CITY OF
AMENDED — Addition of Closed Session Item
City Council
Meeting Agenda
February 14, 2022 — 6:00 PM
City Council Chambers - Yucaipa City Hall
34272 Yucaipa Blvd., Yucaipa, California
THE CITY OF YUCAIPA COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING (PURSUANT TO 28 CFR 35.102.35.104 ADA TITLE II), PLEASE CALL THE CITY CLERK'S DEPARTMENT AT (909) 797-2489 AT LEAST 48 -HOURS PRIOR TO THE MEETING.
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OF THE COUNCILMEMBERS REGARDING ANY ITEM ON THIS REGULAR
MEETING AGENDA WILL BE MADE AVAILABLE AT THE PUBLIC RECEPTION COUNTER AT CITY HALL, LOCATED AT 34272 YUCAIPA BOULEVARD, DURING NORMAL BUSINESS HOURS.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
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ROLL CALL
SPECIAL PRESENTATION
Approval and presentation of a Proclamation to Yucaipa Woman's Club
EMPLOYEE INTRODUCTION
PUBLIC COMMENT
CONSENT AGENDA
(ITEM NOS. 1 THROUGH 6)
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
P. 7 1. SUBJECT: APPROVE COUNCIL MINUTES OF JANUARY 24, 2022 RECOMMENDATION: That City Council approve City Council Minutes of January 24, 2022.
P. 18 2. SUBJECT: MONTHLY TREASURER'S REPORT: DECEMBER 2021 RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for December 2021
P. 44 3. SUBJECT: CHANGE ORDER NO. 1 - CITY'S PARKS, MEDIANS, AND DETENTION BASIN MAINTENANCE PROGRAM - PROJECT NO. 11129 AND CITY'S LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT PROJECT- PROJECT NO. 11101
RECOMMENDATION: That City Council:
1. Formally approve Change Order No. 1 to the contract with Excel Landscape, Inc. for the City's Parks, Medians, and Detention Basin Landscape Maintenance Program - Project No. 11129 in the amount of $17,400 for the addition of Five Winds Ranch/El Dorado Park landscape facility maintenance, litter removal at the Yucaipa Boulevard/Interstation 10 Interchange, and landscape/irrigation repairs as deemed necessary for a revised total contract in the amount of $391,579.81 for FY21/22; and
2. Formally approve Change Order No. 1 to the contract with Excel Landscape, Inc. for City's Landscape and Lighting Maintenance District Project- Project No. 11101 in the amount of $10,000 for landscape/irrigation repairs as deemed necessary for a revised total contract in the amount of $240,272.12 for FY21/22.
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P.48 4. SUBJECT: RESOLUTION NO. 2022-09 — TERMINATION OF LOCAL
EMERGENCY
RECOMMENDATION: That City Council adopt Resolution No. 2022-09, proclaiming the termination of the December 2021 Storm Event local emergency.
P. 51 5. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 pandemic and direct staff as deemed appropriate.
P. 54 6. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
THE EL DORADO FIRE
RECOMMENDATION: That City Council review the need to continue the local emergencies, thereby recognizing the continued existence of perilous conditions as a result of the El Dorado Fire, and direct staff as deemed appropriate.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTSI
P.56 7. SUBJECT: 2022 MEMBERSHIP ON COUNCIL COMMITTEES, REGIONAL
ORGANIZATIONS AND AD-HOC COMMITTEES
RECOMMENDATION: That City Council review and revise, as appropriate, current membership on various Council committees, regional organizations and ad-hoc committees.
P. 59 8. SUBJECT: YOUTH ADVISORY COMMITTEE APPOINTMENTS RECOMMENDATION: That City Council appoint Gesenia Ramirez and Rhett Bogh to the Youth Advisory Committee.
P.60 9. SUBJECT: FISCAL YEAR 2021/2022 COMMUNITY ACTIVITY GRANT
ACCOUNTABILITY REPORTS AND FINANCIAL GRANT REQUEST
RECOMMENDATION: That City Council:
1. Review and consider the FY 2021/2022 Community Activity Grant Application submitted by Yucaipa High School (YHS) requesting $10,000 for financial support to send the YHS Baseball Team to USA Baseball's National High School Invitational (NHSI) held in North Carolina in April 2022 to compete in the NHSI championship tournament; and
2. Receive the FY 2021/2022 Community Activity Grant Accountability Reports and deem the program requirements complete for Grace Point Fellowship Church— Summer Sports Activities, Inland Leaders Charter School — Volleyball Games, Yucaipa Family Assistance — New Fence outside the Building's Western Boundary and an Aluminum Garage Door, the Yucaipa Elks Lodge #2389 — Annual Hoop Shoot and Soccer Shoot, and Yucaipa Valley Art Association — Monthly Meetings.
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POSSIBLE ACTION ON PENDING LEGISLATION
DEPARTMENT REPORTS
P. 82 10. SUBJECT: 2022 YUCAIPA MUSIC AND ARTS FESTIVAL RECOMMENDATION: That City Council:
1. Review and approve the 2022 Yucaipa Music and Arts Festival layout and associated street closures; and
2. Approve the 2022 Music and Arts Festival proposed budget; and
3. Approve the remaining balance of funds from the 2021 Autumnfest be added to the 2022 Yucaipa Music and Arts Festival; and
4. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications in accordance with the City of Yucaipa Municipal Code Section 2.24.060 and Ordinance No. 42; and
5. Authorize the City Manager to award, execute and administer the terms of the contract and purchase order with Harbour Productions for entertainment and production in the not to exceed amount of $70,000 for the 2022 Yucaipa Music and Arts Festival.
P. 88 11. SUBJECT: 2021 MAKE A DIFFERENCE DAY WRAP-UP
RECOMMENDATION: That City Council receive and file the wrap-up report for the 2021 Make a Difference Day Event.
P. 90 12. SUBJECT: 2022 COMMUNITY SPECIAL EVENTS
RECOMMENDATION: That City Council receive and file the 2022 Community Special Events Update Report.
P.92 13. SUBJECT: PENDLETON AVENUE AT OAK GLEN CREEK LOW WATER CROSSING REPLACEMENT PROJECT, PROJECT NO. 10728 —ENGINEERING
DESIGN SERVICES
RECOMMENDATION: That City Council:
1. Approve and authorize the City Manager to execute Amendment No. 5 to the Agreement with Stantec Consulting Services Inc. (Stantec) in the not -to -exceed amount of $98,800 for additional work required to complete the engineering design for the Pendleton Avenue at Oak Glen Creek Low Water Crossing Replacement Project; and
2. Authorize an additional amount of $5,000 for project administration and staff time for a total revised engineering design budget in the amount of $103,800; and City Council Agenda Page 4
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3. Authorize the City Manager or his designee to administer the terms of the amended Agreement; and
4. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications for Professional Environmental Services; and
5. Approve and authorize the City Manager to execute an Agreement for Professional Environmental Services with Michael Baker International in the not -to -exceed amount of $16,365 for regulatory permit processing for the Pendleton Avenue at Oak Glen Road Low Water Crossing Project.
P. 124 14. SUBJECT: CHANGE ORDER NO. 2 - NEW CITY YARD PROJECT UNLOAD,
ASSEMBLE, & INSTALL/ERECT CITY FURNISHED STEEL BUILDINGS AND INSTALL CONCRETE FOOTINGS/FOUNDATION PROJECT - PROJECT NO. 11147 RECOMMENDATION: That City Council approve Change Order No. 2 to the contract with Three Peaks Corporation for the New City Yard Project Unload, Assemble, & Install/Erect City Furnished Steel Buildings and Install Concrete Footings/Foundation Project in the amount of $56,053 for a revised total contract in the amount of $510,568.35.
P. 129 15. SUBJECT: DEVELOPMENT AGREEMENT WITH YUCAIPA VALLEY WATER
DISTRICT FOR THE NEW CITY YARD RELOCATION PROJECT
RECOMMENDATION: That City Council:
1. Approve and authorize the City Manager to execute a Development Agreement with the Yucaipa Valley Water District for the New City Yard Relocation Project located on APN No. 0303-181-28; and
2. Authorize the City Manager or his designee to work with the Yucaipa Valley Water District to make minor adjustments to the Development Agreement, provided that if any significant changes are made, the Development Agreement will be brought back to City Council for further consideration; and
Find that the Development Agreement is within the scope of the Oak Glen Creek Specific Plan Environmental Impact Report.
PUBLIC HEARING
The order of Business for the Public Hearing Shall Be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote
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SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.
P. 150 16. SUBJECT: PRIORITIZATION OF FISCAL YEAR 2022-2023 COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECTS/PROGRAMS
RECOMMENDATION: That City Council conduct a public hearing and prioritize eligible project proposals for submission to the San Bernardino County Board of Supervisors for Community Development Block Grant funding consideration.
ANNOUNCEMENTS
CLOSED SESSION
Conference with Legal Counsel — Anticipated Litigation [Gov't Code §54956.9(d)(2)] - 1 item — Liability Claim No. 2021-05, Toshiko Morton
Conference with Real Property Negotiator [Govt. Code §54956.8] Property: 32798 Oak Glen Road (Formerly APN No. 0301-174-06) - City Negotiator: Ray Casey, City Manager - Negotiating Parties: City of Yucaipa - Under Negotiation: Price and Terms for Disposition of Property by City Conference with Legal Counsel — Existing Litigation [Gov't Code §54956.9(d)(1)J —1 item — San Bernardino County Superior Court Case No. CIVDS 2009818 — City of Yucaipa v. Neville R.
Brock, Catherine A. Brock, Jeffrey N. Brock
ADJOURNMENT
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