVIRONMENTAL COMPLIANCE INSPECTOR PEU, Local 1 5,770 5,914 6,058 6,210 6,361 6,520 6,679 6,846 7,013 Monthly
33.29 34.12 34.95 35.83 36.70 37.62 38.53 39.50 40.46 Hourly 5036 FIELD CUSTOMER SERVICE REP I PEU, Local 1 3,491 3,579 3,666 3,758 3,849 3,945 4,041 4,142 4,243 Monthly
20.14 20.65 21.15 21.68 22.21 22.76 23.31 23.90 24.48 Hourly 5083 FIELD CUSTOMER SERVICE REP II PEU, Local 1 3,840 3,936 4,032 4,133 4,234 4,340 4,446 4,557 4,668 Monthly
22.15 22.71 23.26 23.84 24.43 25.04 25.65 26.29 26.93 Hourly 5219 FLEET MAINTENANCE MECHANIC I PEU, Local 1 4,318 4,426 4,534 4,648 4,761 4,880 4,999 5,124 5,249 Monthly
24.91 25.53 26.16 26.82 27.47 28.15 28.84 29.56 30.28 Hourly 5220 FLEET MAINTENANCE MECHANIC II PEU, Local 1 4,750 4,869 4,988 5,113 5,237 5,368 5,499 5,637 5,774 Monthly
27.40 28.09 28.78 29.50 30.21 30.97 31.73 32.52 33.31 Hourly 5225 FLEET MAINTENANCE MECHANIC-SENIOR PEU, Local 1 5,226 5,357 5,487 5,624 5,761 5,905 6,049 6,199 6,351 Monthly
30.15 30.91 31.66 32.45 33.24 34.07 34.90 35.76 36.64 Hourly 5246 INFORMATION SYSTEMS TECHNICIAN PEU, Local 1 5,448 5,584 5,720 5,863 6,006 6,156 6,306 6,464 6,622 Monthly
31.43 32.22 33.00 33.83 34.65 35.52 36.38 37.29 38.20 Hourly 5260 INFORMATION SYSTEMS TECHNICIAN II PEU, Local 1 5,994 6,144 6,294 6,452 6,609 6,774 6,939 7,111 7,286 Monthly
34.58 35.45 36.31 37.22 38.13 39.08 40.03 41.03 42.03 Hourly 5281 INSTRUMENTATION TECHNICIAN I PEU, Local 1 5,852 5,999 6,145 6,299 6,452 6,614 6,775 6,944 7,113 Monthly
33.76 34.61 35.45 36.34 37.22 38.16 39.09 40.06 41.04 Hourly 5282 INSTRUMENTATION TECHNICIAN II PEU, Local 1 6,437 6,598 6,759 6,928 7,097 7,275 7,452 7,638 7,825 Monthly
37.14 38.07 38.99 39.97 40.94 41.97 42.99 44.07 45.14 Hourly 5283 INSTRUMENTATION TECHNICIAN III PEU, Local 1 7,081 7,258 7,435 7,621 7,807 8,002 8,197 8,402 8,607 Monthly
40.85 41.87 42.89 43.97 45.04 46.17 47.29 48.47 49.66 Hourly 5110 KENNEL ATTENDANT I PEU, Local 1 3,614 3,705 3,795 3,890 3,985 4,085 4,184 4,290 4,393 Monthly
20.85 21.38 21.89 22.44 22.99 23.57 24.14 24.75 25.35 Hourly 5111 KENNEL ATTENDANT II PEU, Local 1 3,975 4,075 4,174 4,279 4,383 4,493 4,602 4,717 4,833 Monthly
22.93 23.51 24.08 24.69 25.29 25.92 26.55 27.21 27.88 Hourly 5530 LABORATORY ANALYST I PEU, Local 1 5,567 5,706 5,845 5,991 6,137 6,291 6,444 6,606 6,768 Monthly
32.12 32.92 33.72 34.56 35.41 36.29 37.18 38.11 39.04 Hourly 5581 LABORATORY ANALYST II PEU, Local 1 6,124 6,277 6,430 6,591 6,751 6,920 7,089 7,266 7,444 Monthly
35.33 36.21 37.10 38.03 38.95 39.92 40.90 41.92 42.95 Hourly 5064 LABORATORY ASSISTANT PEU, Local 1 4,841 4,962 5,083 5,210 5,337 5,471 5,604 5,745 5,885 Monthly
27.93 28.63 29.33 30.06 30.79 31.56 32.33 33.14 33.95 Hourly 5063 PARK MAINTENANCE WORKER I PEU, Local 1 3,902 4,000 4,097 4,200 4,302 4,410 4,517 4,630 4,743 Monthly
22.51 23.08 23.64 24.23 24.82 25.44 26.06 26.71 27.36 Hourly 5122 PARK MAINTENANCE WORKER II PEU, Local 1 4,291 4,399 4,506 4,619 4,731 4,850 4,968 5,092 5,216 Monthly
24.76 25.38 26.00 26.65 27.29 27.98 28.66 29.38 30.09 Hourly
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
5200 PARK MAINTENANCE WORKER III PEU, Local 1 4,721 4,839 4,957 5,081 5,205 5,335 5,465 5,601 5,738 Monthly
27.24 27.92 28.60 29.31 30.03 30.78 31.53 32.31 33.10 Hourly 5245 PLANNER-ASSISTANT PEU, Local 1 5,742 5,886 6,029 6,180 6,330 6,489 6,647 6,813 6,979 Monthly
33.13 33.96 34.78 35.65 36.52 37.44 38.35 39.31 40.26 Hourly 5255 PLANS EXAMINER I PEU, Local 1 5,801 5,946 6,091 6,244 6,396 6,556 6,716 6,884 7,052 Monthly
33.47 34.30 35.14 36.02 36.90 37.82 38.75 39.72 40.68 Hourly 5256 PLANS EXAMINER II PEU, Local 1 6,381 6,541 6,700 6,868 7,035 7,211 7,387 7,572 7,757 Monthly
36.81 37.74 38.65 39.62 40.59 41.60 42.62 43.68 44.75 Hourly 5140 PLANT MAINTENANCE MECHANIC PEU, Local 1 5,656 5,798 5,939 6,088 6,236 6,392 6,548 6,712 6,876 Monthly
32.63 33.45 34.26 35.12 35.98 36.88 37.78 38.72 39.67 Hourly 5221 PLANT MAINTENANCE MECHANIC -SENIOR PEU, Local 1 6,222 6,378 6,533 6,697 6,860 7,032 7,203 7,383 7,563 Monthly
35.90 36.80 37.69 38.64 39.58 40.57 41.56 42.59 43.63 Hourly 5061 PUBLIC WORKS MAINTENANCE WORKER I PEU, Local 1 3,902 4,000 4,097 4,200 4,302 4,410 4,517 4,630 4,743 Monthly
22.51 23.08 23.64 24.23 24.82 25.44 26.06 26.71 27.36 Hourly 5120 PUBLIC WORKS MAINTENANCE WORKER II PEU, Local 1 4,291 4,399 4,506 4,619 4,731 4,850 4,968 5,092 5,216 Monthly
24.76 25.38 26.00 26.65 27.29 27.98 28.66 29.38 30.09 Hourly 5150 PUBLIC WORKS MAINTENANCE WORKER III PEU, Local 1 4,721 4,839 4,957 5,081 5,205 5,335 5,465 5,601 5,738 Monthly
27.24 27.92 28.60 29.31 30.03 30.78 31.53 32.31 33.10 Hourly 5145 PUBLIC WORKS PROJECT COORDINATOR PEU, Local 1 5,391 5,526 5,661 5,803 5,944 6,093 6,241 6,397 6,553 Monthly
31.10 31.88 32.66 33.48 34.29 35.15 36.01 36.91 37.81 Hourly 5080 RECREATION COORDINATOR PEU, Local 1 4,280 4,387 4,494 4,607 4,719 4,837 4,955 5,078 5,202 Monthly
24.69 25.31 25.93 26.58 27.23 27.91 28.59 29.30 30.01 Hourly 5117 REGISTERED VETERINARY TECH PEU, Local 1 4,373 4,483 4,592 4,707 4,822 4,943 5,063 5,189 5,316 Monthly
25.23 25.86 26.49 27.16 27.82 28.52 29.21 29.94 30.67 Hourly 5540 QUALITY ASSURANCE OFFICER PEU, Local 1 6,583 6,748 6,912 7,085 7,258 7,440 7,621 7,811 8,002 Monthly
37.98 38.93 39.88 40.88 41.87 42.92 43.97 45.06 46.16 Hourly 5058 UTILITIES TREATMENT PLANT MAINTENANCE WORKER I PEU, Local 1 3,902 4,000 4,097 4,200 4,302 4,410 4,517 4,630 4,743 Monthly
22.51 23.08 23.64 24.23 24.82 25.44 26.06 26.71 27.36 Hourly 5118 UTILITIES TREATMENT PLANT MAINTENANCE WORKER II PEU, Local 1 4,291 4,399 4,506 4,619 4,731 4,850 4,968 5,092 5,216 Monthly
24.76 25.38 26.00 26.65 27.29 27.98 28.66 29.38 30.09 Hourly 5236 WASTEWATER COLLECTIONS MAINTENANCE WORKER I PEU, Local 1 4,271 4,378 4,485 4,597 4,709 4,827 4,944 5,068 5,191 Monthly
24.64 25.26 25.88 26.52 27.17 27.85 28.52 29.24 29.95 Hourly 5237 WASTEWATER COLLECTIONS MAINTENANCE WORKER II PEU, Local 1 5,125 5,253 5,381 5,516 5,650 5,791 5,932 6,079 6,229 Monthly
29.57 30.31 31.04 31.82 32.60 33.41 34.22 35.07 35.94 Hourly 5238 WASTEWATER COLLECTIONS MAINTENANCE WORKER III PEU, Local 1 5,770 5,914 6,058 6,210 6,361 6,520 6,679 6,846 7,013 Monthly
33.29 34.12 34.95 35.83 36.70 37.62 38.53 39.50 40.46 Hourly
7. 041925 Salary Schedule PW Reclassification
4/8/20259:49 AM
5166 WASTEWATER TREATMENT FACILITY OP. TRAINEE/I PEU, Local 1 6,198 6,353 6,508 6,671 6,833 7,004 7,175 7,355 7,535 Monthly
35.76 36.65 37.55 38.49 39.42 40.41 41.39 42.43 43.47 Hourly 5235 WASTEWATER TREATMENT FACILITY OP. II PEU, Local 1 6,820 6,991 7,161 7,340 7,519 7,707 7,895 8,092 8,288 Monthly
39.35 40.33 41.31 42.35 43.38 44.46 45.55 46.68 47.82 Hourly 5293 WASTEWATER TREATMENT FACILITY OP. III PEU, Local 1 7,501 7,689 7,876 8,073 8,270 8,477 8,683 8,900 9,118 Monthly
43.28 44.36 45.44 46.58 47.71 48.91 50.09 51.35 52.60 Hourly 5284 WATER DISTRIBUTION OPERATOR I PEU, Local 1 5,142 5,271 5,399 5,534 5,669 5,811 5,952 6,101 6,249 Monthly
30.41 29.67 31.15 31.93 32.71 33.53 34.34 35.20 36.05 Hourly 5286 WATER DISTRIBUTION OPERATOR II PEU, Local 1 5,655 5,797 5,938 6,087 6,235 6,391 6,547 6,710 6,874 Monthly
33.44 32.63 34.26 35.12 35.97 36.87 37.77 38.71 39.66 Hourly 5287 WATER DISTRIBUTION OPERATOR III PEU, Local 1 6,504 6,667 6,829 7,000 7,170 7,350 7,529 7,717 7,905 Monthly
38.46 37.52 39.40 40.38 41.37 42.40 43.44 44.52 45.60 Hourly 5131 WATER TREATMENT PLANT OPER.TRAINEE PEU, Local 1 5,634 5,775 5,916 6,064 6,212 6,368 6,523 6,686 6,850 Monthly
32.50 33.32 34.13 34.98 35.84 36.74 37.63 38.57 39.52 Hourly 5180 WATER TREATMENT PLANT OPERATOR II PEU, Local 1 6,198 6,353 6,508 6,671 6,833 7,004 7,175 7,355 7,535 Monthly
35.76 36.65 37.55 38.49 39.42 40.41 41.39 42.43 43.47 Hourly 5230 WATER TREATMENT PLANT OPERATOR III PEU, Local 1 6,819 6,990 7,160 7,339 7,518 7,706 7,894 8,091 8,288 Monthly
39.34 40.33 41.31 42.34 43.37 44.46 45.54 46.68 47.82 Hourly 5291 WATER TREATMENT PLANT OPERATOR IV PEU, Local 1 7,501 7,689 7,876 8,073 8,270 8,477 8,683 8,900 9,118 Monthly
43.28 44.36 45.44 46.58 47.71 48.91 50.09 51.35 52.60 Hourly Pensionable Compensation for New Members (PEPRA)
MOU Article 13.1 - Bilingual PayEmployees in classifications who are proficient in speaking a foreign language will receive Bilingual Pay in the amount of 2.25% of the base rate of pay.MOU Article 17 - Certificate PayEmployees in the Parks Division or in the Utilities Treatment Plant Maintenance Workers who possess a QualifiedPesticide Applicator's Certificate will receive 1.5% of their base rate of pay.Employees in the Parks Division who possess a Pool OperationsCertificate will receive 1.5% of their base rate of payEmployees in the Community Services Department whopossess a Certified Playground Safety Inspector Certificatewill receive 1.5% of their base rate of payEmployees in the following divisions: Water Distribution, Wastewater Collections, Utilities, Fleet, Streets, Parks Maintenance, and Recreation who drive the bus and possess a valid California Driver's License with a passenger endorsement receive Special Class Driver's License Pay of one and a half percent (1.5%) of their base rate of payMOU Article 18 - Shift DifferentialA shift differential of five percent (5%) of their base rate of pay shall be paid to plant operators who are assigned to work from 7:00 p.m. to 7:00 a.m.
7. 041925 Salary Schedule PW Reclassification
4/8/20259:46 AM
Mid Managers - EMPLOYEES HIRED PRIOR TO APRIL 28, 2018
CLASSIFICATION Group 1 2 3 4 5
7165* ACCOUNTING MANAGER MM 10,041 10,543 11,070 11,624 12,205 Monthly
57.93 60.83 63.87 67.06 70.42 Hourly
7070* ADMINISTRATIVE ANALYST III MM 7,761 8,149 8,556 8,984 9,433 Monthly
44.78 47.01 49.36 51.83 54.42 Hourly
7125* ANIMAL SERVICES MANAGER MM 8,600 9,030 9,481 9,955 10,452 Monthly
49.62 52.10 54.70 57.43 60.30 Hourly
7112* CHIEF BUILDING OFFICIAL MM 9,857 10,350 10,868 11,411 11,981 Monthly
56.87 59.71 62.70 65.83 69.12 Hourly
7418* CITY CLERK ADMINISTRATOR MM 9,434 9,906 10,401 10,921 11,467 Monthly
54.43 57.15 60.01 63.01 66.16 Hourly
7185 DEPUTY DIRECTOR OF DEVELOPMENT SERVICES MM 11,298 11,863 12,456 13,079 13,733 Monthly
65.18 68.44 71.86 75.46 79.23 Hourly
7175* DEPUTY P.W. DIRECTOR - ENGINEERING MM 11,298 11,863 12,456 13,079 13,733 Monthly
65.18 68.44 71.86 75.46 79.23 Hourly
7195* DEPUTY P.W. DIRECTOR - MAINTENANCE MM 9,388 9,857 10,350 10,867 11,411 Monthly
54.16 56.87 59.71 62.69 65.83 Hourly
7160* DEPUTY P.W. DIRECTOR - UTILITIES MM 9,989 10,488 11,012 11,563 12,141 Monthly
57.63 60.51 63.53 66.71 70.05 Hourly
7025* DEVELOPMENT MANAGER MM 8,372 8,791 9,231 9,693 10,178 Monthly
48.30 50.72 53.26 55.92 58.72 Hourly
7110* DIVISION FIRE CHIEF MM 11,720 12,306 12,921 13,567 14,245 Monthly
67.62 71.00 74.54 78.27 82.18 Hourly
7120* ENGINEER - SENIOR MM 9,350 9,818 10,309 10,824 11,366 Monthly
53.94 56.64 59.48 62.45 65.57 Hourly
7200* ENVIRONMENTAL COMPLIANCE MANAGER MM 9,080 9,534 10,011 10,512 11,037 Monthly
52.38 55.00 57.76 60.65 63.68 Hourly
7205* INFORMATION SECURITY ADMINISTRATOR MM 9,043 9,495 9,970 10,469 10,992 Monthly
52.17 54.78 57.52 60.40 63.42 Hourly
7105* INFORMATION TECHNOLOGY MANAGER MM 10,018 10,519 11,045 11,597 12,177 Monthly
57.80 60.69 63.72 66.91 70.25 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE APRIL 19, 2025
SALARY STEPS
7. 041925 Salary Schedule PW Reclassification
4/8/20259:46 AM
7043* PARK MAINTENANCE MANAGER MM 6,928 7,274 7,638 8,020 8,421 Monthly
39.97 41.97 44.07 46.27 48.58 Hourly
7044* PARKS AND GROUNDS SUPERINTENDENT MM 8,600 9,030 9,481 9,955 10,452 Monthly
49.62 52.10 54.70 57.43 60.30 Hourly
7065* PLANNER-SENIOR MM 7,611 7,992 8,392 8,812 9,253 Monthly
43.91 46.11 48.42 50.84 53.38 Hourly
7060* PLANNING MANAGER MM 9,415 9,886 10,380 10,899 11,444 Monthly
54.32 57.03 59.88 62.88 66.02 Hourly
7085* PROJECT MANAGER MM 7,879 8,273 8,687 9,121 9,578 Monthly
45.46 47.73 50.12 52.62 55.26 Hourly
7015* PUBLIC WORKS ADMINISTRATIVE MANAGER MM 8,943 9,390 9,860 10,353 10,871 Monthly
51.59 54.17 56.88 59.73 62.72 Hourly
7090* PUBLIC WORKS MAINTENANCE SUPERINTENDENT MM 9,071 9,525 10,001 10,501 11,026 Monthly
52.33 54.95 57.70 60.58 63.61 Hourly
7046* RECREATION MANAGER MM 8,062 8,465 8,888 9,332 9,799 Monthly
46.51 48.84 51.28 53.84 56.53 Hourly
MOU Article 1.5 - Bilingual Pay - effective November 18, 2023Employees who are proficient in speaking a foreign language, as determined by the City - --receive bilingual pay in the amount of 1.4% of the base rate of payCertificate PayEmployees in the Parks Division who possess a Pool OperationsCertificate will receive 1.5% of their base rate of payEmployees in the Community Services Department whopossess a Certified Playground Safety Inspector Certificatewill receive 1.5% of their base rate of payEmployees in the following divisions: Water Distribution, Wastewater Collections, Utilities, Fleet, Streets, Parks Maintenance, and Recreation who drive the bus and possess a valid California Driver's License with a passenger endorsement receive Special Class Driver's License Pay ofone and a half percent (1.5%) of their base rate of pay * Indicates classifications which are not eligible for overtime compensation and are exempt from the Fair Labor Standards Act (FLSA).
EMPLOYEE BARGAINING GROUPS CON - Confidential FLM - 1st Level Manager PUE, Local #1 - General Employees PD - Police Department DH - Department Head FIRE - Fire Department MM - Middle Manager PSMM - Police Sworn Mid Manager FM - Fire Management PS - Police Sergeant
7. 041925 Salary Schedule PW Reclassification
4/8/20259:48 AM
Mid Managers - EMPLOYEES HIRED ON OR AFTER APRIL 28, 2018 CLASSIFICATION Group 1 2 3456789
7565* ACCOUNTING MANAGER MM 10,041 10,292 10,543 10,807 11,070 11,347 11,624 11,915 12,205 Monthly
57.93 59.38 60.83 62.35 63.87 65.46 67.06 68.74 70.42 Hourly 7470* ADMINISTRATIVE ANALYST III MM 7,761 7,955 8,149 8,353 8,556 8,770 8,984 9,209 9,433 Monthly
44.78 45.89 47.01 48.19 49.36 50.60 51.83 53.13 54.42 Hourly 7525* ANIMAL SERVICES MANAGER MM 8,600 8,815 9,030 9,256 9,481 9,718 9,955 10,204 10,452 Monthly
49.62 50.86 52.10 53.40 54.70 56.07 57.43 58.87 60.30 Hourly 7512* CHIEF BUILDING OFFICIAL MM 9,857 10,104 10,350 10,609 10,868 11,140 11,411 11,696 11,981 Monthly
56.87 58.29 59.71 61.21 62.70 64.27 65.83 67.48 69.12 Hourly 7419* CITY CLERK ADMINISTRATOR MM 9,434 9,670 9,906 10,154 10,401 10,661 10,921 11,194 11,467 Monthly
54.43 55.79 57.15 58.58 60.01 61.51 63.01 64.58 66.16 Hourly 7585 DEPUTY DIRECTOR OF DEVELOPMENT SERVICES MM 11,298 11,581 11,863 12,160 12,456 12,768 13,079 13,406 13,733 Monthly
65.18 66.81 68.44 70.15 71.86 73.66 75.46 77.34 79.23 Hourly 7575* DEPUTY P.W. DIRECTOR - ENGINEERING MM 11,298 11,581 11,863 12,160 12,456 12,768 13,079 13,406 13,733 Monthly
65.18 66.81 68.44 70.15 71.86 73.66 75.46 77.34 79.23 Hourly 7595* DEPUTY P.W. DIRECTOR - MAINTENANCE MM 9,388 9,623 9,857 10,104 10,350 10,609 10,867 11,139 11,411 Monthly
54.16 55.52 56.87 58.29 59.71 61.21 62.69 64.26 65.83 Hourly 7560* DEPUTY P.W. DIRECTOR - UTILITIES MM 9,989 10,239 10,488 10,750 11,012 11,288 11,563 11,852 12,141 Monthly
57.63 59.07 60.51 62.02 63.53 65.12 66.71 68.38 70.05 Hourly 7425* DEVELOPMENT MANAGER MM 8,372 8,582 8,791 9,011 9,231 9,462 9,693 9,936 10,178 Monthly
48.30 49.51 50.72 51.99 53.26 54.59 55.92 57.32 58.72 Hourly 7510* DIVISION FIRE CHIEF MM 11,720 12,013 12,306 12,614 12,921 13,244 13,567 13,906 14,245 Monthly
67.62 69.31 71.00 72.77 74.54 76.41 78.27 80.23 82.18 Hourly 7520* ENGINEER - SENIOR MM 9,350 9,584 9,818 10,064 10,309 10,567 10,824 11,095 11,366 Monthly
53.94 55.29 56.64 58.06 59.48 60.96 62.45 64.01 65.57 Hourly 7600* ENVIRONMENTAL COMPLIANCE MANAGER MM 9,080 9,307 9,534 9,773 10,011 10,262 10,512 10,775 11,037 Monthly
52.38 53.69 55.00 56.38 57.76 59.20 60.65 62.16 63.68 Hourly 7605* INFORMATION SECURITY ADMINISTRATOR MM 9,043 9,269 9,495 9,733 9,970 10,220 10,469 10,731 10,992 Monthly
52.17 53.48 54.78 56.15 57.52 58.96 60.40 61.91 63.42 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE APRIL 19, 2025
SALARY STEPS
7. 041925 Salary Schedule PW Reclassification
4/8/20259:48 AM
7505* INFORMATION TECHNOLOGY MANAGER MM 10,018 10,269 10,519 10,782 11,045 11,321 11,597 11,887 12,177 Monthly
57.80 59.24 60.69 62.20 63.72 65.31 66.91 68.58 70.25 Hourly 7443* PARK MAINTENANCE MANAGER MM 6,928 7,101 7,274 7,456 7,638 7,829 8,020 8,220 8,421 Monthly
39.97 40.97 41.97 43.02 44.07 45.17 46.27 47.42 48.58 Hourly 7444* PARKS AND GROUNDS SUPERINTENDENT MM 8,600 8,815 9,030 9,256 9,481 9,718 9,955 10,204 10,452 Monthly
49.62 50.86 52.10 53.40 54.70 56.07 57.43 58.87 60.30 Hourly 7465* PLANNER-SENIOR MM 7,611 7,802 7,992 8,192 8,392 8,602 8,812 9,032 9,253 Monthly
43.91 45.01 46.11 47.26 48.42 49.63 50.84 52.11 53.38 Hourly 7460* PLANNING MANAGER MM 9,415 9,651 9,886 10,133 10,380 10,640 10,899 11,172 11,444 Monthly
54.32 55.68 57.03 58.46 59.88 61.38 62.88 64.45 66.02 Hourly 7485* PROJECT MANAGER MM 7,879 8,076 8,273 8,480 8,687 8,904 9,121 9,349 9,578 Monthly
45.46 46.59 47.73 48.92 50.12 51.37 52.62 53.94 55.26 Hourly 7415* PUBLIC WORKS ADMINISTRATIVE MANAGER MM 8,943 9,167 9,390 9,625 9,860 10,107 10,353 10,612 10,871 Monthly
51.59 52.89 54.17 55.53 56.88 58.31 59.73 61.22 62.72 Hourly 7490* PUBLIC WORKS MAINTENANCE SUPERINTENT MM 9,071 9,298 9,525 9,763 10,001 10,251 10,501 10,764 11,026 Monthly
52.33 53.64 54.95 56.33 57.70 59.14 60.58 62.10 63.61 Hourly 7446* RECREATION MANAGER MM 8,062 8,264 8,465 8,677 8,888 9,110 9,332 9,565 9,799 Monthly
46.51 47.68 48.84 50.06 51.28 52.56 53.84 55.18 56.53 Hourly MOU Article 1.5 - Bilingual Pay - effective November 18, 2023 -Employees who are proficient in speaking a foreign language, as determined by the Cityreceive bilingual pay in the amount of 1.4% of the base rate of payCertificate PayEmployees in the Parks Division who possess a Pool OperationsCertificate will receive 1.5% of their base rate of payEmployees in the Community Services Department whopossess a Certified Playground Safety Inspector Certificatewill receive 1.5% of their base rate of payEmployees in the following divisions: Water Distribution, Wastewater Collections, Utilities, Fleet, Streets, Parks Maintenance, and Recreation who drive the bus and possess a valid California Driver's License with a passenger endorsement receive Special Class Driver's License Pay ofone and a half percent (1.5%) of their base rate of pay * Indicates classifications which are not eligible for overtime compensation and are exempt from the Fair Labor Standards Act (FLSA).EMPLOYEE BARGAINING GROUPS CON - Confidential FLM - 1st Level Manager PUE, Local #1 - General Employees PD - Police Department DH - Department Head FIRE - Fire Department MM - Middle Manager PSMM - Police Sworn Mid Manager FM - Fire Management PS - Police Sergeant
7. 041925 Salary Schedule PW Reclassification
Agenda Item 8
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Development Services Department
Presentation By: Ben Moody, Public Works & Development Services Director Summary
Subject: Sutter County Liaison Appointment to the Yuba City Planning Commission Recommendation: Confirm the appointment of Karri Campbell to the Yuba City Planning Commission as a non-voting Liaison for 2025, in accordance with City Ordinance No. 006-25
Fiscal Impact: None.
Purpose:
To confirm the appointment of Karri Campbell to the Yuba City Planning Commission as a non-voting Liaison for 2025, in accordance with the recently updated Planning Commission changes to reflect district representation.
Council’s Strategic Goal:
This item does not directly meet one of the Council’s strategic goals but is necessary to comply with Municipal Code Section 8-1.02 and Sutter County Ordinance Code Chapter 72 to continue to operate our City government in a responsible and responsive manner.
Background:
Yuba City and Sutter County Codes require that a Planning Commissioner from each jurisdiction sit on each agency’s Planning Commission.
On March 4, 2025, the City Council adopted Ordinance 006-25 transitioning the Planning Commission from at-large to district-based representation. This resulted in the Yuba City Planning Commission being reduced in size from six at-large members and one representative from Sutter County, to five members. Under this new structure, the Sutter County Planning Commissioner representative is being transitioned from a voting member to a non-voting liaison, who is able to provide input only for agenda items. The updated ordinance became effective April 4th, 2025.
It is beneficial for the community when the City and County governmental bodies cooperate on various projects that impact both jurisdictions. Having a member of the Yuba City Planning Commission serving as a representative on the Sutter County Planning Commission and a member of the Sutter County Planning Commission serving as a liaison at the Yuba City Planning Commission ensures the perspectives, and priorities of each jurisdiction are voiced and considered, resulting in more informed
decision making. These projects may include regional environmental analysis, the expansion of infrastructure, the conversion of agricultural land to urban uses, and the distribution of natural resources.
On March 11, 2025, the Sutter County Board of Supervisors confirmed Supervisorial District 4 Planning Commissioner Karri Campbell to the Yuba City Planning Commission for a fourth year.
Analysis:
Per Ordinance No. 006-25 adopted March 4, 2025, Municipal Code Section 8-1.01(e), annually, Sutter County may nominate a non-voting liaison to the City Planning Commission and this person is required to be confirmed by a majority vote of the City Council.
Commissioner Campbell has demonstrated a depth of planning knowledge and has provided a valuable perspective on the City Planning Commission. Staff recommends confirmation of this reappointment as the County liaison for 2025.
Fiscal Impact:
None.
Alternatives:
The City Council may choose not to confirm this appointment as a liaison; however, should the decision be made not to confirm this appointment, the Council should provide direction of how it desires to proceed.
Recommendation:
Confirm the appointment of Karri Campbell to the Yuba City Planning Commission as a non-voting Liaison for 2025.
Attachments:
1. Attachment 1 - Sutter County Appointment Letter
Prepared By: Submitted By:
Andrew Darrell
Assistant Planner
Robert Bendorf
Interim City Manager
ATTACHMENT 1
SUTTER COUNTY
DEVELOPMENT SERVICES DEPARTMENT
1130 Civic Center Boulevard, Suite A • Yuba City, CA 95993 • (530) 822-7400 www.suttercounty.org
Building Inspection Code Enforcement Planning Admin & Finance Environmental Health/CUPA Engineering/Water Resources Road Maintenance March 13, 2025
City of Yuba City
Attn: Doug Libby, AICP
Deputy Director of Development Services
1201 Civic Center Boulevard
Yuba City, CA 95993
RE: Appointment of County Planning Commissioner to Yuba City Planning Commission
Dear Doug Libby,
Sutter County has selected a representative to sit on the Yuba City Planning Commission.
Commissioner Karri Campbell, from Supervisorial District 4, was nominated by the Sutter County Planning Commission at its January 15, 2025, meeting and this appointment was confirmed by the Board of Supervisors at their March 11, 2025, meeting.
Per the Sutter County Planning Commission By-Laws, Commissioner Campbell's appointment to the Yuba City Planning Commission must be confirmed by the City Council of the City of Yuba City.
Commissioner Campbell's contact information is provided below:
Karri Campbell
1341 Richland Road
Yuba City, CA 95993
[email protected]
530-300-0354
If you have any questions or concerns, feel free to contact me by phone at (530) 822-7400 ext. 242 or by e-mail at [email protected].
Sincerely,
Arwen Wacht
Principal Planner
Agenda Item 9
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Public Works
Presentation By: Ben Moody, Public Works & Development Services Director Summary
Subject: Bogue Road Sewer Extension Project - Professional Services Contract Amendment & Change Order Authorization
Recommendation: Adopt a Resolution which takes the following actions:
A. Authorizes Amendment No. 1 to the professional services agreement with MHM, Inc. of Marysville, CA for Engineering Services During Construction in the amount of $262,657.00, subject to material terms, review and approval as to legal form by the City Attorney, and with the finding that it is in the best interest of the City
B. Authorizes the Finance Director to make a budget transfer in the amount of $262,657.00 from CIP Account No. 981104 to CIP Account No. 981295
C. Authorizes the Public Works Director to negotiate and execute change orders to the Contract with Ranger Pipelines, Inc. for providing a single 18-Inch diameter sanitary sewer forcemain to ultimately serve properties west of State Route 99, utilizing the previously authorized construction contingency funds for the Bogue Road Sewer Extension Project Fiscal Impact: $262,657.00 – CIP Account No. 1295 (Bogue Road Improvements) Purpose:
To facilitate construction of the Bogue Road Sewer Extension Project in accordance with the Bogue Stewart Master Plan, Newkom Ranch Development Agreement, and City’s Wastewater Master Plan.
Council’s Strategic Goal:
This project addresses City Council’s Strategic Goal of improving the City’s Infrastructure.
Background:
The Bogue Road Sewer Extension Project proposes to extend critical sewer infrastructure along Bogue Road, west of Railroad Avenue, consistent with the Bogue Stewart Master Plan, the Newkom Ranch Development Agreement, and the City Wastewater Master Plan. The project scope, as bid, included the following Bid Schedules:
• Bid Schedule A (Sewer Lift Station Improvements)
• Bid Schedule B (Gravity Sewer Improvements)
• Bid Schedule C (18-Inch Sewer Force Main Improvements) • Bid Schedule D (6-Inch Gravity Sewer Improvements)
On December 17, 2024, Council awarded Bid Schedules A and B to Ranger Pipelines, Inc. of San Francisco with the understanding that staff would value engineer options related to work items in the other bid schedules originally bid for construction and return to Council for any necessary authorizations.
Analysis:
Engineering Services During Construction:
As the City’s design engineer, MHM will now need to respond to requests for information from the Contractor and inspection team, as well as provide other similar services during construction. On March 16, 2025, MHM submitted a proposal to provide these services. Staff reviewed the proposal and determined that the estimated hours and labor rates are consistent with industry standard, as well as MHM's previously awarded design contract. Staff recommends amending the current Professional Services Agreement with MHM in the amount of $262,657.00 to provide the necessary engineering services during construction. A substantial component of the cost relates to subconsultant work for programming the lift station. The City will only be billed for actual costs.
Public Works Director Contract Change Order Authorization:
Staff reviewed Ranger Pipeline's bid and identified an opportunity to provide a single 18-inch diameter forcemain from bid Schedule C to provide service for future developments west of State Route 99. In this scenario, the 10-Inch gravity sewer in Bid Schedule B would be increased to 18-inch diameter and all pipelines would be moved outside the existing paved roadway where possible. The net results of the recommended changes is approximately $300,000.00, well within the previously authorized contingency amount.
Staff recommends Council authorize the Public Works Director to negotiate change orders to implement the recommended changes within the previously authorized contingency.
Fiscal Impact:
The Bogue Road Sewer Extension project is funded through CIP Account No. 1295 (Bogue Road Improvements - State Route 99 to Railroad Avenue). On December 17, 2024, Council authorized funding in the amount of $5,431,000, consisting of $3,877,000 in American Rescue Plan Act (ARPA) funds and $1,554,000 in Wastewater funds. This funding included a construction contingency of $855,000.
In order to facilitate Engineering Services During Construction, staff recommends a budget transfer of $262,657.00 in wastewater funds from CIP Account No. 981104 (Recurring Wastewater Collections) to CIP Account No. 1295 (Bogue Road Improvements – State Route 99 to Railroad Avenue). There is currently approximately $859,923.40 in CIP Account No. 981104.
Environmental:
In August 2016 Council approved the project environmental Initial Study/Mitigated Negative Declaration which assessed potential environmental impacts of the entire project as required by the California Environmental Quality Act (CEQA). There has not been any substantial new information acquired nor
changes to the project since it was evaluated, and no further evaluation for this portion of the project is required under CEQA.
Alternatives:
1. Do not authorize the recommended contract modifications and direct staff to implement the project as previously awarded.
2. Direct staff to implement additional changes to the project within the previously advertised scope of work. Council may need to authorize additional funding for such additions.
Recommendation:
Adopt a Resolution which takes the following actions:
1. Authorizes Amendment No. 1 to the professional services agreement with MHM, Inc. of Marysville, CA for Engineering Services During Construction in the amount of $262,657.00, subject to material terms, review and approval as to legal form by the City Attorney, and with the finding that it is in the best interest of the City.
2. Authorizes the Finance Director to make a budget transfer in the amount of $262,657.00 from CIP Account No. 981104 to CIP Account No. 981295.
3. Authorizes the Public Works Director to negotiate and execute change orders to the Contract with Ranger Pipelines, Inc. for providing a single 18-Inch diameter sanitary sewer forcemain to ultimately serve properties west of State Route 99, utilizing the previously authorized construction contingency funds for the Bogue Road Sewer Extension Project.
Attachments:
1. Attachment 1 - Resolution
2. Exhibit A - Amendment 1 to Professional Services Agreement with MHM, Inc.
Prepared By: Submitted By:
Nick Menezes
Senior Civil Engineer
Robert Bendorf
Interim City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MHM, INC. FOR ENGINEERING SERVICES DURING CONSTRUCTION ASSOCIATED
WITH THE BOGUE ROAD SEWER EXTENSION PROJECT, AUTHORIZING THE FINANCE
DIRECTOR TO MAKE NECESSARY BUDGET TRANSFERS, AND AUTHORIING THE
PUBLIC WORKS DIRECTOR TO NEGOTIATE AND EXECUTE CHANGE ORDERS TO THE CONTRACT WITH RANGER PIPELINES.
WHEREAS, on January 17, 2024, the City Council awarded a Professional Services Agreement to MHM, Inc. of Marysville, CA to provide design services necessary for the Bogue Road Improvements Project, including design for sewer extension work (Bogue Road Sewer Extension Project, (Project)); and
WHEREAS, as the City’s design engineer, MHM will need to response to request for information from the Contractor and inspection team, as well as provide other similar services during construction; and
WHEREAS, the City Council desires to amend the Professional Services Agreement with MHM, Inc. for engineering services during construction with the Project; and WHEREAS, such an amendment is in the City’s best interest; and WHEREAS, on December 17, 2024, City Council awarded a construction contract to Ranger Pipelines, Inc. of San Francisco, CA to construct Bid Schedule A (Sewer Lift Station Improvements) and Bid Schedule B (Gravity Sewer Main Improvements) of the Project; and WHEREAS, staff reviewed the bids and identified an opportunity to construct a portion of Bid Schedule C (18-Inch Sewer Force Main Improvements) by increasing the 10-Inch gravity sewer in Bid Schedule B to 18-Inch diameter, and move all pipelines outside the existing roadway where possible; and
WHEREAS, the net results of the recommended changes would be approximately $300,000.00, well within the previously authorized contingency.
NOW, THEREFORE, the City Council of the City of Yuba City resolves as follows:
1. The City Council finds that all of the facts set forth in the recitals above are true and correct and incorporated herein.
2. The City Council of the City of Yuba City authorizes the City Manager to enter into Amendment No. 1 to the Professional Services Agreement with MHM, Inc. of Marysville, CA for engineering services during construction in the amount of $262,657.00, for a total contract amount of $625,856.00, subject to material terms. The City Council finds that approval of such amendment in the best interest of the City.
3. The City Council of the City of Yuba City authorizes the Finance Director to make a budget transfer in the amount of $262,657.00 from CIP Account No. 981104 to CIP Account No. 981295.
4. The City Council of the City of Yuba City authorizes the Public Works Director to negotiate and execute change orders to the Contract with Ranger Pipelines, Inc. for providing a single 18-Inch diameter sanitary sewer forcemain to ultimately serve properties west of State Route 99, utilizing the previously authorized construction contingency funds for the Bogue Road Sewer Extension Project.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 15th day of April, 2025.
AYES:
NOES:
ABSENT:
_____________________________
Dave Shaw, Mayor
ATTEST:
Kristi Davis, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit “A” – Amendment No. 1 to the Professional Service Agreement
EXHIBIT “A”
01248.0006/607565.1
AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES MHM, Inc.
MHM, Inc.
1204 E Street
Marysville, CA 95901
SUBJECT: Amendment No. 1 to Scope of Services for Bogue Road Sewer Extension Project This Amendment to the Agreement for Professional Services dated January 17, 2024 (“First Amendment”) is made and entered into as of the _____ day of __________, 2025 by and between the City of Yuba City (“City”) and MHM, Inc. (“Consultant”).
Recitals
Whereas, by Professional Services Agreement dated January 17, 2024 (“Prime Agreement”), City entered into an agreement with Consultant for design services for the City’s Bogue Road Improvement Project (Project) in the amount of $363,199.00, including design for sewer extension work.
Whereas, the Bogue Sewer Extension Project Construction Contract was awarded and construction is expected to commence in April 2025, as the City’s design engineer, MHM, Inc. will now need to respond to request for information from the Contractor and inspection team, as well as provide other similar services during construction.
Whereas, the Parties desire to amend the Prime Agreement for a first time to provide for engineering during construction through completion of the Project.
Agreement
In consideration of the foregoing Recitals and for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the City and Consultant agree as set forth herein.
1. Amended Exhibit A MHM, Inc. Engineering Services During Construction Scope & Proposal, which is attached hereto and incorporated herein by reference.
2. Compensation, third paragraph of the Prime Agreement is amended to read in its entirety as follows:
Compensation to be paid to Consultant shall be in accordance with the Schedule of Chargers set forth in Amended Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant’s total compensation exceed Six Hundred Twenty-Five Thousand, Eight Hundred Fifty Six Dollars ($625,856.00) without additional written authorization from the City.
Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at time of payment.
01248.0006/607565.1
3. A copy of the Prime Agreement is attached hereto as Exhibit “B” and, except as otherwise amended by this First Amendment, the Prime Agreement is incorporated as though set forth in full herein.
4. Except as amended in this First Amendment, the terms and conditions of the Prime Agreement shall remain the same and shall be in full force and effect. This First Amendment is not effective until approved and executed by the authorized City representative.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first written above.
CITY:
CITY OF YUBA CITY, a municipal corporation
Benjamin K Moody, Public Works &
Development Services Director
CONSULTANT:
MHM, Inc.
Name:______________________________
Title:________________________________
Kindly execute the original and two (2) copies and return to City Hall at 1201 Civic Center Boulevard, Yuba City, CA 95993; the City will return a fully-executed copy to you via mail for your files.
Attachments:
Exhibit A: Amended Exhibit A - MHM, Inc. Engineering Services During Construction Scope & Proposal Exhibit B: Prime Agreement
01248.0006/607565.1
Exhibit A
Amended Exhibit A
Task Order No. 2 - Attachment No. 1
MHM Incorporated - Consulting Engineering Services
City of Yuba City
BSMP REGIONAL SEWER PROJECT
COMBINED FEE SUMMARY
Total Costs
No. Task Description MHM
Frisch
Verdantas
CONSULTING ENGINEERING SERVICES - BSMP REGIONAL SEWER PROJECT - CONSTRUCTION SERVICES Task 1 - Project Management and Coordination
1.1 Project Management (March 1, 2025 through October 31, 2025) 3,654 $ 4,140 $ - $ $ 7,794
1.2 Invoicing and Quarterly Progress Reports 3,528 $ 1,573 $ - $ $ 5,101
1.3 Kickoff Meeting $ 2,008 1,008 $ - $ $ 3,016
$ - $ - $ - $ -
Subtotal Task 1 - Project Management and Coordination 8,190 $ 7,721 $ - $ $ 15,911 Task 2 - Environmental and Permitting
2.1 Wetland Determination $ - $ - $ - $ -
2.2 Area of Potential Effect (APE) $ - $ - $ - $ -
2.3 Biological Resource Evaluation $ - $ - $ - $ -
2.4 Environmental Permit Facilitation $ - $ - $ - $ -
2.5 Archeological Study $ - $ - $ - $ -
2.6 Tribal Cultural Resources $ - $ - $ - $ -
2.7 CEQA Initial Study/Mitigated Negative Declaration $ - $ - $ - $ - $ - $ - $ - $ -
Subtotal Task 2 - Environmental and Permitting - $ - $ - $ $ - Task 3 - Basis of Design Report
3.1 Design Team Coordination Meetings $ - $ - $ - $ -
3.2 Engineers' Estimate of Probable Cost $ - $ - $ - $ -
3.3 Hydraulic Calculations and HEC-RAS Model Update $ - $ - $ - $ -
3.4 Draft - Basis of Design Report $ - $ - $ - $ -
3.5 Final - Basis of Design Report $ - $ - $ - $ -
$ - $ - $ - $ -
Subtotal Task 3 - Basis of Design Report - $ - $ - $ $ - Task 4 - Geotechnical Evaluations
4.1 Coordination, Document Review, Site Visit, Permit Acquisitions, USA $ - $ - $ - $ -
4.2 Subsurface Exploration $ - $ - $ - $ -
4.3 Laboratory Testing $ - $ - $ - $ -
4.4 Perform Engineering Analysis and Calculations $ - $ - $ - $ -
4.5 Prepare Geotechnical Report $ - $ - $ - $ -
$ - $ - $ - $ -
Subtotal Task 4 - Geotechnical Evaluations - $ - $ - $ $ - Task 5 - Design Engineering for Pipe Crossing and Outfall
5.1 Topographic Surveying, Drone Aerial, and Mapping $ - $ - $ - $ - Bathymetic Survey (Waterside and Landside areas) $ - $ - $ - $ -
5.2 ROW and Surveys (Record Boundary Research and Determination) $ - $ - $ - $ -
5.3 65% Submittal - Plans, Technical Specifications, and Estimate $ - $ - $ - $ -
5.4 90% Submittal - Plans, Technical Specifications, and Estimate $ - $ - $ - $ -
5.5 100%/Final Submittal - Plans, Technical Specifications, and Estimate $ - $ - $ - $ - Storm Water Pollution Prevention Plan (does not include implementation) $ - $ - $ - $ -
5.6 Bidding Support $ - $ - $ - $ -
Conformed Plans and Specifications $ - $ - $ - $ -
$ - $ - $ - $ -
Subtotal Task 5 - Design Engineering for Pipe Crossing and Outfall - $ - $ - $ $ - Summary of Costs
BSMP Regional Sewer Project - Construction Services 1 of 2
Task Order No. 2 - Attachment No. 1
MHM Incorporated - Consulting Engineering Services
City of Yuba City
BSMP REGIONAL SEWER PROJECT
COMBINED FEE SUMMARY
Total Costs
No. Task Description MHM
Frisch
Verdantas
CONSULTING ENGINEERING SERVICES - BSMP REGIONAL SEWER PROJECT - CONSTRUCTION SERVICES Task 6 - Engineering Services During Construction
6.1 Submittal and Request for Information Review 18,018 $ 20,938 $ - $ $ 38,956
6.2 Additional Field Instructions and Field Coordination 5,670 $ 3,188 $ - $ $ 8,858
6.3 Field Inspections (does not include full time inspection) 8,190 $ 17,414 $ - $ $ 25,604
6.4 Change Order Support $ 3,447 11,340 $ - $ $ 14,787
6.5 On-Site Meetings and Coordination $ - $ - $ - $ -
6.6 Record Drawings $ 2,712 5,901 $ - $ $ 8,613
$ - $ - $ - $ -
Subtotal Task 6 - Engineering Services During Construction 49,119 $ 47,698 $ - $ $ 96,817 Task 7 - Construction Management, Inspection, and Surveys
7.1 Construction Management - Assist Yuba City 15,120 $ - $ $ - $ 15,120
7.2 Construction Status Meetings 10,920 $ 3,395 $ - $ $ 14,315
7.3 Field Inspections $ - $ - $ - $ -
7.4 Geotechnical Material Testing - Quality Assurance 8,400 $ - $ $ - $ 8,400
7.5 Construction Control Monuments (Total of 4) 1,407 $ - $ $ - $ 1,407
7.6 Quality Assurance Surveys $ - 7,518 $ $ - $ 7,518
$ - $ - $ - $ -
Subtotal Task 7 - Construction Management, Inspection, and Surveys 43,365 $ 3,395 $ - $ $ 46,760 Task 8 - Construction Closeout
8.1 Construction Closeout $ 4,678 9,009 $ - $ $ 13,687
8.2 As-Built Drawings (verification of Contractor Drawings) 4,704 $ - $ $ - $ 4,704 $ - $ - $ - $ -
Subtotal Task 8 - Construction Closeout 13,713 $ 4,678 $ - $ $ 18,391 Task 9 - Testing and Start-Up
9.1 Perform Testing and Start-up Procedures 4,389 $ 2,981 $ - $ $ 7,370
9.2 PLC and OI Programming includes Arc Flash Analysis 2,688 $ 56,304 $ - $ $ 58,992 $ - $ - $ - $ -
Subtotal Task 9 - Testing and Start-Up 7,077 $ 59,285 $ - $ $ 66,362 Subconsultants Markup (15%) $18,417 $18,417
TOTAL EFFORT $139,881 $122,777 $0 $262,657
Summary of Costs
BSMP Regional Sewer Project - Construction Services 2 of 2
Task Order No. 2 - Attachment No. 2
MHM Incorporated - Consulting Engineering Services
City of Yuba City
BSMP REGIONAL SEWER PROJECT
MHM DETAILED FEE ESTIMATE
Labor Labor
Lead 2 Man
P12 P11 P10 P9 P5 P4 P3 P2 P1 Inspect Inspect Soils Survey A4 Rates 330.00 290.00 275.00 260.00 200.00 190.00 180.00 170.00 155.00 240.00 220.00 170.00 335.00 130.00 5.00%
CONSULTING ENGINEERING SERVICES - BSMP REGIONAL SEWER PROJECT - CONSTRUCTION SERVICES Task 1 - Project Management and Coordination
1.1 Project Management (March 1, 2025 through October 31, 2025) 12 12 3,480 $ 174 $ 3,654 $
1.2 Invoicing and Quarterly Progress Reports 8 8 16 3,360 $ 168 $ 3,528 $
1.3 Kickoff Meeting 22 4 960 $ 48 $ 1,008 $
0 $ - $ - $ -
Subtotal Task 1 - Project Management and Coordination 0 22 0 0 0 2 0 0 0 0 0 0 0 8 32 $ 390 7,800 $ 8,190 $ Task 2 - Environmental and Permitting
2.1 Wetland Determination 0 $ - $ - $ -2.2 Area of Potential Effect (APE) 0 $ - $ - $ -2.3 Biological Resource Evaluation 0 $ - $ - $ -2.4 Environmental Permit Facilitation 0 $ - $ - $ -2.5 Archeological Study 0 $ - $ - $ -2.6 Tribal Cultural Resources 0 $ - $ - $ -2.7 CEQA Initial Study/Mitigated Negative Declaration 0 $ - $ - $ - 0 $ - $ - $ -
Subtotal Task 2 - Environmental and Permitting 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ - $ - $ -Task 3 - Basis of Design Report
3.1 Design Team Coordination Meetings 0 $ - $ - $ -3.2 Engineers' Estimate of Probable Cost 0 $ - $ - $ -3.3 Hydraulic Calculations and HEC-RAS Model Update 0 $ - $ - $ -3.4 Draft - Basis of Design Report 0 $ - $ - $ -3.5 Final - Basis of Design Report 0 $ - $ - $ - 0 $ - $ - $ -
Subtotal Task 3 - Basis of Design Report 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ - $ - $ -Task 4 - Geotechnical Evaluations
4.1 Coordination, Document Review, Site Visit, Permit Acquisitions, USA 0 $ - $ - $ -4.2 Subsurface Exploration 0 $ - $ - $ -4.3 Laboratory Testing 0 $ - $ - $ -4.4 Perform Engineering Analysis and Calculations 0 $ - $ - $ -4.5 Prepare Geotechnical Report 0 $ - $ - $ - 0 $ - $ - $ -
Subtotal Task 4 - Geotechnical Evaluations 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ - $ - $ -Task 5 - Design Engineering for Pipe Crossing and Outfall
5.1 Topographic Surveying, Drone Aerial, and Mapping 0 $ - $ - $ - Bathymetic Survey (Waterside and Landside areas) 0 $ - $ - $ -
5.2 ROW and Surveys (Record Boundary Research and Determination) 0 $ - $ - $ -5.3 65% Submittal - Plans, Technical Specifications, and Estimate 0 $ - $ - $ -5.4 90% Submittal - Plans, Technical Specifications, and Estimate 0 $ - $ - $ -5.5 100%/Final Submittal - Plans, Technical Specifications, and Estimate 0 $ - $ - $ - Storm Water Pollution Prevention Plan (does not include implementation) 0 $ - $ - $ -
5.6 Bidding Support 0 $ - $ - $ -
Conformed Plans and Specifications 0 $ - $ - $ -
0 $ - $ - $ -
Subtotal Task 5 - Design Engineering for Pipe Crossing and Outfall 0 0000000000000 0 - $ - $ - $ Task 6 - Engineering Services During Construction
6.1 Submittal and Request for Information Review 4 25 50 79 17,160 $ 858 $ 18,018 $
6.2 Additional Field Instructions and Field Coordination 12 12 24 5,400 $ 270 $ 5,670 $
6.3 Field Inspections (does not include full time inspection) 30 30 7,800 $ 390 $ 8,190 $
6.4 Change Order Support 24 24 48 10,800 $ 540 $ 11,340 $ 6.5 On-Site Meetings and Coordination 0 $ - $ - $ -
6.6 Record Drawings 2 4 8 16 30 5,620 $ 281 $ 5,901 $
0 $ - $ - $ -
Subtotal Task 6 - Engineering Services During Construction 0 6 0 95 0 94 0 0 16 0 0 0 0 0 211 $ 2,339 46,780 $ 49,119 $ No. Task Description Expenses Total Total
Hours
Total Labor
($)
MHM Detailed CostBSMP Regional Sewer Project 1 of 2
Task Order No. 2 - Attachment No. 2
MHM Incorporated - Consulting Engineering Services
City of Yuba City
BSMP REGIONAL SEWER PROJECT
MHM DETAILED FEE ESTIMATE
Labor Labor
Lead 2 Man
P12 P11 P10 P9 P5 P4 P3 P2 P1 Inspect Inspect Soils Survey A4 Rates 330.00 290.00 275.00 260.00 200.00 190.00 180.00 170.00 155.00 240.00 220.00 170.00 335.00 130.00 5.00%
CONSULTING ENGINEERING SERVICES - BSMP REGIONAL SEWER PROJECT - CONSTRUCTION SERVICES No. Task Description Expenses Total Total
Hours
Total Labor
($)
Task 7 - Construction Management, Inspection, and Surveys
7.1 Construction Management - Assist Yuba City 32 32 64 14,400 $ 720 $ 15,120 $
7.2 Construction Status Meetings 40 40 10,400 $ 520 $ 10,920 $ 7.3 Field Inspections 0 0 0 0 $ - $ - $ -
7.4 Geotechnical Material Testing - Quality Assurance 4 8 32 44 8,000 $ 400 $ 8,400 $ 7.5 Construction Control Monuments (Total of 4) 4 4 1,340 $ 67 $ 1,407 $ 7.6 Quality Assurance Surveys 4 4 16 24 7,160 $ 358 $ 7,518 $ 0 $ - $ - $ -
Subtotal Task 7 - Construction Management, Inspection, and Surveys 0 0 0 80 0 44 0 0 0 0 0 32 20 0 176 $ 2,065 41,300 $ 43,365 $ Task 8 - Construction Closeout
8.1 Construction Closeout 2 8 16 12 38 8,580 $ 429 $ 9,009 $
8.2 As-Built Drawings (verification of Contractor Drawings) 4 8 8 20 4,480 $ 224 $ 4,704 $ 0 $ - $ - $ -
Subtotal Task 8 - Construction Closeout 0 2 0 12 0 24 0 0 0 20 0 0 0 0 58 13,060 $ 653 $ 13,713 $ Task 9 - Testing and Start-Up
9.1 Perform Testing and Start-up Procedures 2 8 8 18 4,180 $ 209 $ 4,389 $
9.2 PLC and OI Programming includes Arc Flash Analysis 4 8 12 2,560 $ 128 $ 2,688 $ 0 $ - $ - $ -
Subtotal Task 9 - Testing and Start-Up 0 2 0 12 0 16 0 0 0 0 0 0 0 0 30 $ 337 6,740 $ 7,077 $ TOTAL EFFORT 0 32 0 199 0 180 0 0 16 20 0 32 20 8 507 115,680 $ 5,784 $ 121,464 $ Assumptions:
1.1 Project Management (March 1, 2025 through October 31, 2025) assume 8.0 months x 2.0 hours (Sean) Months = 8.00
1.2 Invoicing and Quarterly Progress Reports assume 8.0 x 1.0 hours (Sean) + 8 months x 1.0 hours (Administrative IV)1.3 Kickoff Meeting Assume One Kickoff Meeting x 2.0 hours (assume two MHM staff will attend) Hours per Meeting = 2.006.1 Submittal and Request for Information Review assume 40 submittals/resubmittals x 1.5 hours + 10 RFI x 1.5 hours Submittals = 40.006.2 Additional Field Instructions and Field Coordination assume 6 field instruction related to pipe crossing x 4.0 hours RFI = 10.006.3 Field Inspections (does not include full time inspection) assume 10 visits x 3.0 hours during construction for Engineer Field Instructions = 6.006.4 Change Order Support assume 3 change orders x 8.0 hours Site Visits = 10.006.5 On-Site Meetings and Coordination No Scope - Included with Construction Status Meetings and Site Visits Change Orders = 6.006.6 Record Drawings Assume 30.00 staff hours7.1 Construction Management - Assist Yuba City Assist City - Assume 16 Weeks x 4 hour per week for total of 64.00 manhours Number of Weeks = 16.007.2 Construction Status Meetings assume 40 manhours - based on 16 construction status meetings x 2.5 hours Days per Week = 5.007.3 Field Inspections Assume 16 Weeks - 5.00 days a week - 4.00 hour days for total of 320.00 manhours Hours per Day = 4.00
7.4 Geotechnical Material Testing - Quality Assurance Assume 32.00 staff hours - based on 8 visits x 4.00 hours per visit Soils Visits = 8.007.5 Construction Control Monuments (Total of 4) Assume 4 hours survey crew time and 2.0 hours office time. Soils Time per Visit = 4.007.6 Quality Assurance Surveys assume 8 hours office and 16 hours two man survey crew time (does not include construction staking)8.1 Construction Closeout Assume 38.00 staff hours8.2 As-Built Drawings (verification of Contractor Drawings) 10 man-hours plus 2 hours QC9.1 Perform Testing and Start-up Procedures Assume 18.00 staff hours9.2 PLC and OI Programming includes Arc Flash Analysis Assume 12.00 staff hours MHM Detailed CostBSMP Regional Sewer Project 2 of 2
Task Order No. 2 - Attachment No. 3
MHM Incorporated - Consulting Engineering Services
City of Yuba City
BSMP REGIONAL SEWER PROJECT
FRISCH DETAILED FEE ESTIMATE
Labor
Lead
P12 P11 P10 P9 P8 P7 P6 P5 P3 P2 P1 T4 Inspect Inspect A4 Rates 330.00 290.00 250.00 260.00 235.00 220.00 205.00 200.00 180.00 170.00 155.00 170.00 240.00 220.00 130.00 3.50%
CONSULTING ENGINEERING SERVICES - BSMP REGIONAL SEWER PROJECT - CONSTRUCTION SERVICES Task 1 - Project Management and Coordination
1.1 Project Management (March 1, 2025 through October 31, 2025) 16 16 4,000 $ 140 $ 4,140 $
1.2 Invoicing and Quarterly Progress Reports 4 4 8 1,520 $ 53 $ 1,573 $
1.3 Kickoff Meeting 44 8 1,940 $ 68 $ 2,008 $
0 $ - $ - $ -
Subtotal Task 1 - Project Management and Coordination 0 0 24 0 4 0 0 0 0 0 0 0 0 0 4 32 $ 261 7,460 $ 7,721 $ Task 2 - Environmental and Permitting
2.1 Wetland Determination 0 $ - $ - $ -2.2 Area of Potential Effect (APE) 0 $ - $ - $ -2.3 Biological Resource Evaluation 0 $ - $ - $ -2.4 Environmental Permit Facilitation 0 $ - $ - $ -2.5 Archeological Study 0 $ - $ - $ -2.6 Tribal Cultural Resources 0 $ - $ - $ -2.7 CEQA Initial Study/Mitigated Negative Declaration 0 $ - $ - $ - 0 $ - $ - $ -
Subtotal Task 2 - Environmental and Permitting 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ - $ - $ -Task 3 - Basis of Design Report
3.1 Design Team Coordination Meetings 0 $ - $ - $ -3.2 Engineers' Estimate of Probable Cost 0 $ - $ - $ -3.3 Hydraulic Calculations and HEC-RAS Model Update 0 $ - $ - $ -3.4 Draft - Basis of Design Report 0 $ - $ - $ -3.5 Final - Basis of Design Report 0 $ - $ - $ - 0 $ - $ - $ -
Subtotal Task 3 - Basis of Design Report 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ - $ - $ -Task 4 - Geotechnical Evaluations
4.1 Coordination, Document Review, Site Visit, Permit Acquisitions, USA 0 $ - $ - $ -4.2 Subsurface Exploration 0 $ - $ - $ -4.3 Laboratory Testing 0 $ - $ - $ -4.4 Perform Engineering Analysis and Calculations 0 $ - $ - $ -4.5 Prepare Geotechnical Report 0 $ - $ - $ - 0 $ - $ - $ -
Subtotal Task 4 - Geotechnical Evaluations 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ - $ - $ -Task 5 - Design Engineering for Pipe Crossing and Outfall
5.1 Topographic Surveying, Drone Aerial, and Mapping 0 $ - $ - $ - Bathymetic Survey (Waterside and Landside areas) 0 $ - $ - $ -
5.2 ROW and Surveys (Record Boundary Research and Determination) 0 $ - $ - $ -5.3 65% Submittal - Plans, Technical Specifications, and Estimate 0 $ - $ - $ -5.4 90% Submittal - Plans, Technical Specifications, and Estimate 0 $ - $ - $ -5.5 100%/Final Submittal - Plans, Technical Specifications, and Estimate 0 $ - $ - $ - Storm Water Pollution Prevention Plan (does not include implementation) 0 $ - $ - $ -
5.6 Bidding Support 0 $ - $ - $ -
Conformed Plans and Specifications 0 $ - $ - $ -
0 $ - $ - $ -
Subtotal Task 5 - Design Engineering for Pipe Crossing and Outfall 000000000000000 0 - $ - $ - $ Task 6 - Engineering Services During Construction
6.1 Submittal and Request for Information Review 8 20 66 94 20,230 $ 708 $ 20,938 $
6.2 Additional Field Instructions and Field Coordination 2 4 8 14 3,080 $ 108 $ 3,188 $ 6.3 Field Inspections (does not include full time inspection) 6 6 55 12 79 16,825 $ 589 $ 17,414 $
6.4 Change Order Support 2284 16 3,330 $ 117 $ 3,447 $ 6.5 On-Site Meetings and Coordination 0 $ - $ - $ -
6.6 Record Drawings 1246 13 2,620 $ 92 $ 2,712 $
0 $ - $ - $ -
Subtotal Task 6 - Engineering Services During Construction 0 0 19 0 34 0 141 0 10 0 0 0 0 12 0 216 46,085 $ 1,613 $ 47,698 $ No. Task Description Expenses Total Total
Hours
Total Labor
($)
Frisch Detailed CostBSMP Regional Sewer Project 1 of 2
Task Order No. 2 - Attachment No. 3
MHM Incorporated - Consulting Engineering Services
City of Yuba City
BSMP REGIONAL SEWER PROJECT
FRISCH DETAILED FEE ESTIMATE
Task 7 - Construction Management, Inspection, and Surveys
7.1 Construction Management - Assist Yuba City 0 $ - $ - $ -
7.2 Construction Status Meetings 16 16 3,280 $ 115 $ 3,395 $ 7.3 Field Inspections 0 $ - $ - $ -7.4 Geotechnical Material Testing - Quality Assurance 0 $ - $ - $ -7.5 Construction Control Monuments (Total of 4) 0 $ - $ - $ -7.6 Quality Assurance Surveys 0 $ - $ - $ - 0 $ - $ - $ -
Subtotal Task 7 - Construction Management, Inspection, and Surveys 0 0 0 0 0 0 16 0 0 0 0 0 0 0 0 16 $ 115 3,280 $ 3,395 $ Task 8 - Construction Closeout
8.1 Construction Closeout 488 20 4,520 $ 158 $ 4,678 $
8.2 As-Built Drawings (verification of Contractor Drawings) 0- $ - $ - $ 0 $ - $ - $ -
Subtotal Task 8 - Construction Closeout 0 0 4 0 8 0 8 0 0 0 0 0 0 0 0 20 $ 158 4,520 $ 4,678 $ Task 9 - Testing and Start-Up
9.1 Perform Testing and Start-up Procedures 4 8 12 2,880 $ 101 $ 2,981 $
9.2 PLC and OI Programming includes Arc Flash Analysis 24 110 110 244 54,400 $ 1,904 $ 56,304 $ 0 $ - $ - $ -
Subtotal Task 9 - Testing and Start-Up 0 0 28 0 118 0 110 0 0 0 0 0 0 0 0 256 $ 2,005 57,280 $ 59,285 $ TOTAL EFFORT 0 0 75 0 164 0 275 0 10 0 0 0 0 12 4 540 $ 4,152 118,625 $ 122,777 $ Assumptions:
Frisch Detailed CostBSMP Regional Sewer Project 2 of 2
Task Order No. 2 - Attachment No. 4
MHM Incorporated - Consulting Engineering Services
City of Yuba City
BSMP REGIONAL SEWER PROJECT
LABOR RATE SCHEDULE
Fully Burdened Labor Rates 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% Labor Classification 2025 Labor Rates 2026 Labor Rates 2027 Labor Rates 2028 Labor Rates 2029 Labor Rates 2030 Labor Rates Weighted P12 - Senior Consultant III, VP, Senior Principal Senior Professional - Grade 12 $ 343.00 330.00 $ 357.00 $ 371.00 $ 386.00 $ 401.00 $ 330.00 $ P11 - Senior Consultant II, AVP, Principal Senior Professional - Grade 11 $ 302.00 290.00 $ 314.00 $ 327.00 $ 340.00 $ 354.00 $ 290.00 $ P10 -Senior Consultant I Senior Professional - Grade 10 $ 286.00 275.00 $ 297.00 $ 309.00 $ 321.00 $ 334.00 $ 275.00 $ P9 -Project Manager III Senior Professional - Grade 9 $ 270.00 260.00 $ 281.00 $ 292.00 $ 304.00 $ 316.00 $ 260.00 $ P8 - Project Manager II Senior Professional - Grade 8 $ 250.00 240.00 $ 260.00 $ 270.00 $ 281.00 $ 292.00 $ 240.00 $ P7 - Project Manager I Senior Professional - Grade 7 $ 229.00 220.00 $ 238.00 $ 248.00 $ 258.00 $ 268.00 $ 220.00 $ P9 - Senior Civil Engineer / Land Surveyor III Senior Professional - Grade 9 $ 270.00 260.00 $ 281.00 $ 292.00 $ 304.00 $ 316.00 $ 260.00 $ P8 - Senior Civil Engineer / Land Surveyor II Senior Professional - Grade 8 $ 250.00 240.00 $ 260.00 $ 270.00 $ 281.00 $ 292.00 $ 240.00 $ P7 - Senior Civil Engineer / Land Surveyor I Senior Professional - Grade 7 $ 229.00 220.00 $ 238.00 $ 248.00 $ 258.00 $ 268.00 $ 220.00 $ P6 - Civil Engineer / Land Surveyor III Senior Professional - Grade 6 $ 218.00 210.00 $ 227.00 $ 236.00 $ 245.00 $ 255.00 $ 210.00 $ P5 - Civil Engineer / Land Surveyor II Senior Professional - Grade 5 $ 208.00 200.00 $ 216.00 $ 225.00 $ 234.00 $ 243.00 $ 200.00 $ P4 -Civil Engineer / Land Surveyor I Senior Professional - Grade 4 $ 198.00 190.00 $ 206.00 $ 214.00 $ 223.00 $ 232.00 $ 190.00 $ P3 -Staff Engineer/Surveyor III Staff Professional - Grade 3 $ 187.00 180.00 $ 194.00 $ 202.00 $ 210.00 $ 218.00 $ 180.00 $ P2 - Staff Engineer/Surveyor II Staff Professional - Grade 2 $ 177.00 170.00 $ 184.00 $ 191.00 $ 199.00 $ 207.00 $ 170.00 $ P1 -Staff Engineer/ Surveyor I Staff Professional - Grade 1 $ 161.00 155.00 $ 167.00 $ 174.00 $ 181.00 $ 188.00 $ 155.00 $ T6 - Resident Engineer/Lead Inspector Resident Engineer/Lead Inspector $ 250.00 240.00 $ 260.00 $ 270.00 $ 281.00 $ 292.00 $ 240.00 $ T5 - Building/Construction/Soils Inspector Building/Construction Inspector/Previaling Soils Tech $ 229.00 220.00 $ 238.00 $ 248.00 $ 258.00 $ 268.00 $ 220.00 $ T4 - Senior Technician/ Soils Technician Senior Technician/Soils Technician - Grade 4 $ 177.00 170.00 $ 184.00 $ 191.00 $ 199.00 $ 207.00 $ 170.00 $ T3 - Technician III Technician/CADD - Grade 3 $ 156.00 150.00 $ 162.00 $ 168.00 $ 175.00 $ 182.00 $ 150.00 $ T2 - Technician II Technician/CADD - Grade 2 $ 130.00 125.00 $ 135.00 $ 140.00 $ 146.00 $ 152.00 $ 125.00 $ T1 -Techncian I Technician/CADD - Grade 1 $ 120.00 115.00 $ 125.00 $ 130.00 $ 135.00 $ 140.00 $ 115.00 $ Survey Crew - 1 Man (prevailing) Survey Crew - 1 Man (prevailing) $ 250.00 240.00 $ 260.00 $ 270.00 $ 281.00 $ 292.00 $ 240.00 $ Survey Crew - 2 Man (prevailing) Survey Crew - 2 Man (prevailing) $ 348.00 335.00 $ 362.00 $ 376.00 $ 391.00 $ 407.00 $ 335.00 $ Survey Crew - 3 Man (prevailing) Survey Crew - 3 Man (prevailing) $ 504.00 485.00 $ 524.00 $ 545.00 $ 567.00 $ 590.00 $ 485.00 $ Survey Crew - 1 Man (non-prevailing) Survey Crew - 1 Man (non-prevailing) $ 234.00 225.00 $ 243.00 $ 253.00 $ 263.00 $ 274.00 $ 225.00 $ Survey Crew - 2 Man (non-prevailing) Survey Crew - 2 Man (non-prevailing) $ 322.00 310.00 $ 335.00 $ 348.00 $ 362.00 $ 376.00 $ 310.00 $ Survey Crew - 3 Man (non-prevailing) Survey Crew - 3 Man (non-prevailing) $ 400.00 385.00 $ 416.00 $ 433.00 $ 450.00 $ 468.00 $ 385.00 $ Administrative/Technical Editor IV Administrative/Technical Editor/Project Coordinator IV $ 135.00 130.00 $ 140.00 $ 146.00 $ 152.00 $ 158.00 $ 130.00 $ Administrative/Technical Editor III Administrative/Technical Editor/Project Coordinator III $ 114.00 110.00 $ 119.00 $ 124.00 $ 129.00 $ 134.00 $ 110.00 $ Administrative/Technical Editor II Administrative/Technical Editor/Project Coordinator II $ 104.00 100.00 $ 108.00 $ 112.00 $ 116.00 $ 121.00 $ 100.00 $ Administrative/Technical Editor I Administrative/Technical Editor/Project Coordinator I $ 83.00 80.00 $ 86.00 $ 89.00 $ 93.00 $ 97.00 $ 80.00 $ Other Direct Costs (ODCs) Item rate unit
(Some EXAMPLES below; add others if needed:)Vehicle - Light Truck and Car $10.50/hr or $85/day or $1,950/month hr/day/monthVehicle - 2 Wheel Drive $11.50/hr or $95/day or $2,100/month hr/day/monthVehicle - 4 Wheel Drive $12.50/hr or $105/day or $2,250/month hr/day/monthATV - All Terrian Vehicle $9.00/hr or $75/day or $1,850/month hr/day/monthStandard Survey Equipment $17.50/hr hourGPS Survey Equipment $85.00/hr hourNuclear Gage Equipment $10.50/hr hourGPS Bathymetric Survey Equipment $60.00/hr hourDrone Survey Equipment $15.50/hr hourComputer & Peripherals $6.75/hr hourTravel Expenses/Per Diem T&M T&MVehicle Mileage IRS Rate mileReproduction (8.5x11 sizes) - Black and White $0.55/ea eachReproduction (8.5x11 sizes) - Color $0.80/ea eachReproduction (11x17 sizes) – Black and White $0.80/ea eachReproduction (11x17 sizes) - Color $1.10/ea eachLarge Format Drawing Copies – 20lb Bond – Black and $0.75/sq ft sq ft Large Format Drawing Copies – 20Ib Bond – Color $1.05/sq ft sq ftPlotting - Mylar $8.10/sq ft sq ftMailings and Communication T&M T&MMiscellaneous Supplies T&M T&MOutside Equipment and Services 15% Markup %Profit on Labor 10.00% %Profit on ODCs 5.00% % 100% 2025, 0%
2026, and 0% 2027
1. Standard Billing Rates: Our standard billing rates are reviewed no less than annually and may be adjusted at those times.2. A fee of 5% of labor will be added for in-house expenses (telephone, computer, incidental copying/printing).3. Expert Testimony: Litigation, expert witness, and all other legal and court related appearances will be billed at twice the standard fee schedule rate. There is a minimum eight-hour charge per day and a minimum overall fee of $2,000.00 per case.4. Higher Hourly Rates: Certain services, such as emergency/rapid response consulting, may be subject to higher hourly billing rates as agreed upon on a project-specific basis.5. Overtime: Overtime for time worked on a project exceeding 8 hours per day, Holidays, and/or Sundays will be billed at 1.5 times the standard rate.6. Field Equipment and Supplies: Field equipment and supplies will be billed at fixed unit prices, subject to periodic updates.7. Subcontractors and Project Expenses: All project-related expenses are chargeable at cost plus 10% or in accordance with the specific project agreement. Subcontractor charges, costs of rental of specialized equipment, and any other costs not associated with normal overhead are billed at cost plus 10% or in accordance with the specific project agreement.8. Mileage: The mileage for personal vehicles will be billed at the current United States Internal Revenue Service reimbursement rate.9. General Terms and Conditions: Please refer to the General Terms and Conditions for further details.
MHM and PBI Labor RatesYuba County Climate Change - Rural Road Culverts 1 of 1
01248.0006/607565.1
Exhibit B
Prime Agreement
Agenda Item 10
CITY OF YUBA CITY
STAFF REPORT
Date: April 15, 2025
To: Honorable Mayor & Members of the City Council;
From: Development Services Department
Presentation By: Shannon Sardo, Administrative Analyst
Summary
Subject: City Housing Loan Program Funds - Supplemental Appropriation Recommendation: Authorize the Finance Director to make a supplemental appropriation of $316,446 to Fund 205 Account 6390-65305, and $59,110 to Fund 203 Account 6031-65305
Fiscal Impact: A total of $375,556 in revolving home loan funding will be made available for use during the remainder of the 2025 fiscal year
Purpose:
To make existing City revolving home loan funds available for use Council's Strategic Goal:
This project addresses Council’s goals of fiscal responsibility and infrastructure.
Background:
The City has received past grant funding from three sources; Federal Community Development Block Grant, State HOME loan funds, and State CalHOME loan funds for the City’s low-income home loan programs. Under the grant terms of these sources, the City was able to establish revolving loan funds, where new housing loans could be made with the principal and interest received from payoffs (program income). The grant terms also establish a set percentage that can be used to pay for the administration of these loan programs. Currently, the City has the Owner-Occupied Housing Rehabilitation (OOR) loan program available, and this program is administered through Habitat for Humanity Yuba Sutter, with a subrecipient agreement established in 2022 and renewed at the beginning of this year.
Analysis:
The two revolving loan funds being addressed by this staff report are the CDBG Rehab Revolving Loan Fund, and the HOME Program Income fund. The CDBG fund has approximately $316,000 available to be utilized for new OOR home loans. The HOME fund has approximately $59,000 available for use to reimburse the administration of the City’s Owner-Occupied Housing Rehabilitation program, which includes the three funding sources above.
Three OOR loans were approved in November 2023 and the administration charges will soon be
submitted for reimbursement, now that the projects are nearing completion. Additionally, the City’s Home Loan Committee recently approved funding for a new home loan, per the City’s Single-Family Housing Rehabilitation Guidelines approved by Council in 2021. Staff recommends utilizing the existing CDBG Revolving Loan funds for this loan.
Fiscal Impact:
If approved, the supplemental appropriations make available, $375,556 in existing revolving loan funds for the City’s Housing Loan Program. These funds can only be utilized for funding housing loan programs.
Alternatives:
Do not approve the appropriation of revolving loan funds at this time and provide direction to staff on how to proceed to fund the housing loan programs and administration.
Attachments:
1. Attachment 1 - Housing Rehabilitation Loan Program Guidelines Prepared By: Submitted By:
Shannon Sardo
Administrative Analyst II
Robert Bendorf
Interim City Manager
ATTACHMENT 1
City of Yuba City Housing Rehabilitation Program Guidelines 1 CITY OF YUBA CITY
SINGLE-FAMILY HOUSING
REHABILITATION
ASSISTANCE PROGRAMS
(HOME, CDBG, CalHome)
PROGRAM DESIGN AND PROCESS
HCD Version 07/2018
CalHome Approved (date)
CDBG Approved (date)
HOME Approved 8/18/2020
City of Yuba City Housing Rehabilitation Program Guidelines 2 CITY OF YUBA CITY
HOUSING REHABILITATION
PROGRAM GUIDELINES
TABLE OF CONTENTS
1.0. GENERAL
1.1. PROGRAM OUTREACH AND MARKETING
1.2. APPLICATION PROCESS AND SELECTION
1.3. LOAN PROCESS
1.4. CONFLICT OF INTEREST REQUIREMENTS
2.0. APPLICANT QUALIFICATIONS
2.1. INCOME LIMITS
2.2. INCOME QUALIFICATION CRITERIA
2.3. HOMEOWNER ELIGIBILITY & RESIDENCY REQUIREMENTS
3.0. PROPERTY ELIGIBLITY
3.1. CONDITIONS
3.2. ANTI-DISPLACEMENT POLICY AND RELOCATION ASSISTANCE
3.3. NOTIFICATIONS AND DISCLOSURES
4.0. THE PROGRAM LOAN
4.1. MAXIMUM AMOUNT OF PROGRAM ASSISTANCE
4.2. AFFORDABILITY PARAMETERS FOR HOMEOWNERS
4.3. RATES AND TERMS
4.4. GRANTS
4.5. APPRAISAL
4.6. INSURANCE
4.7. LOAN SECURITY
5.0. PROGRAM LOAN SERVICING AND MAINTENANCE
5.1. PAYMENTS ARE VOLUNTARY
5.2. RECEIVING LOAN REPAYMENTS
5.3. LOAN SERVICING POLICIES AND PROCEDURES
5.4. LOAN MONITORING PROCEDURES
5.5. DEFAULT AND FORECLOSURE
5.6. SUBORDINATIONS
6.0. CONSTRUCTION
6.1. STANDARDS
6.2. ELIGIBLE CONSTRUCTION COSTS
6.3. ELIGIBLE PROJECT COSTS
6.4. REPAIR CALLBACKS
7.0. EXCEPTIONS AND SPECIAL CIRCUMSTANCES
7.1. AMENDMENTS
7.2. EXCEPTIONS
8.0. DISPUTE RESOLUTION AND APPEALS PROCEDURES
8.1. PROGRAM COMPLAINT AND APPEAL PROCEDURE
8.2. GRIEVANCES BETWEEN PARTICIPANTS AND CONSTRUCTION
CONTRACTOR
City of Yuba City Housing Rehabilitation Program Guidelines 3 CITY OF YUBA CITY
HOUSING REHABILITATION
PROGRAM GUIDELINES
ATTACHMENTS TABLE OF CONTENTS
ATTACHMENT A: 24 CFR PART 5 ANNUAL INCOME INCLUSIONS AND EXCLUSIONS – FOR CDBG & HOME
ATTACHMENT A-1: TITLE 25 SECTION 6914 GROSS INCOME INCLUSIONS – FOR
CALHOME
ATTACHMENT B: ANNUAL INCOME NET FAMILY ASSET INCLUSIONS AND EXCLUSIONS – FOR CDBG & HOME
ATTACHMENT B-1:TITLE 25 SECTION 6914 GROSS INCOME EXCLUSIONS – FOR
CALHOME
ATTACHMENT C: MAXIMUM PURCHASE PRICE AFTER-REHAB VALUE LIMIT; HOME PER UNIT SUBSIDY LIMIT; CURRENT INCOME LIMITS;
BEDROOM & BATHROOM ADDITION STANDARDS
ATTACHMENT D: MARKETING PLAN
ATTACHMENT E: RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION
ASSISTANCE PLAN
ATTACHMENT F: LOAN SERVICING POLICIES AND PROCEDURES
ATTACHMENT G: FORECLOSURE POLICY
ATTACHMENT H: CERTIFICATION OF OCCUPANCY
ATTACHMENT I: LEAD-BASED PAINT NOTICE OF PRESUMPTION AND HAZARD
REDUCTION FORM
City of Yuba City Housing Rehabilitation Program Guidelines 4 CITY OF YUBA CITY
HOUSING REHABILITATION
PROGRAM GUIDELINES
Adopted 10/2/2018
1.0. GENERAL
The above-named entity, hereinafter referred to as the “Sponsor”, has entered into a contractual relationship with the California Department of Housing and Community Development (“HCD”) and/or the U.S. Department of Housing and Urban Development (“HUD”) to administer one or more HCD- or HUD-funded housing rehabilitation programs. The rehabilitation program described herein and hereinafter referred to as the “Program” is designed to provide assistance to eligible homeowners for correction of health and safety items, as well as code violations, located within the Program’s eligible area, as described in Section 3.0. The Program provides this assistance in the form of deferred or amortized payment loans used to finance the cost of necessary repairs that will provide the homeowner with a healthy, safe, sanitary and code compliant home, referred to herein as “housing unit”. The Program will be administered by the “Program Operator” as designated by the Sponsor.
1.1. PROGRAM OUTREACH AND MARKETING
All outreach efforts will be done in accordance with state and federal fair lending regulations to assure nondiscriminatory treatment, outreach and access to the Program. No person shall, on the grounds of age, ancestry, color, creed, physical or mental disability or handicap, marital or familial status, medical condition, national origin, race, religion, gender or sexual orientation, be excluded, denied benefits or subjected to discrimination under the Program. The Sponsor will ensure that all persons, including those qualified individuals with handicaps have access to the Program.
A. The Fair Housing Lender and Accessibility logos will be placed on all outreach materials. Fair housing marketing actions will be based upon a characteristic analysis comparison (census data may be used) of the Program’s eligible area compared to the ethnicity of the population served by the Program (includes, separately, all applications given out and those receiving assistance) and an explanation of any underserved segments of the population. This information is used to show that protected classes (age, gender, ethnicity, race, and disability) are not being excluded from the Program.
A Fair Housing Marketing Plan can be found as Attachment D. Flyers or other outreach materials, in English and any other language that is the primary language of a significant portion of the area residents, will be widely distributed in the Programeligible area and will be provided to any local social service agencies. The Program may sponsor homeownership education classes to help educate homeowners about credit, budgeting, predatory lending, foreclosure prevention and home maintenance, as well as future responsibilities.
B. Section 504 of the Rehabilitation Act of 1973 prohibits the exclusion of an otherwise qualified individual, solely by reason of disability, from participation under any
City of Yuba City Housing Rehabilitation Program Guidelines 5 program receiving Federal funds. The Program Sponsor will take appropriate steps to ensure effective communication with disabled housing applicants, residents and members of the public.
1.2. APPLICATION PROCESS AND SELECTION
A. Waiting List/Homeowner Contact
The Sponsor will utilize a waiting list. In response to a homeowner’s request, the homeowner is placed on the waiting list. Homeowners are offered the opportunity to qualify for assistance by waiting list priority (a first-come, first served basis).
The Program Operator will contact homeowners by mail and/or by telephone to advise of funding availability. The homeowner has 30 days to complete and return the loan application and supporting documentation. Should a homeowner fail to respond to the initial contact for assistance or to provide any of the required documentation within the 30-day period, the homeowner’s name will be removed from the waiting list. If the homeowner desires assistance at a later time, he/she will be placed on the waiting list at that time.
Should the waiting list be exhausted, the Program will be marketed in accordance with the Sponsor’s Marketing Plan. See Attachment D.
B. Application/Interview
An application packet is provided to the homeowner for completion and submittal to the Program Operator, along with supporting documentation. An interview is scheduled with the applicant. The Program is fully explained; application forms and documentation are reviewed. Verifications are obtained for income, assets, employment, benefits, and mortgage. Title report and appraisals are also obtained.
If the Program Operator encounters material discrepancies and/or misrepresentations, and/or there are income, asset, household composition, or other important questions that can't be resolved, the Sponsor reserves the right to deny assistance to the household. In this case, the applicant may re-apply after six months have elapsed from the time of written assistance denial.
C. Household Selection
Households selected for participation in the Sponsor’s Housing Rehabilitation Program are those determined eligible upon completion of processes described in A. and B. above.
D. Initial Inspection/Work Write-Up/Estimate
Prospective units are inspected by the Program Operator, a certified housing inspector, or a Sponsor representative to determine eligibility and acceptability of
City of Yuba City Housing Rehabilitation Program Guidelines 6 properties for participation in the Program.
If the home is a pre-1978 unit, the initial inspection will also include paint testing by a certified Lead-Based Paint (LBP) inspector/assessor or presumption of LBP.
Code deficiencies will be corrected and if presumption is used or lead hazards are found they will be properly treated according to HUD regulations (Section 6.1.E & F) and cleared by a certified LBP inspector/assessor. Note: CalHome-funded projects do not require LBP compliance. CDBG projects shall refer to Chapter 20, Lead-Based Paint Requirements for guidance in the CDBG Grant Management Manual.
Measurements and observations are noted about the property, including special conditions with potential cost consequences (dilapidated outbuildings, absence of curb and gutter when required by code, etc.). A floor plan and site plan, as needed, are drawn for the home and property, including all appurtenances.
Findings are noted on an inspection form, and later used by the Program Operator to prepare the work write-up. Estimated costs are determined by the Program Operator who has years of experience in the building industry, and in reviewing contractor bids and verifying cost with materials suppliers. The homeowner reviews the completed work write-up and cost estimate, and the approved write-up is incorporated into bid documents.
E. Bid Solicitation
A bid walk-through date and time are scheduled. The homeowner may choose to solicit his/her own bids or request that the Program Operator solicit bids on his/her behalf. Invitations to bid are mailed to all eligible contractors on file in efforts to obtain three reasonable bids. Bid results will be provided to participating contractors.
Contractors must be licensed and bonded by the State of California Contractors Licensing Board. Contractors must also provide Program Operator with evidence of Workers’ Compensation Insurance and Comprehensive General Liability and Property Damage Insurance with Combined Single Limits of at least $1,000,000.
Cost reasonableness is determined by comparing the bids received with the cost estimate prepared by the Program Operator. Bids should be within 10% of the Program Operator’s cost estimate, otherwise an explanation must be provided to the file for any bid selected exceeding 10% of the estimate. The homeowner is encouraged to accept the lowest reasonable bid.
The Program Operator determines eligibility of the contractor by contacting the State Contractors License Board and checking the Federal List of Debarred Contractors. The contractor is also required to provide a self-certification stating that he/she is not on the Federal debarred list. Once determined eligible, the contractor is then notified of provisional award of bid (pending loan approval).
City of Yuba City Housing Rehabilitation Program Guidelines 7 Notices of non-award are mailed to participating contractors.
F. Loan Request/Approval
A report and loan request are prepared on behalf of the homeowner by the Program Operator. The loan request includes the cost of construction, a contingency fund, and other project costs (listed in Section 6.3.). Note: For HOME, the project costs listed in Section 6.3 are considered activity delivery costs to be paid by the Sponsor and may not be charged to the homeowner’s loan. A Loan Review Committee meeting is scheduled to hear the loan request. The Loan Review Committee shall consist of at least 3 persons, including at least one city staff member. Section 1.3 provides additional information on the loan approval process. Once approved, loan documents are executed and the loan is funded.
G. Pre-Construction Conference
A pre-construction conference is scheduled with homeowner, contractor, and Program Operator. The Program Operator reviews the Owner-Contractor Construction Contract, including the work write-up, start date, pay schedule, and date of completion, with the homeowner and contractor. The construction contract and Notice to Proceed are executed.
H. Start-Up/Field Inspections
The Program Operator monitors date of start-up and performs field inspections on a regular basis. The Program Operator will visit the job site regularly in order to check the scope of work, inspect materials, and to confirm the job is on schedule and within budget. The Program Operator works with the Sponsor’s Building Inspector to ensure the work meets building codes, while not exceeding funding limits.
The Program Operator reviews the work status with the homeowner and with the contractor in order to remedy any developing problems quickly and to ensure that both are satisfied with the construction process. At the completion of each phase, the Program Operator inspects the work and the homeowner authorizes contractor payments.
The Program Operator will refer back to original plans and specifications to verify the work was completed as contracted.
I. Change Orders
Written change orders are required when the homeowner requests any changes in the write-up, such as eliminating an item completely, eliminating one item and substituting another, or adding items. The change order will state the change and dollar value for the change. The change order must be signed by both the contractor and the homeowner, and submitted to the Program Operator for approval. If the change order exceeds the approved financing, the homeowner will be asked to provide additional funds or a report and request for additional funds may be
City of Yuba City Housing Rehabilitation Program Guidelines 8 presented to the Sponsor’s Loan Review Committee for approval prior to Program Operator signing-off on the change order.
J. Progress Payments
Ninety percent (90%) of the contract amount is distributed to the contractor in the form of progress payments during construction. The final ten-percent (10%) of the contract amount is set aside as a retention payment. The contractor requests a progress payment from the homeowner and notifies the Program Operator that he/she has done so. Upon favorable inspection by the homeowner, Program Operator, and Sponsor or Sponsor’s Building Inspector, the payment authorization is signed by the homeowner and submitted for payment.
K. Final Inspections/Notice of Completion/Final Payment When the project is completed, the Program Operator inspects the work item by item with the homeowner, the contractor, and/or the Sponsor. The Sponsor’s Building Inspector performs a final inspection. Any corrections or deficiencies are noted and corrected by the contractor. Upon favorable final inspections, a Notice of Completion is prepared, signed by the homeowner, and then recorded. The final ten-percent (10%) retention payment is released 35 days after the recording of the Notice of Completion.
1.3. LOAN PROCESS
The Sponsor’s Loan Review Committee must approve all loans and grants. The Loan Review Committee may approve assistance with CDBG financing exceeding 100 percent of after-rehabilitation value as needed in cases where no other financial resources are available to cover the cost of the repairs and where clear and convincing documentation exists, justifying why the exception is needed.
However, if the project is CalHome funded, the total financing cannot be more than 105 percent of the after- rehabilitation value. For HOME-funded loans, the total financing cannot be more than 100 percent of the after-rehabilitation value, unless per HOME Management Memorandum 13-01 at http://www.hcd.ca.gov/grants-funding/grantsmanagement-memos.shtml#home the entire HOME assistance amount is granted rather than loaned, due to a lack of any equity after rehabilitation, based on existing loans on the property and an after-rehabilitation value appraisal. In addition, the amount of HOME assistance, including Sponsor’s claimed Activity Delivery Costs, cannot exceed the Sponsor’s County maximum HOME Per Unit Subsidy Limit at http://www.hcd.ca.gov/grants-funding/income-limits/state-and-federal-incomelimits.shtml, and the after-rehabilitation value cannot exceed the HOME Maximum AfterRehabilitation Value. See Attachment C for current limits.
In order to obtain financing, applicants must meet all property and eligibility guidelines in effect at the time the application is considered. Homeowners will be provided written notification of approval or denial. Any reason for denial will be provided to the applicant
City of Yuba City Housing Rehabilitation Program Guidelines 9 in writing.
1.4. CONFLICT OF INTEREST REQUIREMENTS
When the Sponsor’s program contains Federal funds, the applicable Conflict of Interest requirements of 24 CFR Section 570.611 shall be followed for CDBG assistance. Section
92.356 of the HOME Final Rule shall be followed for HOME assistance, as follows:
(a) Conflicts prohibited. No persons described in paragraph (b) of this section who exercises or has exercised any functions or responsibilities with respect to activities assisted with HOME funds or who are in a position to participate in a decision making process or gain inside information with regard to these activities, may obtain a financial interest or benefit from a HOME-assisted activity, or have a financial interest in any contract, subcontract or agreement with respect to the HOME-assisted activity, or the proceeds from such activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter. Immediate family ties include (whether by blood, marriage or adoption) the spouse, parent (including stepparent), child (including stepchild), brother, sister (including a stepbrother or stepsister), grandparent, grandchild and in-laws of a covered person. (b) Persons covered. The conflict of interest provisions of paragraph (a) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the participating jurisdiction, State recipient, or subrecipient which are receiving HOME funds.
(c) Exceptions: Threshold requirements. Upon the written request of the participating jurisdiction to HCD, HUD may grant an exception to the provisions of paragraph (a) of this section on a case-by-case basis when it determines that the exception will serve to further the purposes of the HOME Investment Partnerships Program and the effective and efficient administration of the participating jurisdiction's program or project. See 24 CFR
92.356(d)(1-6) for details on the documentation needed in order to submit an exception request to HUD.
A contractor with a vested interest in the property cannot bid on a rehabilitation job. Such a contractor may act as owner/builder, subject to standard construction procedures.
Owner/builders are reimbursed for materials purchased which are verified by invoice/receipt and used on the job. Reimbursement occurs after the installation is verified by the Program Operator to be part of the scope of work. Owner/builders are not reimbursed for labor.
2.0. APPLICANT QUALIFICATIONS
2.1. INCOME LIMITS
All homeowners must certify that they meet the household income eligibility requirements for the applicable HCD or HUD program(s) and have their household income documented.
The income limits in place at the time of loan approval will apply when determining
City of Yuba City Housing Rehabilitation Program Guidelines 10 applicant income eligibility. All applicants must have incomes at or below 80% of the County’s area median income (AMI), adjusted for household size, as published by HCD/HUD each year. See Attachment C.
The link to the official HCD-maintained income limits for HOME- and CDBG-funded activities is: http://www.hcd.ca.gov/grants-funding/income-limits/state-and-federalincome-limits.shtml (for HOME and CDBG, choose “State CDBG, HOME and NHTF – Income, Value and Rent Limits”; for CalHome-funded activities choose “Official State Income Limits”).
Household: means one or more persons who will occupy a housing unit. Unborn children will not be counted in family size determination.
Annual Income: Generally, the gross amount of income of all adult household members that is anticipated to be received during the coming 12-month period.
2.1.1 OWNER-OCCUPIED REQUIREMENTS
Owner-Occupant - to be eligible, household income must be equal to or less than the applicable HCD/HUD income limits. Owner will be required to provide income documentation. Refer to Income Inclusions and Exclusions for further guidance to the types of incomes to be included or excluded when calculating gross annual income. See Attachment A for HOME and CDBG. See Attachment A-1 for CalHome. Refer to Asset Inclusions and Exclusions for further guidance to the types of assets to be included or excluded when calculating gross annual income. See Attachment B.
Owner-occupants housing and/or debt ratios are not considered, nor is a credit report required, as the funding provided creates no additional monthly financial obligation. If an owner-occupant has a mortgage, it is verified that all payments are current.
2.1.2 OWNER-INVESTOR REQUIREMENTS - (eligible under only CDBG-funded programs)
Owner-Investor - There are no restrictions on the income of the owner-investor unless the owner-investor is a member of the Targeted Income Group (TIG) and is interested in qualifying for a Deferred Payment Loan (see Section 4.3.2.B.).
Owner-investor housing and debt ratios are considered, and a credit report is required, since the funding provided may create an additional monthly financial obligation. If an ownerinvestor has a mortgage on the property to be rehabilitated it is verified that all payments are current.
TENANT REQUIREMENTS (eligible under only CDBG-funded programs) Tenant - If a rental is currently occupied, the tenant's household income must be equal to, or less than, the applicable HCD/HUD income guidelines. Tenant will be asked to cooperate by providing income documentation and income will be projected for 12 months
City of Yuba City Housing Rehabilitation Program Guidelines 11 based on current income. See Attachments A and B.
2.2. INCOME QUALIFICATION CRITERIA
Projected annual gross income of the applicant household will be used to determine whether they are above or below the published HCD/HUD income limits. Income qualification criteria for HOME and CDBG, as shown in the most recent HCD programspecific guidance at http://www.hcd.ca.gov/grants-funding/income-limits/incomecalculation-and-determination-guide.shtml, will be followed to independently determine and certify the household’s annual gross income. Income will be verified by reviewing and documenting tax returns, copies of wage receipts, subsidy checks, bank statements and third-party verification of employment forms sent to employers. All documentation shall be dated within six months prior to loan closing and kept in the applicant file and held in strict confidence.
A. HOUSEHOLD INCOME DEFINITION:
Household income is the annual gross income of all adult household members that is projected to be received during the coming 12-month period, and will be used to determine program eligibility. Refer to Income Inclusions and Exclusions for further guidance to the types of incomes to be included or excluded when calculating gross annual income. For those types of income counted, gross amounts (before any deductions have been taken) are used. Two types of income that are not considered would be income of minors and of live-in aides. Certain other household members living apart from the household also require special consideration. The household’s projected ability to pay must be used, rather than past earnings, when calculating income.
See Attachment A: HOME and CDBG 24 CFR Part 5 Annual Income Inclusions and Exclusions and Attachment A-1: CalHome Title 25 Section 6914 Annual Income inclusions and Exclusions (State)
B. ASSETS:
There is no asset limitation for participation in the Program. Income from assets is, however, recognized as part of annual income under the Part 5 definition. An asset is a cash or non-cash item that can be converted to cash. The value of necessary items such as furniture and automobiles are not included. (Note: it is the income earned – e.g. interest on a savings account – not the asset value, which is counted in annual income.)
An asset’s cash value is the market value less reasonable expenses required to convert the asset to cash, including: Penalties or fees for converting financial holdings and costs for selling real property. The cash value (rather than the market value) of an item is counted as an asset.
See Attachment B: Part 5 Annual Income Net Family Asset Inclusions and
City of Yuba City Housing Rehabilitation Program Guidelines 12 Exclusions
2.3. HOMEOWNER ELIGIBILITY AND RESIDENCY REQUIREMENTS
The Sponsor’s Housing Rehabilitation Program allows for owner-occupied and ownerinvestor/tenant-occupied properties to participate in the Program. Owner-occupied units must be the owner’s principal place of residence. Note: Owner-investor/tenant-occupied properties are eligible under only CDBG funding, and must meet all requirements listed under section 2.3.2. A photocopy of a recent utility bill will verify proof of occupancy. No unit to be rehabilitated will receive financial assistance if it is currently occupied by an over-income household or does not meet the eligibility standards outlined in these guidelines.
2.3.1 OWNER-OCCUPIED
A. Continued residency is monitored annually per Attachment F for the term of the loan. Occupancy will be verified by the submission of the following:
1. Proof of occupancy in the form of a copy of a current utility bill; and
2. Statement of unit's continued use as primary residence of the owner.
B. In the event that an homeowner sells, transfers title, or discontinues residence in the rehabilitated property for any reason, the loan becomes due and payable, unless the following conditions are met:
The homeowner who received the loan dies and the heir to the property meets income requirements and intends to occupy the home as his/her principal residence.
Upon approval of the Sponsor, the heir may be permitted to assume the loan at the rate and terms the heir qualifies for under current participation guidelines. If the heir does not meet applicable eligibility requirements, the loan is due and payable.
Note: Loans provided by CalHome are not assumable.
C. If a homeowner converts the property to a rental unit, or any commercial or nonresidential use, the loan is due and payable, unless the loan was funded with CDBG and tenant and homeowner meet eligibility requirements as described in Section
2.3.2. below.
If the loan is funded with a CalHome Loan it is not transferable except under the following limited circumstances:
(a) The transfer of the Property to the surviving joint tenant by devise, descent or operation of the law, on the death of a joint tenant;
(b) A transfer of the Property where the spouse becomes an owner of the property;
City of Yuba City Housing Rehabilitation Program Guidelines 13 (c) A transfer of the Property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the spouse becomes an owner of the Property; or
(d) A transfer to an inter vivos trust in which the Borrower is and remains the beneficiary and occupant of the property.
2.3.2. OWNER INVESTOR REQUIREMENTS (eligible only under CDBG-funded programs)
A. If the owner-investor sells or transfers title of the rehabilitated property for any reason, the loan is due and payable.
B. An owner-investor may convert a rental property to his or her personal residence if all conditions below exist:
1. He or she can prove that the previous tenant was not evicted without cause.
2. He or she is income eligible.
3. He or she requests approval from the Sponsor.
C. If an owner-investor converts the rental property to his or her personal residence, but is not income eligible, the loan is due and payable.
D. If the owner wants to convert the rehabilitated property to any commercial or nonresidential use, the loan is due and payable.
E. Over-income rental households occupying units in a project which will receive financial assistance for other eligible units will be allowed to stay in their respective units. To prevent owners from evicting ineligible tenants before applying for the Program, the owner must certify that no tenant has been forced to move without cause during the previous six months.
3.0. PROPERTY ELIGIBILITY
3.1. CONDITIONS
A. No unit will be eligible if a household’s income exceeds the prescribed income limits listed in Attachment C.
B. Units to be rehabilitated must be located within the incorporated areas of the Sponsor’s jurisdiction.
C. Property must contain a legal residential structure intended for continued residential occupancy.
City of Yuba City Housing Rehabilitation Program Guidelines 14 D. All repair work will meet Local Building Code standards. At a minimum, health and safety hazards must be eliminated. For CDBG the priority will be the elimination of health and safety hazards. Sponsor may also require elimination of code deficiencies. When HOME funds are used for housing rehabilitation, the property must meet all applicable current codes, rehabilitation standards, ordinances, and zoning ordinances at the time of project completion. However, if certain components of the house are sound and were built to code prescribed at the time of installation, no repair or alteration will be made to those components.
Section 8 Housing Quality Standards may be required on rentals by Sponsor when CDBG funds are used.
3.1.1 MOBILE HOMES (CDBG only)
Only $50,000 of the total annual rehabilitation assistance portfolio per calendar year is to be used for mobile homes or manufactured homes not on a permanent foundation. The $50,000 is determined on a first-come, first-served basis.
3.2. ANTI-DISPLACEMENT POLICY AND RELOCATION ASSISTANCE Tenants will be informed of their eligibility for temporary relocation benefits if occupancy during rehabilitation constitutes a danger to health and safety of occupants or public danger or is otherwise undesirable because of the nature of the project. Relocated persons will receive increased housing costs, payment for moving and related expenses and appropriate advisory services, as detailed in the Sponsor's "Residential Anti-displacement and Relocation Assistance Plan" (Attachment E).
Owner-occupants are not eligible for temporary relocation benefits, unless health and safety threats are determined to exist by the Program Operator. In cases where relocation is determined to be necessary by the Sponsor/Program Operator, assistance may be provided for actual costs incurred from the applicant’s loan proceeds or as a grant (see Section 4.4. for allowable grants). HOME-funded projects will provide relocation assistance in the form of a grant, which shall be included in the maximum assistance amount.
Note: Relocation benefits are not a requirement under CalHome, but are acceptable and may be covered by loan proceeds.
3.3. NOTIFICATION AND DISCLOSURES - Not required by CalHome A. Occupants of units constructed prior to 1978 will receive proper notification of Lead-Based Paint (LBP) hazards as follows:
The Lead Hazard Information Pamphlet published by the EPA/HUD/Consumer Product Safety Commission will be given to all owners regardless of the cost of rehabilitation or paint test findings. If lead-based paint is found through testing or if presumed, a Notice of Lead Hazard Evaluation or Presumption will also be supplied.
City of Yuba City Housing Rehabilitation Program Guidelines 15 When Lead hazards are present, a Notice of Lead Hazard Reduction Activity and a Lead Hazard Evaluation Report will also be provided (Attachment I).
B. Tenants located in properties that will receive housing rehabilitation will be provided a notice outlining their relocation rights and benefits (Attachment E).
4.0. THE PROGRAM LOAN
4.1. MAXIMUM AMOUNT OF PROGRAM ASSISTANCE
An eligible homeowner may qualify for the full cost of rehabilitation/reconstruction work needed to comply with State and local codes and ordinances. Maximum assistance shall not exceed $75,000 for CDBG-funded programs. For CalHome, the maximum loan amount is $60,000 and includes activity delivery. The maximum loan amount for mobile homes will be $10,000 (CDBG only). For HOME-funded programs, the maximum loan amount shall not exceed the Sponsor’s County maximum HOME Subsidy Limits Per Unit at http://www.hcd.ca.gov/grantsfunding/income-limits/state-and-federal-income-limits.shtml. See Attachment C for current limits.
4.2. AFFORDABILITY PARAMETERS FOR HOMEOWNERS
A. Except as allowed in Section 1.3, total indebtedness against property shall not exceed 100 percent of after-rehabilitation value as determined by “Estimates of Value” or by an appraisal, for CDBG or HOME projects. The exception for HOME loans is per HOME Management Memorandum 13-01 at
http://www.hcd.ca.gov/grants-funding/grants-management-memos.shtml#home wherein the entire HOME assistance amount is granted rather than loaned, due to a lack of any after-rehabilitation equity based on existing loans on the property. An estimate of after-rehab value will be made prior to making a commitment of funds using the method outlined in Section 4.5. Note: This does not apply to CalHome projects.
B. HOME-funded units’ after-rehabilitation values shall not exceed the HOME Program Maximum Purchase Price/After-Rehabilitation Value Limits for Sponsor’s County as updated by HUD and published on the HCD Website at http://www.hcd.ca.gov/grants-funding/income-limits/state-and-federal-incomelimits.shtml. See Attachment C for current limits.
C. Total indebtedness against property shall not exceed 105 percent of the afterrehabilitation value as determined by an appraisal for CalHome projects. An estimate of After-Rehab Value will be made prior to making a commitment of funds using the method outlined in Section 4.5. Note: This does not apply to HOME or CDBG projects.
D. Costs may be supplemented with personal financing or with other loan or grant programs which are sources of leverage for the Sponsor.
City of Yuba City Housing Rehabilitation Program Guidelines 16 E. Any bid within 10% of the Program Operator’s estimate may be selected, otherwise an explanation must be provided to the file for a bid selected exceeding 10% of the estimate.
4.3. RATES AND TERMS
4.3.1. OWNER-OCCUPANTS
A. Amortized Loans (CDBG only) – Amortized loans will bear a simple interest rate of three percent (3%) and will be secured by a deed of trust on the property unless otherwise approved by the Loan Review Committee. The term of all amortized loans will be for 30 years with no prepayment penalty. Amortized loans will be offered to homeowners whose housing costs do not exceed 30% of annual income.
A forty dollar ($40) minimum payment is required for a household to qualify for an amortized loan. Otherwise, a deferred payment loan will be offered.
B. Deferred Payment Loans – For loans funded with HOME or CalHome, homeowners are eligible for Deferred Payment Loans (DPL), at three percent (3%) simple interest. CDBG-funded loans may also be eligible for a DPL if the homeowner’s housing costs exceed 30% of annual income. Loans will be evidenced by a Promissory Note and secured by a Deed of Trust, with no payback required for 30 years unless the borrower sells or transfers title or discontinues residence in the dwelling. Payments may be made voluntarily on a DPL. Note: If it is determined by the Sponsor that repayment of a CalHome or CDBG Program loan at the maturity date causes a hardship to the homeowner, the Sponsor may opt the following:
1. Amend the note and deed of trust to defer repayment of the amount due at maturity, that is balance of the original principal plus the accrued interest, for up to an additional 30 years (at 3% additional interest). This may be offered one time;
2. Convert the debt at loan maturity; that is the balance of the original principal plus any accrued interest, to an amortized loan, repayable in 15 years at 3% additional interest.
C. If the homeowner dies, and if the heir(s) to the property live(s) in the house and is/are income eligible, the heir(s) may be permitted, upon approval of the Sponsor, to assume the loan at the rate and terms the heir(s) qualifies for under current participation guidelines. Note: CalHome loans are not assumable.
D. If the homeowner dies and the heir(s) is/are not income eligible, the loan becomes all due and payable.
E. If a homeowner converts the rehabilitated property to any residential-rental, commercial or non-residential use, the loan becomes all due and payable, unless they meet requirements outlined in Section 2.3.1.
City of Yuba City Housing Rehabilitation Program Guidelines 17 F. As specified in the Rehabilitation Loan Agreement, all applicants who participate in the Program must maintain the property at post-rehabilitation conditions for the term of the loan. Should the property not be maintained accordingly, the loan shall be considered in default and becomes all due and payable, and if necessary, foreclosure proceedings will be initiated. A method of inspection will be established by the Sponsor.
4.3.2. OWNER-INVESTORS (eligible under only CDBG-funded programs) The rate and terms for an owner-investor may vary depending on the owner’s financial situation below are the options available:
A. Amortized Loan – Below Market Interest Rate (BMIR) loan at 3 percent interest, secured by a deed of trust and with a maximum term of 15 years. In order to maintain maximum housing affordability and financial flexibility, the amortization period can be extended out to thirty (30) years, or monthly payments deferred or a portion thereof at the discretion of the Loan Review Committee.
B. DPL for a TIG owner-investor who agrees to comply with standard investor restrictions (i.e., Maintenance Agreement for minimum five years and recorded Rent Limitation Agreement for life of the loan), as outlined below. DPL terms are the same as those described in 4.3.2.B. above.
C. Rent Limitation Agreement (RLA) – An owner-investor who elects to rehabilitate a rental unit with CDBG financing must sign an RLA, which will be recorded. This agreement will specify:
1. In no instance shall rents exceed the U.S. Department of Housing and Urban Development (HUD) Fair Market Rent (FMR) schedule while the RLA is in effect.
2. Base Rent -- Vacant Unit
If the house is vacant, rent charges shall not exceed 30 percent of 80 percent of the Sponsor median income for the appropriate household size in that unit.
Owner-investor shall affirmatively seek TIG households. Where such efforts do not result in eligible TIG tenants, the owner-investor shall contact the Sponsor for guidance.
3. Base Rent -- Occupied Unit
If the house is occupied, rent charges shall not exceed 30 percent of the existing tenants' household income; or, where, before rehabilitation, rents already exceed 30 percent of the existing tenants' income, no rent increases shall be allowed which provide for rents plus utilities over 30 percent of the tenants' income.
4. Terms –BMIR finance will require rent limitation for a minimum of 5 years.
City of Yuba City Housing Rehabilitation Program Guidelines 18 DPL financing will require rent limitations for the full term of the loan.
5. Verification -- Each year during the term of the Agreement, the borrower shall provide the Sponsor with a written list of current occupants’ names and monthly rents. The Sponsor may verify this information with the occupant.
6. Compliance -- Failure to comply with these terms and conditions will result in the loan becoming due and payable. If necessary, foreclosure proceedings will be initiated.
D. Maintenance Agreement – As specified in the Rehabilitation Loan Agreement, an owner-investor who participates in the Program must maintain the property at postrehabilitation conditions for the term of the loan(s). In addition, if the property contains three (3) or more rental units, the owner-investor will be required to use a property manager to maintain those units. Should the property not be maintained accordingly, the loan will become due and payable, and if necessary, foreclosure proceedings will be initiated.
4.3.3 RATES AND TERMS FOR MOBILE HOMES (CDBG only)
For mobile homes or manufactured homes not on a permanent foundation, simple interest at a rate of zero percent (0%) will accrue from the date of recordation. The loan will be a deferred payment loan and will be fully due and payable upon sale of the unit, transfer of title, upon change in tenure from owner-occupant to rental, or upon relocation of the unit out of the city limits. After a period of five years from the date of recordation, the loan shall be forgiven.
4.3.4 FUNDING SOURCE METHODOLOGY
The Loan Review Committee will select the funding source that is most appropriate for the loan under consideration. When selecting a funding source, the Loan Review Committee will consider, among other factors, the amount of HOME, CDBG or CalHome funds available, whether or not the unit is owner-occupied, the total amount of the loan, any special circumstances, and the amount of program income on hand. HOME, CDBG and CalHome rules and regulations will also be taken into account when selecting a funding source for individual projects.
4.4. GRANTS
A. CDBG-funded programs may provide grants as follows:
A grant of up to $7,500 is available for any one of the following qualifying factors:
1. Senior Citizen - at least 62 years old; or
2. Handicapped – for only handicap modifications to a house with one or more physically handicapped occupants who would function more independently if
City of Yuba City Housing Rehabilitation Program Guidelines 19 such modifications were installed; or
3. Lowest Targeted Income Group – with gross annual income less than 50 percent of County median income; or
4. Equity maintenance – if financing rehabilitation entirely with a loan would cause indebtedness to exceed 100% of after-rehabilitation value.
B. HOME and CDBG provide grants for all actual costs of lead-based paint evaluation and reduction activities.
C. HOME and CDBG provide grants for relocation assistance. See Relocation Assistance Plan, Attachment E.
1. Owner-Occupant – Limit of $3,000.
2. Residential Tenant – Assistance will be provided at the level necessary to comply with the Uniform Relocation Act (URA) and Section 104(d) of the Housing and Community Development Act of 1974. Note: HOME funds cannot be used for tenant-occupied units.
D. Grants are not available in CalHome-funded programs.
4.5. APPRAISAL
A. The After-Rehab Value for rehabilitation projects is determined using the “Estimates of value” method. The Sponsor or Program Operator determines estimates of value based on the sale prices of at least three (3) comparable properties, sold within the last six months (within one year of the assistance date, which is the date the promissory note is signed), and located within one mile of the subject property. The participants’ file will include the estimate of value and document the basis for the value estimates. The purpose of the “Estimates of value” is to determine that the After-Rehabilitation Value Limit of the housing unit will not exceed the permitted amount per HCD/HUD Program regulations (See Attachment C). If three comparable properties cannot be found, or if there is any question regarding the AfterRehab Value, the ARV will be determined by a licensed appraiser, as described in Section 4.5.B. below.
B. A licensed appraiser determines the After-Rehab Value for rehabilitation projects when the “Estimates of value” method cannot be used. For rehabilitation projects the appraiser determines the value of the unit with the rehabilitation building plans and specifications included. For the HOME Program only, the cost of the appraisal will be paid by the Sponsor, and not included in the homeowner’s loan. The purpose of the appraisal is to determine that the after-rehabilitation value of the housing unit will not exceed the permitted amount per HCD/HUD Program regulations (See Attachment C), and that the combined loans will not exceed the maximum combined loan-to-value limit, as described in Section 4.2.A above.
City of Yuba City Housing Rehabilitation Program Guidelines 20 C. The After-Rehab Value for reconstruction projects is determined by a licensed appraiser. The After-Rehab Value for reconstruction projects is determined by an appraisal completed off the building plans and specifications for the new home. For the HOME Program only, the cost of the appraisal will be paid by the Sponsor, and not included in the homeowner’s loan. The purpose of the appraisal is to determine that the After-Rehabilitation Value Limit of the housing unit will not exceed the permitted amount per HCD/HUD Program regulations (See Attachment C).
4.6. INSURANCE
4.6.1. FIRE INSURANCE
The homeowner shall maintain fire insurance on the property for the duration of the Program loan(s). This insurance must be an amount adequate to cover all encumbrances on the property. The insurer must identify the Sponsor as Loss Payee for the amount of the Program loan(s). Evidence of this shall be provided to the Sponsor.
In the event the applicant fails to make the fire insurance premium payments in a timely fashion, the Sponsor at its option, may make such payments for a period not to exceed 60 days. The Sponsor may, in its discretion and upon the showing of special circumstances, make such premium payments for a longer period of time. Should the Sponsor make any payments, it may, in its sole discretion, add such payments to the principal amount that the applicant is obligated to repay the Sponsor under this Program. The premium may be paid by the Program loan for one year. Note: HOME and CDBG funds cannot be used to pay insurance cost beyond those identified as initial loan costs. Note: CalHome funds cannot be used to pay insurance at any time.
4.6.2. FLOOD INSURANCE
For homes in a 100-year flood zone, the owner is required to maintain flood insurance in an amount adequate to secure the Program loan and all other encumbrances. This policy must designate the Sponsor as Loss Payee and a binder shall be provided to the Sponsor and maintained in the borrowers file. The premium may be paid by the Program loan for one year. Note: HOME funds cannot be used to pay insurance cost beyond those identified as initial loan costs. Note: CalHome funds cannot be used to pay insurance at any time.
4.7. LOAN SECURITY
A. Loan security for all owner-occupied rehabilitation stick-built homes will be secured by the real property and improvements, and will also include a Deed of Trust, Promissory Note and Loan Agreement in favor of the Sponsor.
B. At the Sponsor’s discretion, a manufactured home in a mobile home park or on leased land that is not on a permanent foundation will be secured by an HCD 480.7 or an HCD 484 Statement of Lien, and will also include a Promissory Note and Loan Agreement.
City of Yuba City Housing Rehabilitation Program Guidelines 21 C. Entering a subordinate lien is acceptable. However, the Sponsor will not subordinate a first lien position once established.
5.0. PROGRAM LOAN SERVICING AND MAINTENANCE
5.1. PAYMENTS ARE VOLUNTARY
Borrowers may begin making voluntary payments at any time.
5.2. RECEIVING LOAN REPAYMENTS
A. Program loan payments will be made to:
City of Yuba City
Attn: Finance Division
1201 Civic Center Blvd.
Yuba City, CA 95993
B. The Sponsor will be the receiver of loan payments or recapture funds and will maintain a financial record-keeping system to record payments and file statements on payment status. Payments shall be deposited and accounted for in the Sponsor’s appropriate Program Income Account, as required by all three funding sources. The Program Sponsor will accept loan payments from borrowers prepaying deferred loans, from borrowers making payments in full upon sale or transfer of the property, and homeowners of tenant-occupied units. All loan payments are payable to the Sponsor. The Sponsor may at its discretion, enter into an agreement with a third party to collect and distribute payments and/or complete all loan servicing aspects of the Program.
5.3. LOAN SERVICING POLICIES AND PROCEDURES
See Attachment F for local loan servicing policies and procedures. While the attached policy outlines a system that can accommodate a crisis that restricts borrower repayment ability, it should in no way be misunderstood: The loan must be repaid. All legal means to ensure the repayment of a delinquent loan as outlined in the Loan Servicing Policies and Procedures will be pursued.
5.4. LOAN MONITORING PROCEDURES
Homeowners will be required to submit each of the following to the Sponsor at the time of annual occupancy verification per Attachment F:
• Proof of occupancy in the form of a copy of a current utility bill; • Statement of unit's continued use as a residence;
City of Yuba City Housing Rehabilitation Program Guidelines 22 • Declaration that other title holders do not reside on the premises; • Verification that Property Taxes are current; and
• Verification of current required insurance policies.
5.5. DEFAULT AND FORECLOSURE
If an owner defaults on a loan, and foreclosure procedures are instituted, they shall be carried out according to the Program Foreclosure Policy adopted by the Sponsor, and attached to these guidelines as Attachment G.
5.6. SUBORDINATIONS
The Sponsor may approve a request to subordinate a loan, in order for the owner to refinance the property, under the following conditions:
A. The lien position of the Sponsor loan will remain the same or be advanced.
B. The new primary loan is no greater than the balance of the loan being refinanced, except the costs of refinancing the loan may be added to the principal balance.
C. The purpose of the new primary loan is to reduce the interest rate being paid and/or reduce the owner's payment.
D. The refinanced loan must have an impound account for taxes and insurances.
E. The refinancing terms must be acceptable to the Sponsor.
F. CDBG allows refinancing with CDBG funds in conjunction with only rehabilitation of the unit.
6.0. CONSTRUCTION
6.1. STANDARDS
A. All repair work will meet Local Building Code standards. At a minimum, health and safety hazards must be eliminated. For CDBG the priority will be the elimination of health and safety hazards. Sponsor may also require elimination of code deficiencies. When HOME funds are used for housing rehabilitation, the property must meet all applicable current codes, rehabilitation standards, ordinances, and zoning ordinances at the time of project completion. However, if certain components of the house are sound and were built to code prescribed at the time of installation, no repair or alteration will be made to those components. Section 8 Housing Quality Standards may be required on rentals by Sponsor when CDBG funds are used.
City of Yuba City Housing Rehabilitation Program Guidelines 23 B. Contracting Process
1. Contracting will be done on a competitive basis.
2. The homeowner will be the responsible agent, but the Sponsor and/or its Program Operator will prepare the work write-up, prepare and advertise the bid package, and assist the owner in negotiating the construction contract.
3. The Sponsor does not warrant any construction work, or provide insurance coverage.
C. Approved Contractors
1. Contractors are required to be licensed with the State of California, and be active and in good standing with the Contractors’ License Board.
2. Contractors will be checked against HUD’s list of federally debarred contractors. No award will be granted to a contractor on this list.
3. Contractors must have public liability and property damage insurance, and worker’s compensation, unemployment and disability insurance, to the extent required by State law.
4. Contractor must agree to comply with all federal and state regulations.
D. Occupants of units constructed prior to 1978 will receive proper notification of Lead-Based Paint (LBP) hazards as identified in Section 3.3.A. Note: Units funded solely with CalHome funds are not required to comply with LBP regulations.
E. Units constructed prior to 1978 will also be inspected according to the following HUD regulations. Note: Units funded solely with CalHome funds are not required to comply with LBP regulations. For CDBG funded programs please refer to Chapter 20, Lead-Based Paint Requirements for guidance in the CDBG Grant Management Manual.
1. If the total amount of Federal assistance or the total amount of rehabilitation hard cost is up to and including $5,000, the following is required:
(a) Paint testing or presume LBP;
(b) Clearance of disturbed work areas; and
(c) Notifications listed in Section 3.3.A.
2. If the amount of Federal assistance or the total amount of rehabilitation hard cost is more than $5,000 up to and including $25,000, the following is required:
(a) Paint testing or presume LBP;
(b) Risk assessment; and
(c) Clearance of unit.
City of Yuba City Housing Rehabilitation Program Guidelines 24 If LBP hazards are identified, interim controls will be implemented. This level will also require a notice of “Abatement of Lead Hazards Notification” at least five days prior to starting work.
3. If the amount of Federal assistance or the total amount of rehabilitation hard cost is more that $25,000, the following is required:
(a) Items (a), (b), and (c) of 2. above;
(b) Abatement of all LBP hazards identified or produced; (c) Use of interim controls on exterior surfaces not disrupted by rehab; and all notices listed above in Sections 3.3.A. and 6.1.F.2.
4. All paint tests that result in a negative finding of lead-based paint are exempt from any and all additional requirements. If defective paint surfaces are found, they will be properly treated or abated. A State-certified Inspector/Assessor will perform all paint testing, risk assessments, and clearances. A trained supervisor may oversee interim controls; however, a certified supervisor and workers will perform all abatement.
6.2. ELIGIBLE CONSTRUCTION COSTS
“Rehabilitation” means, in addition to the definition in Section 50096 of the Health and Safety Code, repairs and improvements to a manufactured home necessary to correct any condition causing the home to be substandard pursuant to Section 1704 of Title 25, California Code of Regulations. Rehabilitation also includes room additions to alleviate overcrowding. Rehabilitation also means repairs and improvements where necessary to meet any locally-adopted standards used in local rehabilitation programs. Rehabilitation does not include replacement of personal property.
Rehabilitation includes reconstruction. Federal law and policy allows the use of HOME funds to demolish and reconstruct owner-occupied residential structures. Reconstruction is defined as the demolition and construction of a structure. The Sponsor and/or Program Operator must document that the reconstruction costs are less than the cost to rehabilitate the existing substandard housing. This will be done using the State’s CDBG Test for Reconstruction, for projects funded with CDBG funds; or, using the State’s HOME Test for Reconstruction, for projects funded with HOME funds.
Additionally, the Sponsor must determine that the project’s value after reconstruction (housing and land combined) is less that the Maximum After-Rehabilitation Value for the Sponsor (see Attachment C, One-Family).
The residential structure to be reconstructed must be a structure with cooking, eating, sleeping, and sanitation facilities which has been legally occupied as a residence within the preceding 12 months. Fifth wheels or recreational vehicles, for example, are not considered dwellings and therefore are not eligible under this Program.
Like for like requires that the structure being demolished must be replaced with a like structure (replace manufactured housing with manufactured housing, for example).
City of Yuba City Housing Rehabilitation Program Guidelines 25 However, additions may be approved by the HCD/HUD Program when required by Codes/Ordinances or to alleviate overcrowding. (See Attachment C) Temporary relocation benefits must be planned for and budgeted into the total allowable subsidy for the project, but if required would be in the form of a grant.
Depending on the outcome of the Statutory Worksheet (Environmental test), a reconstructed project may require Authority from the State before funds are committed to the project.
Allowable rehabilitation\reconstruction costs include:
A. Cost of building permits and other related government fees.
B. Cost of architectural, engineering, and other consultant services which are directly related to the rehabilitation of the property.
C. Rehabilitation or Replacement of a manufactured home not on a permanent foundation. Rehabilitation of a manufactured home may include the replacement of the unit with a used manufactured home and the cost to repair it, as long as the unit has been occupied and not used as a demonstration model. Should the unit meet the criteria for reconstruction a new manufactured home can be used for replacement and all cost associated with the purchase and transportation can be added to the loan.
D. Owner-occupied rehabilitation activity delivery fees, pursuant to Section 7733(f), as reimbursement to the Sponsor for the actual costs of services rendered to the homeowner that are incidentally but directly related to the rehabilitation work (e.g. planning, engineering, construction management, including inspections and work write-ups).
E. Rehabilitation will address the following issues in the order listed. Eligible costs are included for each item.
1. Health and Safety Issues
Eligible costs include, but are not limited to, energy-related improvements, lead-based paint hazard evaluation and reduction activities, improvements for handicapped accessibility, repair or replacement of major housing systems. A driveway may be considered part of rehabilitation if it is determined to be a health and safety issue.
2. Code and Regulation Compliance
Eligible costs include, but are not limited to, additional work required to rehabilitate and modernize a home, and bring it into compliance with current building codes and regulations. Painting and weatherization are included.
City of Yuba City Housing Rehabilitation Program Guidelines 26 3. Demolition
Eligible costs include, but are not limited to, the tear down and disposal of dilapidated structures when they are a part of the reconstruction of an affordable housing unit. If a garage or carport is detached, it may not be rehabilitated but may be demolished, if it is determined to be a health and safety issue.
4. Upgrades
Eligible costs include additional bedrooms and bathrooms if the need can be demonstrated per HUD’s or Sponsor’s overcrowding guidelines listed in Attachment C. The Program will not fund additions to a home for a den or family room, or for any luxury items.
The CalHome Program’s requirement is that a bedroom or bathroom can be added to omit overcrowding, and this is up to the Recipient to decide what is overcrowding.
5. General Property Improvements
Eligible costs include, but are not limited to, installation of a stove or dishwasher; and repair or installation of fencing.
All improvements must be physically attached to the property and permanent in nature. Non-code property improvements (fencing, landscaping, driveway, etc.) will be limited to 15 percent of the rehabilitation loan amount. Any cash contribution by the property owner will be considered a general property improvement and be included in this percentage. Luxury items are not permitted. Items such as stoves and dishwashers that are not built-in may be replaced due only to incipient failure or documented medical condition of the homeowner, and must be of moderate quality.
6. Rehabilitation Standards
All repair work related to health and safety conditions will meet Local Building Code standards. The priority will be the elimination of health and safety hazards and code compliance.
6.3. ELIGIBLE PROJECT COSTS
Examples of eligible project costs for all expenses related to the paperwork for processing and insuring a loan application are listed below. For HOME, these costs are considered activity delivery costs and may not be charged to the homeowner’s loan. • Appraisal
• Property Report/Title Insurance
City of Yuba City Housing Rehabilitation Program Guidelines 27 • Building Plan
• Termite Report
• Land Survey
• Grading Plan
• Recording Fees
• Fire/Course of Construction Insurance
• Flood Insurance, as applicable (not allowed with CalHome or HOME funds)
Costs are based on charges currently incurred by the Sponsor, or its Program Operator, for these products and/or services. Except for HOME loans, any cost increases charged to the Sponsor/Program Operator for these products and/or services will be passed on to the homeowner and included in the loan. All fees are subject to change and are driven by the market.
6.4. REPAIR CALLBACKS
Contractors will comply with State law regarding all labor and material warranties. All labor and material shall meet FHA minimum specifications.
7.0. EXCEPTIONS AND SPECIAL CIRCUMSTANCES
7.1. AMENDMENTS
The Sponsor may make amendments to these Participant Guidelines. Any changes made shall be in accordance with federal and state regulations, shall be approved by the Sponsor’s Loan Committee and/or local governing body and submitted to HCD or HUD, as applicable, for approval.
7.2. EXCEPTIONS
Any case to which a standard policy or procedure, as stated in the guidelines, does not apply or an applicant treated differently from others of the same class would be an exception.
7.2.1 PROCEDURES FOR EXCEPTIONAL CIRCUMSTANCES
A. The Sponsor or its Program Operator may initiate consideration of an exception and prepare a report. This report shall contain a narrative, including the Sponsor’s/Program Operator’s recommended course of action and any written or verbal information supplied by the applicant.
B. The Sponsor shall make a determination of the exception based on the recommendation of the Program Operator. The request can be presented to the Sponsor’s loan committee and/or governing body for decision.
City of Yuba City Housing Rehabilitation Program Guidelines 28 8.0. DISPUTE RESOLUTION AND APPEALS PROCEDURES
8.1. PROGRAM COMPLAINT AND APPEAL PROCEDURE
Complaints concerning the Sponsor’s Rehabilitation Program should be made to the Program Operator first. If unresolved in this manner, the complaint or appeal shall be made in writing and filed with the Sponsor. The Sponsor will then schedule a meeting with the Sponsor’s Loan Review Committee. Their written response will be made within thirty (30) working days. If the applicant is not satisfied with the committee's decision, a request for an appeal may be filed with the local governing body. Final appeal may be filed in writing with HCD or HUD, as applicable, within one year after denial or the filing of the Project Notice of Completion.
8.2. GRIEVANCES BETWEEN PARTICIPANTS AND CONSTRUCTION
CONTRACTOR
Contracts signed by the contractor and the participant include the following clause, which provides a procedure for resolution of grievances:
Any controversy arising out of or relating to this Contract, or the breach thereof, shall be submitted to binding arbitration in accordance with the provisions of the California Arbitration Law, Code of Civil Procedure 1280 et seq., and the Rules of the American Arbitration Association. The arbitrator shall have the final authority to order work performed, to order the payment from one party to another, and to order who shall bear the costs of arbitration. Costs to initiate arbitration shall be paid by the party seeking arbitration. Notwithstanding, the party prevailing in any arbitration proceeding shall be entitled to recover from the other all attorney's fees and costs of arbitration.
City of Yuba City Housing Rehabilitation Program Guidelines 29 ATTACHMENT A
24 CFR Part 5 ANNUAL INCOME INCLUSIONS AND EXCLUSIONS
24 CFR Part 5 Annual Income Inclusions
§5.609 Annual income.
(a) Annual income means all amounts, monetary or not, which:
(1) Go to, or on behalf of, the family head or spouse (even if temporarily absent) or to any other family member; or
(2) Are anticipated to be received from a source outside the family during the 12-month period following admission or annual reexamination effective date; and (3) Which are not specifically excluded in paragraph (c) of this section. (4) Annual income also means amounts derived (during the 12-month period) from assets to which any member of the family has access.
(b) Annual income includes, but is not limited to:
(1) The full amount, before any payroll deductions, of wages and salaries, overtime pay, commissions, fees, tips and bonuses, and other compensation for personal services; (2) The net income from the operation of a business or profession. Expenditures for business expansion or amortization of capital indebtedness shall not be used as deductions in determining net income. An allowance for depreciation of assets used in a business or profession may be deducted, based on straight line depreciation, as provided in Internal Revenue Service regulations. Any withdrawal of cash or assets from the operation of a business or profession will be included in income, except to the extent the withdrawal is reimbursement of cash or assets invested in the operation by the family;
(3) Interest, dividends, and other net income of any kind from real or personal property.
Expenditures for amortization of capital indebtedness shall not be used as deductions in determining net income. An allowance for depreciation is permitted only as authorized in paragraph (b)(2) of this section. Any withdrawal of cash or assets from an investment will be included in income, except to the extent the withdrawal is reimbursement of cash or assets invested by the family. Where the family has net family assets in excess of $5,000, annual income shall include the greater of the actual income derived from all net family assets or a percentage of the value of such assets based on the current passbook savings rate, as determined by HUD;
(4) The full amount of periodic amounts received from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits, and other similar types of periodic receipts, including a lump-sum amount or prospective monthly amounts for the delayed start of a periodic amount (except as provided in paragraph (c)(14) of this section); (5) Payments in lieu of earnings, such as unemployment and disability compensation, worker's compensation and severance pay (except as provided in paragraph (c)(3) of this section); (6) Welfare assistance payments.
City of Yuba City Housing Rehabilitation Program Guidelines 30 (i) Welfare assistance payments made under the Temporary Assistance for Needy Families (TANF) program are included in annual income only to the extent such payments:
(A) Qualify as assistance under the TANF program definition at 45 CFR 260.31; and
(B) Are not otherwise excluded under paragraph (c) of this section. (ii) If the welfare assistance payment includes an amount specifically designated for shelter and utilities that is subject to adjustment by the welfare assistance agency in accordance with the actual cost of shelter and utilities, the amount of welfare assistance income to be included as income shall consist of:
(A) The amount of the allowance or grant exclusive of the amount specifically designated for shelter or utilities; plus
(B) The maximum amount that the welfare assistance agency could in fact allow the family for shelter and utilities. If the family's welfare assistance is ratably reduced from the standard of need by applying a percentage, the amount calculated under this paragraph shall be the amount resulting from one application of the percentage.
(7) Periodic and determinable allowances, such as alimony and child support payments, and regular contributions or gifts received from organizations or from persons not residing in the dwelling;
(8) All regular pay, special pay and allowances of a member of the Armed Forces (except as provided in paragraph (c)(7) of this section).
(9) For section 8 programs only and as provided in 24 CFR 5.612, any financial assistance, in excess of amounts received for tuition and any other required fees and charges, that an individual receives under the Higher Education Act of 1965 (20 U.S.C. 1001 et seq.), from private sources, or from an institution of higher education (as defined under the Higher Education Act of 1965 (20 U.S.C. 1002)), shall be considered income to that individual, except that financial assistance described in this paragraph is not considered annual income for persons over the age of 23 with dependent children. For purposes of this paragraph, “financial assistance” does not include loan proceeds for the purpose of determining income.
24 CFR Part 5 Annual Income Exclusions
(c) Annual income does not include the following:
(1) Income from employment of children (including foster children) under the age of 18 years; (2) Payments received for the care of foster children or foster adults (usually persons with disabilities, unrelated to the tenant family, who are unable to live alone); (3) Lump-sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker's compensation), capital gains and settlement for personal or property losses (except as provided in paragraph (b)(5) of this section);
City of Yuba City Housing Rehabilitation Program Guidelines 31 (4) Amounts received by the family that are specifically for, or in reimbursement of, the cost of medical expenses for any family member;
(5) Income of a live-in aide, as defined in §5.403;
(6) Subject to paragraph (b)(9) of this section, the full amount of student financial assistance paid directly to the student or to the educational institution; (7) The special pay to a family member serving in the Armed Forces who is exposed to hostile fire;
(8) (i) Amounts received under training programs funded by HUD; (ii) Amounts received by a person with a disability that are disregarded for a limited time for purposes of Supplemental Security Income eligibility and benefits because they are set aside for use under a Plan to Attain Self-Sufficiency (PASS); (iii) Amounts received by a participant in other publicly assisted programs which are specifically for or in reimbursement of out-of-pocket expenses incurred (special equipment, clothing, transportation, child care, etc.) and which are made solely to allow participation in a specific program;
(iv) Amounts received under a resident service stipend. A resident service stipend is a modest amount (not to exceed $200 per month) received by a resident for performing a service for the PHA or owner, on a part-time basis, that enhances the quality of life in the development. Such services may include, but are not limited to, fire patrol, hall monitoring, lawn maintenance, resident initiatives coordination, and serving as a member of the PHA's governing board. No resident may receive more than one such stipend during the same period of time;
(v) Incremental earnings and benefits resulting to any family member from participation in qualifying State or local employment training programs (including training programs not affiliated with a local government) and training of a family member as resident management staff. Amounts excluded by this provision must be received under employment training programs with clearly defined goals and objectives, and are excluded only for the period during which the family member participates in the employment training program;
(9) Temporary, nonrecurring or sporadic income (including gifts); (10) Reparation payments paid by a foreign government pursuant to claims filed under the laws of that government by persons who were persecuted during the Nazi era; (11) Earnings in excess of $480 for each full-time student 18 years old or older (excluding the head of household and spouse);
(12) Adoption assistance payments in excess of $480 per adopted child; (13) [Reserved]
(14) Deferred periodic amounts from supplemental security income and Social Security benefits that are received in a lump sum amount or in prospective monthly amounts, or any deferred
City of Yuba City Housing Rehabilitation Program Guidelines 32 Department of Veterans Affairs disability benefits that are received in a lump sum amount or in prospective monthly amounts.
(15) Amounts received by the family in the form of refunds or rebates under State or local law for property taxes paid on the dwelling unit;
(16) Amounts paid by a State agency to a family with a member who has a developmental disability and is living at home to offset the cost of services and equipment needed to keep the developmentally disabled family member at home; or
(17) Amounts specifically excluded by any other Federal statute from consideration as income for purposes of determining eligibility or benefits under a category of assistance programs that includes assistance under any program to which the exclusions set forth in 24 CFR 5.609(c) apply. A notice will be published in the FEDERAL REGISTER and distributed to PHAs and housing owners identifying the benefits that qualify for this exclusion. Updates will be published and distributed when necessary. [See https://www.federalregister.gov/documents/2014/05/20/2014- 11688/federally-mandated-exclusions-from-income-updated-listing for most recent notice] (d) Annualization of income. If it is not feasible to anticipate a level of income over a 12-month period (e.g., seasonal or cyclic income), or the PHA believes that past income is the best available indicator of expected future income, the PHA may annualize the income anticipated for a shorter period, subject to a redetermination at the end of the shorter period.
City of Yuba City Housing Rehabilitation Program Guidelines 33 ATTACHMENT A-1
Title 25 Section 6914 Gross Income Inclusions – For CalHome activities “Gross income” shall mean the anticipated income of a person or family for the twelve-month period following the date of determination of income.
“Income” shall consist of the following:
(a) Except as provided in subdivision (b), “Exclusions”, all payments from all sources received by the family head (even if temporarily absent) and each additional member of the family household who is not a minor shall be included in the annual income of a family. Income shall include, but not be limited to:
(1) The gross amount, before any payroll deductions, of wages and salaries, overtime pay, commissions, fees, tips and bonuses;
(2) The net income from operation of a business or profession or from rental or real or personal property (for this purpose, expenditures for business expansion or amortization of capital indebtedness shall not be deducted to determine the net income from a business);
(3) Interest and dividends;
(4) The full amount of periodic payments received from social security, annuities, insurance policies, retirement funds, pensions, disability or death benefits and other similar types of periodic receipts;
(5) Payments in lieu of earnings, such as unemployment and disability compensation, worker’s compensation and severance pay;
(6) Public Assistance. If the public assistance payment includes any amount specifically designated for shelter and utilities which is subject to adjustment by the public assistance agency in accordance with the actual cost of shelter and utilities, the amount of public assistance income to be included as income shall consist of:
(A) The amount of the allowance or grant exclusive of the amount specifically designated for shelter and utilities, plus
(B) The maximum amount which the public assistance agency could in fact allow for the family for shelter and utilities,
(7) Periodic and determinable allowances such as alimony and child support payments, and regular contributions or gifts from persons not residing in the dwelling; All regular pay, special pay and allowances of a member of the Armed Forces (whether or not living in the dwelling) who is head of the family or spouse.
City of Yuba City Housing Rehabilitation Program Guidelines 34 ATTACHMENT B
PART 5 ANNUAL INCOME NET FAMILY ASSET INCLUSIONS AND EXCLUSIONS This table presents the Part 5 asset inclusions and exclusions as stated in the HUD Technical Guide for Determining Income and Allowances for HOME Program (Third Edition; January 2005).
Statements from 24 CFR Part 5 – Last Modified: January 2005 Inclusions
1. Cash held in savings accounts, checking accounts, safe deposit boxes, homes, etc. For savings accounts, use the current balance. For checking accounts, use the average 6-month balance. Assets held in foreign countries are considered assets.
2. Cash value of revocable trusts available to the applicant.
3. Equity in rental property or other capital investments. Equity is the estimated current market value of the asset less the unpaid balance on all loans secured by the asset and all reasonable costs (e.g., broker fees) that would be incurred in selling the asset. Under HOME, equity in the family's primary residence is not considered in the calculation of assets for owner-occupied rehabilitation projects.
4. Cash value of stocks, bonds, Treasury bills, certificates of deposit and money market accounts.
5. Individual retirement, 401(K), and Keogh accounts (even though withdrawal would result in a penalty).
6. Retirement and pension funds.
7. Cash value of life insurance policies available to the individual before death (e.g., surrender value of a whole life or universal life policy).
8. Personal property held as an investment such as gems, jewelry, coin collections, antique cars, etc.
9. Lump sum or one-time receipts, such as inheritances, capital gains, lottery winnings, victim's restitution, insurance settlements and other amounts not intended as periodic payments.
10. Mortgages or deeds of trust held by an applicant.
Exclusions
1. Necessary personal property, except as noted in number 8 of Inclusions, such as clothing, furniture, cars and vehicles specially equipped for persons with disabilities.
2. Interest in Indian trust lands.
3. Assets not effectively owned by the applicant. That is, when assets are held in an individual's name, but the assets and any income they earn accrue to the benefit of someone else who is not a member of the household and that other person is responsible for income taxes incurred on income generated by the asset.
4. Equity in cooperatives in which the family lives.
5. Assets not accessible to and that provide no income for the applicant.
6. Term life insurance policies (i.e., where there is no cash value).
7. Assets that are part of an active business. "Business" does not include rental of properties that are held as an investment and not a main occupation.
City of Yuba City Housing Rehabilitation Program Guidelines 35 ATTACHMENT B-1
Title 25 Section 6914 Gross Income Inclusions – For CalHome activities (b) The following items shall not be considered as income:
(1) Casual, sporadic or irregular gift items;
(2) Amounts which are specifically for or in reimbursement of the cost of medical expenses;
(3) Lump-sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker’s compensation), capital gains and settlement for personal or property losses; (4) Amounts of educational scholarships paid directly to the student or to the educational institution, and amounts paid by the government to a veteran for use in meeting the costs of tuition, fees, books and equipment. Any amounts of such scholarships, or payments to veterans not used for the above purposes of which are available for a subsistence are to be included in income;
(5) The special pay to a serviceman head of a family away from home and exposed to hostile fire;
(6) Relocation payments made pursuant to federal, state, or local relocation law; (7) Foster child care payments;
(8) The value of coupon allotments for the purchase of food pursuant to the Food Stamp Act of 1964 which is an excess of the amount actually charged the eligible household; (9) Payments received pursuant to participation of the following volunteer programs under the ACTION Agency:
(A)National Volunteer Antipoverty Programs which include VISTA, Service Learning Programs and Special Volunteer Programs.
(B) National Older American Volunteer Program for persons aged 60 and over which include Retired Senior Volunteer Programs, Foster Grandparent Program, older American Community Services Program, and National Volunteer Program to Assist Small Business Experience, Service Corps of Retired Executive (SCORE) and Active Corps of Executives (ACE).
City of Yuba City Housing Rehabilitation Program Guidelines 36 ATTACHMENT C
MAXIMUM PURCHASE PRICE/AFTER-REHAB VALUE LIMIT FOR SUTTER COUNTY (HOME Value Limits as of 04/01/2018)
COUNTY NAME One-Family
SUTTER $242,000
HOME SUBSIDY LIMITS PER UNIT FOR SUTTER COUNTY
(Limits are effective 6/4/2018)
O-BDR 1-BDR 2-BDR 3-BDR 4-BDR
$147,074 $168,600 $205,017 $265,228 $291,136
HOUSEHOLD INCOME LIMITS FOR SUTTER COUNTY*
(Limits are effective 6/1/2018)
Number of Persons in Household
1 2 3 4 5 6 7 8
80% of
AMI
$33,600 $38,400 $43,200 $48,000 $51,850 $55,700 $59,550 $63,400 HCD 2018 INCOME LIMITS FOR CALHOME
ADJUSTED FOR FAMILY SIZE FOR SUTTER COUNTY
Income
Level
Household Size
1 2 3 4 5 6 7 8
80% $33,600 $38,400 $43,200 $48,000 $51,850 $55,700 $59,550 $63,400 Sponsor will insert the limits for the county in which the Program is located, and will update the income limits annually as HCD provides new information. The link to the official, HCDmaintained Value, Subsidy, and Income limits is: http://www.hcd.ca.gov/grantsfunding/income-limits/state-and-federal-income- limits.shtml (for HOME and CDBG limits, choose “State CDBG and HOME Income, Value and Rent Limits”; for CalHome income limits, choose “Official State Income Limits”).
SPONSOR STANDARDS FOR BEDROOM AND BATHROOM ADDITIONS TO
ALLEVIATE OVERCROWDING
Maximum No.
of Persons in
the Household
Number of
Bedrooms
Number of
Bathrooms
1 SRO 1
1 0-BR 1
2 1-BR 1
4 2-BR 2
6 3-BR 2
8 4-BR 3
10 5-BR 3
12 6-BR 4
City of Yuba City Housing Rehabilitation Program Guidelines 37 • Opposite sex children under 6 years of age may share a bedroom, up to 2 children per bedroom.
• Opposite-sex children 6 years of age and older may have their own bedroom. • Children shall be permitted a separate bedroom from their parents. • Same-sex children of any age may share a bedroom, up to 2 children per bedroom. • Adults not in a partner relationship may have their own bedroom. • 4 or more people – a second bathroom may be added.
• 8 or more people – a third bathroom may be added.
• Same rules apply to mobile home units.
The chart above is used as a guide to overcrowding.
City of Yuba City Housing Rehabilitation Program Guidelines 38 ATTACHMENT D
HOUSING REHABILITATION MARKETING PLAN
SUMMARY
The Sponsor will continue its efforts to market the Housing Rehabilitation Program in a manner that will reach all community members.
All marketing related to the Housing Rehabilitation Program is publicized in both English and Spanish. All marketing materials include information identifying the Sponsor’s commitment to fair housing laws and affirmative marketing policy, and are widely distributed. Equal opportunity is emphasized in written materials and oral presentations. A record is maintained by the Sponsor identifying what marketing materials are used, and when and where they are distributed.
Forms of marketing may include fliers, brochures, newspaper ads, articles and public service announcements. Fliers and brochures are distributed at local government buildings, other public buildings and through the mail, as well as to businesses that assist those not likely to apply without special outreach.
Advertisements and articles are published in newspapers that are widely circulated within the community.
Established working relationships with local lending agencies also aid in informing the public by facilitating the distribution of informational fliers to households seeking financial assistance for repairs that are unable to obtain conventional financing.
Informational meetings are offered to potential participants to explain Program requirements. Often, minimal formal outreach efforts are required as the need for assistance generally exceeds funds available. However, marketing measures are actively performed in order to maintain a healthy interest list.
Characteristics on all applicants and participants are collected and compared with the Sponsor’s demographics. Should the Sponsor find that there are underserved segments of the population, a plan to better serve them will be developed and implemented.
MARKETING FORMS
Fliers
Brochures
Newspaper Ads and Articles
Public Service Announcements
Public Informational Meetings
MARKETING VENUES
Local Government Buildings
Local Public Services Buildings
Private Businesses
Lending Agencies
Real Estate Offices
Newspaper
Radio
Mail
City of Yuba City Housing Rehabilitation Program Guidelines 39 ATTACHMENT E
RESIDENTIAL ANTI-DISPLACEMENT AND TEMPORARY RELOCATION PLAN Version 2
The Housing and Community Development Act of 1974, as amended, and the National Affordable Housing Act of 1990, require all grantees of Community Development Block Grant (CDBG) funds or Home Investment Partnership (HOME) funds to follow a written Residential Anti-displacement and Relocation Assistance Plan (Plan) for any activities which could lead to displacement of occupants whose property is receiving funds from these or other federal funding source. Having been developed in response to both aforesaid federal legislations, this Plan is intended to inform the public of the compliance of the CITY OF YUBA CITY (Sponsor) with the requirements of federal regulations 24 CFR 570.606 under state recipient requirements and Section 104(d) of the Housing and Community Development Act of 1974 and 24 CFR 92 of the HOME federal regulations. The Plan will outline reasonable steps, which the Sponsor will take to minimize displacement and ensure compliance with all applicable federal and state relocation requirements. The Sponsor’s governing body has adopted this plan via a formal resolution.
This Plan will affect rehabilitation activities funded by the U.S. Department of Housing and Urban Development (HUD) under the following program titles: HOME, CDBG, Urban Development Action Grant (UDAG), Special Purpose Grants, Section 108 Loan Guarantee Program, and such other grants as HUD may designate as applicable, which take place within the Sponsor’s jurisdiction limits.
The Sponsor will provide permanent relocation benefits to all eligible “displaced” households either owneroccupied or renter-occupied units which are permanently displaced by the housing rehabilitation program (See Section E below.). In addition, the Sponsor will replace all eligible occupied and vacant occupiable low-income group dwelling units demolished or converted to a use other than low income group housing as a direct result of rehabilitation activities. This applies to all units assisted with funds provided under the Housing and Community Development Act of 1974, as amended, and as described in the Federal Regulations 24 CFR 570.496(a), Relocation, Displacement and Acquisition: Final Rule dated July 18, 1990 (Section 104(d)) and 49 CFR Part 24, Uniform Relocation Assistance (URA) and Real Property Acquisition Regulations Final Rule and Notice (URA) dated March 2, 1989.
All Sponsor programs/projects will be implemented in ways consistent with the Sponsor’s commitment to Fair Housing. Participants will not be discriminated against on the basis of race, color, religion, age, ancestry, national origin, sex, familial status, or handicap. The Sponsor will provide equal relocation assistance available 1) to each targeted income group household displaced by the demolition or rehabilitation of housing or by the conversion of a targeted income group dwelling to another use as a direct result of assisted activities; and 2) to each separate class of targeted income group persons temporarily relocated as a direct result of activities funded by HUD programs.
A. Minimizing Permanent Displacement and Temporary Relocation Resulting from Housing Rehabilitation or Reconstruction Activities
Consistent with the goals and objectives of activities assisted under the Act, the Sponsor will take the following steps to minimize the displacement of persons from their homes during housing rehabilitation or reconstruction funded by HUD programs:
City of Yuba City Housing Rehabilitation Program Guidelines 40 1. Provide proper notices with counseling and referral services to all tenants so that they understand their relocation rights and receive the proper benefits. When necessary assist permanently displaced persons to find alternate housing in the neighborhood.
2. Stage rehabilitation of assisted households to allow owner occupants and/or tenants to remain during minor rehabilitation.
3. Encourage owner investors to temporarily relocate tenants to other available safe and sanitary vacant units on the project site area during the course of rehabilitation or pay expenses on behalf of replaced tenants.
4. Work with area landlords, real estate brokers, and/or hotel/motel managements to locate vacancies for households facing temporary relocation.
5. When necessary, use public funds, such as CDBG funds, to pay moving costs and provide relocation/displacement payments to households permanently displaced by assisted activities.
B. Lead Based Paint Mitigation Which Causes Temporary Relocation:
On September 15, 2000, the Final Rule for Lead Based Paint Hazard Control went into effect. Among other things, it requires that federally-funded rehabilitation must use safe work practices so that occupants and workers can be protected from lead hazards. At no time should the tenant-occupant(s) be present in work areas or designated adjacent areas while LHC activities are taking place in any dwelling unit interior, common area, or exterior. As such, occupants may not be allowed to remain in their units during the time that lead-based paint hazards are being created or treated. Once work that causes lead hazards has been completed, and the unit passes clearance, the occupants can return. The tenant-occupants may not reoccupy a work area or adjacent area until post-lead hazard reduction clearance standards have been achieved and verified with laboratory results.
The final rule allows for certain exceptions: programs:
1. The work will not disturb lead-based paint, or create dust-lead or soil-lead hazard; or
2. The work is on exterior only and openings are sealed to prevent dust from entering the home, the work area is cleaned after the work is completed, and the residents have alternative lead free entry; or
3. The interior work will be completed in one period of less than 8-daytime hours and the work site is contained to prevent the release of dust into other areas of the home; or
4. The interior work will be completed within five (5) calendar days, the work site is contained to prevent the release of dust, the worksite and areas within 10 feet of the worksite are cleaned at the end of each day to remove any visible dust and debris, and the residents have safe access to kitchen and bath and bedrooms.
If temporary relocation benefits are not provided because the Sponsor believes that the project meets one of the above criteria, then proper documentation must be provided in the rehabilitation project file to show compliance. It is up to the Sponsor to ensure that the owner occupant or tenant in the project does
City of Yuba City Housing Rehabilitation Program Guidelines 41 not get impacted by lead paint mitigation efforts. In most cases where lead paint mitigation is taking place, occupants (tenants or owners) will be strongly encouraged to relocate even for just a few days until a final lead clearance can be issued by a certified lead based paint assessor. Occupants who are temporarily relocated because of lead based paint mitigation are entitled to the same relocation benefits as those who are relocated because of substantial rehabilitation or reconstruction activities.
C. Temporary Relocation of Owner Occupants:
Owner occupants are not allowed to stay in units which are hazardous environments during lead based paint mitigation. When their home is having lead based paint mitigation work done which will not make it safe to live in, then they are eligible for temporary relocation benefits up to $3,000, which will be provided as a grant. In the same way, a unit requiring substantial rehabilitation (with or without lead based paint mitigation) which will not allow the family to access a bath or kitchen facility, or if the unit is being demolished and reconstructed, then the family will be eligible for temporary relocation benefits up to $3,000, which will be provided as a grant. In no case shall the grant for temporary relocation exceed $3,000 for any one owner occupant.
Owner occupants will be encouraged to move in with family or friends during the course of rehabilitation, since they are voluntarily participating in the Program. The housing rehabilitation loan specialist and/or the rehabilitation construction specialist will complete a temporary relocation benefits form (See Appendix C) to document that the owner occupant understands that they must relocate during the course of construction and what benefits they wish to be reimbursed for as part of their relocation.
D. Temporary Relocation of Residential Tenants:
If continued occupancy during rehabilitation is judged to constitute a substantial danger to health and safety of the tenant or the public, or is otherwise undesirable because of the nature of the project, the tenant may be required to relocate temporarily. The contract administrator or rehabilitation specialist will make determination of the need for temporary relocation. The temporary relocation period will not exceed 180 days. All conditions of temporary relocation will be reasonable. Any tenant required to relocate temporarily will be helped to find another place to live which is safe, sanitary and of comparable value and they have the first right to move back into the original unit being rehabilitated at the same rent or lower. He or she may move in with family and friends and still receive full or partial temporary assistance based on eligible cost incurred. The housing rehabilitation loan specialist and/or the rehabilitation specialist will ensure that each tenant-occupied unit under the Program will receive a General Information Notice (GIN) (as soon as possible after a loan application is received) and the tenant will receive a Notice of Non-displacement (after loan approval), and each tenant-occupied unit will have a temporary relocation benefits form completed for them. (See Appendix C). These notices will document that each tenant understands what their relocation rights are, and if they must relocate during the course of construction, that they receive the proper counseling and temporary relocation benefits.
A tenant receiving temporary relocation shall receive the following:
1. Increased housing costs (e.g. rent increase, security deposits) and
2. Payment for moving and related expenses, as follows:
a. Transportation of the displaced persons and personal property within 50 miles, unless the
City of Yuba City Housing Rehabilitation Program Guidelines 42 grantee determines that farther relocation is justified; b. Packing, crating, unpacking, and uncrating of personal property; c. Storage of personal property, not to exceed 12 months, unless the grantee determines that a longer period is necessary;
d. Disconnection, dismantling, removing, reassembling, and reinstalling relocated household appliances and other personal property;
e. Insurance for the replacement value of personal property in connection with the move and necessary storage;
f. The replacement value of property lost, stolen or damaged in the process of moving (not through the fault of the displaced person, his or her agent, or employee) where insurance covering such loss, theft or damage is not reasonably available;
g. Reasonable and necessary costs of security deposits required to rent the replacement dwelling; h. Any costs of credit checks required to rent the replacement dwelling; i. Other moving related expenses as the grantee determines to be reasonable and necessary, except the following ineligible expenses:
1) Interest on a loan to cover moving expenses; or
2) Personal injury; or
3) Any legal fee or other cost for preparing a claim for a relocation payment or for representing the claimant before the Grantee; or
4) Costs for storage of personal property on real property already owned or leased by the displaced person before the initiation of negotiations.
E. Rehabilitation Activities Requiring Permanent Displacement The Sponsor’s rehabilitation program will not typically trigger permanent displacement and permanent displacement activities fall outside of the scope of this plan. If a case of permanent displacement is encountered, then the staff responsible for the rehabilitation program will consult with Sponsor’s legal counsel to decide if they have the capacity to conduct the permanent displacement activity. If local staff does not have the capacity, then a professional relocation consultant will be hired to do the counseling and benefit determination and implementation. If local staff does wish to do the permanent displacement activity then they will consult and follow the HUD Relocation Handbook 1378.
F. Rehabilitation Which Triggers Replacement Housing
If the Sponsor’s rehabilitation program assists a property where one or more units are eliminated then under Section 104 (d) of the Housing and Community Act of 1974, as amended applies and the Sponsor is required to replace those lost units. An example of this would be a duplex unit which is converted into a single family unit. In all cases where rehabilitation activities will reduce the number of housing units in the jurisdiction, then the Sponsor must document that any lost units are replaced and any occupants of
City of Yuba City Housing Rehabilitation Program Guidelines 43 reduced units are given permanent relocation benefits. (This does not apply to reconstruction or replacement housing done under a rehabilitation program where the existing unit(s) is demolished and replaced with a structure equal in size without in loss number of units or bedrooms.) Replacement housing will be provided within three years after the commencement of the demolition or conversion. Before entering into a contract committing the Sponsor to provide funds for an activity that will directly result in such demolition or conversion, the Sponsor will make this activity public (through a noticed public hearing and/or publication in a newspaper of general circulation) and submit to the California Department of Housing and Community Development or the appropriate federal authority the following information in writing:
1. A description of the proposed assisted activity;
2. The location on a map and the approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as targeted income group dwelling units as a direct result of the assisted activity;
3. A time schedule for the commencement and completion of the demolition or conversion;
4. The location on a map and the approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units;
5. The source of funding and a time schedule for the provision of the replacement dwelling units;
6. The basis for concluding that each replacement dwelling unit will remain a targeted income group dwelling unit for at least 10 years from the date of initial occupancy; and,
7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g., a two-bedroom unit with two one-bedroom units) is consistent with the housing needs of targeted income group households in the jurisdiction.
The Program Operator for the Sponsor is responsible for tracking the replacement of housing and ensuring that it is provided within the required period. The Sponsor is responsible for ensuring requirements are met for notification and provision of relocation assistance, as described in Section 570.606, to any targeted income group displaced by the demolition of any dwelling unit or the conversion of a targeted income group dwelling unit to another use in connection with an assisted activity.
G. Record Keeping and Relocation Disclosures/Notifications The Sponsor will maintain records of occupants of federally funded rehabilitated, reconstructed or demolished property from the start to completion of the project to demonstrate compliance with section 104(d), URA and applicable program regulations. Each rehabilitation project, which dictates temporary or permanent or replacement activities, will have a project description and documentation of assistance provided. (See sample forms in HUD Relocation Handbook 1378, Chapter 1, Appendix 11, form HUD40054)
City of Yuba City Housing Rehabilitation Program Guidelines 44 Appropriate advisory services will include reasonable advance written notice of (a) the date and approximate duration of the temporary relocation; (b) the address of the suitable, decent, safe, and sanitary dwelling to be made available for the temporary period; (c) the terms and conditions under which the tenant may lease and occupy a suitable, decent, safe, and sanitary dwelling.
Notices shall be written in plain, understandable primary language of the persons involved. Persons who are unable to read and understand the notice (e.g. illiterate, foreign language, or impaired vision or other disability) will be provided with appropriate translation/communication. Each notice will indicate the name and telephone number of a person who may be contacted for answers to questions or other needed help.
The notices and process below is for only temporary relocation. If permanent relocation is involved then other sets of notice and noticing process and relocation benefits must be applied (See HUD relocation handbook 1378 for those forms and procedures). The Temporary Relocation Advisory Notices to be provided are as follows:
1. General Information Notice: As soon as feasible when an owner investor is applying for Federal financing for rehabilitation, reconstruction, or demolition, the tenant of a housing unit will be mailed or hand delivered a General Information Notice that the project has been proposed and that the tenant will be able to occupy his or her present house upon completion of rehabilitation.
The tenant will be informed that the rent after rehabilitation will not exceed current rent or 30 percent of his or her average monthly gross household income. The tenant will be informed that if he or she is required to move temporarily so that the rehabilitation can be completed, suitable housing will be made available and he or she will be reimbursed for all reasonable extra expenses. The tenant will be cautioned that he or she will not be provided relocation assistance if he or she decides to move for personal reasons. See Appendix A for sample notice to be delivered personally or by certified mail.
2. Notice of Non Displacement: As soon as feasible when the rehabilitation application has been approved, the tenant will be informed that they will not be permanently displaced and that they are eligible for temporary relocation benefits because of lead based paint mitigation or substantial rehabilitation, or reconstruction of their unit. The tenant will also again be cautioned not to move for personal reasons during rehabilitation, or risk losing relocation assistance. See Appendix B for sample notice to be delivered personally or by certified mail.
3. Disclosure to Occupants of Temporary Relocation Benefits: This form is completed to document that the Sponsor is following it’s adopted temporary relocation plan for owner occupants and tenants. See Appendix C for a copy of the disclosure form.
4. Other Relocation/Displacement Notices: The above three notices are required for temporary relocation. If the Sponsor is attempting to provide permanent displacement benefits then there are a number of other forms which are required. Staff will consult HUD’s Relocation Handbook 1378 and ensure that all the proper notices are provided for persons who are permanently displaced as a result of housing rehabilitation activities funded by CDBG or other federal programs.
City of Yuba City Housing Rehabilitation Program Guidelines 45 APPENDIX A
Dear ,
On (date) , (property owner) submitted an application to the for financial assistance to rehabilitate the building which you occupy at (address) .
This notice is to inform you that, if the assistance is provided and the building is rehabilitated, you will not be displaced. Therefore, we urge you not to move anywhere at this time. (If you do elect to move for reasons of your choice, you will not be provided relocation assistance.) If the application is approved and Federal assistance is provided for the rehabilitation, you will be able to lease and occupy your present apartment (or another suitable, decent, safe and sanitary apartment in the same building) upon completion of the rehabilitation. Of course, you must comply with standard lease terms and conditions.
After the rehabilitation, your initial rent, including the estimated average monthly utility costs, will not exceed the greater of (a) your current rent/average utility costs, or (b) 30 percent of your gross household income. If you must move temporarily so that the rehabilitation can be completed, suitable housing will be made available to you for the temporary period, and you will be reimbursed for all reasonable extra expenses, including all moving costs and any increase in housing costs.
Again, we urge you not to move. If the project is approved, you can be sure that we will make every effort to accommodate your needs. Because Federal assistance would be involved, you would be protected by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.
This letter is important and should be retained. You will be contacted soon. In the meantime, if you have any questions about our plans, please contact (name) , (title) , at (telephone number), (address) .
Sincerely,
(name)
(title)
City of Yuba City Housing Rehabilitation Program Guidelines 46 APPENDIX B
(date)
Dear :
On (date) , we notified you that the owner of your building had applied for assistance to make extensive repairs to the building. On (date) , the owner's request was approved, and the repairs will begin soon.
This is a notice of non-displacement. You will not be required to move permanently as a result of the rehabilitation. This notice guarantees you the following:
1. You will be able to lease and occupy your present apartment [or another suitable, decent, safe and sanitary apartment in the same building/complex] upon completion of the rehabilitation. Your monthly rent will remain until after construction is completed. If increased after construction is done, your new rent and estimated average utility costs will not exceed local fair market rents for your community. Of course, you must comply with all the other reasonable terms and conditions of your lease.
2. If you must move temporarily so that the repairs can be completed, you will be reimbursed for all of your extra expenses, including the cost of moving to and from the temporarily occupied unit and any additional housing costs. The temporary unit will be decent, safe and sanitary, and all other conditions of the temporary move will be reasonable.
Since you will have the opportunity to occupy a newly rehabilitated apartment, I urge you not to move. (If you do elect to move for your own reasons, you will not receive any relocation assistance.) We will make every effort to accommodate your needs. Because Federal assistance is involved, you are protected by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.
If you have any questions, please contact (name) , (title), at (phone #) , (address) .
Remember; do not move before we have a chance to discuss your eligibility for assistance. This letter is important to you and should be retained.
Sincerely,
(name and title)
City of Yuba City Housing Rehabilitation Program Guidelines 47 APPENDIX C
DISCLOSURE TO OCCUPANT OF TEMPORARY RELOCATION BENEFITS Top to be completed at time of loan application submittal or Home Visit Property Address:
__ Rental Unit __Owner-Occupied Unit
The rehabilitation loan specialist working on behalf of the City/County of has explained the temporary relocation services and benefits available under the current rehabilitation program relocation plan.
I/we have been advised that the City/County of rehabilitation construction specialist will inform me if I need to be temporarily relocated and will to assist me with scheduling any necessary moves and answer any questions about assistance as needed.
Acknowledged:
Occupant Signature Date Occupant Signature Date
Complete this at time of acceptance of Work Write Up with initials by occupant The rehabilitation construction specialist for the City/County of has explained the Rehabilitation Scope of Work for our house and I/we agree that it will:
____ Not require I/we to be relocated. (If initialed then STOP here and sign bottom.) ____ Yes, I/we need to be temporarily relocated. (Complete rest of form if initialed.) Start date and duration of relocation:
____ Starting on or about we will move for all or part of the rehabilitation project.
Approximate length of temporary relocation: Number of days.
For temporary relocation, I/We elect to (check all that apply):
____ Relocate with friends and family.
____ Relocate into a suitable temporary housing unit identified by rehab specialist. ____ Relocate furnishings only into a temporary storage unit. ____ I/We have been told what our relocation benefits are and elect Not to be reimbursed for any eligible relocation expenses. ____ I/We have been told what our relocation benefits are and want to be reimbursed for:
By signing, occupant(s) acknowledge receipt of copy of this form:
Occupant Signature Date Occupant Signature Date
City of Yuba City Housing Rehabilitation Program Guidelines 48 ATTACHMENT F
LOAN SERVICING POLICIES AND PROCEDURES
FOR THE CITY OF YUBA CITY
The City of Yuba City, hereafter called “Sponsor,” has adopted these policies and procedures in order to preserve its financial interest in properties, whose “Borrowers” have been assisted with public funds. The Sponsor will to the greatest extent possible follow these policies and procedures, but each loan will be evaluated and handled on a case-by-case basis. The Sponsor has formulated this document to comply with state and federal regulations regarding the use of these public funds and any property restrictions, which are associated with them.
The policies and procedures are broken down into the follow areas: 1) making required monthly payments or voluntary payments on a loan’s principal and interest; 2) required payment of property taxes and insurance; 3) required Request for Notice of Default on all second mortgages; 4) loans with annual occupancy restrictions and certifications 5) required noticing and limitations on any changes in title or use of property; 6) required noticing and process for requesting a subordination during a refinance; 7) processing of foreclosure in case of default on the loan.
1. Loan Repayments:
The Sponsor will collect monthly payments from those borrowers who are obligated to do so under Notes which are amortized promissory notes. Late fees will be charged for payments received after the assigned monthly date.
For Notes which are deferred payment loans, the Sponsor must accept voluntary payments on the loan. Loan payments will be credited to principal. The Borrower may repay the loan balance at any time with no penalty.
2. Payment of Property Taxes and Insurance:
As part of keeping the loan from going into default, Borrower must maintain property insurance coverage naming the Sponsor as loss payee. Except for HOME-funded loans, if Borrower fails to maintain the necessary insurance, the Sponsor may take out force placed insurance to cover the property while the Borrower puts a new insurance policy in place. All costs for installing the necessary insurance will be added to the loan balance at time of installation of Borrower’s new insurance.
When a property is located in a 100-year floodplain, the Borrower will be required to carry the necessary flood insurance. A certificate of insurance for flood and for standard property insurance naming the City as a lender loss payee will be required at close of escrow. The Sponsor will verify the insurance on an annual basis.
Property taxes must be kept current during the term of the loan. If the Borrower fails to maintain payment of property taxes then the Sponsor may pay the taxes current and add the
City of Yuba City Housing Rehabilitation Program Guidelines 49 balance of the tax payment plus any penalties to the balance of the loan (not permissible when funded with HOME). Wherever possible, the Sponsor encourages Borrower to have impound accounts set up with their first mortgagee wherein they pay their taxes and insurance as part of their monthly mortgage payment.
3. Required Request for Notice of Default:
When the Borrower’s loan is in second position behind an existing first mortgage, it is the Sponsor's policy to prepare and record a "Request for Notice of Default" for each senior lien in front of Sponsor’s loan. This document requires any senior lienholder listed in the notice to notify the Sponsor of initiation of a foreclosure action. The Sponsor will then have time to contact the Borrower and assist them in bringing the first loan current. The Sponsor can also monitor the foreclosure process and go through the necessary analysis to determine if the loan can be made whole or preserved. When the Sponsor is in a third position and receives notification of foreclosure from only one senior lienholder, it is in their best interest to contact any other senior lienholders regarding the status of their loans.
4. Annual Occupancy Restrictions and Certifications:
On owner-occupant loans the Sponsor may require that Borrowers submit utility bills and/or other documentation annually to prove occupancy during the term of the loan. For CDBG, some loans may have income and housing cost evaluations, which require a household to document that they are not able to make repayments, typically every five years. These loan terms are incorporated in the original note and deed of trust. On HOME-funded loans, annual occupancy verification will occur within 45 days of the anniversary date of the loan.
5. Required Noticing and Restrictions on Any Changes of Title or Occupancy:
In all cases where there is a change in title or occupancy or use, the Borrower must notify the Sponsor in writing of any change. Sponsor and Borrower will work together to ensure the property is kept in compliance with the original Program terms and conditions such that it remains available as an affordable home for low income families. These types of changes are typical when Borrowers do estate planning (adding a relative to title) or if a Borrower dies and property is transferred to heirs or when the property is sold or transferred as part of a business transaction. In some cases the Borrower may move and turn the property into a rental unit without notifying the Sponsor. Changes in title or occupancy must be in keeping with the objective of benefit to lowincome households (below 80 percent of AMI).
Change from owner-occupant to owner-occupant occurs at a sale. When a new owner-occupant is not low-income, the loan is not assumable and the loan balance is immediately due and payable.
If the new owner-occupant qualifies as low-income, the purchaser may either pay the loan in full or assume all loan repayment obligations of the original owner-occupant, subject to the approval of the Sponsor’s Loan Committee (depends on the HCD program).
If a transfer of the property occurs through inheritance, the heir (as owner-occupant) may be provided the opportunity to assume the loan at an interest rate based on household size and
City of Yuba City Housing Rehabilitation Program Guidelines 50 household income, provided the heir is income eligible. If the heir intends to occupy the property and is not low-income, the balance of the loan is due and payable. If the heir intends to act as an owner-investor, the balance of the loan may be converted to an owner/investor interest rate and loan term and a rent limitation agreement is signed and recorded on title. All such changes are subject to the review and approval of the Sponsor’s Loan Committee.
Change from owner-occupant to owner-investor occurs when an owner-occupant decides to move out and rent the assisted property, or if the property is sold to an investor. If the owner converts any assisted unit from owner-occupied to rental, the loan is due in full.
Conversion to use other than residential use is not allowable where the full use of the property is changed from residential to commercial or other. In some cases, Borrowers may request that the Sponsor allow for a partial conversion where some of the residence is used for a business but the household still resides in the property. Partial conversions can be allowed if it is reviewed and approved by any and all agencies required by local statute. If the use of the property is converted to a fully non-residential use, the loan balance is due and payable.
6. Requests for Subordinations:
When a Borrower wishes to refinance the property, they must request a subordination request to the Sponsor. The Sponsor will subordinate their loan only when there is no “cash out” as part of the refinance. Cash out means there are no additional charges on the transaction above loan and escrow closing fees. There can be no third-party debt payoffs or additional encumbrance on the property above traditional refinance transaction costs. Furthermore, the refinance should lower the housing cost of the household with a lower interest rate and the total indebtedness on the property should not exceed the current market value.
Upon receiving the proper documentation from the refinance lender, the request will be considered by the loan committee for review and approval. Upon approval, the escrow company will provide the proper subordination document for execution and recordation by the Sponsor.
7. Process for Loan Foreclosure:
Upon any condition of loan default: 1) non-payment; 2) lack of insurance or property tax payment; 3) change in title or use without approval; or 4) default on senior loans, the Sponsor will send out a letter to the Borrower notifying them of the default situation. If the default situation continues, the Sponsor may start a formal process of foreclosure.
When a senior lienholder starts a foreclosure process and the Sponsor is notified via a Request for Notice of Default, the Sponsor, who is the junior lienholder, may cancel the foreclosure proceedings by "reinstating" the senior lienholder. The reinstatement amount or payoff amount must be obtained by contacting the senior lienholder. This amount will include all delinquent payments, late charges and fees to date. Sponsor must confer with Borrower to determine if, upon paying the senior lienholder current, the Borrower can provide future payments. If this is the case, then the Sponsor may cure the foreclosure and add the costs to the balance of the loan with a Notice of Additional Advance on the existing note.
City of Yuba City Housing Rehabilitation Program Guidelines 51 If the Sponsor determines, based on information on the reinstatement amount and status of Borrower, that bringing the loan current will not preserve the loan, then staff must determine if it is cost effective to protect their position by paying off the senior lienholder in total and restructure the debt such that the unit is made affordable to the Borrower. If the Sponsor does not have sufficient funds to pay the senior lienholder in full, then they may choose to cure the senior lienholder and foreclose on the property themselves. As long as there is sufficient value in the property, the Sponsor can afford to pay for the foreclosure process and pay off the senior lienholder and retain some or all of their investment.
If the Sponsor decides to reinstate, the senior lienholder will accept the amount to reinstate the loan up until five (5) days prior to the set "foreclosure sale date." This "foreclosure sale date" usually occurs about four (4) to six (6) months from the date of recording of the "Notice of Default." If the Sponsor fails to reinstate the senior lienholder before five (5) days prior to the foreclosure sale date, the senior lienholder would then require a full pay off of the balance, plus costs, to cancel foreclosure. If the Sponsor determines the reinstatement and maintenance of the property not to be cost effective and allows the senior lienholder to complete foreclosure, the Sponsor's lien may be eliminated due to insufficient sales proceeds.
Sponsor as Senior Lienholder
When the Sponsor is first position as a senior lienholder, active collection efforts will begin on any loan that is 31 or more days in arrears. Attempts will be made to assist the homeowner in bringing and keeping the loan current. These attempts will be conveyed in an increasingly urgent manner until loan payments have reached 90 days in arrears, at which time the Sponsor may consider foreclosure. Sponsor’s staff will consider the following factors before initiating foreclosure:
1) Can the loan be cured and can the rates and terms be adjusted to allow for affordable payments such that foreclosure is not necessary?
2) Can the Borrower refinance with a private lender and pay off the Sponsor? 3) Can the Borrower sell the property and pay off the Sponsor? 4) Does the balance warrant foreclosure? (If the balance is under $5,000, the expense to foreclose may not be worth pursuing.)
5) Will the sales price of home "as is" cover the principal balance owing, necessary advances, (maintain fire insurance, maintain or bring current delinquent property taxes, monthly yard maintenance, periodic inspections of property to prevent vandalism, etc.) foreclosure, and marketing costs?
If the balance is substantial and all of the above factors have been considered, the Sponsor may opt to initiate foreclosure. The Borrower must receive, by certified mail, a thirty-day notification of foreclosure initiation. This notification must include the exact amount of funds to be remitted to the Sponsor to prevent foreclosure (such as, funds to bring a delinquent BMIR current or pay
City of Yuba City Housing Rehabilitation Program Guidelines 52 off a DPL).
At the end of thirty days, the Sponsor should contact a reputable foreclosure service or local title company to prepare and record foreclosure documents and make all necessary notifications to the owner and junior lienholders. The service will advise the Sponsor of all required documentation to initiate foreclosure (Note and Deed of Trust usually) and funds required from the owner to cancel foreclosure proceedings. The service will keep the Sponsor informed of the progress of the foreclosure proceedings.
When the process is completed, and the property has "reverted to the beneficiary" at the foreclosure sale, the Sponsor could sell the home themselves under a homebuyer program or use it for an affordable rental property managed by a local housing authority or use it for transitional housing facility or other eligible use. The Sponsor could contract with a local real estate broker to list and sell the home and use those funds for Program income-eligible uses.
City of Yuba City Housing Rehabilitation Program Guidelines 53 ATTACHMENT G
CITY OF YUBA CITY
FORECLOSURE POLICY
Sponsor As Junior Lienholder
It is the City of Yuba City’s (Sponsor’s) policy to prepare and record a "Request for Notice" on all junior liens (any lien after the first position) placed on properties financed by a loan.
This document requires any senior lienholder to notify the Sponsor of initiation (recordation of a "Notice of Default") of a foreclosure only. This is to alert the junior lienholder that they are to monitor the foreclosure with the senior lienholder. When the Sponsor is in a third position and receives notification of foreclosure from only one senior lienholder, it would be in their best interest to contact both senior lienholders regarding the status of their loans.
The junior lienholder may cancel the foreclosure proceedings by "reinstating" the senior lienholder. The reinstatement amount must be obtained by contacting the senior lienholder. This amount will include all delinquent payments, late charges, advances (fire insurance premiums, property taxes, property protection costs, etc.), and foreclosure costs (fees for legal counsel, recordings, certified mail, etc.)
Once the Sponsor has the information on the reinstatement amount, staff must then determine if it is cost effective to protect their position by reinstating the senior lienholder, keeping them current by submitting a monthly payment thereafter, foreclosing on the property possibly resulting in owning the property at the end of foreclosure, protecting the property against vandalism, and paying marketing costs (readying the home for marketing, paying for yard maintenance, paying a real estate broker a sales commission).
If the Sponsor decides to reinstate, the senior lienholder will accept the amount to reinstate the loan up until five (5) days prior to the set "foreclosure sale date." This "foreclosure sale date" usually occurs about four (4) to six (6) months from the date of recording of the "Notice of Default." If the Sponsor fails to reinstate the senior lienholder before five (5) days prior to the foreclosure sale date, the senior lienholder would then require a full pay off of the balance, plus costs, to cancel foreclosure. If the Sponsor determines the reinstatement and maintenance of the property not to be cost effective and allows the senior lienholder to complete foreclosure, the Sponsor's lien may be eliminated due to insufficient sales proceeds.
Sponsor As Senior Lienholder
When the Sponsor is in a first position, or the senior lienholder, active collection efforts will begin on any loan that is 31 or more days in arrears. Attempts will be made to assist the homeowner in bringing and keeping the loan current. These attempts will be conveyed in an increasingly urgent manner until loan payments have reached 90 days in arrears, at which time the Sponsor may
City of Yuba City Housing Rehabilitation Program Guidelines 54 consider foreclosure. Sponsor staff will consider the following factors before initiating foreclosure:
- Can the loan be cured (brought current or paid off) by the owner without foreclosure?
- Can the owner refinance with a commercial lender and pay off the Sponsor? - Can the owner sell the property and pay off the Sponsor? - Does the balance warrant foreclosure? (If the balance is under $5,000, the expense to foreclose may not be worth pursuing.)
- Will the sales price of home "as is" cover the principal balance owing, necessary advances, (maintain fire insurance, maintain or bring current delinquent property taxes, monthly yard maintenance, periodic inspections of property to prevent vandalism, etc.) foreclosure, and marketing costs?
If the balance is substantial and all of the above factors have been considered, the Sponsor may opt to initiate foreclosure. The owner must receive, by certified mail, a thirty-day notification of foreclosure initiation. This notification must include the exact amount of funds to be remitted to the Sponsor to prevent foreclosure (such as, funds to bring a delinquent BMIR current or pay off a DPL).
At the end of thirty days, the Sponsor should contact a reputable foreclosure service or local title company to prepare and record foreclosure documents and make all necessary notifications to the owner and junior lienholders. The service will advise the Sponsor of all required documentation to initiate foreclosure (Note and Deed of Trust usually) and funds required from the owner to cancel foreclosure proceedings. The service will keep the Sponsor informed of the progress of the foreclosure proceedings. When the process is completed, and the property has "reverted to the beneficiary" at the foreclosure sale, the Sponsor would then contact a real estate broker to market the home.