The City has adopted a Reasonable Accommodations Policy that provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. Please visit yubacity.net ADA & Accessibility Resources page. If you need assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the City Council, the City is happy to help. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation; 72 hours in advance is suggested. Please contact City offices at (530) 822-4817 or (TTY: 530-822-4732), so such aids or services can be arranged. Requests may also be made by email at [email protected] or [email protected] or mail City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993.
AGENDA
OCTOBER 20, 2026
REGULAR MEETING
CITY COUNCIL
CITY OF YUBA CITY
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
MAYOR ● Marc Boomgaarden
VICE-MAYOR ● Michael Pasquale
COUNCILMEMBER ● Toni Cole
COUNCILMEMBER ● Wade Kirchner
COUNCILMEMBER ● Dave Shaw
CITY MANAGER ● Robert Bendorf
CITY ATTORNEY ● Shannon L. Chaffin
1201 Civic Center Blvd, Yuba City CA 95993
Wheelchair Accessible
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AGENDA
REGULAR MEETING
CITY COUNCIL - CITY OF YUBA CITY
OCTOBER 20, 2026
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
The City Council meetings are open to the public. The meeting may also be viewed and accessed remotely at:
https://yubacitynet.zoom.us/j/82942893427?pwd=5EFMlwlJbV66eUfcIb69GWqTWWRFVO.1 If you are attending remotely and wish to comment on a specific item, please electronically raise your hand. Speakers will be unmuted for the item at the appropriate time. Members of the public may also provide comments on agenda items in person.
Written comments may also be submitted by email at [email protected] or mail addressed to the City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993. Written comments received at least 24 hours before the meeting will be distributed to the City Council prior to the meeting. Please identify the Agenda item(s) addressed by the comments. Materials or comments related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s office at 1201 Civic Center Blvd., Yuba City, during normal business hours. Such documents are also available on the City of Yuba City’s website at www.yubacity.net, subject to staff’s availability to post the documents before the meeting.
A recording of the meeting will be posted on https://www.youtube.com/@YubaCityCA as soon as practicable following the conclusion of the meeting. An electronic copy of this agenda and any associated staff reports and materials may be found at:
https://www.yubacity.net/city_council/council_agenda___minutes.php Public Comment:
Any member of the public wishing to address the City Council on any item listed on the closed session agenda, if any, will have an opportunity to present testimony to the City Council in the Council Chamber prior to the City Council convening into closed session. Comments from the public will be limited to three minutes. No member of the public will be allowed to be present once the City Council convenes into closed session.
Regular Meeting
Call to Order
Roll Call
__ Mayor Boomgaarden
__ Vice-Mayor Pasquale
__ Councilmember Cole
__ Councilmember Kirchner
__ Councilmember Shaw
Invocation/Inspiration
Pledge of Allegiance to the Flag
City Attorney's Report on Closed Session Items, City Attorney Shannon Chaffin Agenda Modifications
Presentations
1. Sikh Parade Update
Public Communication
2. Appearance of Interested Citizens
You are welcome and encouraged to participate in this meeting. Public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda will be considered at this time. Public comment is limited to three minutes per speaker. Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted five minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Consent Calendar
All matters listed under Consent Calendar are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council request specific items to be discussed or removed from the Consent Calendar for individual action.
3. Donation from Calvary Christian Center for the Police Department Recommendation: Adopt a Resolution accepting a $1,000 donation from the Calvary Christian Center for wellness related activities at the Police Department. Instruct the Finance Director to accept donation to revenue account #2140-49054 and make a supplemental
appropriation to account 2140-62706 by $1,000.
4. WWTF West Secondary Clarifier - Professional Services Agreement Amendment Recommendation: Adopt a Resolution authorizing Amendment No. 1 to the Professional Services Agreement with Jacobs Engineering Group, Inc. in the amount of $98,878 for design and bid phase services for the Wastewater Treatment Facility Secondary Clarifier Rehabilitation Project, increasing the total not-to-exceed agreement amount to $198,523; and authorizing the City
Manager to execute the amendment following approval as to form by the City Attorney, with the finding that approval is in the best interest of the City
5. Sanborn Sidewalk and Bus Stop Improvements SACOG Grant Agreement Recommendation: Adopt a Resolution authorizing the Finance Director to make a budget adjustment to accept grant funds to account 305-43495 and to create a project and approve a supplemental
appropriation for expenditures
6. WTP Sedimentation & Flocculation Basin Rehabilitation Design Services
Recommendation:
1. Award a Professional Services Agreement to Water
Works Engineers, LLC, in an amount not to exceed
$750,000, for engineering services associated with the
Water Treatment Plant Sedimentation and Flocculation
Basin Rehabilitation Project (25-03)
2. Authorize the City Manager to execute the Professional Services Agreement on behalf of the City, subject to
review and approval as to legal form by the City Attorney
7. Road Facilities Development Impact Fee Implementation Recommendation: Adopt a Resolution of the City Council of the City of Yuba City amending Section 12 of Resolution 26-030 to extend the
deadline to record certain final maps until December 31, 2026, in order to allow additional time for processing of final maps that will be exempt from the City’s updated Road Facilities' development impact fee and be required to pay the legacy Road Facility fee rate
8. City Water Service Connection - Vittoria Grove Court Recommendation: Adopt a Resolution authorizing the City Manager or designee to execute extraterritorial service agreements with the property owners of Vittoria Grove Court north of Stewart Road (APN #'s 23-101-068 through -075), for connection to City water service following approval as to legal form by the City Attorney
9. Approve Reclassification of Administrative Assistant Recommendation: Adopt a Resolution to reclassify the Administrative Assistant position and incumbent in the Community Services Department to an Administrative Analyst effective October 17, 2026 Future Agenda Items
10. Future Agenda Items
Reports and Communications
The following reports and communication items are provided for the Council’s information. No action can be taken on items under this section unless the Council agrees to include it on a subsequent agenda
11. City Manager's Report
12. City Council Reports
Adjournment
Agenda Item 3
CITY OF YUBA CITY
STAFF REPORT
Date: October 20, 2026
To: Honorable Mayor & Members of the City Council;
From: Police Department
Presentation By: James Runyen, Police Chief
Summary
Subject: Donation from Calvary Christian Center for the Police Department Recommendation: Adopt a Resolution accepting a $1,000 donation from the Calvary Christian Center for wellness related activities at the Police Department. Instruct the Finance Director to accept donation to revenue account #2140-49054 and make a supplemental appropriation to account 2140-62706 by $1,000.
Fiscal Impact: Donation of $1,000 to the Police Department to be used for wellness related activities for employees.
Purpose:
Accept donation from Calvary Christian Church in the amount of $1,000 to be put towards employee wellness activities.
Strategic Focus Area:
This item aligns with the Council's Strategic Goals of Safe Communities and Workforce Excellence.
Background:
Calvary Christian Center, located at 2620 Colusa Highway in Yuba City, regularly hosts special ceremonies recognizing both military and first responders. Recently, during a special ceremony honoring the 25th Anniversary of 9/11, Pastor Michael Ciociola recognized all first responders present during the ceremony. Chief Runyen represented the Yuba City Police Department at this event and was presented with a donation from Pastor Ciociola for the members of the Police Department.
Analysis:
Staff later discussed the donation with the Calvary Christian Center Business Administator, Jeff Burnett and he agreed that utilizing the donation specifically for wellness program initiatives at the Police Department would be a good choice. A formal thank you letter was sent to Calvary Christian Center and is listed as an attachment to this staff report.
Fiscal Impact:
There would be a one-time supplemental appropriation in the amount of $1,000 to account number 2140-62706 in order to help fund Wellness Program related expenses at the Police Department.
Alternatives:
Do not accept and return the donation.
Recommendation:
Adopt a Resolution accepting a $1,000 donation from the Calvary Christian Center for wellness related activities at the Police Department. Instruct the Finance Director to accept donation to revenue account #2140-49054 and make a supplemental appropriation to account 2140-62706 by $1,000 Attachments:
1. Attachment 1 Resolution Accepting Donation from Calvary Christian Center
2. Attachment 2 Calvary Christian Thank You Letter
Prepared By: Submitted By:
Jim Runyen
Chief of Police
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
ACCEPTING A DONATION FROM CALVARY CHRISTIAN CENTER TO
BE USED FOR WELLNESS PROGRAM FOR ALL EMPLOYEES AT THE
POLICE DEPARTMENT
WHEREAS, The Yuba City Police Department received a monetary donation of $1,000 from Calvary Christian Center on 9/6/26; and
WHEREAS, Yuba City Police Chief Jim Runyen received the donation during a Memorial Service honoring First Responders for 9/11; and
WHEREAS, Chief Runyen spoke with Calvary Christian Center Business Administrator Jeff Burnett about the donation being put towards Wellness Program initiatives; and WHEREAS, Accepting the donation to be used towards the Yuba City Police Department Wellness Program is in the best interests of the City of Yuba City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Yuba City as follows:
Approve the monetary donation of $1,000 from Calvary Christian Center to be used towards the Police Department’s Wellness Program.
The foregoing Resolution was duly and regularly introduced, passed and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on October 6th, 2026 by the following vote:
AYES:
NOES:
ABSENT:
***
Marc Boomgarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
________________________________
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
(530) 822-4660 | 1545 POOLE BLVD. P. O. BOX 3447, YUBA CITY, CALIFORNIA 95992 | WWW.YUBACITY.NET
Dear Calvary Christian,
On behalf of the Yuba City Police Department, I would like to extend our heartfelt gratitude for your generous donation to our Department. Your support and kindness make a meaningful impact on our officers and staff as we continue to provide service to our community.
After talking with Jeff Burnett, I understand that the donation was meant to show for support for our employees at our discretion. I mentioned that typically we would look to provide meals or money spent towards our wellness programs which aims to improve health and wellness for all employees, which he supported. Our wellness program includes counseling sessions, peer support, and many other health related programs which center around fitness and mental health.
I would also like to thank you for inviting our department to your 9/11 ceremony and listen to your guest speaker, Stanley Praimnath. Your continued support of First Responders and our Military does not go unnoticed in our community. We are grateful to serve a community that is so appreciative of the men and women in our profession. We look forward to continuing our relationship in the future.
With appreciation,
Jim Runyen
Chief of Police
POLICE DEPARTMENT
JIM RUNYEN
CHIEF OF POLICE
Agenda Item 4
CITY OF YUBA CITY
STAFF REPORT
Date: October 20, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: WWTF West Secondary Clarifier - Professional Services Agreement Amendment
Recommendation: Adopt a Resolution authorizing Amendment No. 1 to the Professional Services Agreement with Jacobs Engineering Group, Inc. in the amount of $98,878 for design and bid phase services for the Wastewater Treatment Facility Secondary Clarifier Rehabilitation Project, increasing the total not-to-exceed agreement amount to $198,523; and authorizing the City Manager to execute the amendment following approval as to form by the City Attorney, with the finding that approval is in the best interest of the City
Fiscal Impact: $98,878 – Amendment No. 1; revised agreement not-to-exceed amount of $198,523 – Account No. 981116-65501 (Secondary Clarifier Improvement) Purpose:
Complete a coordinated, bid-ready design for rehabilitation of the Wastewater Treatment Facility secondary clarifier to support continued reliable treatment and extend the useful life of this critical process equipment.
Strategic Focus Area:
This project addresses the City Council's Strategic Goal of improving vital wastewater Infrastructure through the construction of a priority rehabilitation project.
Background:
The City’s 2020 Wastewater Master Plan identified rehabilitation of the existing secondary clarifier as a recommended capital improvement to maintain reliable treatment operations and extend the useful life of the facility. The Wastewater Treatment Facility (WWTF) relies on secondary clarification to separate biological solids from treated wastewater before the flow proceeds to downstream treatment and discharge. Consistent with the Master Plan recommendation, the City initiated the Secondary Clarifier Rehabilitation Project to address the aging clarifier mechanism and associated coatings and structural components.
The City retained Jacobs Engineering Group, Inc. (Jacobs), under a Professional Services Agreement in the amount of $99,645 to perform a condition assessment and provide structural design services for the secondary clarifier. The original scope was limited primarily to structural engineering while the City evaluated the existing clarifier condition and coordinated replacement of the clarifier mechanism.
On July 7, 2026, the City Council authorized procurement of a replacement secondary clarifier mechanism from Walker Process Equipment through MuniQuip, LLC, as owner-furnished equipment, with a total authorization of $650,000. Procuring the mechanism separately allows the design to proceed using the selected equipment configuration and reduces schedule risk associated with the procurement of specialized equipment. The equipment purchase is separate from the Jacobs professional services agreement addressed by this staff report.
Analysis:
As the project advanced, staff determined that completing the rehabilitation as a coordinated construction package requires additional engineering disciplines and design tasks beyond the original structural scope. The original project approach anticipated that the City would complete portions of the process-mechanical design.
Under the proposed amendment, Jacobs will assume responsibility for that work and integrate the Citypurchased, owner-furnished Walker Process clarifier mechanism with the structural, processmechanical, coating, demolition, and electrical components required for bidding and construction.
Because Jacobs is already familiar with the clarifier’s condition, existing structure, and replacement mechanism, expanding the existing agreement will provide continuity and clearly assign responsibility for preparing the coordinated design documents.
Under Amendment No. 1, Jacobs will complete the following principal services:
• Existing-condition documentation. Survey and document critical clarifier dimensions. • Equipment coordination. Coordinate the replacement mechanism design with Walker Process and incorporate it into the construction documents.
• Rehabilitation design. Prepare structural, mechanical, demolition, coating, and related rehabilitation documents.
• Electrical coordination. Evaluate the existing conduit and conductors for reuse and design replacements if necessary.
• Specifications and acceptance. Prepare installation, coordination, startup, and acceptance requirements, including lead-paint provisions if required. • Design and bid support. Prepare 60 percent, 90 percent, and final bid documents, cost estimates, and bid-phase support.
The City will continue coordinating the owner-furnished equipment, provide project management and construction management. Construction-phase engineering services are not included and may be added later if needed.
Approval of Amendment No. 1 will allow Jacobs to complete a coordinated, bid-ready design and reduce the potential for gaps, conflicting requirements, or unclear responsibilities among the design disciplines, equipment manufacturer, City, and future construction contractor. Staff has reviewed the proposed scope and fee and finds them reasonable for the services required.
Fiscal Impact:
The proposed amendment increases the Jacobs agreement by $98,878, from $99,645 to a revised notto-exceed amount of $198,523, as summarized below. Costs will be charged to Account No. 981116- 65501 (Secondary Clarifier Improvement) within the Wastewater Fund.
Description Total Fee
Original Contract Amount $99,645
Amendment No. 1 $98,878
Revised Contract Amount $198,523
The amendment credits the remaining budget from the original structural-design task to the new 60-, 90-, and 100-percent integrated design tasks, where the remaining structural work will continue; the $98,878 represents the net increase after all task-level credits and reallocations.
Alternatives:
Direct staff to revise the proposed scope or defer the amendment. Deferral would delay completion of the coordinated bid documents and could increase the risk of design gaps, field conflicts, and additional cost or schedule impacts during construction.
Attachments:
1. Resolution - Jacobs PSA Amendment
2. Amendment 1 Jacobs WWTF Secondary Clarifier Rehabilitation Prepared By: Submitted By:
Nick Menezes
Deputy PW Director - Engineering
Joshua Wolffe
Public Works Director
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AUTHORIZING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH JACOBS ENGINEERING GROUP, INC. FOR DESIGN AND BID PHASE SERVICES
FOR THE WASTEWATER TREATMENT FACILITY SECONDARY CLARIFIER
REHABILITATION PROJECT
WHEREAS, the City of Yuba City owns and operates the Wastewater Treatment Facility, which relies on secondary clarification as a critical component of the wastewater treatment process; and
WHEREAS, the City entered into a Professional Services Agreement with Jacobs Engineering Group, Inc. (Jacobs), in the amount of $99,645 to perform condition assessment and structural design services for rehabilitation of the secondary clarifier; and WHEREAS, on July 7, 2026, the City Council authorized procurement of a replacement secondary clarifier mechanism from Walker Process Equipment through MuniQuip, LLC as owner-furnished equipment; and
WHEREAS, as the project advanced, the City determined that additional processmechanical, structural, coating, demolition, electrical coordination, final design, and bid phase services are necessary to incorporate the owner-furnished clarifier mechanism into a complete and coordinated bid-ready construction package; and
WHEREAS, Jacobs has submitted Amendment No. 1 in the amount of $98,878 for the required additional services, increasing the total not-to-exceed amount of the Professional Services Agreement from $99,645 to $198,523; and
WHEREAS, approval of Amendment No. 1 will provide continuity of design responsibility and allow Jacobs to complete the coordinated design and bid documents necessary to advance the Secondary Clarifier Rehabilitation Project to construction; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Yuba City as follows:
1. The City Council of the City of Yuba City authorizes the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Jacobs Engineering Group, Inc., substantially in the form attached as Exhibit A to this Resolution, in the amount of $98,878 for design and bid phase services for the Wastewater Treatment Facility Secondary Clarifier Rehabilitation Project, increasing the total not-to-exceed agreement amount to $198,523, subject to approval as to form by the City Attorney. The City Council finds that approval of the amendment is in the best interest of the City.
2. This Resolution shall take effect immediately.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of October, 2026.
AYES:
NOES:
ABSENT:
Mark Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit:
A. Amendment No. 1 to the Professional Services Agreement
AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES JACOBS ENGINEERING GROUP, INC.
Jacobs Engineering Group, Inc.
2485 Natomas Park Drive, Suite 600
Sacramento, CA 95814
SUBJECT: Amendment No. 1 to Scope of Services for the Yuba City Wastewater Treatment Facility Secondary Clarifier Rehabilitation Project.
This Amendment to the Agreement for Professional Services dated August 21, 2025 (“Prime Agreement”) is made and entered into as of the ___ day of ________, 2026 by and between the City of Yuba City (“City”) and Jacobs Engineering Group, Inc. (“Consultant”).
Recitals
Whereas, by Professional Services Agreement dated August 21, 2025 (“Prime Agreement”), City entered into an agreement with Consultant for professional engineering services for the City’s Wastewater Treatment Facility Secondary Clarifier Rehabilitation Project, with an original compensation not to exceed $99,645.
Whereas, the original scope included project management, condition assessment, structural design, and bid phase services and was focused primarily on evaluation and structural design of the existing secondary clarifier.
Whereas, as the Project advanced, the City requested that Consultant expand its services to complete the overall rehabilitation design and incorporate the City-procured, owner-furnished Walker Process replacement clarifier mechanism into a complete and coordinated bidding package, including as-built documentation, processmechanical design, Walker Process coordination and submittal review, structural integration, electrical coordination, demolition and coating documents, technical specifications, cost estimating, 60-percent, 90- percent, and 100-percent design, and additional bid phase support.
Agreement
In consideration of the foregoing Recitals and for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the City and Consultant agree as set forth herein.
1. Section 1, Scope of Services, of the Prime Agreement is replaced with the following:
Consultant shall perform the services set forth in the “Yuba City WWTF Secondary Clarifier Rehabilitation Scope of Services – Amendment 1,” attached hereto as Attachment 1 and incorporated herein by reference. The original Task 1 – Project Management services shall continue within the revised task budget. The original Task 4 – Bid Phase Services shall continue as supplemented by Attachment 1. Remaining structural design services originally included in Task 3 shall be completed under Tasks 5, 6, and 7 of Attachment 1.
See Attached Scope of Services
(Attachment 1)
2. Section 3, Compensation, of the Prime Agreement is amended to add the following:
The City authorizes a net increase of $98,878 in compensation for the services described in Attachment 1. The total not-to-exceed compensation under the Prime Agreement is therefore increased from $99,645 to $198,523. The task-level budget reallocations, credits, and new task budgets shown in Attachment 1 are authorized within this revised total.
3. Exhibit A – Scope of Services to the Prime Agreement is removed and replaced by the “Yuba City WWTF Secondary Clarifier Rehabilitation Scope of Services – Amendment 1,” attached hereto as Attachment 1, together with the continuing services expressly identified in Section 1 of this Amendment.
4. The Prime Agreement dated August 21, 2025, including its original exhibits, is incorporated herein by reference as Attachment 2. In the event of a conflict between the Prime Agreement and this First Amendment, this First Amendment shall control only to the extent of the express amendment.
5. Except as expressly amended by this First Amendment, all terms and conditions of the Prime Agreement shall remain unchanged and in full force and effect. This First Amendment shall become effective upon approval and execution by the authorized representatives of both Parties.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first written above.
CITY:
CITY OF YUBA CITY, a municipal corporation
Robert Bendorf, City Manager
CONSULTANT:
JACOBS ENGINEERING GROUP, INC.
Name:______________________________
Title:________________________________
Kindly execute the original and two (2) copies and return to City Hall at 1201 Civic Center Boulevard, Yuba City, CA 95993; the City will return a fully-executed copy to you via mail for your files.
Attachments:
Attachment 1: Yuba City WWTF Secondary Clarifier Rehabilitation Scope of Services – Amendment 1 Attachment 2: Professional Services Agreement dated August 21, 2025
Attachment 1
Amendment 1
[Document number] 1
Yuba City WWTF Secondary Clarifier Rehabilitation Scope of Services - Amendment 1
This Amendment 1 is provided by Jacobs for the Yuba City Wastewater Treatment Facility (WWTF) Secondary Clarifier Rehabilitation Project (Project). The original scope of work for the Project was limited to structural engineering. The City requested that Jacobs add additional scope of work to complete the overall design of the Project. The additional scope of work is generally geared toward process mechanical engineering services and defined in detail below.
Current Contract Status
The original task list, original task budget, current project-to-date invoice, and proposed budget changes are summarized in the following table. Note that the project is ongoing and the project-to-date budget is a snapshot in time. Task 2 project-to-date invoice is slightly over the original budget as the task was used by the process mechanical team during the initial clarifier mechanism quote review and process mechanical coordination. The overrun in Task 2 is shown as a proposed change. Structural activities in Task 3 will be moved to the new tasks, and the remaining budget will be credited and reallocated to the new design tasks.
Task Original Budget Project-toDate InvoiceProposed Change Remaining Budget
Task 1: Project
Management
$19,334 $8,644 - $10,690
Task 2: Condition
Assessment
$17,472 $18,898 $1,426 $0
Task 3: Structural Design $59,881 $9,050 -$50,831 $0
Task 4: Bid Phase Services $2,958 - $2,499 $5,457
Subtotal $99,645 $36,592 $-46,906 $16,147
New Tasks
Task 5: 60% Design - - $72,698 $72,698
Task 6: 90% Design - - $42,499 $42,499
Task 7: 100% Design - - $30,587 $30,587
Total - - $98,878 $161,931
Amendment 1
2 Additional Scope of Work
Jacobs will absorb the scope of work which was originally planned to be completed by the City. This includes process mechanical design for a complete bidding package of the clarifier mechanism replacement. Jacobs will complete design of the following items:
• Survey the existing secondary clarifier to document as-built conditions for coordination with Walker Process. Survey will document critical dimensions, elevations, geometry, and interfaces required for Walker Process to complete their design. Deliver CAD file and point cloud file to Walker Process with 3D data of as-built conditions. As-built documentation will be completed during the 60% Design task.
• Coordinate with Walker Process to provide information needed to complete their design. • Coordinate with Walker Process on anchorage of center column and walkway(s). • Review Walker Process submittals. Jacobs’ submittal review comments will be delivered to the City electronically.
• Incorporate Walker Process mechanism into the construction documents for contractor installation. Coordinate equipment loads, reactions, geometry, and equipment-to-structure interfaces, including the center column, bridge, anchorage, drive interfaces, and all existing components that will remain in service.
• Coordinate electrical conduit and conductor connections, routing, and installation for the new mechanism. Determine if conduit and/or conductors can be reused verses new. Develop contract documents for electrical work accordingly.
• Complete mechanism and coating demolition construction documents. • Review the condition assessment report and incorporate recommendations for replacing existing concrete coating, grout topping slab, and accommodate changes to the buoyancy pressure relief system.
• Complete technical specifications including the following to support owner furnished equipment. o Develop owner furnished Division 01 specification to provide directions to the contractor on requirements for receiving, unloading, and installing mechanism. Requirements for contractor coordination with Walker Process will be defined in the specifications for inspections, startup, and acceptance activities.
o Develop project coordination Division 01 specification with work sequencing and constraints.
• If field paint samples indicate lead containing paint, Jacobs will provide the necessary hazardous material technical specifications for lead containing paint removal. • Complete construction cost estimates at 60% and 100% phases.
Task 4: Bid Phase Services
The scope of work remains the essentially same. However, an additional 12 hours of engineering time was added to the budget for a total of 24 hours of bid support to accommodate additional bid services related to process mechanical support.
Amendment 1
3 Task 5: 60% Design
Jacobs will host a kickoff meeting with the City virtually via MS Teams to agree on design direction at the start of the phase. The purpose of this task is to utilize Walker Process submittal information and direction from the City to complete and finalize preliminary calculations to develop the project design to achieve a draft design. Structural design and process mechanical design are substantially developed during this phase to allow final detailing in the next phase of design. Quality control review and approval will occur prior to the finalization of the deliverables, this phase and all future phases. Secondary clarifier as-built documentation will occur at the beginning of this phase. Jacobs will develop a 60% construction cost estimate following delivery of the 60% drawings and specifications. Cost estimate will be delivered approximately three weeks after completion of the drawings and specifications. Jacobs will host a 60% design review meeting held virtually via MS Teams following City review of the deliverables.
Deliverables:
• 60% construction drawings and technical specifications in PDF format • 3D AutoCAD and point cloud files of secondary clarifier as-built geometry • 60% construction Cost Estimate
Task 6: 90% Design
The purpose of this task is to develop the draft final contract drawings and technical specifications. City comments from the 60% deliverables will be incorporated into the 90% deliverables. Jacobs will provide coordination assistance with the City front-end documents. Jacobs will host a 90% design review meeting held virtually via MS Teams following City review of the deliverables.
Deliverables:
• Written responses to City comments on 60% deliverables • 90% construction drawings and technical specifications in PDF format Task 7: 100% Design
The purpose of this task is to produce final contract drawings and technical specifications that the City can use for bidding and construction. City comments from the 90% deliverables will be incorporated into the 100% deliverables. Jacobs will develop a final construction cost estimate following delivery of the drawings and specifications. Cost estimate will be delivered approximately three weeks after completion of the drawings and specifications.
Deliverables:
• Written responses to City comments on 90% deliverables • Sealed and signed construction drawings and technical specifications in PDF format • AutoCAD drawing deliverable files
• Editable technical specification files
• 100% construction cost estimate
Amendment 1
4 Amendment Assumptions
• City will coordinate taking the secondary clarifier offline to complete the survey work. • City will complete lead paint testing, ideally at the same time the clarifier is offline for survey work. • City will complete front-end, Division 00, bidding documents. • City will coordinate equipment procurement with Walker Process. • City will provide construction management.
• City will design and construct the weir washer system in house. • Additional electrical improvements beyond conduit and conductor routing at the new mechanism can be added in the future, if necessary.
• Improvements to instrumentations and controls are not planned. Instrumentation and controls improvements can be added in the future, if necessary.
• Engineering services during construction can be added in the future, if necessary.
Attachment 2
Agenda Item 5
CITY OF YUBA CITY
STAFF REPORT
Date: October 20, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Sanborn Sidewalk and Bus Stop Improvements SACOG Grant Agreement Recommendation: Adopt a Resolution authorizing the Finance Director to make a budget adjustment to accept grant funds to account 305-43495 and to create a project and approve a supplemental appropriation for expenditures Fiscal Impact: $900,000.00 - Carbon Reduction Program Grant Purpose:
To improve pedestrian safety, accessibility, and transportation connectivity within the South Yuba City Mobility Zone through pedestrian crossing and drainage improvements and the addition of a new bus stop.
Strategic Focus Area:
Accepting grant funds for the Sanborn sidewalk and bus stop supports the City Council's Strategic Focus Areas of improving City infrastructure in a fiscally responsible manner.
Background:
In November 2021, the federal Infrastructure Investment and Jobs Act established the Carbon Reduction Program (CRP) to fund transportation projects that reduce carbon emissions and improve multimodal transportation options. In January 2024, the Sacramento Area Council of Governments (SACOG) launched the Mobility Zones program to identify community-prioritized transportation improvements throughout the six-county region.
Through community engagement and project evaluation conducted during 2024 and 2025, the Sanborn Sidewalks and Bus Stop Project was identified as a priority project within the Yuba City Mobility Zone.
In February 2026, the project was selected by SACOG to receive $900,000.00 in CRP funding. The project will construct 0.25 miles of new sidewalk along the east side of Sanborn Road between Bogue Road and Nand Drive and improve a transit stop to enhance pedestrian safety and improve access to transit and community destinations.
Analysis:
The California Department of Transportation (Caltrans) administers grant funding for the CRP. The City
Manager is authorized to execute all agreements associated with this funding per Resolution No. 09- 044.
Staff recommends authorizing the Finance Director to make a budget adjustment to accept the grant funds, create a Capital Improvement Program (CIP) project, and approve a supplemental appropriation for expenditures. Public Works staff will begin designing the project immediately for construction in 2027.
Fiscal Impact:
This project is fully funded by federal CRP funds in the amount of $900,000.00, broken down as follows:
• Design : $40,000
• Right of Way : $10,000
• Construction : $850,000
There is no impact to the General Fund as a result of this project.
Alternatives:
Do not authorize the budget adjustment and direct staff on whether to cancel the project or deliver it in some other manner.
Recommendation:
Adopt a Resolution authorizing the Finance Director to make a budget adjustment to accept grant funds to account 305-43495 and to create a project and approve a supplemental appropriation for expenditures.
Attachments:
1. Attachment 1 - Resolution
2. Project Location Map
Prepared By: Submitted By:
Jasmine Solano
Assistant Engineer
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
AUTHORIZING THE FINANCE DIRECTOR TO MAKE BUDGET
ADJUSTMENTS FOR THE SANBORN SIDEWALK AND BUS STOP
IMPROVEMENTS PROJECT
WHEREAS, the Sacramento Area Council of Government (SACOG) launched the Mobility Zones program in 2024 to identify community-prioritized transportation improvement projects throughout the region; and
WHEREAS, through community engagement and project evaluation the Sanborn Sidewalk and Bus Stop Improvements Project was identified as a priority project within the Yuba City Mobility Zone; and
WHEREAS, SACOG has awarded the City $900,000 in federal Carbon Reduction Program grant funding to design and construct the project.
NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. The City Council hereby authorizes the Finance Director to make a budget adjustment to accept the grant funds to account 305-43495 and to create a project and approve a supplemental appropriation for expenditures for the Sanborn Sidewalk and Bus Stop Improvements Project.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of October 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
_________
Ciara Wakefield, City Clerk Administrator
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
ATTACHMENT 2
PROJECT LOCATION
Project Location Map
SANBORN SIDEWALK &
BUS STOP IMPROVEMENTS
SCALE: 1" = 200'
Feet
0 200 400
Agenda Item 6
CITY OF YUBA CITY
STAFF REPORT
Date: October 20, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: WTP Sedimentation & Flocculation Basin Rehabilitation Design Services Recommendation:
1. Award a Professional Services Agreement to Water Works Engineers, LLC, in an amount not to exceed $750,000, for engineering services associated with the Water Treatment Plant Sedimentation and Flocculation Basin Rehabilitation Project (25-03)
2. Authorize the City Manager to execute the Professional Services Agreement on behalf of the City, subject to review and approval as to legal form by the City Attorney
Fiscal Impact: Professional Services Agreement: $750,000.00 – Account No. 971325-65501 (WTP Basin Improvements)
Purpose:
To improve water treatment operations, reliability, and system resilience through rehabilitation of the existing Sedimentation and Flocculation Basins.
Council's Strategic Goal:
This project addresses the City Council's Strategic Focus Area of improving the City's Infrastructure, while maintaining fiscal responsibility.
Background:
The Yuba City Water Treatment Plant includes three conventional flocculation and sedimentation basins that are an integral part of the City's surface water treatment process. The West and Center basins were originally constructed in 1969, and the East basin was constructed in 1990. Much of the mechanical equipment within the older basins has been in service for more than 50 years.
The City’s 2019 Water Treatment Plant and Distribution System Master Plan identified rehabilitation of the sedimentation and flocculation basins as a near-term capital improvement to address aging equipment and existing facility deficiencies. Recommended improvements included replacement or rehabilitation of flocculation equipment, gates and sludge collection components, installation of variable-frequency drives, and protective coatings within the basins. Since completion of the Master
Plan, staff has continued to experience increasing maintenance needs associated with this equipment, and the basins exhibit concrete deterioration and other structural and coating deficiencies that warrant further evaluation and rehabilitation.
On May 12, 2026, the City issued Request for Proposals No. 2503-RFP-26 for professional engineering services for the Water Treatment Plant Sedimentation and Flocculation Basin Rehabilitation Project.
The RFP sought a consultant to provide condition assessment, alternatives evaluation, design, permitting assistance, bidding assistance, and engineering support during construction. During the solicitation period, the City issued two addenda, including additional requirements related to evaluation of plate settler/high-rate clarification alternatives and existing facility information. Proposals were due July 31, 2026.
Analysis:
The City received three proposals. A four-member evaluation committee representing Engineering and Water Treatment Plant staff independently reviewed and scored each proposal based on qualifications, relevant water treatment rehabilitation experience, project approach, ability to maintain plant operations during construction, staffing, schedule, and overall responsiveness.
Each evaluator could award a maximum of 190 points, for a combined maximum score of 760 points.
The results were as follows:
Consultant Combined Score Average Score Rank
Water Works Engineers 696 174 1
Carollo Engineers 676 169 2
BAI 192 48 3
Water Works Engineers received the highest overall score and was ranked first by each of the four evaluators. Based on the evaluation results, staff identified Water Works Engineers as the most qualified firm and proceeded with scope and fee negotiations.
Water Works Engineers will provide professional engineering services for rehabilitation of the Water Treatment Plant flocculation and sedimentation basins. The work generally includes condition assessment; evaluation of rehabilitation and treatment improvement alternatives; preparation of design documents; environmental and regulatory coordination; bidding assistance; engineering services during construction; and startup and commissioning support. The alternatives evaluation will also include consideration of plate settlers or other high-rate clarification improvements.
The condition assessment and alternatives evaluation will be used to confirm the recommended rehabilitation scope, construction phasing, and estimated construction cost before the project advances through final design.
Following negotiations, Water Works Engineers submitted a fee proposal of $750,000 for the complete engineering scope. Construction of the improvements will be competitively bid under a separate construction contract following completion of design. Staff finds the proposed scope and fee appropriate for the project and recommends approval of a Professional Services Agreement with Water Works Engineers, LLC, in an amount not to exceed $750,000.
Fiscal Impact:
The proposed Professional Services Agreement with Water Works Engineers, LLC, is for an amount not to exceed $750,000.
Costs will be charged to CIP Account No. 971325-65501 (WTP Basin Improvements).
Environmental:
As part of the engineering effort, the project will be evaluated for applicable CEQA requirements prior to authorization of construction. Water Works Engineers’ scope includes preparation of the project information necessary to support the City’s environmental review.
Alternatives:
1. Direct staff to modify the proposed scope and/or fee and return to City Council for further consideration.
2. Do not approve the Professional Services Agreement and direct staff to pursue another consultant selection or project delivery approach.
Attachments:
1. Resolution - WTP Sed Basin Design Project 25-03
2. Exhibit A - Professional Services Agreement – Water Works Engineers LLC Prepared By: Submitted By:
Nick Menezes
Deputy PW Director - Engineering
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AWARDING A
PROFESSIONAL SERVICES AGREEMENT TO WATER WORKS ENGINEERS, LLC, FOR
ENGINEERING SERVICES FOR THE WATER TREATMENT PLANT SEDIMENTATION AND FLOCCULATION BASIN REHABILITATION PROJECT (25-03), AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City of Yuba City Water Treatment Plant includes three conventional flocculation and sedimentation basins that are integral to the City’s surface water treatment process; and
WHEREAS, the City’s 2019 Water Treatment Plant and Distribution System Master Plan identified rehabilitation of the sedimentation and flocculation basins as a near-term capital improvement to address aging equipment and existing facility deficiencies; and WHEREAS, on May 12, 2026, the City issued Request for Proposals No. 2503-RFP-26 for professional engineering services for the Water Treatment Plant Sedimentation and Flocculation Basin Rehabilitation Project (25-03); and
WHEREAS, the City received three proposals, which were independently reviewed and scored by a four-member evaluation committee representing Engineering and Water Treatment Plant staff based on the evaluation criteria established in the Request for Proposals; and WHEREAS, Water Works Engineers, LLC, received the highest overall score and was ranked first by each of the four evaluators, and City staff subsequently entered into scope and fee negotiations with the firm; and
WHEREAS, Water Works Engineers, LLC, has proposed to provide professional engineering services including condition assessment, evaluation of rehabilitation and treatment improvement alternatives, design, environmental and regulatory coordination, bidding assistance, engineering services during construction, and startup and commissioning support; and WHEREAS, following negotiations, Water Works Engineers, LLC, submitted a fee proposal in an amount not to exceed $750,000 for the engineering services associated with the Project; and NOW, THEREFORE, be it resolved and ordered by the City Council of Yuba City as follows:
1. A Professional Services Agreement is hereby awarded to Water Works Engineers, LLC, in an amount not to exceed $750,000, for engineering services associated with the Water Treatment Plant Sedimentation and Flocculation Basin Rehabilitation Project (25- 03).
2. The City Manager is hereby authorized to execute the Professional Services Agreement on behalf of the City, subject to review and approval as to legal form by the City Attorney.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of October 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit:
A. Professional Services Agreement – Water Works Engineers, LLC.
ATTACHMENT 2
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of , by
and between the City of Yuba City, a municipal corporation (“City”) and Water Works Engineers, LLC. (“Consultant”).
RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein; and
C. City desires to retain Consultant to render professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. The Consultant shall furnish the following services in a professional manner.
Services shall be provided in accordance with the attached Scope of Work dated October 2, 2026 and Engineering Services Cost Proposal dated August 24, 2026, collectively attached as Exhibit A and incorporated herein by reference. City is contracting for all services identified therein for a total amount not to exceed $750,000.
See Attached Scope of Services
(Exhibit A)
2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is completed and approved by the City. Finalization shall be completed at the direction of the City of Yuba City.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation exceed $750,000.00 without additional written authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s invoices shall include a brief description of the services performed, the date the services were
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
performed, the number of hours spent and by whom, and a description of any reimbursable expenses. City shall pay Consultant not later than 30 days after approval of the monthly invoice by City staff. When payments made by the City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.
5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City.
6. Termination. This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination. Such compensation is subject to the conditions of Section 4 of this agreement.
7. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees, agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon request. 7A Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regards to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. City agrees to indemnify, defend and hold the Consultant harmless from and against any claims or damages that may result from the subsequent use, reuse, transfer or modification of Consultant’s drawings and specifications, except on projects where the Consultant has been retained to provide services.
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. The foregoing obligations shall not prevent Consultant from disclosing only those portions of Confidential Information that are required to be disclosed by law, government regulation, rule, subpoena or court order, provided that Consultant provides reasonable prior notice to City of such required disclosure (to the extent allowed by law) and takes reasonable lawful measures to avoid or minimize such disclosure, including providing reasonable assistance to City with respect to any appropriate action that City may decide to take.
8. Consultant’s Books and Records:
a. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrated performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Administrator, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successorin-interest.
9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City.
Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and
b. Possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(B)(2).)
10.Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder.
Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
11.Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with the standard of quality ordinarily to be expected of competent professionals in Consultant’s field (the “Standard of Care”). As part of the Standard of Care, Consultant shall prepare design documents free from defects.
13. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Yuba City business license.
15. Indemnity. Consultant agrees to defend indemnify and hold harmless the City, its officers, officials, agents, employees and authorized volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs, including attorney fees and expenses in connection therein), arising out of the performance of this Agreement in whole or in part by any negligent act or omission of the Consultant, or anyone directly or indirectly employed by the Consultant or anyone for whose acts the Consultant may be liable, or its failure to comply with any of its obligations contained in this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.
Notwithstanding the preceding sentence, to the extent the Consultant is acting as a “design professional” as defined in Section 2782.8 of the California Civil Code shall, in lieu of indemnity requirements set forth immediately above, be required to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers to the furthest extent allowed by law (including Section 2782.8 of the California Civil Code), from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of the design professional, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
16. Insurance Requirements. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, necessary insurance policies as described in Exhibit B.
17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.
Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City Josh Wolffe, PE
Public Works
City of Yuba City
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
1201 Civic Center Blvd
Yuba City, CA 95993
(530) 822-4632
If to Consultant: Joe Ziemann
Owner and Senior Project Manager/Engineer
2260 Douglas Blvd. Suite 105
Roseville, CA
916 238-1460
18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
19. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under the Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
21.Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
22. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
23. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Sutter.
24. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
expenses, and attorneys’ fees.
25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
27. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
28. Prohibited Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising there from.
29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Consultant shall also comply with all relevant provisions of City’s Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
CITY OF YUBA CITY: CONSULTANT:
By: By
Robert Bendorf Joe Ziemann
City Manager Owner and Senior PM/Engineer
Attachments: Exhibit A – Scope of Services
Exhibit B - Insurance Requirements
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
Exhibit A
Scope of Services
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-1-
SCOPE OF WORK
Water Works Engineers and Yuba City
Water Treatment Plant Flocculation and Sedimentation Basin Rehabilitation Project Design and Construction Phase Services
PROJECT OVERVIEW
The Yuba City Water Treatment Plant (YCWTP) is currently permitted for 36 MGD but effectively operates at 30 MGD, utilizing three conventional flocculation/sedimentation (i.e. floc/sed) basins, four granular media filters, and two membrane filtration trains. Much of the pretreatment infrastructure, particularly the West and Center flocculation/sedimentation basins that were constructed in 1969, is approaching the end of its useful life. Key issues include aging flocculators and sludge collection equipment, leaking isolation gates, concrete degradation, and maintenance challenges.
This project will include the following general activities, which are defined in detail in this Scope of Work:
• A comprehensive structural, mechanical, coating and operational condition assessment of the flocculation and sedimentation basins, including draining, entering and inspecting two out of the three flocculation and sedimentation basins, and documenting observations and findings • Development of a Design Criteria Memorandum that develops and evaluates feasible rehabilitation and replacement alternatives to address the deficiencies identified in the condition assessment including a high-rate clarification evaluation and cost estimates that will be used to confirm the details and full scope of the improvements to be designed for construction • Development of construction drawings and technical specifications for construction of the improvements identified in the final Design Criteria Memorandum • Bid phase and permitting assistance services
• Services during construction including submittal reviews, RFI response, change order development, and preparation of record drawings
• Development of a start-up, commissioning, and performance verification requirements and operations & maintenance manual for the project
SCOPE OF WORK
Task 1 – Project Management
Under this subtask, the Project Manager will coordinate with the Project Team and the City to address items such as project schedule, project budget, and current issues of concern. The following will be performed under this subtask:
➢ Develop and maintain project schedule including intermediate milestones ➢ Supervise, coordinate and monitor activities and product development ➢ Interface with City Staff and required stakeholders for efficient project completion ➢ Maintain project files in accordance with Consultant’s filing system ➢ Implement Water Works’ Quality Assurance / Quality Control Policy and oversee its implementation ➢ Prepare monthly invoice and progress report
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-2-
Meetings • Project Status Meetings (assumed 30 minute bi-weekly meetings during design phase) Deliverables • Monthly Invoice and Project Status Update Email Task 2 – Condition Assessment
Water Works Engineers and its sub-consultant V&A shall perform entry and inspection of two out of the three flocculation and sedimentation basin trains on two different days as scheduled with the City. Water Works assumes that entry into the floc/sed basins for condition assessment work will be treated as a confined space.
Water Works assumes that City Staff will perform lockout/tagout of the basins and draining of the basins given their knowledge of the system and previous maintenance work, however V&A will provide confined space permit, Entry Supervisor, Attendant, and all equipment required for entry including tripod, ladders, harnesses for all entrants, and air monitoring equipment. No scaffolding will be set up in the basins, and only areas of the basin that are accessible from the floor or safely using a step ladder will be assessed.
City Staff may choose to perform cleaning prior to Water Works and V&A’s entry, but this is not necessarily required although not doing so may impede the ability to assess certain concrete areas particularly the floors if they are covered in sediment. The Water Works Team will not perform any cleaning of basins or equipment.
Subtask 2.1 Structural Assessment
V&A shall inspect the floc/sed basins and identify and assess conditions including:
➢ Concrete cracking, delamination, spalling, and reinforcement exposure mapping. ➢ Sounding and non-destructive evaluation of suspect areas (chain drag, hammer sounding, or equivalent).
Delaminated areas will be marked with chalk for reporting and documentation purposes. V&A will also perform the following non-destructive tests to evaluate the concrete:
o Measure the thickness of concrete protecting the reinforcing steel using surface penetrating radar. o Conduct penetration measurements (using a chipping hammer) to find the depth to sound material. o Measure the surface pH of the concrete surfaces at the concrete penetration test locations described above. The pH of concrete can substantiate the extent of degradation. ➢ Assessment of concrete section loss and potential corrosion-induced expansion. ➢ Visual evaluation of expansion joints, construction joints, and waterstops. ➢ Visual evaluation of basin wall alignment and structural distress indicators. ➢ Visual evaluation of anchor embedment condition and corrosion at mechanical supports.
Meetings • (2) Full Day Condition Assessment Site Visits for 2 out of 3 Floc/Sed Basin Trains Deliverables • Confined Space Entry Plan (Developed by V&A) Subtask 2.2 Mechanical and Electrical Assessment
Water Works Engineers and Frisch Engineering shall inspect the floc/sed basins and identify and assess conditions including:
➢ Evaluation of influent troughs and distribution structures. ➢ Evaluation of effluent launders, weir plates, leveling hardware, and anchorage alignment. ➢ Verification of weir elevation consistency and potential hydraulic imbalance.
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-3-
o Water Works will provide survey services (through our sub CWE) to verify current weir elevations for effluent weirs that are reachable from the existing sedimentation basin effluent end access walkways.
➢ Evaluation of slide gates, stems, guides, embedded frames, seals, and operability. ➢ Evaluation of baffle systems and structural supports. ➢ Evaluation of flocculation drive assemblies including motors, gear reducers, shafts, couplings, bearings, and structural anchorage.
o Water Works will not evaluate this equipment in great detail due to its age and the fact that equipment is likely beyond its useful life with no availability for replacement parts. ➢ Evaluation of flash mixer assemblies including shafts, columns, bearings, and drive components. o Water Works will accomplish this using handheld vibration monitoring and interviewing Maintenance Staff to identify issues such as oil change frequency and observations, moisture intrusion in the gearbox, and corrosion. This is the only flash mixer for the plant and may not be possible to take out of service.
➢ Evaluation of sedimentation collector drive units, torque arms, shafts, and bearing assemblies. o This will be done with a representative from a chain and flight system equipment manufacturer for only 1 of the basins, assuming conditions are relatively similar in the other basins. Water Works will inspect equipment in both basins.
➢ Evaluation of sludge auger mechanisms, columns, shafts, supports, and wear surfaces. ➢ Identification of obsolete components and availability of replacement parts. ➢ Verify conditions of installation and key dimensions indicated in previous reports or as-built drawings. ➢ Conduct on-site conversations with WTP Operations Staff and document information provided regarding operations and maintenance conditions.
➢ Evaluate existing equipment (flash mixer, flocculators, sludge collection equipment) electrical and controls infrastructure condition. This will be a visual assessment only and review of as-built drawings.
Meetings • (2) Full Day Condition Assessment Site Visits for 2 out of 3 Floc/Sed Basin Trains conducted on the same days as the Structural Assessments Subtask 2.3 Coatings and Corrosion Assessment
V&A shall perform the following assessment in concert with the Structural Assessment:
➢ Coating adhesion testing and representative thickness verification for any concrete coatings found in the flocculation and sedimentation basins.
➢ Mapping of coating failures including blistering, delamination, undercutting, and pinholes. ➢ Corrosion mapping of embedded steel and mechanical supports. ➢ Evaluation of coating compatibility with potable immersion service (NSF/ANSI 61).
Meetings • Coatings and Corrosion Assessment conducted concurrently with Structural Assessment
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-4-
Subtask 2.4 Hydraulic and Operational Review
Water Works Engineers shall perform an analysis of the floc/sed basin hydraulic and operational parameters:
➢ Review of basin flow patterns and operational configurations. ➢ Flocculation and sedimentation basin detention times, mixing parameters, and loading rates compared to typical water treatment design criteria.
➢ Confirmation of sedimentation basin weir loading rates and overflow elevations relative to design intent. ➢ Evaluation of effluent launder and weir condition, leveling, and flow distribution across basins. ➢ Review of sludge collection performance and potential dead zones or solids accumulation areas. ➢ Identification of operational constraints affecting phased rehabilitation. ➢ Identification of basin-specific isolation requirements and phased rehabilitation sequencing strategy.
Water Works will document deficiencies, identify probable causes of deterioration, and evaluate repair versus replacement recommendations associated with the above work within the Design Criteria Memorandum.
Subtask 2.5 Weir Elevation Survey
Verification of weir elevation consistency and potential hydraulic imbalance will be evaluated through survey of the weirs through our sub CWE to verify current weir elevations for effluent weirs that are reachable from the existing sedimentation basin effluent end access walkways.
Meetings • 1 Day Survey (may be conducted any day with plant in service by shooting the tops of sedimentation basin effluent weirs that are reachable/accessible from access walkways) Deliverables • Survey Results Drawing and Elevation Data Table Subtask 2.6 Condition Assessment Memorandum
The results and observations of work performed in Subtasks 2.1 through 2.3 will be documented in a Condition Assessment Memorandum that will include a combination of descriptive text accompanied by photographs and test results contained in appendices to the memo. This memo will be a reference or appendix to the Design Criteria Memorandum.
Deliverables • Condition Assessment Memorandum
Task 3 – Design Criteria Memorandum
Subtask 3.1 Plate Settler / High-Rate Clarification Evaluation Water Works Engineers will perform a planning-level feasibility evaluation of incorporating plate settler (lamella clarifier) systems or other high-rate clarification improvements within the existing sedimentation basins. The evaluation will cover:
➢ Compatibility with existing basin structures, hydraulic profile, influent distribution systems, effluent launders, and sludge handling facilities.
➢ Potential treatment performance benefits and operational resiliency improvements. ➢ Planning-level hydraulic considerations associated with implementation. ➢ Constructability, basin outage requirements, sequencing, and impacts to ongoing plant operations.
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-5-
➢ Maintenance requirements, operational considerations, and long-term reliability impacts. ➢ Planning-level opinion of probable construction cost. ➢ High-level cost-benefit analysis.
➢ Key implementation risks and recommendations for risk mitigation. ➢ Recommendation regarding whether plate settler improvements should be incorporated into final design.
Subtask 3.2 Design Criteria Memorandum
Water Works will produce a Design Criteria Memorandum that summarizes the results of the condition assessment work and the hydraulic/operational review and provides alternatives for both structural and mechanical equipment improvements in the sedimentation basins considering constructability, lifecycle cost, operational reliability, and long-term maintenance requirements. Water Works will consider the City’s available budgetary constraints when developing alternatives including planning-level opinion of probable construction cost and high-level cost-benefit analysis. Alternatives will also be compared in terms of maintenance requirements, operational considerations, and long-term reliability impacts. Constructability issues such as basin outage requirements, sequencing, and impacts to ongoing plant operations will be discussed for each alternative. Water Works will analyze the following alternatives:
➢ Repair vs. replacement of basin influent isolation gates (if repair is feasible based on condition) ➢ Vertical turbine flocculators versus replacement horizontal paddle flocculators ➢ Materials of construction and configuration options for horizontal paddle flocculators ➢ Implementation of variable speed flocculators
➢ Comparison of available baffle replacement alternatives (FRP, stainless steel) ➢ Potential for replacement of sludge auger with chain & flight style cross collector ➢ Travelling sludge collection header vs. chain & flight sludge collection systems ➢ Implementation of high rate clarification vs improvements to effluent trough and weir systems ➢ Basin coating systems versus localized structural repairs including mortar resurfacing and crack repair Deliverables • Draft Design Criteria Memorandum
Subtask 3.3 Design Criteria Memorandum Workshop
The Design Criteria Memorandum will be presented in a collaborative workshop setting including the Water Works, V&A, Frisch Engineering, and City Staff involved in the project to gain feedback and comments that can be incorporated into a final version.
Meetings • Draft Design Criteria Memorandum Workshop
Subtask 3.4 Final Design Criteria Memorandum Workshop
The Final Design Criteria Memorandum will be developed based on City Staff comments and feedback on the Draft Memorandum and the result of Water Works QA/QC process, and this document will be used to guide development of Final Design Drawings and Technical Specifications.
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-6-
Meetings • Final Design Criteria Memorandum
Task 4 – Final Design Development
Final Design Drawings and Specifications shall include the following elements:
➢ Concrete repair and strengthening details consistent with ACI 562. ➢ Rehabilitation or strengthening of basin walls, floors, sludge hopper, and baffle supports. ➢ Anchorage repair or replacement.
➢ Weir alignment and anchorage improvements.
➢ Rehabilitation or replacement of floc drive assemblies, shafts, and bearings. ➢ Slide gate rehabilitation or replacement.
➢ Rehabilitation of influent troughs/channels, effluent launders, and associated appurtenances. ➢ Baffle support upgrades and embedded mechanical repairs. ➢ Specification of NSF/ANSI 61 compliant immersion coating systems. ➢ Surface preparation requirements consistent with SSPC/NACE standards. ➢ QA/QC inspection and testing requirements including adhesion testing and holiday testing. ➢ Access improvements and construction staging plans.
➢ Confirmation of required surface overflow rates and weir loading rates. ➢ Evaluation of basin hydraulic performance following rehabilitation. ➢ Phased construction sequencing plan maintaining required treatment capacity. ➢ Identification of required temporary isolation, bypass, or operational controls.
Subtasks 4.1-4.3 50% Design Documents
50% Drawings and Specifications will be developed for the project alternative selected from the Design Criteria Memorandum effort. The 50% design submittal will communicate the project design so that meaningful discussion can take place as a group. The Water Works Team will use a combination of design drawings, manufacturers’ information and other communication tools to allow the City an opportunity for input into the design process. The following is an anticipated drawing list for the 50% submittal (approx. 40 sheets):
➢ Cover / Index
➢ General Legend Sheets
➢ Mechanical / Structural Demolition Plan
➢ Structural Rehabilitation Plan and Sections
➢ Mechanical Plan and Sections
➢ Electrical One-Line Diagram
➢ Electrical Plan
➢ Electrical & Instrumentation P&ID
➢ Standard Details
50% draft technical specifications will be developed for all major equipment and structural elements of the project. The 50% Design Documents will be presented in a collaborative workshop setting including the Water Works and City Staff involved in the project to gain feedback that can be incorporated into the 90% design.
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-7-
Meetings • 50% Design Workshop
Deliverables • 50% Drawings (PDF)
• 50% Technical Specifications (PDF)
Subtasks 4.4-4.6 90% Design Documents
The 90% design submittal will be complete in all respects except for minor interdisciplinary coordination and details to be completed at 100%, including all technical specifications. The intention of the 90% design submittal is that the project documents are nearly bid ready. The drawing set for this project is assumed to be approximately 60-70 sheets.
The 90% design submittal will include incorporation of review comments provided by the City on the 50% design drawings.
Meetings • 90% Design Workshop
Deliverables • 90% Drawings (PDF)
• 90% Technical Specifications (PDF)
Subtasks 4.7-4.8 100% Design Documents
The 100% design Bid Document submittal will include incorporation of review comments provided by City on the 90% design drawings and specifications, and the results of WWE’s internal QA/QC reviews. The 100% design submittal will be bid-ready.
Water Works Engineers assumes that the City will provide the front-end Division 0 bid forms and contracting documents for the project (i.e. general and special conditions, insurance requirements, etc).
Deliverables • 100% Drawings (PDF)
• 100% Technical Specifications (PDF)
Subtask 4.9 Construction Sequencing Plan and Cost Estimates A construction sequencing plan and constraints technical specification section and an updated project cost estimate will be provided with each of the 50%, 90%, and 100% design document deliverables.
Deliverables • 50%, 90%, and 100% construction sequencing plan/constraints technical specification • 50%, 90%, and 100% construction cost estimate
Task 5 – Environmental Services and Permitting
Subtask 5.1 CEQA Assistance
Water Works assumes that the City will act as the lead agency for this project for CEQA compliance and will file a categorical exemption with relevant project information and description provided by Water Works.
Deliverables • Project Description for CEQA Categorical Exemption
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-8-
Subtask 5.2 DDW Permit Amendment
Water Works will develop the information for and file a standard permit amendment application with the SWRCB Department of Drinking Water (DDW) for the project following completion of 100% Design or during construction, as appropriate. This will include NSF-61 compliance information for all new project components that come in contact with potable water.
Deliverables • Department of Drinking Water Treatment Plant Permit Amendment Submittal Task 6 – Bid Services
Subtask 6.1-6.3 Pre-Bid Conference, Respond to Bidder Questions, Issue Addenda To support the City’s public bidding of the project to contractors the Water Works Team will attend and chair the pre-bid conference and site walk, respond to bidder questions and requests for clarification, prepare and issue Addenda as required (which may include answers to questions and/or revisions to Drawings or Technical Specifications) and revise the Engineer’s Opinion of Probable Construction Cost if significant changes are issued via Addenda.
Meetings • Chair (1) Pre-Bid Conference On-Site
Deliverables • Pre-Bid Conference Agenda and Final Meeting Notes • Response to Bidder Questions (as-needed)
• Addenda Documents (as-needed)
Subtask 6.4 Evaluate Bids and Provide Recommendation of Reward Water Works shall assist the City in evaluation of bids, review of contractor qualifications, and responsiveness.
Water Works will prepare a bid tabulation compared to the Engineer’s Estimate and provide written recommendation of award.
Deliverables • Bid Tabulation
• Written Recommendation of Award
Task 7 – Engineering Services During Construction
Subtask 7.1 Submittal Reviews
The Water Works Team will review Contractor submittals in sufficient detail to determine if the submitted item conforms to the intent of the plans and specifications. Water Works assumes approximately 80 submittals (including resubmittals) will be required for this project. If the quality of Contractor submittals are generally below industry standard quality requiring an excessive amount of resubmittals, this may constitute additional work by the Water Works Team that may be assessed as penalty costs to the Contractor.
Deliverables • Submittal Review Forms (submitted through Construction Management Software Portal) Subtask 7.2 Request for Information (RFI) Response
Water Works will answer RFIs submitted during construction by the Contractor. Water Works assumes approximately 30 RFIs will be required for this project.
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-9-
Water Works assumes that the Construction Manager (not within this scope of work) will answer any RFIs that do not require interpretation of the design intent or can otherwise be answered by information found on the plans and specifications without additional information necessary.
Deliverables • RFI Responses (submitted through Construction Management Software Portal) Subtask 7.3 Change Order Development
Water Works will prepare change order documents including modifications to drawings or technical specifications, and a change order request cover letter, which may be required to address modifications to the drawings or technical specifications in response to RFIs. This task shall not include any significant additions or changes to the project that are not driven by RFI responses.
Deliverables • Change Order Documents (submitted through Construction Management Software Portal) Subtask 7.4 Record Drawings
The Water Works Team will prepare Record Drawings based on detailed accurate Contractor and/or Construction Administrator record drawing redline markups kept during construction, and this will be enforced by the Construction Administrator. Water Works Engineers will not perform any verification of the record drawing markups provided at the end of construction, or perform additional work required to ensure that the markups provided are complete with respect to representation of all field changes during construction. Final record drawings will be provided in full-size PDF and CAD format using the native CAD program utilized to develop the drawings. Final record drawings shall be prepared within 120 days of submittal of final Contractor redlines to Water Works.
Also as part of this task, all construction phase documents including submittals, RFIs, change order documents, and project photographs will be downloaded, organized, and delivered to the City on a portable drive.
Deliverables • Record Drawings (PDF and CAD Format)
• Construction documentation files (portable drive)
Task 8 – Testing and Startup
Subtask 8.1-8.2 Commissioning and Performance Verification Requirements, On-Site Commissioning Assistance The Water Works Team shall develop a commissioning and performance verification plan for all rehabilitated structural, mechanical, and coating systems associated with the flocculation and sedimentation basins. Testing and start-up requirements shall include, at a minimum:
➢ Verification of structural repair completion and compliance with approved design documents ➢ Inspection and documentation of concrete repairs and anchorage installations ➢ Commissioning of flocculation drives, flash mixers, collector mechanisms, sludge augers, and slide gates under static and operational conditions
➢ Baseline vibration and amp draw measurements for mechanical systems ➢ Verification of weir alignment and uniform overflow conditions ➢ Confirmation that hydraulic performance parameters including surface overflow rates and weir loading rates are maintained
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-10-
➢ Coating inspection documentation including surface preparation verification, dry film thickness testing, holiday testing, and NSF/ANSI 61 compliance
➢ Controlled basin refill and leak inspection
➢ Verification of torque and drive loading for rehabilitated flocculation and sedimentation mechanisms.
All of these requirements shall be included within one or more of the technical specifications for the project (rather than a separate document outside of the drawings and specifications) and the primary responsibility for completing and documenting the testing and startup work will lie with the Contractor and the Construction Manager.
Additionally, training shall be provided to operations and maintenance staff covering mechanical systems, coating maintenance, inspection procedures, and updated preventive maintenance requirements. Training shall be provided by the Contractor through the various equipment providers and these training requirements will also be included in the technical specifications for the project.
The Water Works Team will provide on-site commissioning assistance as-needed where input from the design team is requested, up to but not exceeding our total budget for this sub-task.
Subtask 8.3 Final Commissioning and Performance Verification Report The Water Works Team shall prepare a Final Commissioning and Performance Verification Report documenting compliance with design intent and confirming readiness for full operational service. The basis for this report will be documentation that is required to be provided by the Contractor and the Construction Manager per the technical specifications for startup and testing activities, and any observations made on-site by the Water Works Team from on-site commissioning assistance services provided.
Subtask 8.4 Warranty Inspection
Water Works shall participate in one on-site warranty inspection approximately eleven (11) months following substantial completion to identify defects or deficiencies prior to expiration of contractor warranties.
Task 9 – Operations and Maintenance Manuals
Water Works will prepare a comprehensive, stand-alone Operations and Maintenance (O&M) Manual for the rehabilitated flocculation and sedimentation basins. The manual will incorporate updated structural repair documentation, mechanical equipment data, coating system information, inspection procedures, preventive maintenance schedules, lubrication requirements, spare parts lists, baseline vibration and amp draw readings, weir alignment verification data, and hydraulic performance criteria. All manufacturer documentation, warranties, and as-built record drawings will be incorporated. The final version of the O&M will be in PDF format with clickable links to all relevant documents.
Scope of Work
Water Works Engineers and Yuba City
Design and Construction Phase Services
October 2, 2026
-11-
ADDITIONAL SCOPE OF WORK ASSUMPTIONS
• The level of design effort for Task 4 Final Design Development assumes horizontal flocculation equipment, chain-and-flight sedimentation equipment, and no major process reconfiguration or significant backbone electrical/controls system replacement. The estimated available construction budget for this project ranges from $5-$6 million, and the total level of engineering effort for this project is relative to the construction cost of the project. If the City ultimately elects to pursue a materially different alternative that requires significantly greater structural, electrical, controls, or process-design effort which results in a project with construction costs that exceed this range, the incremental additional effort involved will be addressed with separate fee estimates and work authorizations in addition to the base scope and fee. • No geotechnical field investigation or reporting is assumed to be necessary for this project. • The scope of work does not include structural or seismic retrofit of existing structures for the sole purpose of improvements to meet current seismic and building codes. Repair or rehabilitation of a concrete structure is not assumed to include fully retrofitting that structure to meet current seismic and building codes.
• No building permitting is required for this project by the City or any other outside agency. • Water Works Engineers will utilize our typical CAD Standards for drawing development since no City CAD standards were provided as part of the RFP.
SCHEDULE
See attached initial project schedule, which may be subject to adjustment based on actual NTP and scheduling constraints for inspection of the basins.
Yuba City Water Treatment Plant
Floc/Sed Basin Rehabilitation ProjectEngineering Services Cost Proposal Expenses Expenses
Classification E5 E4A E3 T3 A1 (SEE NOTE 1)
Name
Joe Riess
Joe
Ziemann
Ally / Jon /
Himai
Cadd Tech 3
Admin5% Sub Markup + Direct Expense
No. Description $289 $268 $215 $173 $88 Lump Sum $347 $306 $242 $216 $176 $156 $108 Lump Sum Lump Sum Sub-Task Task Hours (WWE/V&A)
1.0 Project Management $35,668 114
1.1 Project Schedule Maintenance, Invoicing, Coordination 16 8 $385 $5,377 10 16 $5,198 $2,500 $13,075 501.2 Client Project Status Meetings and Communications 16 $208 $4,496 12 $4,164 $8,660 281.3 Quality Assurance / Quality Control 24 $333 $7,269 12 $4,164 $2,500 $13,933 36
2.0 Condition Assessment $115,035 410
2.1 Structural Assessment $2,631 $2,631 2 50 32 104 24 4 $2,250 $52,628 $55,259 2162.2 Mechanical and Electrical Assessment 24 24 $450 $12,042 $0 $4,000 $16,042 482.3 Coatings and Corrosion Assessment $214 $214 2 8 8 $4,276 $4,490 182.4 Hydraulic and Operational Review 8 24 $0 $7,304 $0 $7,304 322.5 Weir Elevation Survey (expense - see Note 3) $5,000 $5,000 $0 $5,000 02.6 Condition Assessment Memorandum (Draft/Final) 8 48 $689 $13,153 2 14 24 $10,786 $3,000 $26,939 96
3.0 Design Criteria Memorandum $49,757 182
3.1 Plate Settler / High Rate Clarification Evaluation 8 40 $0 $10,744 $0 $10,744 483.2 Draft Design Criteria Memorandum 24 80 $300 $23,932 $0 $6,000 $29,932 1043.3 Design Criteria Memorandum Workshop 4 6 $31 $2,393 2 $612 $3,005 123.4 Final Design Criteria Memorandum 2 16 $100 $4,076 $0 $2,000 $6,076 18
4.0 Final Design Development $309,270 1104
4.1 50% Drawings 16 160 160 $2,797 $69,165 1 16 24 16 24 2 $18,947 $37,000 $125,112 4194.2 50% Specifications 8 40 $501 $11,245 1 4 8 6 2 $5,019 $5,000 $21,264 694.3 50% Design Workshop 4 6 $31 $2,393 2 $612 $3,005 124.4 90% Drawings 16 124 124 $1,703 $54,103 1 12 16 8 24 2 $14,059 $20,000 $88,162 3274.5 90% Specifications 4 24 $259 $6,491 1 4 4 2 2 $3,187 $2,000 $11,678 414.6 90% Design Workshop 4 4 $31 $1,963 2 $612 $2,575 104.7 100% Drawings 8 60 60 $567 $25,991 1 6 4 4 12 2 $6,343 $5,000 $37,334 1574.8 100% Specification 2 12 $155 $3,271 1 2 2 2 2 $2,091 $1,000 $6,362 234.9 Construction Sequencing Plan and Cost Estimates 8 32 $226 $9,250 2 2 2 $1,528 $3,000 $13,778 46
5.0 Environmental Services and Permitting $4,836 22
5.1 CEQA CatEx Project Description / Coordination with City 1 4 $0 $1,128 $0 $1,128 55.2 Develop DDW Permit Amendment 1 16 $0 $3,708 $0 $3,708 17
6.0 Bid Services $13,726 45
6.1 Pre-Bid Conference 6 $100 $1,390 $0 $1,390 66.2 Respond to Bidder Questions 1 6 $105 $1,663 2 2 $1,096 $1,000 $3,759 116.3 Issue Addenda and Update Engineer's Estimate 1 8 8 $210 $3,582 4 4 $2,192 $2,000 $7,774 256.4 Evaluate Bids and Provide Recommendation of Award 3 $0 $804 $0 $804 3
7.0 Engineering Services During Construction $145,162 486
7.1 Submittal Review 60 100 $1,178 $38,758 4 16 16 $8,552 $15,000 $62,310 1967.2 RFI Response 30 60 $594 $21,534 4 8 8 $4,888 $7,000 $33,422 1107.3 Change Order Development 20 60 $594 $18,854 4 8 8 $4,888 $7,000 $30,742 1007.4 Record Drawings 4 24 40 $264 $13,416 4 8 $2,272 $3,000 $18,688 80
8.0 Testing and Startup $63,055 136
8.1 Commissioning and Performance Verification Requirements 8 32 $527 $9,551 2 8 $2,548 $8,000 $20,099 508.2 On-Site Commissioning Assistance 16 16 $1,245 $8,973 8 $1,936 $15,000 $25,909 408.3 Final Commissioning and Performance Verification Report 4 24 $377 $6,609 2 8 $2,548 $5,000 $14,157 388.4 Warranty Inspection 8 $169 $1,889 $0 $1,000 $2,889 8
9.0 Operations and Maintenance Manuals $13,492 52
9.1 Prepare Project O&M Manual 4 48 $100 $11,492 $0 $2,000 $13,492 52 Project Totals 24 333 1112 392 8 22,074$ 425,854$ 44 140 186 188 68 24 32 2,250$ 165,146$ 159,000$ 750,000$ 2,551 Date: 8/24/2026
NOTES
123 Weir elevation survey will be billed as lump sum using our sub-consultant CWE Engineering.
Project Budget Totals
Principal
Senior Project
Manager
Project
Engineer
Associate
Engineer
CAD Designer
Senior
Technician
Project Admin
Direct
Expenses (See
Note 2)Frisch Electrical Engineering
Water Works Expenses are a 5% markup on sub-consultant costs, survey cost, and mileage for site visits.V&A direct expenses for the structural condition assessment include: vehicles and mileage for travel to site, per diem, and tools used for condition assessment such as UT gauges and surface penetrating radar.
Task Water Works Engineers
Total Water
Works
Engineers
V&A
Total V&A
ID Task Name Duration Start Finish
1 Notice to Proceed 0 days Mon 10/19/26 Mon 10/19/26
2 Design: Tasks 2 - 4 203 days Mon 10/19/26 Wed 7/28/27 3 Kick-off Meeting and Data Request 0 days Mon 10/19/26 Mon 10/19/26 4 Task 2: Condition Assessment 46 days Mon 10/19/26 Mon 12/21/26 5 Task 2.4 - Hydraulic and Operational
Review
9.2 wks Mon 10/19/26 Mon 12/21/26
6 Confined Space Entry Plan for Basins
Deliverable
2 wks Mon 10/19/26 Fri 10/30/26
7 Task 2.1, 2,2, 2,3 - Floc/Sed Basin 1
Inspection
0 days Mon 11/9/26 Mon 11/9/26
8 Task 2.1, 2,2, 2,3 - Floc/Sed Basin 2
Inspection
0 days Mon 11/16/26 Mon 11/16/26
9 Condition Assessment Memo 6 wks Tue 11/10/26 Mon 12/21/26 10 Task 3: Design Criteria Memo 67 days Tue 11/10/26 Wed 2/10/27 11 Draft Design Criteria Memo 6 wks Tue 11/10/26 Mon 12/21/26 12 City Review of Draft Design Memo and
Condition Assessment
2 wks Mon 1/4/27 Fri 1/15/27
13 Design Memo Workshop 0 days Wed 1/20/27 Wed 1/20/27
14 Final Design Criteria Memo Deliverable 3 wks Thu 1/21/27 Wed 2/10/27 15 Task 4: Final Design 120 days Thu 2/11/27 Wed 7/28/27 16 50% Design Deliverable 8 wks Thu 2/11/27 Wed 4/7/27
17 City Review 50% Design Deliverable 2 wks Thu 4/8/27 Wed 4/21/27 18 50% Review Workshop 0 days Wed 4/21/27 Wed 4/21/27
19 90% Design Deliverable 6 wks Thu 4/22/27 Wed 6/2/27
20 City Review 90% Design Deliverable 2 wks Thu 6/3/27 Wed 6/16/27 21 90% Review Workshop 0 days Wed 6/16/27 Wed 6/16/27
22 100% Design Deliverable 6 wks Thu 6/17/27 Wed 7/28/27 23 Task 5: Environmental Clearances 60 days Thu 6/3/27 Wed 8/25/27 24 CEQA NOE 12 wks Thu 6/3/27 Wed 8/25/27
25 Task 6: Bid Support 50 days Thu 8/26/27 Wed 11/3/27
26 Bid Support 10 wks Thu 8/26/27 Wed 11/3/27
27 Bids Due 0 days Wed 11/3/27 Wed 11/3/27
28 Construction: Tasks 7 and 8 320 days Wed 12/29/27 Wed 3/21/29 29 Construction NTP 0 wks Wed 12/29/27 Wed 12/29/27
30 Contractor Basin Entry and Measurements 0 days Wed 1/12/28 Wed 1/12/28 31 Contractor Critical PathSubmittals 14 wks Thu 1/13/28 Wed 4/19/28 32 Flocculator and Chain & Flight Procurement 26 wks Thu 4/20/28 Wed 10/18/28 33 Floc/Sed Basin Rehab and Equipment
Installation
5 mons Thu 10/19/28 Wed 3/7/29
34 Task 8 - Startup, Testing & Commssioning 2 wks Thu 3/8/29 Wed 3/21/29 35 Task 9: Operations and Maintenance Manuals 50 days Thu 3/22/29 Wed 5/30/29 36 O&M Manuals Deliverable 10 wks Thu 3/22/29 Wed 5/30/29 Notice to Proceed
Design: Tasks 2 - 4
Kick-off Meeting and Data Request
Task 2: Condition Assessment
Task 2.4 - Hydraulic and Operational Review
Confined Space Entry Plan for Basins Deliverable
Task 2.1, 2,2, 2,3 - Floc/Sed Basin 1 Inspection
Task 2.1, 2,2, 2,3 - Floc/Sed Basin 2 Inspection
Condition Assessment Memo
Task 3: Design Criteria Memo
Draft Design Criteria Memo
City Review of Draft Design Memo and Condition Assessment Design Memo Workshop
Final Design Criteria Memo Deliverable
Task 4: Final Design
50% Design Deliverable
City Review 50% Design Deliverable
50% Review Workshop
90% Design Deliverable
City Review 90% Design Deliverable
90% Review Workshop
100% Design Deliverable
Task 5: Environmental Clearances
CEQA NOE
Task 6: Bid Support
Bid Support
Bids Due
Construction: Tasks 7 and 8
Construction NTP
Contractor Basin Entry and Measurements
Contractor Critical PathSubmittals
Flocculator and Chain & Flight Procurement
Floc/Sed Basin Rehab and Equipment Installation
Task 8 - Startup, Testing & Commssioning
Task 9: Operations and Maintenance Manuals
O&M Manuals Deliverable
S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter Fri 10/2/26 Page 1
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
Exhibit B
Professional Services Agreement
Insurance Requirements
I. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance for his/her employees in accordance with the laws of the State of California and Employers Liability Insurance in an amount not less than one million dollars ($1,000,000) per accident for bodily injury and/or disease. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance in accordance with the laws of the State of California and Employers Liability Insurance in an amount not less than one million dollars ($1,000,000) per accident for bodily injury and/or disease for all of the subcontractor’s employees. Any notice of cancellation or nonrenewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. This provision shall not apply if Consultant has no employees performing work under this Agreement. If the Consultant has no employees for the purposes of this Agreement, Consultant shall sign the “Certificate of Exemption from Workers’ Compensation Insurance” which is attached hereto as Exhibit C.
II. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
III. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
IV. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s operations under this Agreement, whether such operations are by the Consultant or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
V. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a current A.M. Best’s rating of no less than A:VII and shall be endorsed with the following specific language or equivalent:
A. The City, its elected or appointed officers, officials, employees, agents and
City of Yuba City
Water Treatment Plant Sedimentation &
Request for Proposal
Flocculation Basin Rehabilitation Project
01248.0024 2192557.1
volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations. Conforms to ISO CG 2009 and CG 2037 10 01. Both are required.
B. This policy shall be considered primary insurance as respects to the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.
C. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
D. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents.
E. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
F. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage except after thirty (30) days written notice has been received by the City.
VI. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retention’s.
VII. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City, as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of performance of this agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
Agenda Item 7
CITY OF YUBA CITY
STAFF REPORT
Date: October 20, 2026
To: Honorable Mayor & Members of the City Council;
From: Development Services Department
Presentation By: Doug Libby, Development Services Director Summary
Subject: Road Facilities Development Impact Fee Implementation Recommendation: Adopt a Resolution of the City Council of the City of Yuba City amending Section 12 of Resolution 26-030 to extend the deadline to record certain final maps until December 31, 2026, in order to allow additional time for processing of final maps that will be exempt from the City’s updated Road Facilities' development impact fee and be required to pay the legacy Road Facility fee rate Fiscal Impact: This item does not have an impact on the General Fund. Existing budgeted monies are paying for staff time to address this item
Purpose:
To allow additional time for processing three final subdivision maps in order to be exempt from the City’s updated Road Facilities Development Impact Fee.
Strategic Focus Area:
This item supports Council’s Strategic Focus Area of Fiscal Responsibility and Infrastructure by ensuring that Road Development Impact Fees are appropriately calculated and collected to fund the roadway improvements necessary to support projected City growth.
Background:
On March 17, 2026, the City Council unanimously approved an AB 1600 Fee Justification Study and adopted an updated Road Facilities Development Impact Fee by adopting Ordinance 001-26 and Resolution 26-030. The Road Facilities Development Impact Fee was last updated in 2007.
For this Road fee update, the City utilized Economic and Planning Systems (EPS) to assist in preparing the AB 1600 fee justification study. The purpose of this Nexus Study is to establish the Roadway Fee Program and the legally required nexus findings for the City to implement the Roadway Fee Program and to set the initial development impact fee rate. The Nexus Study summarizes key components of the implementation and administration of the proposed Roadway Fee Program.
As part of approving an updated Road Facilities fee, it was determined that existing projects having an active building permit as of May 14, 2026, would be exempt from the updated fee and would continue to pay the previously existing Road Fee rate.
Additionally, for subdivision entitlements, it was determined if a project having an approved tentative subdivision map submitted a final map to the City by May 14, 2026, and the final map was recorded by
August 27, 2026, the project would be exempt from the new Road Facilities Development Impact Fee and would be required to pay the previously existing Road Fee rate. The eight subdivisions where final maps were submitted timely were:
Thiara Estates, Brownstone Estates, The Ridge Units 1 and 2, Elmer Ranch West, Newkom Ranch Units 1 and 2, and Sohal Ranch Unit 1.
On August 18, 2026, the City Council approved an amendment to Resolution 26-030 granting until October 30, 2026, for the eight final maps to be approved by the City Council and recorded.
Analysis:
Following the August 18, 2026, City Council meeting, the following final subdivision maps have been approved by the City Council for recording: Brownstone Estates, The Ridge Units 1 and 2, and Thiara Estates.
The following final subdivision maps remain to be completed; Elmer Ranch West, Newkom Ranch Units 1 and 2 and Sohal Ranch Unit 1.
Both the City and applicant teams have been working collaboratively and diligently to prepare the necessary documents (subdivision agreements, bonding documentation, establishing signature authority, etc. for each project.) Staff proposes amending Resolution 26-030 a second time to extend the period allowed to record the remaining final maps until December 31, 2026. This will allow developers, City staff and the City Attorney’s Office sufficient time to complete the remaining final maps.
It is recommended this be the final time extension granted. If an approved tentative subdivision map has not been recorded by December 31, 2026, it is recommended there be no further extensions. Any projects not meeting this deadline will be required to pay the updated Road Facilities Development Impact Fee.
This extension of time request has been coordinated with the project representatives or developers, and they are supportive of this request.
Environmental Review
The proposed action is statutorily exempt from further environmental review under the California Environmental Quality Act (CEQA) pursuant to Section 21080(b)(8) of the California Public Resources Code and it is categorically exempt pursuant to Section 15273(a)(1) (Rates, Tolls Fairs and Charges) of Title 14 of the Code of California Regulations (CEQA Regulations) because the rates established are funding capital projects. The written findings supporting this determination can be found in the 2040 General Plan (Resolution No. 25-007), the technical update to the 2004 General Plan (Resolution No. 04-049), and in the Fee Study supporting the establishment of the Roadway Facilities Development Impact Fees. Additionally, staff believes this action is categorically exempt from further environmental review pursuant to CEQA Regulations Section 15061 (b)(3) because it can be seen with the required certainty that action will not have the potential to cause a significant effect on the environment.
Moreover, staff believes this action is categorically exempt from further environmental review under CEQA pursuant to CEQA Regulations Sections 15378(b)(4) because this establishment of the Roadway Facilities Development Impact 26-030 Fees and the rates herein do not involve any commitment to any specific project, now or in the future.
Fiscal Impact:
There is not a General Fund impact to process or implement this request. Existing budgeted monies are being used to pay for preparation of this staff report. Developer fees are collected to pay for staff
time associated with processing of the eight final maps.
Alternatives:
1. Do not approve an amendment to Resolution No. 2026-030. The impact of this decision will be the majority of the subdivisions remaining to be completed will not be exempted from the updated Road Facilities Development Impact Fee.
2. The City Council may provide alternative direction to staff.
Recommendation:
Adopt a Resolution of the City Council of the City of Yuba City amending Section 12 of Resolution 26- 030 to extend the deadline to record three final maps until December 31, 2026, in order to allow additional time for processing of final maps that will be exempt from the City’s updated Road Facilities Development Impact Fee and be required to pay the legacy Road Facility fee rate.
Attachments:
1. Proposed Resolution
Prepared By: Submitted By:
Doug Libby, AICP
Director of Development Services
Robert Bendorf
City Manager
Attachment 1
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AMENDING RESOLUTION 26-030 REGARDING THE TIMING OF IMPLEMENTATION OF THE ESTABLISHMENT OF THE CITY’S UPDATED ROADWAY DEVELOPMENT IMPACT FEE
WHEREAS, in March of 2026, the City Council of the City of Yuba City adopted Resolution 26-030 and Ordinance 001-26 adopting an updated Road Facilities Development Impact Fee to provide for improved roadways as planned growth occurs consistent with the 2040 General Plan, for the benefit of residents, businesses, and employees within the City; and,
WHEREAS, a copy of Resolution 26-030 is included as Exhibit A to this resolution.
WHEREAS, Section 12 of Resolution 26-030 established the effective date of the updated fee schedule for the Road Facilities Development Impact Fee by providing a timeline for the filing of approved tentative subdivision maps with the City and requiring that timely filed tentative maps be recorded within 105 days, or until Thursday, August 27, 2026, to record final maps, will be exempt from the updated Road fee; and, WHEREAS, the City received eight timely filed approved tentative subdivision maps by the new Road fee’s implementation schedule, or by May 14, 2026. City staff, developers and project representatives have been working to complete the work necessary to be able to record the eight timely filed approved tentative subdivision maps; and, WHEREAS, on August 18, 2026, the City Council approved an amendment to Section 12 of Resolution 26-030 granting an extension for the eight approved tentative subdivision maps, filed timely, until October 30, 2026, to allow additional time to assemble the materials necessary to have a complete package for each subdivision’s recording and to allow time for City Attorney review; and
WHEREAS, the City Council finds it desirable to provide a final additional extension of time to developers who submitted timely final maps by May 14, 2026, for the Elmer Ranch West, Newkom Ranch Units 1 and 2 and Sohal Ranch Unit 1 projects until December 31, 2026.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Yuba City as follows:
Section 1. Recitals. The City Council finds that all of the recitals and facts cited herein and in Resolution 26-030 and Ordinance No. 001-26 are true and correct and incorporated herein.
Section 2. CEQA Finding. The City Council finds that the actions in this Resolution as well as Resolution 26-030 and Ordinance No. 001-26 are statutorily exempt from further
environmental review under the California Environmental Quality Act (CEQA) pursuant to Section 21080(b)(8) of the California Public Resources Code and it is categorically exempt pursuant to Section 15273(a)(1) (Rates, Tolls Fairs and Charges) of Title 14 of the Code of California Regulations (CEQA Regulations) because the rates established are funding capital projects. The written findings supporting this determination can be found herein, in the 2040 General Plan (Resolution No. 25-007), the technical update to the 2004 General Plan (Resolution No. 04-049), and in the Fee Study supporting the establishment of the Roadway Facilities Development Impact Fees. Likewise, the City Council finds that this action is categorically exempt from further environmental review pursuant to CEQA Regulations Section 15061 (b)(3) because it can be seen with the required certainty that action will not have the potential to cause a significant effect on the environment. Moreover, the City Council finds this action is categorically exempt from further environmental review under CEQA pursuant to CEQA Regulations Sections 15378(b)(4) because this establishment of the Roadway Facilities Development Impact 26-030 Fees and the rates herein do not involve any commitment to any specific project, now or in the future.
Section 3. Section 12 of Resolution 26-030 is amended to read in its entirety as follows:
“ Effective Date of Resolution and Fee Schedule. This Resolution shall become effective immediately. The Fee Schedule shall become legally effective immediately, but it shall not be implemented and charge until 60 days after this resolution's effective date. Notwithstanding the foregoing, Developments that received approval from the Planning Commission or the City Council and have recorded a final map or have an active building permit before the Fee Schedule's implementation shall be assessed the road impact fee that was in place and charged at the time of entitlement.
Additionally, projects that have submitted a final map to the City by the Fee Schedule's implementation and the final map is recorded by 5pm December 31, 2026, shall also be assessed the road impact fee that was in place and charged at the time of entitlement.”
Section 4. This amendment to Resolution 26-030 shall be the final extension of time granted.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of October 2026.
AYES:
NOES:
ABSENT:
ATTEST:
__________________________
Marc Boomgaarden, Mayor
ATTEST:
____________________________
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
__________________________
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
EXHIBIT A
Agenda Item 8
CITY OF YUBA CITY
STAFF REPORT
Date: October 20, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: City Water Service Connection - Vittoria Grove Court Recommendation: Adopt a Resolution authorizing the City Manager or designee to execute extraterritorial service agreements with the property owners of Vittoria Grove Court north of Stewart Road (APN #'s 23-101-068 through -075), for connection to City water service following approval as to legal form by the City Attorney Fiscal Impact: Water connection fees payable by each property owner to the City are estimated to be $10,514.16 assuming 1-inch water service, plus monthly water usage fees and potentially water service installation fees.
Purpose:
To provide eight Sutter County properties within the City’s Sphere of Influence with City water service.
Strategic Focus Area:
This project addresses the City Council's Strategic Focus Areas of improving the City's infrastructure and providing services that serve and protect residents.
Background:
Building Permit No. BLD26-00990 requests the installation of an 8-inch diameter water main in Vittoria Grove Court. Vittoria Grove Court is an approximately 850-foot-long cul-de-sac off Stewart Road created through a map recorded on September 19, 2022, in Book 21 of Surveys at Page 5 by the Sutter County Clerk-Recorder. This map also created eight residential parcels fronting Vittoria Grove Court identified by Assessor Parcel Numbers (APNs) 023-101-068 through 023-101-075 (Attachment 2).
These eight properties are located outside the current City limits, but within the City’s Sphere of Influence. At the March 5, 2019, City Council meeting, policy was established to allow existing homes within the Sphere of Influence, but outside the City limits, to connect to City services if the parcel is willing to enter into an extraterritorial service agreement.
Analysis:
The City maintains an existing 12-inch transmission line in Stewart Road, with a tee and valve at the Vittoria Grove Court intersection in anticipation of providing water service to these eight properties. The
property owners will construct the Vittoria Grove Court water main and any necessary fire hydrants.
Once the City approves the construction of the water main, the City will assume operations and maintenance of the water main, including performing any water service connections to the eight properties up to, and including, the water meter. The property owners will be responsible for connecting the water service from the water meter to the house.
As each property owner develops their property, City staff will inform the owner of the process of connecting to the City’s water system. The owner will be provided with a quote for the fees associated with connecting to City water and an extraterritorial water service agreement for review and signature (Attachment 1, Exhibit A). The agreement will establish guidelines for the connection to the City’s water system, such as the system’s maintenance, the fee schedule, the terms of the agreement, etc.
Staff are requesting Council authorization for the City Manager to execute any of the eight agreements at such time that a property owner develops, subject to approval as to legal form by the City Attorney.
This will result in a substantial savings in staff time and improve overall efficiency.
Fiscal Impact:
Water connection fees payable by each property owner to the City are estimated to be $10,541.16, which includes fees for a 1-inch water service connection and 1-inch cellular meter. Each owner will also be assessed monthly usage fees based on the actual size of the meter installed in accordance with the City’s fee schedule, and possibly water service tie-in fees if the City installs the water service from the main to the meter.
Alternatives:
1. Do not approve the agreement for a water service connection.
2. Modify the terms of the agreement by providing direction to staff.
Recommendation:
Adopt a Resolution authorizing the City Manager or designee to execute extraterritorial service agreements with the property owners of Vittoria Grove Court north of Stewart Road (APN #'s 23-101- 068 through -075), for connection to City water service following approval as to legal form by the City Attorney
Attachments:
1. Attachment 1 - Resolution
2. Attachment 1 - Exhibit A
3. Attachment 2 - Location Map
Prepared By: Submitted By:
Kevin Bradford
Deputy Public Works Director - Engineering
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE EXTRATERRITORIAL
WATER SERVICE AGREEMENTS WITH THE PROPERTY OWNERS OF VITTORIA GROVE COURT NORTH OF STEWART ROAD (APNs 023-101-068 THROUGH 023-101-075) FOR
CONNECTION TO CITY WATER SERVICES
WHEREAS, the County of Sutter approved a subdivision map recorded on September 19, 2022 in Book 21 of Surveys at Page 5 creating Vittoria Grove Court north of Stewart Road and eight residential parcels identified through Assessor Parcel Numbers 023-101-068 through 023-101- 075; and
WHEREAS, as the property owners along Vittoria Grove Court construct houses on their respective properties, they will need to connect to the City’s water system; and WHEREAS, all eight properties are located outside of the current City limits, but within the sphere of influence; and
WHEREAS, at the March 5, 2019, City Council meeting, policy was established, in coordination with Sutter LAFCO authorization, to allow existing homes within the sphere of influence, but outside City limits, to connect to City services if the parcel is willing to enter into an Extraterritorial Water Service Agreement; and
WHEREAS, each property owner will be informed of the required connection fees and terms of the Extraterritorial Water Service Agreement (Exhibit A) and must be agreeable to entering into said agreement prior to receiving City water service.
NOW, THEREFORE, the City Council of the City of Yuba City resolves as follows:
1. The City Council finds that all of the facts set forth in the recitals above are true and correct and incorporated herein.
2. The City Council hereby authorizes the City Manager or designee to execute Extraterritorial Water Service Agreements with the property owners of Vittoria Grove Court north of Stewart Road for connection to City water service to Assessor Parcel Numbers 023-101-068 through 023-101-075, following approval as to legal form by the City Attorney.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 20th day of October, 2026.
AYES:
NOES:
ABSENT:
_____________________________
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit “A” – Extraterritorial Water Service Agreement
EXHIBIT A
Extra Territorial Water Service Agreement APN___________ Recording Requested by and
When Recorded Return to:
City Clerk
City of Yuba City
1201 Civic Center Blvd
Yuba City, CA 95993
NO FEE-Government Code §6103
APN _____________ (Space Above This Line for Recorder’s Office Use Only)
EXTRATERRITORIAL WATER SERVICE AGREEMENT
This EXTRATERRITORIAL WATER SERVICE AGREEMENT (“Agreement”) is made and entered into this ________ day of _____________, 2026 (the “Commencement Date”), by and between __________________________________ (“Owner”), and the CITY OF YUBA CITY, a California Municipal Corporation (“City”).
RECITALS
A. Owner represents it has acquired lawful title to property identified by Sutter County Assessor’s Parcel Number _________ located at _____ Vittoria Grove Court, Sutter County, CA (the “Property”), as more particularly described in Exhibit “A.” B. The Property is located outside of the incorporated boundaries of City within Sutter County, and neither Sutter County nor any other public agency currently provides water service to the Property. The Property is located within the City’s sphere of influence, but outside the City’s existing boundaries.
C. California Government Code § 56133(b) permits a City to provide new or extended services by agreement outside its jurisdictional boundaries but within its sphere of influence, in anticipation of a later change of organization. Sutter Local Agency Formation Commission (“LAFCO”), approved new or extended services outside the City Limits in 2001 through LAFCO file No. 01-02 and LAFCO Resolution No. 2001-01.
D. The City and Owner both agree it is not necessary for the Property to be annexed into the City at this time.
E. City currently owns and operates a water distribution system that conveys potable water originating in its service area through the City’s transmission system. This water distribution system includes one 12-inch diameter transmission main along Stewart Road for distributing the water to Riverbend Elementary School and nearby homes within City boundaries. The City’s 12-inch transmission main in Stewart Road includes a tee, valve, and approximately 40 lineal feet of 8-inch pipe stubbed out for future water service to Vittoria Grove Court. In response to a request by Owner, City recently produced a quote of the costs for connecting to the City’s water system and Owner would like to connect to water service at Owner’s cost. The Owner will expand the City’s water distribution system and install a new distribution line to service the property. The City’s water distribution system, including the proposed new
Extra Territorial Water Service Agreement APN___________ distribution line to serve the property, is referred to herein as “Distribution System”. Owner’s water service line is referred to herein as “New Water Service Line”.
F. Owner has agreed to make payments described herein with respect to the water service for the Property in accordance with the fees and rates set by the City for its users, and to comply with City’s Municipal Code as may be amended from time to time, as more fully set forth herein.
G. This Agreement is intended to comply with LAFCO requirements for an extra-territorial water service agreement with City.
H. The City has identified options to provide water supply to Owner to accommodate Owner’s water demands at the Property, provided Owner meets certain conditions as set forth below, and I. The Parties desire to enter into such agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto, agree as follows:
ARTICLE I. RIGHTS AND OBLIGATIONS
1. Recitals Incorporated. The recitals set forth above are true and correct and are hereby incorporated into and made a part of this Agreement.
2. Term, Ownership, and Effectiveness of Agreement: This Agreement shall become effective when executed by both parties hereto. The Agreement shall continue in perpetuity or until such time as the Property is annexed into the corporate boundaries of City. At such time, Owner shall have such rights, privileges, and duties, including fees and rates, as all other City citizens for the then current water service classification. The City and Owner agree that should the City ultimately annex the Property in the future into the City, Owner will not contest annexation. Owner intends that this Agreement shall constitute its written consent to the annexation of the lands described herein and shall bind its heirs, successors, grantees and/or assigns, and all persons having or acquiring any interest subsequent hereto in said lands, and shall constitute by this Agreement a covenant running with the land and binding upon said successors, grantees and/or assigns that they in fact consent to the annexation of said lands to City and shall execute whatever documentation as may be necessary and do all things required of them to effectuate the annexation at such time as City deems annexation to be in its best interest.
3. Required System Facility Improvements. The Owner shall provide the following improvements to accomplish the provision of water service to the Property (which improvements shall be completed within 5 years). Prior to construction, the Owner shall obtain any necessary permits, including any encroachment permits, to complete the work. In addition, all applicable fees shall be paid prior to construction of the improvements.
Extraterritorial Water Service Agreement APN_________
a. Distribution System. At Owner’s sole cost and expense, the Owner shall furnish and install an 8-inch waterline originating at the intersection of Stewart Road and Vittoria Grove Court traveling north on Vittoria Grove Court to the end of the cul-de-sac, as approved by the City Engineer, approximately 813 lineal feet (“Distribution System”). Owner shall coordinate with City to have City connect the existing distribution system to the new Distribution System prior to the construction of the Distribution System by Owner. All Distribution System improvements shall comply with City Standards, and the location of the Distribution System must be approved by the City Engineer prior to commencement of work. The Distribution System shall be inspected and approved by the City’s Public Work Department prior to acceptance of the Distribution System by the City. The Distribution System improvements shall be dedicated to the City. The City agrees to take the dedication of the Distribution System and, upon acceptance, will bear all responsibility of repair and maintenance of said Distribution System.
b. New Water Service Line. The Owner, at its sole expense and without reimbursement from City, shall be required to install its water service line (“New Water Service Line”) as necessary to connect to the Distribution System. All New Water Service Line improvements between the Distribution System and the meter shall comply with City Standards. All New Water Service Line improvements downstream from the meter shall comply with Sutter County Building Department requirements. The New Water Service Line between the Distribution System and meter shall be dedicated to the City. The City agrees to take the dedication of the New Water Service Line and, upon acceptance, will bear all responsibility of repair and maintenance of said New Water Service Line. If the Distribution System has already been connected to the existing City water main in Stewart Road, the City shall perform the New Water Service Line installation at the Owner’s sole expense.
c. Location for Connection. The Connection Point is defined as the location where the New Water Service Line is connected to the Owner’s Downstream Water Line. The Owner shall construct and connect the Downstream Water Line to the 1-inch meter provided by the City. The Connection Point shall be approved by the City Engineer and be located at the Property boundary adjacent to the County’s right-of-way on Vittoria Grove Court. This shall be the only connection point authorized to connect to the Distribution System for services to the Property.
d. Metered Service Connection. The City will provide a 1-inch meter on the Owner’s property at Vittoria Grove Court after all applicable fees, that are in effect at the time of connection, are paid by Owner. The Owner will pay for installation and repair of the meter, unless damaged by the City. The Owner shall indemnify the City from any loss or damage that may directly or indirectly be occasioned by the installation of water lines or appurtenances thereto.
4. System Facilities, Operation, and Maintenance. Owner shall be responsible for the operation, maintenance and repair of all components of the New Water Service Line downstream from the meter. Under no circumstances shall the City be required to maintain, repair or replace the New Water Service Line unless and until the City, at its sole discretion and option, accepts dedication of the water system or any portion thereof in increments at some future date. Any other water system installed by Owner on the Property connected to a well or other source of water not
Extraterritorial Water Service Agreement APN_________
from the City’s Distribution System is not part of the New Water Service Line, and shall be private (“Private Water System”). It is the sole responsibility of Owner to repair, maintain, and replace all Private Water System, and City shall have no responsibility or liability for the Private Water System. Owner shall obtain all necessary permits or other approvals necessary for constructing and connecting Owner’s Private Water System.
5. Disconnecting of Existing On-Site Private Water System(s) [if applicable]. Owner shall disconnect all existing on-site Private Water System(s) on the Property per County standards, and any Private Water System shall be fully separated from and not connected to the City’s Distribution System and New Water Service Line effective as soon as the City installs the meter. A backflow regulator shall be installed at Owner’s expense to ensure no future connections can contaminate the City’s Distribution System. Owner will be required to comply with City’s Municipal Code as may be amended from time to time, including abandonment of onsite wells in compliance with State of California Well Standards, with sixty (60) days written notice. Owner shall not apply any water obtained from onsite wells to the City’s Distribution System.
6. No Representation Regarding Water Service, Pressure, Volume, or Quality For Any Private Water System. Owner agrees that there is no guarantee, warranty, or other representation regarding water service, pressure, volume, or quality from the City or associated with water service from the City. This would include no guarantee, warranty or representation that Owner or any other users on the Property will not have allergic or other reactions to the water.
The City specifically disclaims any kind of representation, warranty, or guaranty, of any private water system.
7. City to Provide Water Services. Upon Owner’s full and complete performance of all of Owner’s obligations and responsibilities under this Agreement and completion of construction of the expansion of Distribution System and New Water Service Line, the City agrees to provide the Property with water services from the City’s Distribution System and Water Treatment Plant. The City’s obligation to provide the Property with water services from the City’s Distribution System is conditioned upon the City and Owner obtaining the consent of all applicable governmental agencies. As a condition to providing water service, the City shall have the right of access to water meters, including any required irrigation meter(s), whether located on City-owned or County-owned real property, New Water Service Line, or the Property. Owner shall promptly notify the City of any needed repairs of damaged water meter(s) and/or water meter box(es). The City shall respond to such notifications in a reasonable amount of time.
8. Obligations and Responsibilities of Owner to Pay for Municipal Utility Services Provided by City. Prior to the start of service, Owner agrees to promptly pay to the City any and all statutory and/or customary connection and service fees, adopted by the City for users connecting to the City’s water system, and other related items, as well as any cost of construction of a water line to the Connection Point. A detailed quote with current fees can be found in Exhibit “B” attached hereto and incorporated by reference. Owner agrees to apply to the City for a municipal utility water account, maintain its water municipal utility water service account with the City in a current status, and comply with – and be subject to – City’s Municipal Code, as subsequently updated or amended. Owner acknowledges and agrees that if the water bill is not paid on, or before the 45th day after the bill was sent, service may be discontinued. A delinquency charge will be made and collected prior to renewing service following the discontinuance.
Payments must be made prior to 8:30 a.m. on the scheduled discontinuance day. A payment drop box is available at the entrance of City Hall.
Extraterritorial Water Service Agreement APN_________
9. Inspection. City shall have the right to inspect and examine the Water Distribution System at any time, including during construction and operation of any portion of the New Water Service Line, and have the right to access all water meters.
10. Indemnification of City: To the greatest extent allowed by law, Owner shall indemnify, hold harmless and defend the City and each of its officers, officials, employees, agents or volunteers from any and all loss, liability, fines, penalties, forfeitures, costs, and damages (whether in contract, tort, or strict liability, including but not limited to personal injury, death at any time, and property damage) incurred by the City, Owner or any other person, and from any and all claims, demands, liabilities, damages, and actions in law or equity (including attorney’s fees and litigation expenses incurred by the City or held to be the liability of the City, and including plaintiff’s attorneys’ fees if awarded), arising or alleged to have arisen directly or indirectly out of (a) the making of this Agreement; (b) the performance of this Agreement; (c) the performance of any or all work to be done in and upon the street rights-of-way, upon the Property or premises adjacent thereto pursuant to this Agreement; (d) arising or alleged to have arisen directly or indirectly in any way related to the design, construction, installation, maintenance and operation of the City’s Distribution System or New Water Service Line by anyone occupying any portion of the Property, including, without limitation, any such claims, causes of action, damages, liabilities, fees, costs, expenses, and attorney fees arising from inadequate flow, blockage, backflow, water quality, etc. Owner’s obligations under the preceding sentence shall apply regardless of whether Owner or any of its officers, officials, employees, agents, or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs, or damages caused by the active or sole negligence, or the willful misconduct, of the City or any of its officers, officials, employees, agents, or volunteers. This section shall survive termination or expiration of this Agreement.
11. Covenants Running with the Land. Owner acknowledges and agrees all of Owner’s covenants, agreements, promises, representations, and warranties, as set forth in this Agreement, are covenants running with Owner’s Property as defined in the applicable provisions of Sections 1457 et seq. of the California Civil Code, shall be in favor of and for the benefit of the City and shall be enforceable by the City. Owner’s covenants, agreements, promises, representations and warranties as contained in this Agreement, shall run with the Property and shall be binding on Owner and Owner’s successors, assigns, lessees and all parties and persons claiming under them. Owner consents to this Agreement being recorded as covenant running with the Property.
12. Successors and Assigns. The covenants and agreements contained in this Agreement shall be binding upon and shall inure to the benefit of the heirs, successors and assigns of the parties hereto. Owner may not assign its rights and/or obligations under this Agreement without the prior written consent of City, which consent shall not be unreasonably withheld. Any such consent by City shall not, in any way, relieve Owner of its obligations and responsibilities under this Agreement.
13. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party’s address set forth below, or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof. All notices regarding any new or increased fee or rate increases affecting the
Extraterritorial Water Service Agreement APN_________
applicable fees and rates in this Agreement, shall be provided in the same manner provided to all customers subject to the new or increased fees and charges.
For the City: City Manager
1201 Civic Center Blvd
Yuba City, Ca 95993
For Owner:
(By mail)
Name
Street Address
City, State, Zip Code
(Personnel delivery)
Name
Street Address
City, State, Zip Code
14. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, both parties.
15. Compliance with the Law. In providing the services required under this Agreement, Owner shall at all times comply with all applicable laws of the United States, the State of California, and the City, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement. Owner, not the City, is responsible for determining applicability of and compliance with all Local, State, and Federal laws including, without limitation, the California Labor Code, Public Contract Code, Public Resources Code, Health & Safety Code, Government Code, and the Yuba City Municipal Code. The City makes no representations regarding the applicability of any such laws to this Agreement, the project, or the parties’ respective rights or obligations hereunder including, without limitation, payment of prevailing wages, competitive bidding, subcontractor listing, or other matters. The City shall not be liable or responsible, in law or equity, to any person for Owner’s failure to comply with any such laws, whether the City knew or should have known of the need for Owner to comply, or whether the City failed to notify Owner of the need to comply.
16. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.
17. Public Health, Safety and Welfare. Nothing contained in this Agreement shall limit the City’s authority to exercise its police powers, governmental authority, or take other appropriate
Extraterritorial Water Service Agreement APN_________
actions to address issues of public health, safety, and welfare as deemed appropriate by the City in its sole determination and discretion.
18. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Sutter County, California.
19. Headings. The section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement.
20. Severability. The provisions of this Agreement are severable, provided either Party has given Notice as set forth in this Agreement. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions.
21. Interpretation. The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by construing the terms in accordance with their generally accepted meaning.
22. Attorney's Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney's fees, costs and legal expenses.
23. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement.
24. Precedence of Documents. In the event of any conflict between the body of this Agreement and any exhibit or attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the exhibit or attachment. Furthermore, any terms or conditions contained within any exhibit or attachment hereto, which purport to modify the allocation of risk between the parties, provided for within the body of this Agreement shall be null and void.
25. Time of Essence. Time is of the essence in the fulfillment by the parties hereto of their obligations under this Agreement.
26. Amendment, Etc. No amendment or waiver of any provisions of this Agreement, or consent to any departure from its terms, shall be effective unless the same shall be in writing and signed by the parties hereto.
27. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity, except the Owner (i) cannot seek money damages or pursue an action in law; and (ii) is instead limited to bringing a proceeding in the nature of specific performance, injunctive relief or mandamus, or any other action in equity to require good-faith compliance with this Agreement, such as an action to provide Owner’s Property with sewer services from City’s Water Distribution System.
Extraterritorial Water Service Agreement APN_________
28. No Third Party Beneficiaries. The rights, interests, duties, and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary in this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties.
29. Extent of Agreement. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be modified only by written instrument duly authorized and executed by both the City and Owner.
30. Third Party Approvals. The Parties acknowledge that there may be approvals from third parties (such as those involving public utilities, railroad right-of-way, etc.) that are required to allow the City to provide Owner’s Property with water services from the City’s Water Distribution System. The approvals are conditions precedent to performance, and to the extent Owner is unable to obtain them, the City shall seek said third-party approvals in good faith at Owner’s sole cost and expense.
31. Execution in Counterparts. This Agreement may be executed in counterparts, all of which taken together shall constitute an original hereof.
Extraterritorial Water Service Agreement APN_________
IN WITNESS WHEREOF, the Parties have executed this Agreement on behalf of each representative Party as of the date written below.
CITY: OWNER:
City of Yuba City, OWNERSHIP TITLE
A California Municipal Corporation
By: _______________________ By:_________________________ Name
Name: _______________________ Date:________________________ Title:_______________________ By:_________________________ Name
Date: ______________________ Date:________________________
Extraterritorial Water Service Agreement APN_________
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of Sutter )
On ____________________, before me, ____________________________, a Notary Public, personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
Extraterritorial Water Service Agreement APN_________
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of Sutter )
On ____________________, before me, ____________________________, a Notary Public, personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
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EXHIBIT A
Insert Property Description/Deed
Extraterritorial Water Service Agreement APN_________
EXHIBIT B
Insert Detailed Fee Quote
ATTACHMENT 2
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Agenda Item 9
CITY OF YUBA CITY
STAFF REPORT
Date: October 20, 2026
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Gina Rowland, Human Resources Director Summary
Subject: Approve Reclassification of Administrative Assistant Recommendation: Adopt a Resolution to reclassify the Administrative Assistant position and incumbent in the Community Services Department to an Administrative Analyst effective October 17, 2026
Fiscal Impact: Approximately $5,084 for the remainder of FY2026/27. There is no General Fund impact as the department included sufficient funds in their budget for FY2026-27 to cover the cost of this recommended action
Purpose:
To reclassify a position and employee in the Community Services department at the request of the Community Services Director and following a position review by Human Resources.
Strategic Focus Area:
Appropriate classifications support the Council’s Strategic Plan for Workforce Excellence and Fiscal Responsibility as it ensures that staffing meets the needs of the department and that employees are paid competitive wages for the work performed.
Background:
During development of the annual budget for FY2026-27, the Community Services Director requested that Human Resources conduct a classification study to determine if an Administrative Assistant in the Community Services Department is appropriately classified. The department requested that the position and employee be reclassified to an Administrative Analyst as their needs for the Administrative Assistant position have expanded.
The incumbent completed a classification questionnaire, and Human Resources conducted a follow up, in person desk audit. Control audits were completed and/or written materials were reviewed for Administrative Analyst and Administrative Assistant incumbents. Human Resources reviewed the City’s existing job descriptions for Administrative Assistant and Administrative Analyst I/II. Human Resources also reviewed recommended class specifications for Administrative Assistant I/II, Administrative Technician, and Administrative Analyst I/II initially drafted by Gallagher (formerly Koff and Associates) who conducted a Citywide review and analysis of the City’s job classifications in mid to late 2024. A
complete copy of the Summary Classification Report is available upon request at the Human Resources Department.
The primary duties performed by incumbent Administrative Assistants in the City are accounts payable tasks which include receiving vendor invoices, ensuring expenses are coded to the correct budget account, processing check requests and purchase orders, reviewing contracts and procurement documents and gathering vendor information and documentation; initiating personnel actions for department staff and reviewing department employee timesheets; screening calls, visitors, ordering office supplies, triage for YC311 service requests; assisting with updates to department webpages and social media accounts; assisting with the development of outreach and marketing materials to promote and/or educate the public on the City’s services; and coordinating and implementing an assigned department program.
The primary duties performed by incumbent Administrative Analysts in the City are coordinating and participating in the development of the department’s annual operating and/or capital improvement budgets, tracking and projecting revenue and expenditures, project budget tracking and reporting, and processing budget adjustments; preparing and issuing requests for proposals, evaluating proposals and recommending award, and preparing contracts and scopes of work; composing and submitting staff reports and supporting documentation for City Council consideration, preparing findings, conclusions and recommendations for management, City Council and outside agencies, and presenting technical and other reports to various committees, commissions, and at public meetings; developing and implementing department programs; conducting studies of new and existing programs and/or special projects; and performing a variety of grant management duties including writing and submitting grant applications, preparing budgets and grant administration activities, and compiling data for grant audits.
Analysis:
An analysis of the duties performed by the incumbent Administrative Assistant in the Community Services Department shows that approximately 42% of her time is spent performing duties appropriately assigned to incumbent Administrative Assistants in the City. The remaining 58% of the incumbent’s time is spent performing duties appropriately assigned to Administrative Analysts in the City. There are several tasks that are performed by both Administrative Assistants and Administrative Analysts in the City including developing outreach materials to educate and inform the public, creating and posting content to social media sites, maintaining the department’s webpages, and receiving and responding to public records requests. The incumbent is the only Administrative Assistant in the City performing higher level analyst duties that include grants management and administration, independently composing staff reports for City Council consideration, and compiling, submitting and monitoring the department’s annual budget. Positions are classified based on the preponderance of the highest level of work performed. It is not uncommon for positions to be responsible for performing lower-level duties in addition to those that define their classification level.
The Community Services Director has also indicated a business need for a position to perform duties at a higher level than those provided for in the Administrative Assistance class specification. Those duties include assuming primary responsibility for monitoring the department operating budgets throughout the fiscal year, tracking and projecting revenues and expenditures and other financial trends, and comprehensive responsibility for budget development, adjustments and year-end projections including preparing related administrative and financial documentation. Another area of need for this position is seeking and procuring additional outside grant funding. This will require independently writing and applying for grants, and implementing, monitoring, reporting and ensuring compliance for outside grants. Based on the information gathered as part of this study and the additional analytical duties to be assigned by the Director, it is determined that the position and incumbent are more appropriately classified as an Administrative Analyst.
Based on the information gathered as part of this study and the additional analytical duties to be assigned by the Director, it is determined that the position and incumbent are more appropriately classified as an Administrative Analyst.
Fiscal Impact:
The cost of this recommended action is approximately $5,084 for the remainder of FY2026/27.
Sufficient funds were included in the department’s recommended budget for salaries and benefits to cover the cost of this recommendation.
Alternatives:
Do not approve the recommended action.
Recommendation:
Adopt a Resolution to reclassify the Administrative Assistant position and incumbent in the Community Services Department to an Administrative Analyst effective October 17, 2026.
Attachments:
1. Resolution - Reclass for Admin Asst
Prepared By: Submitted By:
Gina Rowland
Human Resources Director
Robert Bendorf
City Manager
4913-4075-6440.1 011024.002
ATTACHMENT 1
4913-4075-6440.1 011024.002
RESOLUTION NO. _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
TO APPROVE A RECLASSIFICATION OF AN ADMINISTRATIVE ASSISTANT
POSITION AND INCUMBENT IN THE COMMUNITY SERVICES DEPARTMENT TO
AN ADMINISTRATIVE ANALYST I
WHEREAS, the Director of Community Services requested during development of the Fiscal Year 2026-27 annual budget that Human Resources conduct a classification study to determine if an Administrative Assistant in the department is appropriately classified; and
WHEREAS, the Director requested that the position and employee be reclassified to an Administrative Analyst as their needs for the Administrative Assistant position have expanded beyond the scope of that job classification; and WHEREAS, the incumbent employee completed a classification questionnaire, and Human Resources conducted a follow up, in person desk audit. Control audits were completed and/or written materials were reviewed for Administrative Analyst and Administrative Assistant incumbents. Human Resources also reviewed the City’s existing and proposed job descriptions for Administrative Assistant and Administrative Analyst I/II; and
WHEREAS, a complete copy of the Summary Classification Report is available upon request at the Human Resources Department; and
WHEREAS, it is Human Resources’ determination that the position and incumbent are more appropriately classified as an Administrative Analyst I based on the information gathered as part of this study and the additional analytical duties to be assigned by the Director; and
WHEREAS, sufficient funds were included in the department’s recommended budget for salaries and benefits to cover the cost of this action.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yuba City as follows:
A. The Director of Human Resources is hereby authorized to modify the Authorized Positions approved in the FY2026-27 annual budget to reclassify 1.0 FTE Administrative Assistant in Budget Unit 5105, Community Services-Admin, to 1.0 FTE Administrative Analyst I.
B. The incumbent Administrative Assistant in the Community Services department shall be reclassified to an Administrative Analyst I.
C. The changes set forth herein shall be effective October 17, 2026, the first day of the pay period closest to City Council approval of the recommended action.
The forgoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 20th day of October 2026.
4913-4075-6440.1 011024.002
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
Approved as to Form:
Ian B. Sangster
Kronick, Special Counsel