CITY OF
City Council
Meeting Agenda
March 14, 2022 — 6:00 PM
City Council Chambers - Yucaipa City Hall
34272 Yucaipa Blvd., Yucaipa, California
THE CITY OF YUCAIPA COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING (PURSUANT TO 28 CFR 35.102.35.104 ADA TITLE II), PLEASE CALL THE CITY CLERK'S DEPARTMENT AT (909) 797-2489 AT LEAST 48 -HOURS PRIOR TO THE MEETING.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
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ROLL CALL
SPECIAL PRESENTATION
Approval and presentation of a letter to President Joseph R. Biden regarding the invasion of Ukraine
EMPLOYEE INTRODUCTION
PUBLIC COMMENT
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
P. 5 1. SUBJECT: APPROVE COUNCIL MINUTES OF FEBRUARY 28, 2022 RECOMMENDATION: That City Council approve City Council Minutes of February 28, 2022.
P. 11 2. SUBJECT: MONTHLY TREASURER'S REPORT: JANUARY 2022 RECOMMENDATION: That City Council receive and file the Monthly Treasurer's Report for January 2022.
P.38 3. SUBJECT: 2020 HOMELAND SECURITY GRANT ACCEPTANCE — FIRE
DEPARTMENT
RECOMMENDATION: That City Council:
1. Approve the acceptance of the 2020 Homeland Security Grant award in the amount of $32,297 for the acquisition of one complete set of full-sized extrication tools for ME -551 (shear, spreader and ram); and
2. Approve an amendment to the Fiscal Year 2021-2022 Annual Budget for the 2020 Department of Homeland Security Grant, with an increase in each the grant revenue and the capital outlay expenditure budgets in the amount of $32,297; and
3. Approve and authorize the acquisition of TNT rescue E-draulic extrication tools including one shear, one spreader and one ram from Clockwork Extrication in the amount of $32,297.
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P. 43 4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
THE EL DORADO FIRE
RECOMMENDATION: That City Council review the need to continue the local emergencies, thereby recognizing the continued existence of perilous conditions as a result of the El Dorado Fire, and direct staff as deemed appropriate.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTSI
P.45 5. SUBJECT: COMMUNITY ACTIVITY GRANT PROGRAM GUIDELINES FOR FISCAL YEAR 2022/23
RECOMMENDATION: That City Council:
1. Review the Community Activity Grant program guideline options and provide direction as appropriate; and
2. Provide direction to maintain the current funding levels of $40,000 for in-kind/fee waiver grants and $8,979.38 for financial grants or adjust the funding levels as deemed appropriate.
POSSIBLE ACTION ON PENDING LEGISLATION
DEPARTMENT REPORTS
P. 51 6. SUBJECT: RESOLUTION NO. 2022-13 -TERMINATION OF LOCAL EMERGENCY FOR COVID-19 AND PROCLAIM A LOCAL EMERGENCY FOR THE EMERGENCY
MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council:
1. Adopt Resolution No. 2022-13, proclaiming the termination of COVID-19 local emergency; and
2. Declare that there is an urgent need to proclaim a local emergency within the City of Yucaipa resulting from the impact of the worldwide Novel Coronavirus pandemic on the Emergency Medical Services system.
P. 177 7. SUBJECT: ARBOR DAY FOUNDATION AND TREE CITY USA DESIGNATION —
TREE PLANTING EVENT
RECOMMENDATION: That City Council review and approve a tree planting event at 5 winds Ranch to celebrate and honor Arbor Day.
P. 180 g, SUBJECT: CITY OF YUCAIPA FOURTH OF JULY FIREWORKS SHOW RECOMMENDATION: That City Council:
1. Authorize the City Manager to execute a contract with Pyro Spectaculars, Inc. in the amount of $37,145, to produce a Firework Show; and
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2. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications in accordance with the City of Yucaipa Municipal Code Section 2.24.060 and Ordinance No. 42; and
3. Approve the closure of Chapman Heights Road west of 10th Street and east of 13th Street, and the closure of Gold Mountain Road north of Chapman Heights Road from 5:00 p.m. until 10:00 p.m. on July 4, 2022; and
4. Direct staff to include expenditures the amount of $46,000 and revenues in the amount of $10,000, for a Firework Show and 4th of July event, in the draft FY 2022/2023 Budget.
P. 191 9. SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH PROPS AV RECOMMENDATION: That City Council:
1. Authorize the City Manager to execute an amendment to the Professional Services Agreement with Props AV to provide production services at the Yucaipa Performing Arts Center and various City special events, increasing the agreement amount by $300,000, with a not to exceed amount of $350,000, for a two-year term; and
2. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications in accordance with the City of Yucaipa Municipal Code Section 2.24.060 and Ordinance No. 42.
P. 202 10. SUBJECT: DEPARTMENT REORGANIZATION
RECOMMENDATION: That City Council:
1. Approve reallocating the currently budgeted Emergency Services Coordinator/Community Liaison position from Salary Range 20 ($55,952 - $69,876) to Salary Range 31 ($73,414 - $91,684); and
2. Adopt Resolution No. 2022-14 amending Resolution No. 2022-06, amending the General Employees Unit Benefit and Classification Plan effective with the pay period beginning on March 26, 2022.
ANNOUNCEMENTS
CLOSED SESSION
Conference with Legal Counsel — Existing Litigation [Gov't Code §54956.9(d)(1)] — 1 item — San Bernardino County Superior Court Case No. CIVSB2116577 — Graelyn Ann Duff v. City of Yucaipa, et al.
ADJOURNMENT
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