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Memorandum of Understanding
Between
The City of Yuba City
And
Police First Level Managers
June 27, 2026 through June 30, 2028
i
City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Table of Contents
Preamble......................................................................................................................... 1 Article 1 - Recognition ..................................................................................................... 1 Article 2 - Management and Association Rights.............................................................. 1
2.1 Management Rights.......................................................................................... 1
2.2 Association Rights ............................................................................................ 1 Article 3 - Wages............................................................................................................. 1
3.1 Salary Schedules .............................................................................................. 1
3.2 Salary Surveys.................................................................................................. 1
3.3 Classification Adjustments ................................................................................ 2 Article 4 – Overtime......................................................................................................... 2
4.1 Sworn Overtime ................................................................................................ 2
4.2 Non-Sworn Overtime ........................................................................................ 2
4.3 Compensatory Time Off.................................................................................... 2
4.4 Mutual Aid Assignments ................................................................................... 2 Article 5 – Incentives ....................................................................................................... 2
5.1 Longevity........................................................................................................... 2
5.2 Sworn Education/POST Incentive..................................................................... 3
5.3 Non-Sworn Education Incentive........................................................................ 3
5.4 Bilingual Pay ..................................................................................................... 4
5.5 Call-Back Pay ................................................................................................... 4
5.6 On-Call Pay....................................................................................................... 4
5.7 Daylight Savings Time ...................................................................................... 4
5.8 Uniform Allowance............................................................................................ 4
5.9 Temporary Upgrade Pay................................................................................... 4
5.10 Supervisor Premium ......................................................................................... 5
5.11 Detective Pay.................................................................................................... 5
5.12 Traffic Pay......................................................................................................... 5
5.13 Field Training Officer......................................................................................... 5
5.14 Tuition Reimbursement..................................................................................... 5
5.15 Vacation Accrual............................................................................................... 5 Article 6 - Holidays .......................................................................................................... 5
6.1 Holidays Observed............................................................................................ 5
6.2 Holiday-in-Lieu.................................................................................................. 6
ii
City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028
6.3 Holiday Pay....................................................................................................... 6 Article 7 - Public Employees Retirement System ............................................................ 6
7.1 Retirement Terminology.................................................................................... 6
7.2 Safety Retirement Formulas ............................................................................. 6
7.3 Miscellaneous Retirement Formulas................................................................. 7 Article 8 - Insurances....................................................................................................... 8
8.1 Health Plans...................................................................................................... 8
8.2 Dental and Vision Plans.................................................................................... 9
8.3 Life Insurance ................................................................................................... 9
8.4 Flexible Spending Account ............................................................................. 10
8.5 Dependent Care Spending Plan ..................................................................... 10
8.6 Employee Assistance Program (EAP) ............................................................ 10
8.7 Retiree Health Savings Account (RHSA)........................................................ 10
8.8 State Disability Insurance ............................................................................... 10 Article 9 – Work Schedules ........................................................................................... 11
9.1 FLSA Work Period .......................................................................................... 11
9.2 Patrol .............................................................................................................. 11
9.3 Dispatcher Schedules ..................................................................................... 11
9.4 Non-Sworn Schedules .................................................................................... 11 Article 10 – Deferred Compensation ............................................................................. 11 Article 11 – Certifications............................................................................................... 11 Article 12 – Leave Donation Program............................................................................ 11 Article 13 – Counseling Memorandum .......................................................................... 12 Article 14 – Term of Agreement .................................................................................... 12 Appendix “A” – Catastrophic Illness and Injury Donation Plan ...................................... 13 Appendix “B” – Counseling Memo Policy ...................................................................... 14
1 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Preamble
This agreement between the City of Yuba City (City) and the Yuba City Police Officers Association (POA), is to promote the harmonious labor relations between the City and the POA, and the establishment of rates of pay, hours of work, and other conditions of employment for employees covered by the Police First Level Managers bargaining unit.
Article 1 - Recognition
The City recognizes the POA as the exclusive representative for the classifications of Police Sergeant, Police Records Supervisor, and Communications Center Supervisor.
Article 2 - Management and Association Rights
Section 3.03, Employer-Employee Standards, B, City Rights is incorporated into this agreement.
The City agrees to follow the rights of employees as enumerated in the Peace Officers Bill of Rights and will adhere to the provisions of the Meyers-Milias Brown Act that states in part, “the matter in question is negotiable if it primarily relates to and has a significant or material relationship to wages, hours, and terms and conditions of employment, and is not itself a fundamental management right related to the merits, necessity, or organization of any service or activity provided by law or executive order.” Article 3 - Wages
Effective August 22, 2026, the nine (9) step salary schedule for non-sworn employees will be eliminated. Employees on the nine (9) step salary schedule will be placed at the step in the five (5) step salary schedule that is equal to or closest, but not lower than, their pay rate in effect on August 22, 2026.
Salary Surveys include only the following Comparable Agencies, City of Chico, City of Lincoln, City of Rocklin, City of West Sacramento, City of Woodland, County of Sutter, and County of Yuba, and will use only the following compensation data: top Step Salary; Education Benefits (maximum); POST Pay (maximum); Longevity Pay (maximum); Health Benefits (employer’s maximum contribution towards family medical, dental & vision); Employer Deferred Compensation Contribution; and employer pickup of employee pension costs and employee pickup of employer pension costs using the retirement tier that was in effect on December 31, 2012.
2 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 The City will conduct a Total Compensation Survey in November 2027 for all bargaining unit classes, and implement equity adjustments to bring classes to 95% of the market average effective December 25, 2027.
Effective December 26, 2026, the classifications of Police Sergeant, Police Records Supervisor, and Communications Center Supervisor shall be adjusted by two percent (2%).
Effective June 26, 2027, the classifications of Police Sergeant, Police Records Supervisor, and Communications Center Supervisor shall be adjusted by two percent (2%).
Article 4 – Overtime
Employees required to work in excess of their schedule (77, 80, or 86 hours) receive overtime at time-and-a-half of their regular rate of pay. Paid time off counts as hours worked towards the calculation of overtime.
Employees required to work in excess of forty (40) hours in the work period receive overtime at time-and-a-half an employee’s regular rate of pay. Paid time off counts as hours worked towards the calculation of overtime.
Employees may accumulate a maximum of one hundred (100) hours of Compensatory Time Off.
If the mutual aid agreement provides that the City is reimbursed for the full cost of the employee’s salary at the regular and overtime rate portal-to-portal, employees will be paid portal-to-portal at the regular rate of pay for hours worked during their normally assigned shift and overtime rate for hours worked outside their normal shift.
Article 5 – Incentives
Employees receive longevity pay as follows:
Upon completion of five (5) years of service with City the employee receives longevity pay in the amount of one and a quarter percent (1.25%) of their base hourly rate of pay.
3 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Upon completion of ten (10) years of service with City the employee receives an additional one and a quarter percent (1.25%) of their base hourly rate of pay.
Upon completion of fifteen (15) years of service with City the employee receives an additional two and one-half percent (2.5%) of their base hourly rate of pay.
Upon completion of twenty (20) years of service with City the employee receives an additional two and one-half percent (2.5%) of their base hourly rate of pay.
Employees receive education pay as follows:
• Two and a half percent (2.5%) of their base hourly rate of pay for an Associate degree.
or
• Seven and a half percent (7.5%) of their base hourly rate of pay for a Bachelor degree.
and
• Two and a half percent (2.5%) of their base hourly rate of pay for a POST Intermediate Certificate.
or
• Seven and a half percent (7.5%) of their base hourly rate of pay for a POST Advanced Certificate.
and
• Five and two tenths of a percent (5.2%) of their base hourly rate of pay for a POST Supervisory Certificate.
The maximum incentive amount under this section for sworn employees is twelve and seven tenths percent (12.7%) of the employee’s base hourly rate of pay.
Employees receive education pay as follows:
• Two and a half percent (2.5%) of their base hourly rate of pay for an Associate degree.
or
• Five percent (5.0%) of their base hourly rate of pay for a Bachelor degree. and
• Two and a half percent (2.5%) of their base hourly rate of pay for a POST Public Safety Dispatcher Intermediate Certificate.
or
• Seven and a half percent (7.5%) of their base hourly rate of pay for a POST Public Safety Dispatcher Advanced Certificate.
and
• Seven and a half percent (7.5%) of their base hourly rate of pay for a POST
4 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Dispatcher Supervisor Certificate.
Effective November 18, 2023, employees who are proficient in speaking a foreign language, as determined by the City, receive bilingual pay in the amount of one and fourtenths percent (1.4%) of their base rate of pay.
Employees called back to work will receive two (2) hours of overtime for each call-back.
If separate call-backs overlap within a two (2) hour period, the employee will be paid for one (1) call-back. The call-back is payable even if the employee’s call-back is canceled.
Any overtime earned under this section does not count towards hours worked for the purpose of calculating overtime.
If the return to work is contiguous with the employee’s scheduled shift and the employee is provided with a minimum of four (4) hours advance notice, the employee will not be paid call-back pay.
Employees who are assigned to on-call receive standby pay in the amount of two dollars and forty-five cents ($2.45) per hour.
Employees who work on those days when daylight savings time change occurs are paid overtime for hours in excess of their regular scheduled work hours. If daylight savings time causes an employee to work less than a full shift, the employee is allowed to use vacation or accumulated compensatory time to make up the difference. Vacation or accumulated compensatory time so used is considered as in pay status.
Employees are required to wear a uniform and receive a uniform allowance in the amount of $34.62 per pay period.
Employees assigned by the Police Chief or designee to work and perform the duties of a higher classification (Temporary Upgrade Pay) receive the rate of pay the employee would have received if promoted, but not less than five percent (5.0%) not to exceed the top step of the salary schedule.
5 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Employees who are routinely and consistently assigned by the Police Chief or designee to supervise or lead a shift in the absence of a supervisor or lead will receive Supervisor Premium in the amount of five percent (5.0%) of their base hourly rate of pay for those hours worked as a supervisor or lead.
Employees assigned to Investigation and Special Investigations Unit (SIU) receive detective premium in the amount of seven and a half percent (7.5%) of their base hourly rate of pay.
Employees assigned to ride and/or operate a motorcycle in the Traffic Division receive a Motorcycle Premium in the amount of five percent (5.0%) of their base hourly rate of pay.
Employees assigned as field training officers (FTO) receive training premium in the amount of five percent (5.0%) of their base hourly rate of pay.
Employees may receive up to five thousand dollars ($5,000) per fiscal year for tuition reimbursement, subject to the Rules.
Lateral employees from other agencies receive credit for prior public sworn service when determining years of service for vacation benefits.
New employees will be credited with vacation leave beginning with the first pay period worked as outlined in the City’s Rules, and shall be eligible to use available vacation leave with pay without regard to their status as a probationary employee.
Article 6 - Holidays
a. New Year’s Day
b. Martin Luther King Day
c. Washington’s Birthday
d. Memorial Day
e. Independence Day
f. Labor Day
g. Veterans Day
6 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 h. Thanksgiving Day
i. The day following Thanksgiving Day
j. Christmas Day
k. Christmas Eve
In lieu of time off for holidays and holiday pay, employees assigned to regular patrol shifts and dispatcher supervisor(s) receive straight time pay for 7.33 hours per month, paid and computed on a bi-weekly basis. This pay is computed at the hourly equivalent rate for the employee's monthly salary.
Bargaining unit employees who have holidays off will receive holiday pay in the same proportion as their regular scheduled work hours.
Article 7 - Public Employees Retirement System
Employees receive retirement benefits from the California Public Employees’ Retirement System (CalPERS).
The term “new member” is defined by CalPERS and the Public Employee Pension Reform Act of 2013 (PEPRA) but are generally as described below.
A new member is defined as:
• An employee who becomes a member of any public retirement system for the first time on or after January 1, 2013, and has no prior membership in any other public retirement system; or
• An employee who becomes a member of any public retirement system for the first time on or after January 1, 2013, and is not eligible for reciprocity with another public retirement system; or
• An employee who established prior membership in a retirement system and, after a break in service of more than six (6) months, returns to active membership in that system with a new employer.
A. Employees hired between December 16, 1989, and July 1, 2012, receive the three percent (3%) at fifty (50) safety CalPERS formula with the three (3) year final average compensation period. The City pays one hundred (100%) of the employee’s contribution to CalPERS and reports the employer payment of the employee's contributions to CalPERS as additional compensation for retirement
7 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 purposes only. These employees pay nine percent (9%) of the employer’s contribution via a CalPERS contract amendment on a pre-tax basis.
B. Employees hired after June 30, 2012, who are not classified as new members receive the “3% at 55” safety CalPERS formula with the three (3) year final average compensation period. The City pays one hundred (100%) of the employee’s contribution to CalPERS and reports the employer payment of the employee's contributions to CalPERS as additional compensation for retirement purposes only. These employees pay nine percent (9%) of the employer’s contribution via a CalPERS contract amendment on a pre-tax basis.
C. Employees hired after December 31, 2012, who are classified as a new member receive the “2.7% at 57” safety CalPERS formula with the three (3) year final average compensation period. These employees pay one half the total normal cost as determined annually by CalPERS on a pre-tax basis.
D. Optional CalPERS retirement benefits:
• Sick Leave Service Credit
o If the conversion of an employee’s eligible sick leave to CalPERS service credit would result in service credit or a pension benefit in excess of the maximum allowable pursuant to the applicable local safety member retirement plan, only the amount of sick leave needed to reach the maximum service credit or pension benefit will be certified to CalPERS. The employee’s remaining unused sick leave balance will be paid out in accordance with the Rules.
• Non-Industrial Disability Standard
• Industrial Disability Standard
• Pre-Retirement Death Benefits:
• Optional Settlement 2
• 1959 Survivor Benefit Level Indexed
• Special
• Post-Retirement Death Benefits five-hundred-dollar ($500) Lump Sum • Survivor Allowance (PRSA)
• Three percent (3%) Retirement COLA
A. Employees hired between August 1, 1991, and July 1, 2012, receive the two-point seven (2.7%) at fifty-five (55) miscellaneous CalPERS formula with the three (3) year final average compensation period. The City pays one hundred percent (100%) of the employee's contribution to CalPERS and reports the employer payment of the employee's contributions to CalPERS as additional compensation for retirement purposes only. These employees pay the eight percent (8%) of the employers’ contribution via a CalPERS contract amendment on a pre-tax basis.
8 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 B. Employees hired after June 30, 2012, who are not classified as a new members receive the two percent (2%) at fifty-five (55) miscellaneous CalPERS formula with the three (3) year final average compensation period. The City pays one hundred percent (100%) of the employee's contribution to CalPERS and reports the employer payment of the employee's contributions to CalPERS as additional compensation for retirement purposes only. These employees pay seven percent (7%) of the employers’ contribution via a CalPERS contract amendment on a pretax basis.
C. Employees hired after December 31, 2012, who are classified as new members receive the two percent (2%) at sixty-two (62) miscellaneous CalPERS formula with the three (3) year final average compensation period. These employees pay one-half the total normal cost as determined annually by CalPERS on a pre-tax basis.
D. Optional CalPERS retirement benefits:
• Non-Industrial Disability Improved
• Pre-Retirement Death Benefits:
a. Optional Settlement 2
b. 1959 Survivor Benefit Level Indexed
• Post-Retirement Death Benefits five-hundred-dollar ($500) lump sum • Survivor Allowance (PRSA)
• Three percent (3%) Retirement COLA
Article 8 - Insurances
A. Medical Contributions
The City contributes on behalf of each employee and retiree an amount equal to the Public Employees’ Medical & Hospital Care Act (PEMHCA) Minimum Employer Contribution (MEC) towards the healthcare premium.
B. Cafeteria Plan
The City contributes an additional amount towards the employees Cafeteria plan for each employee equal to eighty percent (80%) of the PORAC health plan premium minus the MEC contribution.
For the 2027 calendar year (plan year), the employee contributions to medical insurance coverage shall remain the same as the contribution rates in effect for the 2026 calendar year. For the 2028 and subsequent plan years, the City shall revert to paying eighty percent (80%) of the lowest cost PORAC health plan premium minus the MEC contribution.
C. Cash-in-Lieu
9 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Cash-in-Lieu is when an employee reduces the level of health care coverage or elects to forego coverage as follows:
• Employees who reduce the level of health care coverage that they are entitled to, i.e., from full family coverage to employee plus one, or employee-only coverage, or from employee plus one to employee-only coverage, are entitled to a Cash-in-Lieu. Cash-in-Lieu is based upon the PORAC health plan.
The employee making the election above receives the difference between the Cash-in-Lieu they would have been entitled had they waived coverage at their present coverage level and Cash-in-Lieu for the lower level elected. • Cash-in-Lieu for employees electing to forego health insurance coverage by providing proof of alternative group health coverage through another employer is based on the below percentages of the PORAC health plan:
Employee only: 25%
Employee plus one dependent: 25%
Family coverage: 30%
For the 2027 plan year, the Cash-in-Lieu payments for employees shall remain the same as the Cash-in-Lieu payments in effect for the 2026 plan year.
For calendar year 2023, the City pays for enhanced dental/vision benefits. The enhanced dental/vision are as follows: annual deductible is $25 (individual) and $75 (family), calendar year maximum benefit is $2,000, basic coverage is 90%, major coverage is 60%, and vision allowance is $800 in 24-month period.
For each following year, through calendar year 2027, the City will annually evaluate the dental and vision fund excess reserve. The City will make a discretionary determination, that is not subject to bargaining requirements or the grievance process, and then communicate the determination in writing as to whether the City will pay for the enhanced dental/vision benefits set forth above the coming calendar year. In any year when enhanced benefits are not able to be funded, benefit levels will automatically revert to the levels below.
City pays 90% of the dental and vision premiums for covered employees. The maximum annual dental benefit is $1750. The vision benefit is $600 every 24 months. Premiums are based on periodic actuarial conducted by an outside consultant. Employees must participate in the City’s Dental and Vision Plan in a manner provided in the adopted Dental and Vision Plan Agreement.
The City provides employees with a twenty-five-thousand-dollar ($25,000) life insurance policy. Employees may purchase dependent life insurance two thousand dollars ($2,000)
10 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 per dependent (spouse and children from 6 months to 19).
Employees may contribute to a Flexible Spending Account (FSA) on a pre-tax basis to assist with the cost of medical, dental, and vision expenses, deductibles, and copayments.
Employees may contribute to a Dependent Care Spending Plan on a pre-tax basis to assist with the cost of eligible child or elder care expenses.
The (EAP) is an employee benefit that assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being. The EAP offers free and confidential assessments, short-term counseling, referrals, and follow-up services for employees and their household members. For details about the EAP program please see the Human Resources Department.
Effective July 1, 2023, the City contributes point three four percent (0.34%) of the employee’s base rate of pay into their RHSA per pay period. Employees contribute twenty-five dollars ($25.00) per pay period. Employees will have twenty (20) hours of their vacation converted to cash and deposited into their RHSA annually during the month of June. Upon separation, employees will have one hundred (100) hours of vacation converted to cash and deposited into their RHSA. Employer contributions are fully vested.
The POA may increase employee contributions annually in November for the following year.
PFLM has elected to enroll its civilian, non-sworn members (“the Civilian Employees”) in CA State Disability Insurance (SDI) program.
Civilian Employees receiving benefits under either a short or long-term disability insurance program may elect to have their accrued leave coordinated and used to supplement disability benefit payments in order to receive the equivalent of a full paycheck (gross basis). In no instance shall the combination of disability insurance payments and accrued leave or other City benefit payments exceed 100% of an employee’s typical paycheck based on working regularly-scheduled hours. Civilian employees who wish to use accrued leave are required to notify Human Resources within five (5) business days of receipt of disability benefits to communicate the leave banks to be used and report the amount of SDI benefits received so that the City can determine the number of leave hours to be used. In the event of an inadvertent overpayment, the
11 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 employee will be notified and must make immediate arrangements with Finance to repay the overpayment.
Article 9 – Work Schedules
Safety employees, regardless of rank, are subject to an FLSA work period that is twentyeight (28) days in length with an FLSA overtime threshold of one hundred seventy-one (171) hours, pursuant to 29 U.S.C. section 207(k).
Sworn patrol staff work a (fourteen) (14) day pay period consisting of 4-11s/3-11s schedule work weeks. An additional nine (9) hour shift will occur approximately every third (3rd) pay period for purposes of training activities.
Assigned work schedules may be changed at the sole discretion of the Police Chief subject to written notice to the Sergeants for an opportunity to meet and discuss no less than thirty (30) days prior to implementation.
Dispatchers work four consecutive ten (10) hour shifts during the 7-day work period.
Assigned work schedules may be changed at the sole discretion of the Police Chief, subject to written notice to the POA for an opportunity to meet and discuss no less than 30 days prior to implementation.
Non-sworn may be assigned to any of the following schedules 9/80, 5/8, or 4/10 work schedules that result in forty (40) hours of work during the seven (7) day work period.
Article 10 – Deferred Compensation
Employees receive a monthly City contribution of fifty dollars ($50.00) to a City deferred compensation plan paid over twenty-four (24) pay periods in the year.
Article 11 – Certifications
The City pays the costs associated with obtaining and maintaining special certificates that are required by the State of California, the City, or any governmental agency to obtain and maintain as a condition of employment.
Article 12 – Leave Donation Program
The City currently facilitates a Leave Donation Program to assist employees dealing with catastrophic illnesses or injury (Appendix “A”). While an employee is utilizing any donated hours, the City will continue to pay its portion of the contribution to the employee's health,
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13 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Appendix “A” – Catastrophic Illness and Injury Donation Plan Purpose
To assist employees confronting personal or family catastrophic illness or injury who need the support of City employees to avoid financial hardship.
Plan Guidelines
1. Regular and probationary employees who are on an approved leave of absence (in accordance with Human Resources Rules 2.11 (B) or (D)) may receive donated hours of vacation, sick leave, or compensatory time off (CTO) from other employees.
2. Employees seeking donations of time must submit a written request to the Human Resources Department stating the reason(s) for the request. The Director of Human Resources reviews the requests. Each request is evaluated solely on its merits. If approved, the Director of Human Resources will initiate efforts to notify City employees of the request for the donation of hours. The name of the employee will be identified but the City will not release confidential medical information.
If disapproved, the requesting employee may seek review of the decision by the joint labor-management committee consisting of one representative from each of the following groups:
A) Yuba City Employees Association
B) Firefighters’ Association
C) Police Officers’ Association
D) Middle Managers Group
E) First Level Managers Group
F) Human Resources Department
In the event the Committee reaches a tie decision, the decision will be made in favor of the employee.
The decision of the labor-management committee is final and binding and is not subject to the grievance procedure.
3. To be eligible for donated leave hours, the employee must be on an approved leave of absence for their critical illness or injury or to provide required care for a family member (spouse, child, parent) who is critically ill or injured. The guidelines of Family Care Leave (Human Resources Rule 2.11 (D)) will be used to determine whether the critical illness or injury qualifies for the donation of leave hours. Verification of need via physician statements will normally be required. The employee must have exhausted, or is reasonably expected to exhaust, accumulated leave hours (vacation, sick leave, CTO) to receive leave.
14 City of Yuba City Police First Level Managers 6/27/2026 to 6/30/2028 Appendix “B” – Counseling Memo Policy
When a department head becomes aware of employee conduct, which requires documentation but does not warrant formal disciplinary action, a counseling memorandum may be issued to the employee. The purpose of a counseling memo is to provide notice to the employee of a deficiency or problem observed, document infractions, and modify behavior.
Counseling memos will be issued in a standard form used by the City. A copy of the counseling memo will be given to the employee and a copy is to be maintained in the employee’s personnel file for a period of two years. At the conclusion of two years, the employee can ask that the counseling memo be removed from the personnel file. At that time or any time thereafter that it is discovered that a counseling memo exists in the personnel file after two years, all copies are to be removed from any file maintained by the City, including the department or supervisor, and given to the employee. No future reference to the counseling memo will be made in a subsequent disciplinary process or performance evaluation. However, should an employee receive a subsequent counseling memo, or other disciplinary action within the two-year period, a counseling memo is not discarded until a two-year period has passed in which no counseling memo or disciplinary action has been issued.
During the two-year period the counseling memo may be used by a supervisor to support disciplinary action. The fact that a counseling memo has been issued is not to be referenced in a performance evaluation, however the substance of the counseling memo may be referenced in a performance evaluation if the supervisor deems it necessary.
Counseling memos used prior to the adoption of this Memorandum of Understanding are subject to this policy.
EXHIBIT C
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Agenda Item 10
CITY OF YUBA CITY
STAFF REPORT
Date: August 18, 2026
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Gina Rowland, Human Resources Director Summary
Subject: Side Letter Agreements with Yuba City Firefighters’ Association-Local 3793 and Yuba City Fire Management Unit
Recommendation: Adopt a Resolution approving side letter agreements with the Yuba City Firefighters’ Association - Local 3793 and Yuba City Fire Management unit to provide a one-time lump sum payment of $2,250 per employee in lieu of an ongoing salary increase
Fiscal Impact:
The cost for Fiscal Year 2026/27 to provide a one-time lump sum payment in the amount of $2,250 for each employee on payroll as of the date the side letters are approved by the City Council is $115,250. This cost will be paid for by the Fire Department with salary savings from existing budgeted amounts by holding a command staff position vacant until December 31, 2026. No additional General Funds are requested.
Purpose:
To approve side letter agreements with Yuba City Firefighters’ Association and the Yuba City Fire Management unit.
Strategic Focus Area:
Approval of side letters with Fire bargaining units supports the Council’s Strategic Plan goal of Fiscal Responsibility by entering into agreements that are acceptable to employees and that do not result in additional General Fund expenditures.
Background:
The current MOU’s with the Yuba City Firefighters’ Association-Local 3793 and Yuba City Fire Management unit included a wage reopener for May 2026 that required the parties to discuss the City’s financial position on the issue of wage to determine if an agreement can be reached on wage increases only to be effective the first pay period in July 2026.
Analysis:
The City and the Firefighters’ Association met for the wage reopener on June 25, 2026. The Firefighters’ Association and the City subsequently reached agreement to provide a one-time, nonpensionable lump sum payment in the amount of $2,250 per employee.
Following the tentative agreement with the Firefighters’ Association-Local 3793, the City reached out to offer the lump sum payment to the three members of the Fire Management unit. As all members of the Fire Management unit are CalPERS Classic Members, the lump sum payment will be reported to CalPERS for these employees over the next 22 pay periods. The employee representative for the Fire Management unit advised the City on July 27, 2026 that the employees had accepted the City’s offer for the lump sum payment.
The current MOU’s with both Fire units end on June 25, 2027. The City and the bargaining units will commence negotiations for successor MOU’s in January 2027.
Human Resources recommends City Council approval of the attached Resolution approving the side letter agreements with Yuba City Firefighters’ Association Local 3793 and Yuba City Fire Management.
Fiscal Impact:
The cost for Fiscal Year 2026/27 to provide a one-time lump sum payment in the amount of $2,250 for each employee on payroll as of the date the side letters are approved by the City Council is $115,250.
This cost will be paid for by the Fire Department with salary savings from existing budgeted amounts by holding a command staff position vacant until December 31, 2026. No additional General Funds are requested.
Alternatives:
Do not approve staff’s recommendation. This option is not recommended as the tentative agreement was negotiated by the City’s Chief Negotiator within the authority provided by the City Council.
Recommendation:
Adopt a Resolution approving side letter agreements with the Yuba City Firefighters’ Association-Local 3793 and Fire Management to provide a one-time lump sum payment of $2,250 per employee in lieu of an ongoing salary increase.
Attachments:
1. Resolution - Fire Side Letter Agreements
2. Exhibit A - Local 3793 Side Letter
3. Exhibit B - Fire Mgt Side Letter
Prepared By: Submitted By:
Gina Rowland
Human Resources Director
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING SIDE LETTER AGREEMENTS WITH THE YUBA CITY FIREFIGHTERS’ ASSOCIATION-LOCAL 3793 AND THE YUBA CITY FIRE MANAGEMENT UNIT TO
PROVIDE A ONE-TIME, NON-PENSIONABLE LUMP SUM PAYMENT
WHEREAS, the current Memoranda of Understanding between the City of Yuba City and the Yuba City Firefighters’ Association-Local 3793 and the City of Yuba City and the Yuba City Fire Management Unit included a wage reopener for May 2026 that required the parties to discuss the City’s financial position on the issue of wage to determine if an agreement can be reached on wage increases only to be effective the first pay period in July 2026; and
WHEREAS, City staff and the Firefighters’ Association met and conferred during the period of June 25, 2026 through July 18, 2026 to reach agreement on the issue of wage only; and
WHEREAS, the City and the Firefighters’ Association reached Tentative Agreement on July 18, 2026 to provide a one-time, non-pensionable lump sum payment in the amount of $2,250 per employee; and
WHEREAS, the City subsequently reached out to the Yuba City Fire Management unit on July 20, 2026 to offer the lump sum payment agreed to by the Firefighters’ Association; and
WHEREAS, the City was notified by the Yuba City Fire Management unit employee representative on July 27, 2026 that the employees had accepted the City’s offer for the lump sum payment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yuba City as follows:
SECTION I.
Authorize the City Manager and the Human Resources Director to sign the attached side letter agreements between the City of Yuba City and the Yuba City Firefighters’ Association-Local 3793 and the City of Yuba City and the Yuba City Fire Management Unit to provide a one-time lump sum payment in the amount of $2,250 per employee on active payroll as of August 18, 2026.
SECTION II.
Authorize the Director of Human Resources to make any necessary clarifying language changes as long as the changes do not modify substantive terms of the side letter agreements.
The forgoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 18th day of August 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
Approved as to Form:
Ian B. Sangster
Kronick, Special Counsel
Exhibits:
A. Side Letter Agreement between City of Yuba City and Yuba City Firefighters’ Association-Local 3793
B. Side Letter Agreement between City of Yuba City and Yuba City Fire Management Unit
EXHIBIT A
EXHIBIT B
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Agenda Item 11
CITY OF YUBA CITY
STAFF REPORT
Date: August 18, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Wildewood West Landscaping District Budget Allocation Recommendation: Adopt a Resolution authorizing the Finance Director to appropriate $17,194.56 from available reserves in Wildewood West Landscaping District Fund 275 to Account No. 6196-63663 (Materials) for fence replacement Fiscal Impact: $17,194.56 from FY 26/27 Operating Reserve for Wildewood West Landscaping District Fund 275.
Purpose:
To allocate funds in order to replace fencing on East and West sides of entrance into Wildewood West Landscaping District.
Council's Strategic Focus Area:
This addresses the City Council's Strategic Focus Area of improving and maintaining the City's Infrastructure.
Background:
The City annually levies and collects special assessments in order to maintain and service landscaping and fencing improvements that provide special benefit to the parcels identified in the Wildewood West Landscaping District. If the total budget is not used within the year, it is transferred to a reserve fund where it is held until needed.
The wooden fence on the East and West side of the entrance on Lyndsey Lane in the Wildewood West neighborhood has reached the end of its useful life (see Exhibits A and B). It is unrepairable and must be completely replaced with a new wood fence to maintain the standard and safety of the neighborhood.
Analysis:
Staff utilized an informal bidding process by contacting three local fencing companies that produced two responsible, responsive bidders as shown below.
Company Bid
Rodriguez Landscape Services $17,194.56
Twin Rivers Fencing $24,660.00
Rodriguez Landscape Services is the low, responsible, responsive bidder.
The project construction is expected to begin late August 2026 and completed by end of August 2026.
The amount required for this project exceeds the normal operating budget for the Wildewood West Landscaping District and reserve funds are available for this project.
Fiscal Impact:
The total cost to replace the fencing is $17,194.56. The Special Maintenance District Budget Analysis shows a projection of the FY 26/27 Operating Reserve for Wildewood West Landscaping District Fund 275 to be $18,189.02. There is no fiscal impact to the general fund.
Alternatives:
1. Direct staff not to use the reserves and fund the project with other funds.
2. Direct staff not to proceed with the fence replacement.
Recommendation:
Adopt a Resolution authorizing the Finance Director to appropriate $17,194.56 from available reserves in Wildewood West Landscaping District Fund 275 to Account No. 6196-63663 (Materials) for fence replacement.
Attachments:
1. Exhibit A - Map
2. Exhibit B - Photos
3. Exhibit C - Quote
4. Attachment 1 - Resolution
Prepared By: Submitted By:
Tami Omand
Public Works Administrative Analyst
Robert Bendorff
City Manager
EXHIBIT A
EXHIBIT B
EXHIBIT C
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
Rodriguez Landscape Service's
P.O Box 952
Yuba City, CA 95992 US
+15303015403
[email protected]
Ca Lic #1096553
ADDRESS
Tami Omand
Yuba City Public Works
Department
1201 Civil Center Blvd
Yuba City, Ca 95991
Estimate 2068
DATE 06/22/2026
EXPIRATION DATE 08/22/2026
SERVICE ADDRESS .
Lyndsey Ln & Franklin Rd Yuba City ca, 95993
DATE DESCRIPTION QTY RATE AMOUNT
06/22/2026 Scope of Work – Fence Removal and Installation Project Location:WILDWOOD WEST
East side of the property located at the corner of Lyndsey Lane and Franklin Road, Yuba City, CA 95993.
Remove and dispose of approximately 200 linear feet of the existing wood fence. Contractor shall remove all existing fence materials, including fence boards, rails, posts, and concrete footings as required. All debris shall be hauled away and the work area left clean upon completion.
Install approximately 200 linear feet of new 6-foot-high redwood fence using Master galvanized steel posts spaced at approximately 8 feet on center. Each post shall be installed 30 inches deep in concrete using two (2) 60-pound bags of concrete per post.
The new fence shall include:
Three (3) pressure-treated horizontal wood rails.
3/4" x 5-1/2" x 6' Redwood fence boards installed vertically.
One (1) 2" x 6" Redwood cap board along the top of the fence.
One (1) 1" x 2" Redwood trim installed horizontally on the exterior side directly below the cap board.
All fasteners shall be 2" galvanized nails or equivalent exterior-grade galvanized fasteners.
All materials and workmanship shall be installed in a professional manner, ensuring the fence is straight, level, structurally sound, and built to industry standards.
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
DATE DESCRIPTION QTY RATE AMOUNT
06/22/2026 Material Breakdown (Materials Only)
Item Qty Unit Price Total
Master Halco PostMaster Steel Posts 7'-6" 26 $35.00 $910.00 60 lb Concrete Mix 52 bags $5.50 $286.00
Pressure Treated 2x4x8 Rails 75 $8.76 $657.00
Premium Redwood Fence Boards 1x6x6 440 $3.19 $1,403.60
Redwood Cap 2x6x16 13 $33.60 $436.80
Redwood Trim 1x2x8 25 $4.48 $112.00
2" Galvanized Fence Nails (50 lb box) 1 $165.00 $165.00 Material Subtotal
$3,970.40
Sales Tax sacramento Ca,. 8.25%)
$327.56
Estimated Material Total
$4,297.96
Contractor Ordering Allowance (5%)
$214.90
dumping fees
$250
mark up $15% $714.42
Total Material
$5,477.28
5,477.28 5,477.28
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
DATE DESCRIPTION QTY RATE AMOUNT
06/22/2026 Labor Breakdown
Day 1 – Demolition & Post Installation
Crew: 3 Workers
Duration: 8 Hours
Scope of Work:
Remove approximately 200 linear feet of existing wood fence.
Remove existing fence boards, rails, posts, and miscellaneous debris.
Haul away and dispose of all demolition materials.
Clean and prepare the fence line.
Lay out fence alignment.
Install 26 Master Halco galvanized steel posts.
Set each post 30 inches deep using two (2) 60 lb bags of concrete per post.
Verify alignment, spacing, and elevation of all posts.
Final cleanup of the work area.
Labor Cost:
3 Workers × 8 Hours × $50.00/hr = $1,200.00
Day 2 – Fence Installation
Crew: 3 Workers
Duration: 8 Hours
Scope of Work:
Install three (3) pressure-treated horizontal rails.
Install all 3/4" × 5-1/2" × 6' Redwood fence boards.
Install 2" × 6" Redwood cap board.
Install 1" × 2" Redwood exterior trim below the cap.
Install all galvanized fasteners.
Make final adjustments to ensure the fence is straight and secure.
Complete final site cleanup and remove all remaining construction debris.
Labor Cost:
3 Workers × 8 Hours × $50.00/hr = $1,200.00
Labor Summary
Description Amount
Day 1 Labor $1,200.00
Day 2 Labor $1,200.00
Labor Subtotal: $2,400.00
Contractor mark up 30%
total $720
Total Labor Cost
$3,120.00
3,120.00 3,120.00
Thank you for the opportunity to work on your project. Please
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
review this estimate carefully. If you have any questions or would like to make adjustments, feel free to reach out. Once approved, we will schedule your project accordingly. We appreciate your business and look forward to delivering quality work.
TOTAL $8,597.28
Accepted By Accepted Date
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
Rodriguez Landscape Service's
P.O Box 952
Yuba City, CA 95992 US
+15303015403
[email protected]
Ca Lic #1096553
ADDRESS
Tami Omand
Yuba City Public Works
Department
1201 Civil Center Blvd
Yuba City, Ca 95991
Estimate 2069
DATE 06/22/2026
EXPIRATION DATE 08/22/2026
SERVICE ADDRESS .
Lyndsey Ln & Franklin Rd Yuba City ca, 95993
DATE DESCRIPTION QTY RATE AMOUNT
06/22/2026 Scope of Work – Fence Removal and Installation >OPTIONAL<
Project Location:WILDWOOD WEST
(WEST SIDE OF THE PROPERTY) located at the corner of
Lyndsey Lane and Franklin Road, Yuba City, CA 95993.
Remove and dispose of approximately 200 linear feet of the existing wood fence. Contractor shall remove all existing fence materials, including fence boards, rails, posts, and concrete footings as required. All debris shall be hauled away and the work area left clean upon completion.
Install approximately 200 linear feet of new 6-foot-high redwood fence using Master galvanized steel posts spaced at approximately 8 feet on center. Each post shall be installed 30 inches deep in concrete using two (2) 60-pound bags of concrete per post.
The new fence shall include:
Three (3) pressure-treated horizontal wood rails.
3/4" x 5-1/2" x 6' Redwood fence boards installed vertically.
One (1) 2" x 6" Redwood cap board along the top of the fence.
One (1) 1" x 2" Redwood trim installed horizontally on the exterior side directly below the cap board.
All fasteners shall be 2" galvanized nails or equivalent exterior-grade galvanized fasteners.
All materials and workmanship shall be installed in a professional manner, ensuring the fence is straight, level, structurally sound, and built to industry standards.
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
DATE DESCRIPTION QTY RATE AMOUNT
06/22/2026 Material Breakdown (Materials Only)
Item Qty Unit Price Total
Master Halco PostMaster Steel Posts 7'-6" 26 $35.00 $910.00 60 lb Concrete Mix 52 bags $5.50 $286.00
Pressure Treated 2x4x8 Rails 75 $8.76 $657.00
Premium Redwood Fence Boards 1x6x6 440 $3.19 $1,403.60
Redwood Cap 2x6x16 13 $33.60 $436.80
Redwood Trim 1x2x8 25 $4.48 $112.00
2" Galvanized Fence Nails (50 lb box) 1 $165.00 $165.00 Material Subtotal
$3,970.40
Sales Tax sacramento Ca,. 8.25%)
$327.56
Estimated Material Total
$4,297.96
Contractor Ordering Allowance (5%)
$214.90
dumping fees
$250
mark up $15% $714.42
Total Material
$5,477.28
5,477.28 5,477.28
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
DATE DESCRIPTION QTY RATE AMOUNT
06/22/2026 Labor Breakdown
Day 1 – Demolition & Post Installation
Crew: 3 Workers
Duration: 8 Hours
Scope of Work:
Remove approximately 200 linear feet of existing wood fence.
Remove existing fence boards, rails, posts, and miscellaneous debris.
Haul away and dispose of all demolition materials.
Clean and prepare the fence line.
Lay out fence alignment.
Install 26 Master Halco galvanized steel posts.
Set each post 30 inches deep using two (2) 60 lb bags of concrete per post.
Verify alignment, spacing, and elevation of all posts.
Final cleanup of the work area.
Labor Cost:
3 Workers × 8 Hours × $50.00/hr = $1,200.00
Day 2 – Fence Installation
Crew: 3 Workers
Duration: 8 Hours
Scope of Work:
Install three (3) pressure-treated horizontal rails.
Install all 3/4" × 5-1/2" × 6' Redwood fence boards.
Install 2" × 6" Redwood cap board.
Install 1" × 2" Redwood exterior trim below the cap.
Install all galvanized fasteners.
Make final adjustments to ensure the fence is straight and secure.
Complete final site cleanup and remove all remaining construction debris.
Labor Cost:
3 Workers × 8 Hours × $50.00/hr = $1,200.00
Labor Summary
Description Amount
Day 1 Labor $1,200.00
Day 2 Labor $1,200.00
Labor Subtotal: $2,400.00
Contractor mark up 30%
total $720
Total Labor Cost
$3,120.00
3,120.00 3,120.00
Thank you for the opportunity to work on your project. Please
Deposit required of 50% due at approval.
Remaining balance due upon project completion.
review this estimate carefully. If you have any questions or would like to make adjustments, feel free to reach out. Once approved, we will schedule your project accordingly. We appreciate your business and look forward to delivering quality work.
TOTAL $8,597.28
Accepted By Accepted Date
ATTACHMENT 1
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AUTHORIZING THE FINANCE DIRECTOR TO APPROPRIATE $17,194.56 FROM
AVAILABLE RESERVES IN WILDEWOOD WEST LANDSCAPING DISTRICT FUND 275 TO ACCOUNT NO. 6196-63663 (MATERIALS)
WHEREAS, the City recognizes the importance of improving and maintaining the City's Infrastructure; and
WHEREAS, the City annually levies and collects special assessments in order to maintain and service landscaping and fencing improvements that provide special benefit to the parcels identified in Wildewood West Landscaping District; and
WHEREAS, the fencing on the East and West side of the entrance to Lyndsey Lane is included in the Wildewood West Landscaping District and has fallen into a state of disrepair; and WHEREAS, the City desires to continue to promote the standard and safety of the neighborhood; and
WHEREAS, the City issued a request for informal bids and the cost of replacing the East and West wooden fence is $17,194.56, which exceeds the operating budget for the Wildewood West Landscaping District; and
WHEREAS, staff recommends funding the fence replacement using available reserves.
NOW, THEREFORE, be it resolved by the City Council of the City of Yuba City as follows:
1. The above recitals are true and correct, and are hereby incorporated herein by this reference.
2. The Finance Director is hereby authorized to appropriate $17,194.56 from available reserves in Wildewood West Landscaping District Fund 275 to Account No. 6196-63663 (Materials).
The foregoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 18th day of August, 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Attachment(s):
Exhibit A – Map
Exhibit B – Photos
Exhibit C - Quote
Agenda Item 12
CITY OF YUBA CITY
STAFF REPORT
Date: August 18, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Verkada Citywide Security Hardware and Install Contract Award Recommendation: Adopt a Resolution which takes the following actions:
A. Awards the purchase to Monarch of San Francisco, CA and installation of Verkada security hardware in the not to exceed amount of $148,487.38 plus 10% contingency of $14,848.74 for a total of $163,336.12 utilizing the CMAS contract number 3-26-01-1007, with the finding that it is in the best interest of the City
B. Authorizes the Finance Director to transfer $19,062.07 from Account 941023 (City Hall Improvements) to Account 941028 (Improvements to Buildings & Grounds)
Fiscal Impact: Up to a total of $163,336.12 from the following Improvements to Buildings & Grounds accounts:
$19,062.07 from Account 941028
$137,280.74 from Account 901028
$6,993.31 from Account 971028
Purpose:
To update the security hardware and monitoring systems into one integrated platform at all City facilities to help protect and secure the assets and infrastructure of the City along with the well-being and safety of City staff and the community.
Strategic Focus Area:
Updating the security hardware and monitoring system addresses the City Council’s Strategic Focus Area of Infrastructure as it will increase our ability to proactively protect city facilities and assets.
Background:
Ensuring the safety and well-being of staff, the public, and City facilities is a top priority. To maintain a secure environment, the City must have reliable systems in place to control, track, and document access to all facilities. The current security hardware installed in conjunction with the fire alarm system by current vendor Vyanet dba Eagle Security, is now outdated and incompatible with the City’s modern Verkada video surveillance system. Upgrading to newer, integrated security technology will strengthen
overall facility protection and streamline monitoring across all locations.
With recent increases in vandalism and theft, the ability to pair real-time video monitoring by Verkada’s state-of-the-art monitoring center with updated security devices will enhance proactive response, improve incident documentation, and support a safer environment for City employees and the community.
Analysis:
The current security hardware lacks integrated real-time camera monitoring and cannot connect to the surveillance cameras installed across City facilities. The City has standardized its security infrastructure on the Verkada platform for both video surveillance and access control. Transitioning from the existing hardware to Verkada security hardware will establish a fully integrated, modern system that enables 24/7 real-time monitoring through Verkada’s monitoring center, improving overall security and incident response.
The current fire alarm system vendor, Vyanet dba Eagle Security, will continue to maintain and monitor the fire system with no lapse in coverage during the installation transition to Verkada security hardware.
Monarch of San Francisco, CA has proven to be a valuable partner in implementing these systems and have gone out of their way to make sure they are providing excellent service in the installation and support of these systems. Monarch of San Francisco, CA has been awarded a contract under the California Multiple Award Schedule (CMAS) for the sale and installation of Verkada security and access control systems. Staff recommends piggybacking on the cooperative contract used by the City's IT Department for the current Verkada camera systems under the CMAS contract number of 3-26-01- 1007 and is valid through December 31, 2028.
CMAS is a California Department of General Services program that creates a pool of suppliers that governmental agencies can solicit offers from for information technology products and services which have been assessed to be fair, reasonable and competitive. Pursuant to Municipal Code Section 2-
6.14, Council may waive competitive bidding requirements when it determines it is in the best interest of the City to do so in favor of cooperative purchasing.
Fiscal Impact:
Hardware plus installation cost of $148,487.38 plus 10% contingency of $14,848.74 for a total up to $163,336.12 from the following Improvements to Buildings & Grounds accounts based on installation site:
1. $19,062.07 from Account 941028
2. $137,280.74 from Account 901028
3. $6,993.31 from Account 971028
Recommendation:
Adopt a Resolution which takes the following actions:
A. Awards the purchase to Monarch of San Francisco, CA and installation of Verkada security hardware in the not to exceed amount of $148,487.38 plus 10% contingency of $14,848.74 for a total of $163,336.12 utilizing the CMAS contract number 3-26-01-1007, with the finding that it is in the best interest of the City.
B. Authorizes the Finance Director to transfer $19,062.07 from Account 941023 (City Hall Improvements) to Account 941028 (Improvements to Buildings & Grounds).
Alternative:
1. Advise staff to submit the project for formal bids and return to council with bid results.
2. Do not purchase and continue with the current security system, which would result in less secure City facilities.
Attachments:
1. Attachment 1 - Resolution
2. Exhibit A - Quote
3. Exhibit B - CMAS Contract 3-26-01-1007
Prepared By: Submitted By:
Tami Omand
Public Works Administrative Analyst
Robert Bendorff
City Manager
ATTACHMENT 1
RESOLUTION NO.____________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
AWARDING THE PURCHASE AND INSTALLATION OF VERKADA SECURITY
HARDWARE TO MONARCH OF SAN FRANCISCO, CA IN THE AMOUNT OF THEIR TOTAL QUOTE OF $145,687.30 UTILIZING THE CMAS CONTRACT NUMBER 3-26-01-1007
WHEREAS, the City desires to purchase and install Verkada security hardware for citywide facilities; and
WHEREAS, the existing security and monitoring systems are aging and lack the features the new systems will provide; and
WHEREAS, Monarch has been awarded a contract under the California Multiple Award Schedule (CMAS) contract number 3-26-01-1007 valid through December 31, 2028; WHEREAS, the City desires to piggyback off of CMAS contract number is 3-26-01-1007 for the sale and installation of Verkada security systems, as authorized under Municipal Code Section 2-
6.14; and
WHEREAS, Monarch has provided a proposal for the purchase and installation of Verkada security systems; and
WHEREAS, the City desires to award the purchase to Monarch for the procurement of Verkada security systems in the amount of $145,687.30 utilizing the CMAS contract number 3-26-01-1007 with the finding that it is in the best interest of the City.
NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. City Council waives the competitive bidding requirements set forth in Municipal Code Section 2-6.14 and determines that it is in the best interest of the City to authorize and approve of a cooperative purchasing agreement. The City Council hereby awards, in the amount of $145,687.30, to Monarch of San Francisco, CA for the purchase and installation of Verkada security hardware and finds that the award is in the best interest of the City. In addition, the City Council authorizes, in the amount of $145,687.30, the purchase of security hardware utilizing the CMAS contract number 3-26-01-1007. The City Council further authorizes the City Manager, or designee, to enter into an agreement with Monarch for the purchase and installation of Verkada security system consistent with the terms of this Resolution and the material terms of the proposal attached hereto, and subject to approval of the agreement as to legal form by the City Attorney. The City Council also approves an additional 10% contingency of $14,568.73 for the project total of $160,256.03.
2. City Council does hereby authorize the Finance Director to transfer $19,062.07 from Account 941023 (City Hall Improvements) to Account 941028 (Improvements to Buildings & Grounds).
3. This Resolution shall become effective immediately.
The foregoing Resolution was duly introduced, passed and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 18th day of August 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Attachment(s):
Exhibit A – Quote
Exhibit B – CMAS Contract 3-26-01-1007
Agenda Item 13
CITY OF YUBA CITY
STAFF REPORT
Date: August 18, 2026
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Gina Rowland, Human Resources Director Summary
Subject: Side Letter Agreements with Yuba City First Level Managers Recommendation: Adopt a Resolution approving side letter agreements with the Yuba City First Level Managers unit to add supervisor classes eligible to work standby, extend the wage reopener to January 2027, and add provisions for supervisors assigned to work as relief operators at the Water Treatment Plant and the Wastewater Treatment Facility
Fiscal Impact: There is no increased General Fund cost for these side letter agreements. The Street Maintenance Supervisor and Wastewater Collections Supervisor will be assigned standby duty on an “as needed” basis when there are an insufficient number of front-line workers in the standby rotation. Any costs associated with standby and call back pay for these two supervisors are paid for by Roads Funds and the Utilities Enterprise Fund
There is also no General Fund cost for Treatment Plant supervisors who are assigned to work a shift as a relief plant operator during periods of low staffing.
Any overtime costs resulting from this side letter will be paid for by the Utilities Enterprise Fund
Purpose:
To approve side letter agreements with Yuba City First Level Managers bargaining unit.
Strategic Focus Area:
Approval of side letters with the First Level Managers unit supports the Council’s Strategic Plan goal of Workforce Excellence as they assist with employee retention by ensuring supervisory employees are treated equitably with the employees they supervise.
Background:
Employee representatives from the First Level Managers bargaining unit reached out to Human Resources in June to request consideration of a side letter agreement that would allow the Streets Maintenance Supervisor and Wastewater Collections Supervisor to be assigned standby duty on an “as needed” basis when there are an insufficient number of line staff employees available. Currently,
the Electrical/Instrumentation Supervisor and the Water Distribution Supervisor are both eligible for standby duty and call back pay; however, the Streets Maintenance Supervisor and Wastewater Collections Supervisor are not listed in the Memorandum of Understanding (MOU) between the City and the First Level Managers.
In addition, the current MOU with Yuba City First Level Managers includes a wage reopener for May 2026 that required the parties to discuss the City’s financial position on the issue of wage to determine if an agreement can be reached on wage increases only to be effective the first pay period in July 2026.
Lastly, the existing MOU between the City and First Level Managers does not include language for how the Wastewater Treatment Facility Chief Operator, Wastewater Treatment Facility Supervisor, Water Treatment Facility Chief Operator and Water Treatment Facility Supervisor are to be paid when they work as a relief operator at their respective treatment plants during periods of low staffing. The Local 1 MOU for line staff includes provisions that treatment plant operators may not work more than 12 hours in a 24-hour period, nor will they be required to work more than 16 hours straight in a 24-hour period.
In addition, when line staff treatment plant operators work an extra shift without receiving a minimum two week notice, they receive overtime for the extra shift and continue to receive full pay for their regularly assigned schedule for the workweek, even if they are required to take the day off because they have worked the maximum number of hours allowed in a 24-hour period.
Analysis:
The City and the First Level Managers’ unit reached agreement to enter into a side letter to add the supervisory classes of Streets Maintenance Supervisor and Wastewater Collections Supervisor to Section 14.2 of the MOU pertaining to Call Back and Standby Time. This change will ensure the City has the ability to assign standby duty to all similarly situated supervisors as needed when there is an insufficient number of front-line workers available for the standby rotation.
Agreement was also reached to extend the May 2026 wage reopener to January 2027 when the City will have more information on its mid-year budget.
The City and the First Level Managers also agreed to enter into a side letter agreement to modify Section 14.7 for Treatment Plant Relief Operators. Section 14.7 already included language for a 5% shift differential for supervisors who work a night shift at either the Water Treatment Plant or the Wastewater Treatment Facility. New language added addresses compensation for shift schedule changes when supervisors work a front-line operator work shift. This addition to the MOU between the City and the First Level Managers ensures supervisory employees are treated the same as the employees they supervise.
The current MOU with the First Level Managers bargaining unit ends on June 25, 2027. The City and the bargaining unit will commence negotiations for a successor MOU in the Spring of 2027.
Fiscal Impact:
There is no increased General Fund cost for these side letter agreements. The Street Maintenance Supervisor and Wastewater Collections Supervisor will be assigned standby duty on an “as needed” basis when there are an insufficient number of front-line workers in the standby rotation. Any costs associated with standby for these two supervisors are paid for by Roads Funds and the Utilities Enterprise Fund.
There is also no General Fund cost for Treatment Plant supervisors who are assigned to work a shift as a relief plant operator during periods of low staffing. Any overtime costs resulting from this side letter will be paid for by the Utilities Enterprise Fund.
Alternatives:
Do not approve staff’s recommendation or approve some but not all of staff’s recommendation. If the side letters are not approved, staff would need to immediately commence meeting with the First Level Managers for the May 2026 wage reopener required by the MOU. The recommended new MOU language for Streets Maintenance Supervisor and Wastewater Collections Supervisor eligibility for standby duty and call back pay and the language for Treatment Plant supervisors assigned to work a relief operator shift would be pushed to the negotiations for a successor MOU.
Recommendation:
Adopt a Resolution approving side letter agreements with the Yuba City First Level Managers unit to add supervisor classes eligible to work standby, extend the wage reopener to January 2027, and add provisions for supervisors assigned to serve as relief operators at the Water Treatment Plant and the Wastewater Treatment Facility.
Attachments:
1. Resolution - FLM Side Letter Agreements
2. Exhibit A - Callback-Standby-Wage Reopener
3. Exhibit B - Relief Treatment Plant Operators
Prepared By: Submitted By:
Gina Rowland
Human Resources Director
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
APPROVING SIDE LETTER AGREEMENTS WITH THE YUBA CITY FIRST LEVEL
MANAGERS UNIT TO ADD SUPERVISOR CLASSES ELIGIBLE TO WORK STANDBY, EXTEND THE WAGE REOPENER TO JANUARY 2027, AND ADD
PROVISIONS FOR SUPERVISORS ASSIGNED TO WORK AS RELIEF
OPERATORS AT THE WATER TREATMENT PLANT AND THE
WASTEWATER TREATMENT FACILITY
WHEREAS, employee representatives from the First Level Managers bargaining unit reached out to Human Resources in June to request consideration of a side letter agreement that would allow the Streets Maintenance Supervisor and Wastewater Collections Supervisor to be assigned standby duty on an “as needed” basis when there are an insufficient number of line staff employees available; and WHEREAS, the current MOU with Yuba City First Level Managers includes a wage reopener for May 2026 that required the parties to discuss the City’s financial position on the issue of wage to determine if an agreement can be reached on wage increases only to be effective the first pay period in July 2026; and
WHEREAS, the existing MOU between the City and First Level Managers does not include language for how the Wastewater Treatment Facility Chief Operator, Wastewater Treatment Facility Supervisor, Water Treatment Facility Chief Operator and Water Treatment Facility Supervisor are compensated when they are assigned to work as a relief operator at their respective treatment plants during periods of low staffing; and WHEREAS, the City and the First Level Managers’ unit reached agreement to enter into a side letter to add the supervisory classes of Streets Maintenance Supervisor and Wastewater Collections Supervisor to Section 14.2 of the MOU pertaining to Call Back and Standby Time; and
WHEREAS, this change will ensure the City has the ability to assign standby duty to all similarly situated supervisors as needed when there is an insufficient number of frontline workers available for the standby rotation; and WHEREAS, agreement was also reached to extend the May 2026 wage reopener to January 2027 when the City will have more information on its mid-year budget; and WHEREAS, the City and the First Level Managers also agreed to enter into a side letter agreement to modify Section 14.7 for Treatment Plant Relief Operators in order to address compensation for shift schedule changes when supervisors work a front-line operator work shift.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yuba City as follows:
SECTION I.
Authorize the City Manager and the Human Resources Director to sign the attached side letter agreements between the City of Yuba City and the Yuba City First Level Managers unit to add supervisor classes eligible to work standby, extend the wage reopener to January 2027, and add provisions for supervisors assigned to work as relief operators at the Water Treatment Plant and the Wastewater Treatment Facility.
SECTION II.
Authorize the Director of Human Resources to make any necessary clarifying language changes as long as the changes do not modify substantive terms of the side letter agreements.
The forgoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 18th day of August 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
Approved as to Form:
Ian B. Sangster
Kronick, Special Counsel
Exhibits:
A. Side Letter Agreement between City of Yuba City and Yuba City First Level Managers for Callback and Standby Time and the Wage Reopener B. Side Letter Agreement between City of Yuba City and Yuba City First Level Managers for Treatment Plant Relief Operators
EXHIBIT A
EXHIBIT B
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Agenda Item 14
CITY OF YUBA CITY
STAFF REPORT
Date: August 18, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Tierra Buena Mobile Home Park Water Consolidation Project Award Recommendation: Adopt a Resolution taking the following actions:
A. Denies Newland Entities, Inc.’s request for relief based on a claimed clerical mistake pursuant to California Public Contract Code sections 5100 through 5107; evaluates the bid in accordance with the Proposal Documents at $198,580.00; and finds that Ridgero Engineering, Inc. is the lowest responsive and responsible bidder
B. Awards a construction contract to Ridgero Engineering, Inc of Olivehurst, California, in an amount not to exceed $97,600.00 and authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney C. Authorizes a construction contingency in an amount not to exceed $19,520.00, and authorizes the Public Works Director to approve change order(s) addressing changes in quantities, unforeseen field conditions, utility conflicts, design clarifications, and other circumstances arising during construction, provided the cumulative value does not exceed the authorized contingency
D. Authorizes the Finance Director to execute a supplemental appropriation in the amount of $126,880 to CIP Account No. 951092-65501, Water Line Extension & Distribution Piping Enhancements, for the Tierra Buena Mobile Home Park Water System Improvement Project, and to process a corresponding budget adjustment to recognize grant revenue in Account No. 951092-43126 (State Revolving Fund Grant Revenue)
E. Finds that the Project is categorically exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15304, that the actions authorized herein are within the scope of the previously approved Project, and that no further environmental review is required Fiscal Impact: $126,880– Total Construction-Phase Project Cost - Account No. 951092-65501 (Water Line Extension & Distribution Piping Enhancements) $97,600 – Construction Contract Award Amount
$19,520 – Construction Contingency (20%)
$9,760 – CM, Inspection, City Administration (5%)
Purpose:
To provide safe drinking water to the residents of the Tierra Buena Mobile Home Park through the consolidation of its private water system with the City's water system.
Council's Strategic Goal:
This project addresses City Council’s Strategic Focus Area’s of Improving the City’s Infrastructure and maintaining fiscal responsibility.
Background:
The Tierra Buena Mobile Home Park operates a private community water system that does not meet current State drinking water quality standards. To provide residents with a long-term, reliable drinking water supply, the State Water Resources Control Board and the City have been coordinating the consolidation of the mobile home park into the City’s municipal water system.
The proposed consolidation will connect Tierra Buena Mobile Home Park to the City’s existing water distribution system and allow the mobile home park’s existing water facilities to be abandoned or removed as appropriate. The Drinking Water State Revolving Fund application identifies Tierra Buena Mobile Home Park as serving approximately 52 residents and requests approximately $175,000 in financial assistance for the consolidation work. The application anticipated construction beginning in September 2026 and completion by December 2026. The Project generally includes installation of the City water service and associated piping, valves, backflow-prevention equipment, testing and disinfection, removal of existing private-system components, demolition of the existing hydro tanks and deep well, and restoration of disturbed areas. The construction documents estimate approximately 30 days to complete the work.
On August 19, 2025, Council adopted a resolution authorizing the City to carry out the Project, enter into a funding agreement with the State Water Resources Control Board, accept and expend State funds, and designate the City Manager or designee to execute the funding agreement and related documents. The State funding agreement was subsequently executed on May 12, 2026. By late May 2026, the plans and specifications were complete and the City was proceeding with solicitation of construction bids.
The Project is time-sensitive because Tierra Buena Mobile Home Park residents currently rely on bottled water assistance as an interim drinking water supply. Earlier coordination records identified an October 31, 2026 expiration date for the bottled water agreement and noted that an extension would be pursued to avoid a lapse in service if construction was not complete. Subsequent project coordination continued to identify the bottled water agreement as a schedule constraint, with the State indicating it would revisit the agreement in September. Based on the City’s current understanding, bottled water grant assistance is expected to be available only through December 2026, making timely award and completion of the consolidation work important to avoid interruption of safe drinking water service to the residents.
The City began soliciting construction bids in June 2026. The bid period was extended to July 2, 2026, and staff began reviewing the bids for presentation to the City Council. During that review, staff identified discrepancies in the apparent low bidder’s proposal, requiring further review under the Proposal Documents and the California Public Contract Code before an award recommendation could be finalized.
Analysis:
The Tierra Buena – Water Consolidations Project was advertised for bids beginning June 11, 2026.
Plans and specifications were posted on publicpurchase.com and provided to local builder/contractor exchanges. On July 2, 2026, four (4) bids were received and opened by the City Clerk. A list of the bids received and the Engineer’s Estimate are shown below:
Company Total Bid (Bid Schedules)
Newland Entities, Inc. $88,880.00
Ridgero Engineering, Inc. $97,600.00
North Star Construction and Engineering, Inc. $104,450.00 C.E Cox Engineering $106,280.00
_____________________________________________________
Engineer’s Estimate $110,000.00
Newland Entities, Inc. is the apparent low, responsive, and responsible bidder.
Apparent Low Bidder Rejection:
Newland Entities, Inc. submitted the apparent low bid in the amount of $88,880.00. Following bid opening, staff identified discrepancies between the stated item prices and corresponding extended totals for various bid items.
The Proposal Documents provide that, in the event of a discrepancy between an item price and the total entered for that item, the item price shall prevail. Because the discrepancies materially affected the evaluated bid amount, staff consulted with the City Attorney and notified Newland of the discrepancies.
Newland was advised that, if it believed the discrepancies resulted from a clerical mistake, it could submit a written request for relief pursuant to California Public Contract Code section 5103.
Newland subsequently submitted a written request asserting that various bid items contained a clerical error, that the bid amounts “populated incorrectly,” and that its intended bid amount was $85,280.00.
Staff and the City Attorney reviewed Newland’s request. The submission did not include contemporaneous estimating worksheets, bid recap documents, calculations, quotations, spreadsheets, or similar documentation explaining how the claimed error occurred or demonstrating that the revised prices represented Newland’s intended bid at the time of submission. Staff and the City Attorney therefore determined that Newland did not establish entitlement to relief.
The City evaluated the bid as originally submitted in accordance with the Proposal Documents.
Applying the stated item prices throughout the bid schedule results in an evaluated bid amount of $198,580.00.
Accordingly, staff recommends denying Newland’s request for relief and evaluating its bid at $198,580.00 in accordance with the Proposal Documents.
Award Options
The options available to move the Project forward are to reject all bids and rebid the Project or to award the contract to the next lowest responsive and responsible bidder. Staff does not recommend rebidding the Project for the following reasons:
• Rebidding would delay construction and increase the risk of interruption to temporary bottled water service.
• Rebidding may result in higher bids or reduced bidder participation.
Staff has reviewed the bid submitted by Ridgero Engineering, Inc. and determined that it is responsive
to the bidding requirements. Staff has also reviewed the bidder’s qualifications and recommends finding Ridgero Engineering, Inc. responsible and awarding the construction contract in the amount of $97,600.00.
Fiscal Impact:
The estimated total construction phase cost is $126,880, consisting of a construction contract with Ridgero Engineering, Inc. in an amount not to exceed $97,600, a 20% construction contingency in an amount not to exceed $19,520, and approximately 10% ($9,760) for construction management, inspection, and contract administration by City staff.
A 20% construction contingency is recommended due to the nature of the Project, which includes connecting an existing private water system to the City's municipal water system, abandonment of existing facilities, excavation around existing underground utilities, and work where existing utility records and subsurface conditions are limited. The contingency provides sufficient flexibility to address unforeseen field conditions, utility conflicts, quantity adjustments, and minor design modifications while minimizing construction delays.
The Project is funded through the State Revolving Fund (SRF) Grant. Staff recommends a supplemental appropriation in the amount of $126,880 from CIP Account No. 951092-65501 – Water Line Extension & Distribution Piping Enhancements to CIP Account No. 951092-43126 – Water Line Extension & Distribution Piping Enhancements to fund the Project.
All eligible project costs, including construction, construction management, inspection, engineering, administration, City hot-tap and connection fee’s, and other actual costs incurred by the City, will be tracked separately for reimbursement through the SRF Grant. Upon receipt of grant reimbursements, funds will be returned to CIP Account No. 971092.
Environmental:
On August 30, 2024, the City filed a Notice of Exemption (SCH No. 2024-081416) with the Sutter County Clerk for the Tierra Buena Mobile Home Park Water System Improvement Project pursuant to CEQA Guidelines Section 15304 (Minor Alterations to Land). The recommended actions are within the scope of the previously approved Project, and no further environmental review is required.
Alternatives:
1. Reject the bids and either rebid or delay/cancel the project, which would require the mobile home park to continue providing bottled water to its residents.
2. Provide other direction.
Recommendation:
Adopt a Resolution taking the following actions:
A. Denies Newland Entities, Inc.’s request for relief based on a claimed clerical mistake pursuant to California Public Contract Code sections 5100 through 5107; evaluates the bid in accordance with the Proposal Documents at $198,580.00; and finds that Ridgero Engineering, Inc. is the lowest responsive and responsible bidder.
B. Awards a construction contract to Ridgero Engineering of Olivehurst, California, in an amount not to exceed $97,600.00 and authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to
legal form by the City Attorney.
C. Authorizes a construction contingency in an amount not to exceed $19,520.00, equal to 20% of the construction contract, and authorizes the Public Works Director to approve change order(s) addressing changes in quantities, unforeseen field conditions, utility conflicts, design clarifications, and other circumstances arising during construction, provided the cumulative value does not exceed the authorized contingency.
D. Authorize the Finance Director to execute a supplemental appropriation in the amount of $126,880 to CIP Account No. 951092-65501, Water Line Extension & Distribution Piping Enhancements, for the Tierra Buena Mobile Home Park Water System Improvement Project, and to process a corresponding budget adjustment to recognize grant revenue in Account No. 951092-43126 (State Revolving Fund Grant Revenue).
E. Finds that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15304 (Minor Alterations to Land), that the recommended actions are within the scope of the previously approved Project, and that no further environmental review is required.
Attachments:
1. Resolution - TB Water Consolidation Project
2. Exhibit A - (Draft Agreement) - Ridgero Engineering, Inc. Contract 26-02 Prepared By: Submitted By:
Leticia VIllalobos
Assistant Civil Engineer
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY DENYING A REQUEST FOR RELIEF FROM THE BID SUBMITTED BY NEWLAND ENTITIES, INC.; AWARDING A CONSTRUCTION CONTRACT TO RIDGERO ENGINEERING, INC. FOR THE TIERRA BUENA MOBILE HOME PARK WATER CONSOLIDATION PROJECT; AUTHORIZING A CONSTRUCTION CONTINGENCY; AUTHORIZING A SUPPLEMENTAL APPROPRIATION; AND MAKING FINDINGS UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
WHEREAS, the Tierra Buena Mobile Home Park operates a private community water system that does not meet current State drinking water quality standards, and the City of Yuba City has coordinated with the State Water Resources Control Board to consolidate the mobile home park into the City’s municipal water system through the Tierra Buena Mobile Home Park Water Consolidation Project (“Project”); and
WHEREAS, the Project is funded through the Drinking Water State Revolving Fund Grant Program and will provide a safe and reliable municipal drinking water supply to Tierra Buena Mobile Home Park residents; and
WHEREAS, the City advertised the Project for competitive bids beginning June 11, 2026, and received four bids on July 2, 2026; and
Newland Entities, Inc. $88,880.00
Ridgero Engineering, Inc. $97,600.00
North Star Construction and Engineering, Inc. $104,450.00 C.E. Cox Engineering $106,280.00
WHEREAS, Newland Entities, Inc. submitted the apparent low bid in the amount of $88,880, but staff identified discrepancies between stated item prices and corresponding extended totals within its bid proposal; and
WHEREAS, Newland Entities, Inc. subsequently submitted a written request for relief based on a claimed clerical mistake and asserted that its intended bid amount was $85,280; and WHEREAS, Public Works staff and the City Attorney reviewed the request and determined that the information submitted did not establish entitlement to relief under California Public Contract Code sections 5100 through 5107; and
WHEREAS, applying the discrepancy provisions contained in the Proposal Documents results in an evaluated bid amount of $198,580 for Newland Entities, Inc.; and WHEREAS, accordingly Ridgero Engineering, Inc. submitted the lowest responsive and responsible bid in the amount of $97,600; and
WHEREAS, staff recommends authorizing a construction contingency of $19,520, and appropriating $126,880 to fund the total construction-phase Project cost; and
WHEREAS, on August 30, 2024, the City filed a Notice of Exemption for the Project pursuant to CEQA Guidelines Section 15304, and the actions authorized by this Resolution are within the scope of the previously approved Project.
NOW, THEREFORE, be it resolved and ordered by the City Council of Yuba City as follows:
1. The City Council finds that the foregoing recitals are true and correct and incorporates them into this Resolution by reference.
2. The City Council denies Newland Entities, Inc.’s request for relief based on a claimed clerical mistake pursuant to California Public Contract Code sections 5100 through 5107, evaluates its bid in accordance with the Proposal Documents at $198,580, and finds that Ridgero Engineering, Inc. is the lowest responsive and responsible bidder.
3. The City Council awards the construction contract for the Project to Ridgero Engineering, Inc. of Olivehurst, California, in an amount not to exceed $97,600 and authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney.
4. The City Council authorizes a construction contingency in an amount not to exceed $19,520, and authorizes the Public Works Director to approve change orders addressing changes in quantities, unforeseen field conditions, utility conflicts, design clarifications, and other circumstances arising during construction, provided that the cumulative value of such change orders does not exceed the authorized contingency amount.
5. The City Council authorizes the Finance Director to execute a supplemental appropriation in the amount of $126,880 from CIP Account No. 951092-65501 – Water Line Extension & Distribution Piping Enhancements to CIP Account No. 951092-43126 – Water Line Extension & Distribution Piping Enhancements to fund the Project.
6. The City Council finds that the Project is categorically exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15304, pursuant to that certain Notice of Exemption filed on August 30, 2024 (SCH No. 2024081416) that the actions authorized herein are within the scope of the previously approved Project, and that no further environmental review is required.
7. This Resolution shall become effective immediately upon adoption.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 18 th day of August
2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):
A. (Draft) Agreement – Ridgero Engineering, Inc. Contract 26-02
CITY OF YUBA CITY
DEPARTMENT OF PUBLIC WORKS
CONTRACT AGREEMENT
TIERRA BUENA MHP – WATER CONSOLIDTAIONS PROJECT
CONTRACT NO. 26-02
THIS AGREEMENT, made and concluded this ____ day of
_________________ 20___, between the City of Yuba City, party of the first part, and ______________________________, Contractor, party of the second part.
ARTICLE I. – WITNESSETH, that for and in consideration of the payments and agreements hereinafter mentioned to be made and performed by the said party of the first part under the conditions expressed in the two bonds bearing even date with these presents and hereunto annexed, the said party of the second part agrees with the said party of the first part, at his own proper cost and expense, to do all the work and furnish all the materials, except such as are mentioned in the specifications to be furnished by said party of the first part, necessary to construct and complete in a good, workmanlike and substantial manner and to the satisfaction of the Department of Public Works, construction on various roads, all in accordance with the Special Provisions hereto annexed and also in accordance with the State of California Department of Transportation dated 2022, the Standard Plans dated 2022, the “Labor Surcharge” and “Equipment Rental Rates” in effect on the date the work is accomplished, and the “General Prevailing Wage Rates” of the State of California Department of Transportation, which said Special Provisions, Standard Plans, Standard Specifications are hereby specially referred to and by such reference made a part hereof.
The Special Provisions and the project plans for the work to be done are entitled:
TIERRA BUENA MHP – WATER CONSOLIDATIONS PROJECT
Which are hereby made part of this contract.
ARTICLE II. – The said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Agreement; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City of Yuba City and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and specifications and the requirements of the Engineer under them, to wit.
City of Yuba City Contract Agreement Tierra Buena MHP – Water Consolidations Project
ARTICLE III. – The said party of the first part hereby promises and agrees with the said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices hereinafter set forth, and hereby contracts to pay the same at the time, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE IV. – By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.
ARTICLE V. – It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VI. – The City of Yuba City hereby employs Contractor to provide material and to do the work according to the terms and conditions herein contained and referred to for the following prices to be paid at the time, in the manner and upon the conditions hereinafter set forth.
ARTICLE VII. – The improvement contemplated in the performance of this contract is an improvement over which the City of Yuba City shall exercise general supervision.
ARTICLE VIII. – The statement of prevailing wages appearing in the General Prevailing Wage Rates is hereby specifically referred to and by this reference is made a part of this contract. It is further expressly agreed, by and between the terms of this instrument and the bid or proposal of said Contractor, that this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
City of Yuba City Contract Agreement Tierra Buena MHP – Water Consolidations Project
TIERRA BUENA MHP – WATER CONSOLIDATIONS PROJECT
CONTRACT NO. 26-02
Item
No. Item Description Est. Qty.
Unit of
Measure
Unit Price Total
Amount
1 Mobilization / Demobilization 1 LS $ 8,000 $ 8,000
2 Jobsite Pre/Post Construction
Photos 1 LS $ 1,000 $ 1,000
3 Construction Area Signs/Traffic
Control 1 LS $ 3,500 $ 3,500
4 Sheeting, Shoring, and Bracing 1 LS $ 6,000 $ 6,000
5 Erosion Control and SWPP 1 LS $ 3,500 $ 3,500
6 Potholing 1 LS $ 3,000 $ 3,000
7 2" Pressure Reduce Valve - Back
Flow Preventer (Furnish &
Install)
1 EA $ 9,000 $ 9,000
8 2" Gate Valves with box
(Furnish & Install) 1 EA $ 2,500 $ 2,500
9 1.5" Gate Valves with box
(Furnish & Install) 1 EA $ 2,000 $ 2,000
10 2” Copper Water Service
(Furnish & Install Type “K”.
Includes final backfill and
trench restoration per TR3-Type
D. Excludes City-Furnished
Meter and Service Saddle)
1 LS $ 13,000 $ 13,000
11 2" Pipe/Open Cut – (Includes
furnish, install, & trench
restoration per TR3-Type D)
25 LF $ 240 $ 6,000
12 1.5" Pipe/Open Cut – Tie-In to
Distribution System (Includes
furnish, install, & final backfill
and trench restoration per TR3-
Type D)
20 LF $ 225 $ 4,500
City of Yuba City Contract Agreement Tierra Buena MHP – Water Consolidations Project
13 Pressure Testing 1 LS $ 3,000 $ 3,000
14 Water Pipe Disinfection - After
Construction 1 LS $ 2,500 $ 2,500
15 Vehicle Bollard 2 EA $ 1,500 $ 3,000
16 Misc. Site Restoration (Includes
concrete, landscaping,
irrigation, fencing, etc.)
1 LS $ 8,500 $ 8,500
17 Demolition of existing PVC Pipe
and valves (Includes Disposal) 1 LS $ 3,500 $ 3,500
18 Demolition of Hydro Tank
(Includes Disposal) 2 EA $ 2,000 $ 4,000
19 Demolition of Concrete
(Includes Disposal) 1 LS $ 3,500 $ 3,500
20 Demolition of the 162' Deep
Well (Per County & State
Requirements)
1 EA $ 7,600 $ 7,600
Base Bid Total: $97,600.00
City Attorney, City of Yuba City
CITY OF YUBA CITY CONTRACTOR
Robert Bendorf Company Name
City Manager
Date By and Title (signature)
2. Copy of Surety’s Certificate of Authority, issued by the Insurance Commissioner of the State of California, along with a statement that said Certificate has not been surrendered, revoked, cancelled, annulled or suspended.
Approved: __________________________________________, City Attorney (NOTE: The date of this bond must not be prior to date of Contract. If Contractor is a partnership, all partners should execute bond.)
**END OF SECTION**
Agenda Item 15
CITY OF YUBA CITY
STAFF REPORT
Date: August 18, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: WWTF Septage Receiving Station Project Award
Recommendation: Adopt a Resolution taking the following actions:
A. Rejects the bid submitted by Golden State Excavating, Inc. as nonresponsive for failure to provide the original bidder’s bond required by the Contract Documents and separately consents to withdrawal of the bid without forfeiture of bid security based on the bidder’s demonstrated material clerical error pursuant to California Public Contract Code sections 5100 through 5107
B. Awards a Base Bid construction contract to GSE Construction Company of Livermore, California, in an amount not to exceed $1,056,400 and authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney C. Authorizes a construction contingency in an amount not to exceed $158,460, and authorizes the Public Works Director to modify the scope of work through change order(s) to address changes in quantities, unforeseen field conditions, coordination with existing operating facilities, design clarifications, and other circumstances arising during construction, provided the cumulative value of such change orders does not exceed the authorized contingency amount
D. Awards a professional services agreement to HERWIT Engineering of Clayton, California, for engineering services during construction and supplemental construction inspection in an amount not to exceed $72,460 and authorizes the City Manager to execute the agreement on behalf of the City, subject to review and approval as to legal form by the City Attorney
E. Authorizes the Finance Director to execute a budget transfer in the amount of $556,730 from the Unallocated Wastewater Fund to CIP Account No. 981329-65501 (Septic Station), utilizing available balances within the Unallocated Wastewater Fund
F. Finds that CEQA was previously assessed for the Project, a Class 1 Categorical Exemption was adopted, the actions recommended herein are within the scope of the previously approved Project, and no further environmental review is required under CEQA
Fiscal Impact: $1,313,730 – Total Construction-Phase Project Cost - Account No. 981329- 65501 (Septic Station)
$1,056,400 – Construction Contract Award Amount
$158,460 – Construction Contingency (15%)
$72,460 - Inspection Services (6.86%)
$26,410 - City Administration (2.5%)
Purpose:
To facilitate construction of the WWTF Septage Receiving Station Project and improve wastewater treatment operations.
Council's Strategic Goal:
This project addresses City Council’s Strategic Focus Area’s of Improving the City’s Infrastructure and maintaining fiscal responsibility.
Background:
The City’s Wastewater Treatment Facility (WWTF) receives septage and other hauled wastewater from commercial haulers. The existing receiving process provides limited screening capability and limited ability to accurately monitor hauled wastewater volumes entering the treatment facility.
As part of the 2020 Wastewater Treatment Facility and Collection System Master Plan, the City identified construction of a Septage Receiving Station as a recommended WWTF condition-related improvement project. The Master Plan included the facility within the recommended Capital Improvement Program and identified the improvement as necessary to support continued reliable treatment plant operations.
Consistent with the Master Plan recommendations, staff initiated the WWTF Septage Receiving Station Project (25-04) to design and construct a dedicated receiving facility for hauled wastewater. HERWIT Engineering prepared the plans and specifications for the project.
On June 17, 2025, City Council awarded the purchase of a Franklin Miller Spiralift Model SR30 Septage Receiving Station and related equipment to Franklin Miller, Inc. of Livingston, New Jersey in the amount of $400,000, including tax and contingency. The equipment was procured in advance of construction because of the manufacturer’s estimated 32- to 34-week lead time and to avoid future price escalation and contractor markup.
On June 16, 2026, City Council adopted a Class 1 Categorical Exemption under the California Environmental Quality Act (CEQA), approved the plans and specifications, and authorized advertisement for bids for the project.
The project generally includes the following improvements:
• Installation of the City-furnished septage receiving equipment. • Construction of a concrete pad, roadways, drain and sewer pipelines, and manholes. • Site piping, valves, mechanical connections, electrical service, instrumentation, and controls. • Equipment supports, grounding, testing, startup coordination, and integration with the existing wastewater treatment facility infrastructure.
Analysis:
The Project was advertised for bids beginning June 26, 2026, through the City’s online bidding platform.
The City received five (5) bids by the 2:00 p.m. deadline on July 30, 2026, at which time the bids were publicly opened.
Company Total Bid
Golden State Excavating $645,000
GSE Construction Company $1,056,400
Gateway Pacific Contractors $1,135,000
W.M. Lyles Co. $1,209,010
Cushman Contracting Corporation $1,526,000
_________________________________________
Engineer’s Estimate $660,000
The bid documents included a bid alternate for additional paving improvements. Because the additional paving is not required for operation of the Septage Receiving Station and available project funds are limited, staff recommends awarding base bid only.
Golden State Excavating, Inc. (Golden State) submitted the apparent low bid in the amount of $645,000. Following bid opening, Golden State timely notified the City that it had discovered a material clerical error in compiling its bid. Golden State stated that installation costs associated with the Cityfurnished septage receiving equipment were calculated during bid preparation but were inadvertently classified with the excluded owner-furnished equipment procurement value and omitted from its final bid total. Golden State requested relief from and withdrawal of its bid pursuant to California Public Contract Code sections 5100 through 5105 and offered to provide its contemporaneous bid worksheets, final bid recap, supporting calculations, quotations, and related records.
Golden State’s request identifies a bid-compilation and classification error that materially affected the amount submitted, rather than a post-bid change in pricing or an error in business judgment. Based on the written notice and supporting contemporaneous documentation provided by Golden State, staff finds that the request satisfies the applicable requirements for relief under California Public Contract Code section 5103 and recommends consenting to withdrawal of the bid without forfeiture of bid security.
Separately, during the City’s review of the bid, staff determined that Golden State submitted a copy of the bidder’s bond rather than the original bidder’s bond required by Section 00200, Article 10 of the Contract Documents. The Contract Documents expressly required each bid to be accompanied by an original bidder’s bond and provided that a bid not accompanied by proper bidder’s security would be considered nonresponsive. This defect existed at the bid deadline and was not corrected before bid opening. Accordingly, Golden State’s bid is also nonresponsive and must be rejected on that independent basis.
Award Options
GSE Construction Company’s bid is $396,400, or approximately 60%, above the Engineer’s Estimate of $660,000. Although the bid exceeds the estimate, staff considers the bid reasonable based on the competitive bid results and the relatively close range of the three lowest responsive bids, which were within approximately 15% of one another.
The bid results suggest that current contractor pricing for the specialized civil, mechanical, electrical, instrumentation, equipment integration, and startup work required for the Project is higher than anticipated in the Engineer’s Estimate.
The options available to move the project forward are to reject all bids and rebid the project or to award the contract to the next lowest responsive and responsible bidder. Staff does not recommend rebidding
the project for the following reasons:
• Rebidding would delay construction and the operational benefits of the project. • Rebidding may result in higher bids or reduced bidder participation.
Staff has reviewed the bid submitted by GSE Construction Company and determined that it is responsive to the bidding requirements. Staff has also reviewed the bidder’s qualifications and recommends finding GSE Construction Company responsible and awarding the construction contract.
Supplemental Inspection & Engineering Services During Construction (ESDC):
HERWIT Engineering prepared the plans and specifications for the Project and has detailed knowledge of the design, project requirements, and owner-furnished septage receiving equipment. To support construction of the Project, staff requested a proposal from HERWIT Engineering to provide engineering services during construction and supplemental construction inspection services.
The proposed services generally include attendance at construction meetings, review of submittals and requests for information, preparation of design clarifications, review of proposed changes, coordination with the contractor and City staff, assistance with startup and testing, preparation of record drawings, project closeout support, and construction inspection as requested by the City.
City staff will also perform construction management and inspection for the Project. HERWIT Engineering’s inspection services will supplement City inspection efforts and provide specialized technical support where familiarity with the design, equipment, and project-specific requirements is beneficial.
Retaining the design engineer for these services will provide continuity between design and construction, facilitate timely resolution of technical questions, and help ensure that the improvements are constructed in accordance with the plans and specifications. Staff has reviewed HERWIT Engineering’s proposal and determined that the proposed scope and fee are reasonable for the services required.
Staff therefore recommends awarding a professional services agreement to HERWIT Engineering for an amount not to exceed $72,460 for engineering services during construction and supplemental construction inspection.
Fiscal Impact:
The estimated total construction-phase project cost is approximately $1,313,730. This amount includes a construction contract of $1,056,400 and a 15% construction contingency of $158,460, for a total construction authorization not to exceed $1,214,860. The recommended construction contract and bid construction-phase cost are based on the base bid only and exclude the bid alternate. The remaining project costs consist of engineering services during construction, inspection, and City administration.
Staff requests express authorization of the 15% construction contingency and authorization for the Public Works Director to administer and approve change orders within the authorized contingency amount. This authority will allow necessary changes to be addressed promptly during construction while maintaining expenditures within the authorized construction amount. Approval of the contingency does not authorize expenditures beyond the total project funding identified in this staff report.
CIP Account No. 981329-65501 (Septic Station) currently has approximately $757,000 available. The current account balance reflects funding allocated during prior Capital Improvement Program budget cycles based on preliminary project cost information available at the time. The final construction estimate was completed after development of the most recent CIP budget and was lower than the
responsive bid prices received. As a result, the existing CIP allocation did not fully account for the actual construction contract amount, the requested 15% construction contingency, engineering services during construction and inspection, and City administration costs.
Based on the recommended contract award and associated construction-phase costs, an additional $556,730 is required to fully fund the Project.
Staff recommends authorizing the Finance Director to transfer $556,730 from the Unallocated Wastewater Fund to CIP Account No. 981329-65501 and to make any related budget adjustments necessary to implement the transfer.
Environmental:
On June 16, 2026, City Council determined that the project falls within the Class 1 Categorical Exemption set forth in CEQA Guidelines Section 15301 as a minor alteration of an existing public Wastewater Treatment Facility involving negligible or no expansion of existing use. There has been no substantial new information or change to the project requiring additional environmental review.
Alternatives:
1. Reject the bids and either rebid or delay/cancel the project.
2. Provide other direction.
Recommendation: Adopt a resolution taking the following actions:
A. Rejects the bid submitted by Golden State Excavating, Inc. as nonresponsive for failure to provide the original bidder’s bond required by the Contract Documents and separately consents to withdrawal of the bid without forfeiture of bid security based on the bidder’s demonstrated material clerical error pursuant to California Public Contract Code sections 5100 through 5107.
B. Awards a construction contract to GSE Construction Company of Livermore, California, in an amount not to exceed $1,056,400 and authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney.
C. Authorizes a construction contingency in an amount not to exceed $158,460, and authorizes the Public Works Director to modify the scope of work through change order(s) to address changes in quantities, unforeseen field conditions, coordination with existing operating facilities, design clarifications, and other circumstances arising during construction, provided the cumulative value of such change orders does not exceed the authorized contingency amount.
D. Awards a professional services agreement to HERWIT Engineering of Clayton, California, for engineering services during construction and supplemental construction inspection in an amount not to exceed $72,460 and authorizes the City Manager to execute the agreement on behalf of the City, subject to review and approval as to legal form by the City Attorney.
E. Authorizes the Finance Director to execute a budget transfer in the amount of $556,730 from the Unallocated Wastewater Fund to CIP Account No. 981329- 65501 (Septic Station), utilizing available balances within the Unallocated
Wastewater Fund.
F. Finds that CEQA was previously assessed for the Project, a Class 1 Categorical Exemption was adopted, the actions recommended herein are within the scope of the previously approved Project, and no further environmental review is required under CEQA.
Attachments:
1. Resolution - WWTF Septage Receiving Station Project Contract No. 25-04
2. Exhibit A - (Draft) Agreement - GSE Construction Company Contract No. 25-04
3. Exhibit B - (Draft) Agreement - HERWIT Engineering Contract No. 25-04 Prepared By: Submitted By:
Leticia Villalobos
Assistant Civil Engineer
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY REJECTING THE
APPARENT LOW BID, CONSENTING TO WITHDRAWAL OF THE BID, AWARDING A
CONSTRUCTION CONTRACT, AUTHORIZING A CONSTRUCTION CONTINGENCY AND
CHANGE ORDER AUTHORITY, AWARDING A PROFESSIONAL SERVICES CONTRACT,
AUTHORIZING A BUDGET TRANSFER, AND CONFIRMING PRIOR CEQA COMPLIANCE FOR THE WWTF SEPTAGE RECEIVING STATION PROJECT (25-04)
WHEREAS, the City’s 2020 Wastewater Treatment Facility and Collection System Master Plan identified construction of a septage receiving station as a recommended improvement, and the City initiated the WWTF Septage Receiving Station Project (25-04) (“Project”) to construct a dedicated facility for receiving, screening, monitoring, and managing septage and other hauled wastewater; and
WHEREAS, on June 17, 2025, the City Council authorized the purchase of a Franklin Miller Spiralift Model SR30 Septage Receiving Station and related equipment for incorporation into the Project, and HERWIT Engineering subsequently prepared the plans and specifications for construction; and
WHEREAS, on June 16, 2026, the City Council adopted a Class 1 Categorical Exemption under the California Environmental Quality Act (“CEQA”), approved the Project plans and specifications, and authorized advertisement for bids; and Golden State Excavating $645,000.00
GSE Construction Company $1,056,400.00
Gateway Pacific Contractors $1,135,000.00
W.M. Lyles Co. $1,209,010.00
Cushman Contracting Corporation $1,526,000.00
WHEREAS, the City received five bids on July 30, 2026, and Golden State Excavating, Inc. submitted the apparent low bid of $645,000; and
WHEREAS, Golden State Excavating, Inc. submitted a copy of its bidder’s bond rather than the original bond required by the Contract Documents, rendering its bid nonresponsive; and WHEREAS, Golden State Excavating, Inc. also timely requested relief from its bid pursuant to California Public Contract Code sections 5100 through 5107 and provided written notice and contemporaneous documentation demonstrating that a material clerical error occurred during final bid compilation; and
WHEREAS, GSE Construction Company of Livermore, California, submitted the nextlowest responsive and responsible bid in the amount of $1,056,400; and WHEREAS, staff recommends authorizing a construction contingency of $158,460, equal to 15% of the construction contract, and delegating authority to the Public Works Director to administer change orders within that amount; and
WHEREAS, HERWIT Engineering submitted a proposal in an amount not to exceed $72,460 to provide engineering services during construction and supplemental construction inspection, with City staff also providing construction management and inspection; and WHEREAS, the estimated total construction-phase cost is $1,313,730, CIP Account No. 981329-65501 currently has approximately $757,000 available, and an additional $556,730 is available for transfer from the Unallocated Wastewater Fund; and WHEREAS, the actions authorized by this Resolution are within the scope of the Project previously reviewed under CEQA, and no further environmental review is required.
NOW, THEREFORE, be it resolved and ordered by the City Council of Yuba City as follows:
1. The City Council finds that the foregoing recitals are true and correct and incorporates them into this Resolution by reference.
2. The City Council of the City of Yuba City does hereby accept the five (5) bids received as noted above, finds that Golden State Excavating, Inc., is the lowest bidder.
3. The City Council rejects the bid submitted by Golden State Excavating, Inc. as nonresponsive for failure to provide the original bidder’s bond required by the Contract Documents and separately consents to withdrawal of the bid without forfeiture of bid security based on the bidder’s demonstrated material clerical error pursuant to California Public Contract Code sections 5100 through 5107.
4. The City Council awards the construction contract for the WWTF Septage Receiving Station Project (25-04) to GSE Construction Company of Livermore, California, in an amount not to exceed $1,056,400 and authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney.
5. The City Council authorizes a construction contingency in an amount not to exceed $158,460, and authorizes the Public Works Director to modify the scope of work through change order or change orders to address changes in quantities, unforeseen field conditions, utility conflicts, coordination with existing operating facilities, design clarifications, regulatory requirements, and other circumstances arising during construction, provided that the cumulative value of such change orders does not exceed the authorized contingency amount.
6. The City Council awards a professional services agreement to HERWIT Engineering of Clayton, California, for engineering services during construction and supplemental construction inspection in an amount not to exceed $72,460 and authorizes the City Manager to execute the agreement on behalf of the City, subject to review and approval as to legal form by the City Attorney.
7. The City Council authorizes the Finance Director to transfer $556,730 from the Unallocated Wastewater Fund to CIP Account No. 981329-65501 (Septic
Station) and to make any related budget adjustments necessary to implement the transfer and fully fund the Project.
8. The City Council finds that CEQA previously assessed for the Project, a Class 1 Categorical Exemption was adopted, the actions recommended herein are within the scope of the previously approved Project, and no further environmental review is required under CEQA.
9. This Resolution shall become effective immediately upon adoption.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 18 th day of August
2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLC
Exhibit(s):
A. (Draft) Agreement – GSE Construction Company Contract No. 25-04 B. (Draft) Agreement – HERWIT Engineering Contract No 25-04
CONTRACTING REQUIREMENTS
August 2026 00510 - 1 City of Yuba City
Agreement Septage Hauling and Receiving Station
SECTION 00510
AGREEMENT
AGREEMENT FOR THE CONSTRUCTION OF
SEPTAGE HAULING AND RECEIVING STATION
PROJECT NO. 25-04
(Document will be re-typed after Contract Award)
THIS AGREEMENT made and entered into this ___ day of ________, 2026, between the City of Yuba City, a public entity in Sutter County, organized and existing under the laws of the State of California, hereinafter referred to as the “City” or “Owner” and , ____________________________ , hereinafter referred to as the “Contractor”;
RECITALS
WHEREAS, the City Council heretofore caused Drawings and Specifications for the Work hereinafter mentioned to be prepared, and therefore did approve and adopt the Drawings and Specifications; and
WHEREAS, the City Council did cause to be published for the time and in the manner required by law, a Notice inviting sealed Bids for the performance of the Work; and WHEREAS, the Contractor, in response to such Notice, submitted to the City within the time specified in the Notice, and in the manner provided for therein, a sealed Bid for the performance of the Work specified in the Contract Documents, which the Bid, and the other Bids submitted in response to the Notice, the City publicly opened and canvassed in the manner provided by law; and WHEREAS, the Contractor was the lowest responsible Bidder for the performance of the Work, and the City Council, as a result of the canvass of the Bids, did determine and declare Contractor to be the lowest responsible Bidder for the Work and award a Contract to Contractor to do the Work referred to in the aforementioned plans and specifications; and
WHEREAS, Contractor is ready, willing and able to complete all Work specified in the Contract Documents, in accordance with the Specifications, Drawings and all other terms and conditions of the Contract Documents; and
NOW, THEREFORE, in consideration of the mutual covenants hereinafter, the City and Contractor agree as follows:
ARTICLE 1 - SCOPE OF WORK
1.1 The Work. The Contractor shall furnish all labor, materials, tools, apparatus, equipment, transportation, insurance, bonds, special services and skill to construct and complete in good workmanlike and substantial manner to the satisfaction of the City all the Work called for, and in the manner designated in, and in strict conformity with the Contract Documents for the project entitled: Septage Hauling and Receiving Station. All incidental work not shown on the Plans or specified herein which is necessary to complete the Work so as to provide the project described, or shown, shall be furnished and installed as part of this Contract at no additional cost to the City.
1.2 Location of Work. The Work will be performed at the following location: Yuba City Wastewater Treatment Facility, 302 Burns Drive in the City of Yuba City, CA as shown on the Contract Drawings.
CONTRACTING REQUIREMENTS
August 2026 00510 - 2 City of Yuba City
Agreement Septage Hauling and Receiving Station
ARTICLE 2 - CONTRACT DOCUMENTS
2.1 Contract Documents.
The Contract Documents consist of the following documents:
• Introductory Information (Sections 00005 through 00010) • Bidding Requirements (Sections 00100 through 00480. Does not include Section 00300, Supplemental Project Information Available to Bidders); • Contracting Requirements (Sections 00510 through 00800); • General Requirements (Division 1);
• Technical Specifications including all Tables, Exhibits and Attachments; • City Standard Specifications
• Contract Drawings;
• Addenda (numbers ___ to____, inclusive);
• Permits from other agencies as may be required by law; and • All other documents incorporated by reference into these Contract Documents. • The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:
o Notice to Proceed (Section 00600);
o Field Directive(s);
o Change Order(s);
o Construction Change Directive; and
o Field Order(s).
2.2 Not Contract Documents. There are no Contract Documents other than those listed in this Section 00510, Article 2, Contract Documents, Section 00300, Supplemental Project Information Available to Bidders, and the information supplied therein, are not Contract Documents. The Contract Documents may only be amended, modified or supplemented as provided for in Section 00700, General Conditions and Section 00800, Supplemental General Conditions.
2.3 Definitions and Terms. Unless otherwise specifically provided herein, all terms, words and phrases defined in Section 00700- 1.02, Definitions of Words and Terms, shall have the same meaning and intent in this Agreement.
2.4 Entire Contract; Interpretation. This Agreement, together with the Contract Documents, constitutes the entire agreement between the Parties with respect to the subject matter hereof, and supersedes all prior oral or written agreements between the Parties with respect thereto (including without limitation, City’s award of the Contract to Contractor and any applicable letter of intent), unless such agreement is expressly incorporated herein. City makes no representations or warranties, express or implied, not specified in this Agreement or the Contract Documents. This Agreement and the Contract Documents are the product of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code §1654) that ambiguities are to be construed against the drafting party shall not be employed in the interpretation of this Agreement or the Contract Documents.
2.5 Severability. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.
2.6 Amendments. The terms of this Agreement or the Contract Documents shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except as authorized by the Contract documents or by a written instrument signed by the Parties.
CONTRACTING REQUIREMENTS
August 2026 00510 - 3 City of Yuba City
Agreement Septage Hauling and Receiving Station
2.7 Further Assurances. The Parties shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement and the Contract Documents.
ARTICLE 3 - CONTRACT PRICE
3.1 Contract Price Breakdown. Subject to additions and deductions by Change Order(s) as provided in the Contract Documents, the City agrees to pay and Contractor agrees to accept, in full payment for completion of the Work in accordance with the Contract Documents as follows:
Bid Items
Item Description Quantity Unit Unit Cost,
Dollars
Extended Price
1 Bonds and Insurance Lump Sum
1 $14,000 $14,000
2 Mobilization (maximum of
2%)
Lump Sum 1$20,100 $20,100
3 Preparation and approval of
all Project Submittals.
Lump Sum 1$10,800 $10,800
4 Temporary Facilities, Fences,
and Protection of the Work
Lump Sum
1 $10,800
$10,800
5 SWPP Permit and Erosion
Control
Lump Sum 1$5,500 $5,500
6 All Traffic Control and
Preparation and Approval of
Traffic Control Plan.
Lump Sum 1$9,400 $9,400
7 All Preliminary Site Work,
Clearing, Grubbing, Potholing
and Off-Haul of Material
Lump Sum 1
$53,800 $53,800
8 General Excavation, Removal
and Disposal of Soil, and
Placement and Compaction
of Native and Required
Import Material at Septage
Structure.
Lump Sum 1 $54,900 $54,900
9 General Excavation, Removal
and Disposal of Soil, and
Placement and Compaction
of Native and Required
Import Material for All New
Pipe Trenches, Including in
Burns Drive.
Lump Sum 1 $43,000 $43,000
10 Placement of Base Rock
Under Roadways
Lump Sum 1 $13,500 $13,500
11 Placement of Base Rock
Under Concrete Structures
Lump Sum 1 $13,500 $13,500
12 Asphalt Paving, Patching, and
Repair in Burns Drive
Lump Sum
1 $21,600
$21,600
CONTRACTING REQUIREMENTS
August 2026 00510 - 4 City of Yuba City
Agreement Septage Hauling and Receiving Station
13 Asphalt Paving at New
Septage Road Extension.
Lump Sum 1$96,900 $96,900
14 Concrete Repair in Burns
Drive and Other
Miscellaneous Concrete
Repair Work.
Lump Sum 1$7,100 $7,100
15 Installation of Concrete at
Septage Structure, Slab, and
Trench Drains.
Lump Sum 1$137,700 $137,700
16 Installation of Handrail,
Posts, Chains, Grates, and
Miscellaneous Metal at the
Septage Receiving Station.
Lump Sum 1$54,000 $54,000
17 Installation of Drain Manhole
No 1 and the Manhole in
Burns Drive.
Lump Sum 1$110,200 $110,200
18 Installation of 8” SS Line
Between Manholes.
Lump Sum 1$68,900 $68,900
19 Installation of All Other
Underground and
Aboveground Piping, Drains,
Valves and Supports at the
Septage Receiving Station
Lump Sum 1$56,500 $56,500
20 Installation of Owner
Supplied Equipment
Lump Sum 1$29,000 $29,000
21 All Piping and Mechanical
Testing
Lump Sum 1$2,100 $2,100
22 Installation of all Electrical
Duct Banks, Conduit, and Pull
Boxes.
Lump Sum 1$146,300 $146,300
23 Installation of all Electrical
Equipment, Panels, Supports,
Conduit, and Wire at the
Septage Receiving Station.
Lump Sum 1$43,200 $43,200
24 All Electrical Testing. Lump Sum 1$16,200 $16,200
25 Additional Cost for Providing
All Shoring and Bracing.
Lump Sum 1$12,000 $12,000
26 All Other Items Indicate
Elsewhere, Bu Not Listed
Above.
Lump Sum 1$5,400 $5,400
Labor and Materials Total Bid Price $1,056,400
Alternate Bid Items
CONTRACTING REQUIREMENTS
August 2026 00510 - 5 City of Yuba City
Agreement Septage Hauling and Receiving Station
Item Description Quantity Unit Unit Cost,
Dollars
Extended Price
1 Additional Base Rock and
Asphalt Paving at New
Septage Road Extension as
Indicated on the Drawings
Lump Sum
1 $72,900 $72,900
TOTAL BID AWARD PRICE (Items 1 through 26) $_1,056,400_____ TOTAL ALTERNATE BID PRICE (Item 1) $__72,900_______
TOTAL BID AWARD PRICE (in words) one million one hundred twenty-nine thousand three hundred dollars
The above Total Contract Price includes all allowances, if any, provided for in the Contract Documents.
Progress and final payments shall be in accordance with the General Conditions.
When, under the provisions of this Agreement, the City shall charge any sum of money against Contractor, City shall deduct and retain the amount of such charge from the amount of the next succeeding progress estimate, or from any other moneys due or that may become due to the Contractor from City. If, on completion or termination of the Contract, sums due Contractor are insufficient to pay City's charges against him, the City shall have the right to recover the balance from Contractor or its sureties.
Compensation for Unit Price Items shall be based upon the unit prices stated in above schedule times the actual quantities or units of work and materials performed or furnished. Unit prices paid by the City may change depending on actual quantities or units or work completed in accordance with Section 00700-9.04, Increased or Decreased Quantities.
3.2 Substitution of Securities for Money Withheld. At any time prior to final payment, Contractor may request substitution of securities for any money withheld by the City to ensure performance of the Agreement in the manner as provided by California Public Contract Code §22300. At the expense of the Contractor, securities equivalent to the money withheld may be deposited with the City or with an approved financial institution as escrow agent according to a separate Security Agreement. Securities eligible for substitution shall include those listed in §16430 of the California Government Code or bank or savings and loan certificates of deposit.
ARTICLE 4 - CONTRACT TIMES
4.1 Time is of the Essence. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of this Agreement.
4.2 Commence Work. Contractor shall commence execution of the Work on the date established in the Notice to Proceed. The City reserves the right to modify or alter the Commencement Date of the Work.
4.3 Days to Achieve Contract Times. The Contractor shall diligently execute the Work to complete each Milestone listed below within the following number of consecutive calendar days from the date established in the Notice to Proceed for the commencement of the Contract Time.