Agenda Item No. 9
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, Assistant City Manager,
Kimberly Everts, Deputy Rent Administrator/Records Technician Cly A FOR: City Council Meeting of February 14, 2022
SUBJECT: Fiscal Year 2021/2022 Community Activity Grant Accountability Reports and Financial Grant Request
RECOMMENDATION:
That City Council:
1. Review and consider the FY 2021/2022 Community Activity Grant Application submitted by Yucaipa High School (YHS) requesting $10,000 for financial support to send the YHS Baseball Team to USA Baseball's National High School Invitational (NHSI) held in North Carolina in April 2022 to compete in the NHSI championship tournament; and
2. Receive the FY 2021/2022 Community Activity Grant Accountability Reports and deem the program requirements complete for Grace Point Fellowship Church— Summer Sports Activities, Inland Leaders Charter School — Volleyball Games, Yucaipa Family Assistance — New Fence outside the Building's Western Boundary and an Aluminum Garage Door, the Yucaipa Elks Lodge #2389 — Annual Hoop Shoot and Soccer Shoot, and Yucaipa Valley Art Association — Monthly Meetings.
DISCUSSION:
The City has received the following application for financial support for the Fiscal Year (FY) 2021/2022 Community Activity Grant (CAG) Cycle. For Council information, the table below provides the name of the requesting applicant, a brief description of the proposed project scope, and the amount of financial support requested.
Community Activity Grant
FY 2021/2022 In -Kind Application
Amount
Amount
CAG
APPLICANT
Description of Use
Requested
Requested
Application
Financial
In -Kind
Exhibit
Support
Support
YHS Baseball Team to attend
Yucaipa High
USA Baseball's National High
$10,000
N/A
A
School
School Invitational held in North
Carolina in April 2022
The grant is seeking financial support to send the YHS Baseball Team to attend USA Baseball's National High School Invitational to compete among other high school baseball teams nationwide for the championship title. Total YHS students/staff projected to serve: Approx. 30
Staff has reviewed and is recommending that the City Council receive the CAG Accountability Reports and deem, if appropriate, that the program requirements have been met by Grace Point Fellowship Church— Summer Sports Activities, Inland Leaders Charter School — Volleyball Games, Yucaipa Family Assistance — New Fence outside the Building's Western Boundary and an Aluminum Garage Door, the Yucaipa Elks Lodge #2389 — Annual Hoop Shoot and Soccer Shoot (event cancelled and returned funding), and Yucaipa Valley Art Association — Monthly Meetings.
FISCAL IMPACT:
Following the May 24, 2021, City Council Meeting, whereby City Council prioritized the FY 2021/22 CAG applications, the CAG Fund for financial requests was depleted. On November 8, 2021, the City was notified that the Yucaipa Elks Lodge #2389 was forced to cancel their event due to COVID-19 restrictions and would no longer require the use of the financial award in the amount of $1,000 for the Annual Hoop Shoot and Soccer Shoot. As such, the financial funding awarded to the Yucaipa Elks Lodge #23 89 was returned to the City and added back to the financial CAG Fund, resulting in the current balance of $1,000.
The total financial assistance requested from the CAG application submitted by YHS is $10,000, exceeding the remaining balance in the FY 2021/22 CAG allocation by $9,000. Should Council award an amount requested by YHS of over $1,000, the funding must come from the FY 2021/22 General Fund Contingency Account. If so, the City Council may also direct staff to reduce the FY 2022/23 CAG funding by that same amount in the Draft FY 2022/23 Budget.
Exhibits:
A — Yucaipa High School CAG Application (letter from YHS attached) B — Grace Point Fellowship Accountability Report
C — Inland Leaders Charter School Accountability Report D — Yucaipa Family Assistance Accountability Report
E — Yucaipa Elks Lodge #2389 Accountability Report
F — Yucaipa Valley Art Association Accountability Report Approved by:
-61-
Fiscal Year:
Exhibit A
COMMUNITY ACTIVITY GRANT
2021-2022
Date Application submitted: 2/9/22
Submit to:
City of Yucaipa
General Services/City Cleric Department
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Attn: Kimberly Everts
FINANCIAL / IN-KIND / FEE WAIVER
APPLICATION
Received
City of Yucaipa
FEB 0 9 2022
General Services/
City Clerk's Department
All sections of the application must be returned complete and all supporting documentation provided prior to City Council review. Incomplete applications received will be returned to the applicant.
Beginning with the FY2020/21 grant cycle, financial grant awarded funds will be reduced each year for a returning applicant that has been requested (and was awarded) financial support in the previous year(s) by the following percentage: 1' Year=100% funded, 2"' Year= 75% funded, and 3' Year= 50% funded.
Yucaipa High School
Name of Applicant/Organization:
Applicant/Organization Mailing Address: 33000 Yucaipa Blvd Applicant/Organization Phone Number: ((909 ) 797-0106
Matt Carpenter
Contact (1) (909 )831-3059
Name Phone Number
matt—[email protected]
E-mail address
Ralph Grajeda
Contact (2) _(951 ) 751-2177
Name Phone Number
[email protected]
E-mail address
SECTION•
Yes
No
Is your organization located in another community?
1 0✓
Will the prograni/event take place in another community? El
�✓
Are you aware of any other City program providing this service? ✓�
If so, which one?
*If you answered "Yes" to any of the questions listed above, your request is not eligible for the Community Activity Grant.
City of Yucaipa Conununity Activity Grants Application, Rev. 03/2021
390
Your organization must be an established 501(c) to be considered for Community Activity Grant funding.
Please submit documentation verifying organization 501(e) status along with this application.
If yes, please describe:
Names and Titles of Officers and Board of Directors: (Please attach an organization chart, if available) Cali Binks - Superintendant Patty Ingram - Board President Eric Vreeman - Assistant Superintendant Sharon Bannister - Board Clerk Jamie Anderson - Assistant Superintendant Mike Snellings - Board Member Jim Stoltz - Assistant Superindendant Cathy Bogh Coate - Board Member Debbie Miller - Board Member
Name of the program/event: USA Baseball Tournament - North Carolina Dates) ofprogranl/event: April 4-9, 2022
Describe the program/event that organization is seeking support for:
(Attach any event/program promotional materials associated with program/event) The Yucaipa High School baseball team was invited to the USA Baseball National High School Invitational.
This is an invite only tournament for the top high school teams in the country. The tournament will take place in Durham North Carolina. This is an opportunity for the YHS baseball team to compete against the top teams in the country.
City of Yucaipa Conmiunily Activity Grants Application, Rev. 03/2021 Page 2 -63-
Yes
No
Ts your organization a 501(c)?
Q
0 95-2254105
If yes, please provide Tax ID# and attach all supporting documents.
Does this application include submittal of documentation verifying 501(c) status? o
a
How long has your 501(c) organization been in existence? Over 80 years Number of Employees working for organization: 1500
Number of Volunteers working for organization: Unlcnown Is a current City Council Member on your board?
How many Yucaipa residents does your organization currently serve? approx. 9000 Does the organization charge admission, membership fees, dues, etc,? F-71
0 If yes, please describe:
Names and Titles of Officers and Board of Directors: (Please attach an organization chart, if available) Cali Binks - Superintendant Patty Ingram - Board President Eric Vreeman - Assistant Superintendant Sharon Bannister - Board Clerk Jamie Anderson - Assistant Superintendant Mike Snellings - Board Member Jim Stoltz - Assistant Superindendant Cathy Bogh Coate - Board Member Debbie Miller - Board Member
Name of the program/event: USA Baseball Tournament - North Carolina Dates) ofprogranl/event: April 4-9, 2022
Describe the program/event that organization is seeking support for:
(Attach any event/program promotional materials associated with program/event) The Yucaipa High School baseball team was invited to the USA Baseball National High School Invitational.
This is an invite only tournament for the top high school teams in the country. The tournament will take place in Durham North Carolina. This is an opportunity for the YHS baseball team to compete against the top teams in the country.
City of Yucaipa Conmiunily Activity Grants Application, Rev. 03/2021 Page 2 -63-
Describe how the progrann/event benefits the residents and/or community of Yucaipa:
Theme are many people who live in Yucaipa who played for, or attended Yucaipa High School. Seeing the athletic teams perform at the highest level brings about a sense of pride in the community. The majority of the kids involved in the tournament grew up playing little league baseball in Yucaipa, and this is a culmination of what the entire community has put into these kids to get them to where they are today.
Program/Event Primary Target Population (check all that apply):
❑■
Children or Youth
❑
Seniors
❑
Women
❑
Low Income
❑
victims
❑
Homeless
❑
Persons with Disabilities
❑
Welfare Recipients
❑
Entire Community
Numb;r of Residents Projected to Serve:
Please identify what your organization is seeking:
Financial Support: ❑✓ Yes ❑ No
$16.25 SEP Fee
Waiver: ❑ Yes ❑ No
$10,000
Public
in -;rind Support: Police $ Fire $ Works $ CS/Rental $
Reassigned
Staff $ Other $ Explain
$16.25 SEP Total Overall
In -Kind Financial Support Fee Waiver Request
Total Amount of Request: $ $ 10,000 $ _ $10,000
Provide a detailed description of how the financial support will be used:
The approximate cost of the trip is $1,500 x 31 members which is approx. $46,500. The school district is covering the cost of coaches and chaperones, which is approx. $10,500. The rest is being raised by the players. This money will cover the cost of transportation, hotel rooms, tournament entry and food for the week in North Carolina.
Uty of Yucaipa Community Activity Grants Application, Rev. 03/2021 • A
What other in-kind/financial contributions has your organization received to fund this event/program (separate from City funding)?
Yucaipa Calitnesa Jt. Unified School District
PBLA Engineering
Total Funds Received To Date:
Total Funds Requested Via Grant Application:
Remaining Balance That Will Be Funded By
Organization:
In -Kind
Program In -Kind
Financial
Amount
Support Amount
$
$
10,500
$
$
8,000
❑
❑
❑
❑
$
$
$
$
$
18,500
$
$
10,000
$
$
18,000
Provide City funding received by organization in the past three years (required):
Program In -Kind
Financial
$16.25 SEP Date
Support
Fee Waiver Received
❑
❑
❑
❑
❑
❑
❑
❑
❑
Total Received
0 1, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge, and understand thatll aw ed Iinan ' ant amount needs to be spent prior to submitting another grant request.
Athletic Director 2/9/22
Signature Title Date
Date Received:
Amount Funded: $
Type of Grant: ❑ In -Kind
Date City Council received follow up report:
l;uy of Yucaipa Conununity Activity Grants Application; Rev. 03/2021 -65-
Date Reviewed:
City Council Meeting:
❑ Financial Support
❑ Fee Waiver
Yucaipa Mayor David Avila,
Yucaipa High School is proud of it's deep traditions and connections to the city we love.
No program has deeper roots than the Thunderbird Baseball Program which has a reputation of developing young men into quality citizens that contribute to our community and country. Many of these young men play college baseball and are able to make their mark in the MLB.
YHS Baseball has received a very prestigious invitation to play in the 2022 USA Baseball National High School Invitational April 6-9, 2022 in Cary, North Carolina. Cary, North Carolina is where USA Baseball is located; they are the oversight for all national baseball teams that ultimately lead to the Olympic Games. YHS Baseball is one of just 16 high schools in the United States to be invited this year. YHS is one of only six public high schools to ever be invited.
This opportunity will have a lasting impact on the young men who play for YHS. Not only will the event be a once in a lifetime experience, it could very well lead to the necessary recognition to help these boys excel in college baseball and possibly play professional baseball.
The current YHS varsity baseball roster includes the following Division 1 and other division committed players:
Senior Jacob Reimer - SS - University of Washington
Senior Carter Herrera - RHP - Cal State Fullerton
Senior Wyatt Doty - RHP - Cal State San Bernardino
Senior Peyton von Kaenel - RHP - Concordia Irvine
Senior Chase Antillon - CF - Cal Baptist University
Junior Luke Scherrer - C/RHP - Cal Poly San Luis Obispo on
Junior Owen Egan - RHP/OF - UCLA
Junior Carter Elliot - RHP - Arizona State University
Sophomore Wesley Hickey - 2B/OF - University of Washington Sophomore Daniel Arambula - 1 B/2B - Louisiana State University As you might imagine, a trip of this magnitude requires a substantial budget. We anticipate each player will have to pay a fee for this opportunity, but we would like to make that fee as affordable as possible for families. The Yucaipa school board has approved YHS to take twenty-one players, four coaches and four chaperones to Cary.
This comes at the cost of approximately $50,000. This will include travel, food, tournament fees and the opportunity to visit colleges in North Carolina such as Duke and UNC.
As a team, we have worked very hard to raise money to make this opportunity a reality through fundraising ($13,115), generous local business sponsorships ($11,300), player family contributions and financial support from our school district. Superintendent Cali Binks and the YCJUSD School Board have authorized just under $10,000 to help cover the costs. We are still around $10,000 short of our goal and we are asking if our City can help with that shortage.
Please consider sponsoring this event and making a donation to YHS Baseball.
Please feel free to contact Head Coach Ralph Grajeda with any questions you may have at [email protected].
Thank you for your continued support of the Yucaipa High School baseball program.
Sincerely,
Yucaipa High School Baseball
Here are a couple video links about the event.
• https:H www.usabaseball.com/news/topic/nhsi/usa-baseball-reveals-2022-national -high-school-invitational-field
• https://www.usabaseball.com/video/2022-nhsi-bracket-reveal?t=latest-video -67-
ABOUT THE NATIONAL HIGH SCHOOL INVITATIONAL
National High School Invitational Home https://www.usabaseball.com/events/national-high-school-invitational The USA Baseball National High School Invitational presented by the Greater Raleigh Sports Alliance brings together 16 of the top prep teams in the country to compete against each other in what has become the premiere event on the high school baseball calendar. As no event currently brings in a level of talent from top to bottom that the NHSI promises, the eventual tournament champion will kick off their respective season with recognition as the top high school baseball team in the country.
The NHSI is a 16 -team, single -elimination championship tournament held at the USA Baseball National Training Complex in Cary, North Carolina. Each participating team is guaranteed to play four games. The NHSI will present participating athletes with national exposure in addition to providing the opportunity for the best teams in the country to compete against each other The ninth edition of the annual tournament has been cancelled and will not be rescheduled for 2021; however, USA Baseball will resume the tournament in 2022. The premiere high school baseball tournament will take place April 6-9. The NHSI has been a mainstay on the organization's calendar since its inception in 2012 in celebration of the top high school baseball programs and players from across the country.
NHSI Features:
• Unique opportunity to identify the best high school baseball team in the U.S. • Exposure to college coaches and professional scouts will be in attendance • Four -game guarantee
• 16 -team, single -elimination championship tournament M
Event held at the USA Baseball National Training Complex in Cary, North Carolina M
Exhibit B
Received
City of Yucaipa Community Activity Grant City of Yucaipa Event Reporting Financial Worksheet
Fiscal Year 2021-2022 Grants AUG 12 2021
*INCL UDE BACK-UP DOCUMENTATION WITH REPORT INCL UDING:
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES General Services/ Name of Organization: Grace Point Fellowship Church
City Clerk's Department
Contact Name: Marq'ues Williams
Phone Number: 909-790-1971
Email: [email protected]
Description of Event/Project Funded: Sports events for the youth ministry.
Total Cost to Operate Event/Project: $ 788
Amount Granted by City: $ 0 Section 1 (Monetary) $ 788 Section 2 (In Kind) Justify City Grant iffonetary Amount: (if applicable)
SECTION 1
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ 788 Monetary Grant Funds Remaining: $ 0
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT -70-
Description
Item #
Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. $
2. $
3. $
4. $
5. $
Justify
City Grant In -Kind
Amount: (if applicable)
SECTION 2
Description
Item #
Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. 7/12
Softball field rental for youth ministry to come and play together $ 262.66
2. 7/19
Volleyball gym rental for youth ministry to come and play togeth $ 262.66
3. 7/26
Basketball gym rental for youth ministry to come and play togeth $ 262.66
4. $
5. $
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ 788 Monetary Grant Funds Remaining: $ 0
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT -70-
CITY OF City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2021-2022 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? No it did not. I was expecting more kids to take advantage of the opportunity and invite their friends.
2. If funded in the future, what would the organization do differently? I would advertise it better to get the word out so that more kids would come.
3. What type of feedback did organization received from the participants? They had fun and enjoyed the exercise.
4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
None.
5. List the total number of residents served.
15 Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information: We want to thank you for the grant and pray that the city will be blessed by their generosity.
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENTIPROGRAM
Page P 2
Exhibit C
Receiveu
City of Yucaipa Community Activity Grant City of Yucaipa Event Reporting Financial Worksheet NOV 16 2021
Fiscal Year 2021-2022 Grants
*INCLUDE BACK-UPDOCUMENTATION WITH REPORT INCLUDIN�iera I Services/
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
City C!erk's Department
Name of organization: Inland Leaders Charter School
Contact Name: Jeremy Hoch
Phone Number: 909-705-9507
Email: [email protected]
Description of Event/Project Funded: Middle School Volleyball Games Total Cost to Operate Event/Project: $ 3441.50
Amount Granted by City: $'50 Section I (Monetary) $ Section 2 (In Kind) .3 il`�.So
Justify City Grant Monetary Amount: (if applicable)
SECTION 1
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. $
2. $
3. $
4. $
5. $
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. 8-31-21. 9-7-21 Middle School Volleyball Games $
2 9-9-21. 9-14-21 $
3 9-28-21. 10-12-21 $
4. $
5. $
Total Disbursements (Justifying City Grant Monetary crud/or In -Kind) .Amount): $ 3 3 ( (S ;; o Monetary Grant Funds Remaining: S 0
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOFOFPAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT Pag
CITY OF City of Yucaipa Community Activity Grant
16 AQJIS
Event/Program Summary
Fiscal Year 2021-2022 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? Yes!! Schools from the surrounding area (in our league) were able to play volleyball games in a gyro!
2. If funded in the future, what would the organization do differently? Every thing ran vey smooth! I would not make any changes!
3. What type of feedback did organization received from the participants? llx playm on um ream were able osx Jwnxl..s inym.<Jwnz Vx ix'o nwmh season!1Mybccmce oxm. cunliJenr wtMv de andrM A.16- ft., and pla,rn were myJW Yandp'eM char Jrcir Ailsxne sblcwha.e tlxM abiliywplay _+ons again' 4• What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
We did not seek any other funding.
5. List the total number of residents served.
Parents and players = 40 Players only = 15
Attach copies of marketing/promotional materials for the event/program.
Thank you roe belying our s.bml am' ObraiNng J�is pant alloxs our xhool w hmc a Ironer gpn ro r1aY our vollrybdl gmsx�s in. N'iWun Jae CommwirY Grenrs belt r•t xwlJ be playing dl of uur gam.x on Nc Notes/comments/additional information:
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET. TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
Page
Exhibit D
_ City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet
Fiscal Year 2021-2022 Grants
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCLUDING:
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
Name of Organization: Y:tGct i �q ( Ccs I; me—,3c), F:4m i �y ?n5'1 s��►��� Contact Name: T�>C ,I
Phone Number: Ni O c( � W -n),q
Email: 17>akl - W i 0Y (A 6 \I e_r i 3r r\ . w)efi
Description of Event/Project Funded: Fzncc�_
Total Cost to Operate Event/Project: $ �3 -;'71 C
Amount Granted by City: $ 75_ Section 1 (Monetary) $ AAA Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ Monetary Grant Funds Remaining: $
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PRO4 OF PAYMENT TO JUSTIFY AMOUNTS A -WARDED BY GRANT Description
Item # Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount
2. $
3. $
4. $
5. $
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
/4 ^
� �/ / '
Description
Item # Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount
1. $
2. $
3. $
4. $
5. $
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ Monetary Grant Funds Remaining: $
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PRO4 OF PAYMENT TO JUSTIFY AMOUNTS A -WARDED BY GRANT
CMDF City of Yucaipa Community Activity Grant
Event/Program Summary RECEIVED
Fiscal Year 2021-2022 Grants JAN 0 3 2022
CITY
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial 1jd"OF lt (attached) to
ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below, F-CEIVED
1. Did the ~ ttipragram meet the original intended goal? ye-_SCITY
�IUCAIPA
2. If funded in the future, what would the organization do differently? vie- cg %i e- rr) e YA*,
3. What type of feedback did organization received from the participants?
4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
5. List the total number of residents served.
ot. 4 1 ,
Attach copies of marketing/promotional materials for the event/program. /Q/A Notes/comments/additional information:
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRANI
-75-
Date Invoice No. RO. Number Terms REP
16676
0-?9.'2':Due on receipt MC
---------- -
Desc,,'P-Von -Quantity R2 e
MATERIALS AND LABOR FOR INSTALLING: 3,7`45.00
27, * OF 8' CHAIN Ll N' K FEN,;-, E 'Al 17H TOP RAI!-.
2' R E PA. I R EXISTING FENCP.
2' OF 6 CHAIN LINK FENCE4l!T��, -,CP P,;-,!:
- I -
%""E %PPRECIATE YOUR BU-SINESS
Am
3.-
S-10t
.7
S-10 t to 7
Sale-. Tax i'].03,
Total S*3 00
-76-
Exhibit E
Received
City of Yucaipa Community Activity Grant City of Yucaipa Event Reporting Financial Worksheet
Fiscal Year 2021-2022 Grants NOV 0 8 2021
*INCLUDE BACK-UP DOCUMENTATION WITH REPORTINCLUDING:Services/
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
City Clerk's Department
Name of Organization: Yucaipa Elks #2389
Contact Name: Virginia Cosby
Phone Number: 909 795 2549
Email: [email protected]
Description of Event/Project Funded: Hoop and Soccer Shoot Total Cost to Operate Event/Project: $ 0
Amount Granted by City: $ 1000 Section 1 (Monetary) $ Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1
Description
Item # Date (Please be specific. List i-endor and purpose for each disbursement related ONLY to the grant amount) Amount
1. $
2. $
3. 4.
5. Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List i,endor and purpose for each disbursement related ONLY to the grant amount)
1. 2.
3. 4.
i
Amount
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ Monetary Grant Funds Remaining: $
Notes/comments/additional
information: The grant money in the amount of $1000 is returned to the city.
PLEASE MAKE SURE TO PROVIDE BACKUP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT -77-
(;WY Of
�— City of Yucaipa Community Activity Grant
f y Event/Program Summary
Fiscal Year 2021-2022 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? Due to unforseen circumstances the Lodge is unable to host a Hoop or Soccer shoot this year The Lodge appreciates the continuing support we receive from the city.
2. If funded in the future, what would the organization do differently?
3. What type of feedback did organization received from the participants?
4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
5. List the total number of residents served.
Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information: We hope to have a Hoop and/or Soccer shoot in the fixture.
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET. TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
-78-
/YUCAIPA B.P.O.E. NO. 2389 Bank of America 2600
RESTRICTED FUNDS ACCOUNT 1055 Calimesa Blvd.
P.O. BOX 578 Calimesa, CA. 92320
Lusa YUCAIPA, CA. 92399 800.622.8731 1
16-66/1220 0/28/2021
=_ City of Yucaipa S **1,000.00
One Thousand and 00/100********************************************,***********************,***********,**** _ City of Yucaipa VOID AFTER 9.0 DAYS
34272 Yucaipa Blvd.
Yucaipa, CA 92399
rl
YUCAIPA B.P.O.E. NO. 2389
City of Yucaipa
Date Type Reference
10/27/2021 Bill Hoop Shoot Refund
B of A- Restricted Fun
Original Amt. Balance Due
1,000.00 1,000.00
-79-
10/28/2021
Discount
Check Amount
2600
Payment
1,000.00
1,000.00
1,000.00
Exhibit F
City of Yucaipa Community Activity Grant Received
Event Reporting Financial Worksheet City of Yucaipa
Fiscal Year 2021-2022 Grants
*INCLUDE BACK-UP DOCUMENTATION WITHREPORTINCLuDMA 312021
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
Name of Organization: Yucaipa Valley Art Association Generai Services/ eity 1
Contact Name: Bob Norris / Zully Martinez
Phone Number: 909-790-7109
Email: [email protected]
Description of Event/Project Funded: In-kind support for YVAA monthly meetings Sept -Dec 2021 Total Cost to Operate Event/Project: $ 687.00
Amount Granted by City: $ Section 1 (Monetary) $ 687.00 Section 2 (In Kind) Justify City Grant jVonetaly Amount: (if applicable)
SECTION 1
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ 687.00 Monetary Grant Funds Remaining: $
Notes/comments/additional
information: The YVAA Board members voted to cancel in person meetings due to pandemic concerns and safety for our members. Meetings will be held virtually for the fall term.
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT Page l
Description
Item # Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount
1. $
2. $
3. $
4. $
5. $
Justify City Grant ht -Kinn! Amount:
(if applicable)
SECTION 2
Description
Item # Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount
1. 9/2021 - 12/2021
No in person meetings held with respect to this grant award $ 687.00
2. $
3. $
4. $
5. $
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ 687.00 Monetary Grant Funds Remaining: $
Notes/comments/additional
information: The YVAA Board members voted to cancel in person meetings due to pandemic concerns and safety for our members. Meetings will be held virtually for the fall term.
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT Page l
CITY OF City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2021-2022 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? The event has been cancelled due to Covid concerns.
2. If funded in the future, what would the organization do differently? The organization will re-evaluate whether in person meetings are safe to attend for members in relation to the pandemic situation in our local area.
3. What type of feedback did organization received from the participants? Not applicable.
4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
None.
5. List the total number of residents served.
None
Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information: No meetings will be held at the Yucaipa Community Center scheduled from Sept. 16th to Dec 9th 2021 due to concerns over the pandemic. No meetings held with respect to this grant award.
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
-81-