Agenda Item No
City of Yucaipa
City Council Minutes
Re>4ular Meetiniz of March 14, 2022
I
A Regular meeting of the City Council of the City of Yucaipa, California was called to order in the Council Chambers, 34272 Yucaipa Boulevard, Yucaipa, California, on March 14, 2022, at 6:00 PM.
PRESENT: David Avila, Mayor
Justin Beaver, Mayor Pro Tem
Greg Bogh, Councilmember
Bobby Duncan, Councilmember
Jon Thorp, Councilmember
Ray Casey, City Manager
Jermifer Crawford, Assistant City Manager/City Clerk
David Snow, City Attorney
ABSENT: None
CONVENE CITY COUNCIL
The meeting was opened with the Pledge of Allegiance led by Captain Williams.
City Manager Casey announced that changes to Agenda Item Nos. 5, 6, and 9 were distributed to Council and made available to the public.
SPECIAL PRESENTATION
Approval and presentation of a letter to President Joseph R. Biden regarding the Russian invasion of Ukraine.
City Manager Casey stated that Council directed staff (at the February 28, 2022, City Council meeting) to return to Council with a letter in support of Congressman Obernolte's social media statement regarding the Russian invasion of Ukraine for Council review and approval.
ACTION: MOTION BY COUNCILA'IENIBER DUNCAN, SECOND BY AZAYOR PRO TEM BEAVER, CARRIED 5-0, TO APPROVE SENDING A LETTER FROM THE CITY COUNCIL TO PRESIDENT JOSEPH R. BIDEN REGARDING THE RUSSIAN
INVASION OF UKRAINE
EMPLOYEE INTRODUCTION
Community Services Supervisor Mary Johnson introduced Community Services Coordinator Elise Campbell.
Ms. Campbell thanked the City Council for the opportunity to be a part of the City and stated that she is proud to be a part of an amazing team and looks forward to building this City to make it more wonderful than it already is.
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Mayor Pro Tern Beaver thanked Ms. Campbell for joining the Yucaipa team.
Director of Community Services Wolfe shared that Ms. Campbell previously worked for the City part-time at the Yucaipa Community Center and was one of those key employees that help execute all the programs and services that Community Services offers and welcomed her as a full-time employee.
PUBLIC COMMENT
Dr. (Freda) Linette Thomas, Yucaipa, stated that she is a Doctor of Education and shared that her dissertation at USC was on literacy and the influence of informed leaders on the success of literacy.
Dr. Thomas spoke about literacy and the benefits a new library would bring to Yucaipa.
Dawn Rowe, Third District Supervisor, speaking on behalf of the San Bernardino County Board of Supervisor, reported that there is a nexus between the City and County and that they are working collaboratively to provide effective library services to Yucaipa. Supervisor Rowe also reported that her office will work with the City on the Wildwood Creek Basin 4 project as well.
David Cupples, Yucaipa, stated that he is a fourth generation Yucaipan raising his fifth -generation sons in Yucaipa and noted that the library was a big part of his childhood and is now a part of his sons' childhood. Mr. Cupples stated his reasons for supporting an updated public library in Yucaipa.
CONSENT AGENDA
Mayor Avila asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE COUNCIL MINUTES OF FEBRUARY 28, 2022 RECOMMENDATION: That City Council approve City Council Minutes of February 28, 2022.
2. SUBJECT: MONTHLY TREASURER'S REPORT: JANUARY 2022
RECOMMENDATION: That City Council receive and file the Monthly Treasurer's Report for January 2022.
3. SUBJECT: 2020 HOMELAND SECURITY GRANT ACCEPTANCE — FIRE
DEPARTMENT
RECOMMENDATION: That City Council:
1. Approve the acceptance of the 2020 Homeland Security Grant award in the amount of $32,297 for the acquisition of one complete set of full-sized extrication tools for ME-551 (shear, spreader, and ram); and
2. Approve an amendment to the Fiscal Year 2021-2022 Annual Budget for the 2020 Department of Homeland Security Grant, with an increase in each the grant revenue and the capital outlay expenditure budgets in the amount of $32,297; and City Council Minutes Page 2 of 6
https://yucaipa.sharepoint.com'site Igmeralse ices,shwed doc=ents1gcneral smices_city clerk,Ca city clerk files,minutes & excetpts�minutes2022,city counciP20220314.docx 52 3. Approve and authorize the acquisition of TNT rescue E-draulic extrication tools including one shear, one spreader and one ram from Clockwork Extrication in the amount of $32,297.
4. SUBJECT. EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
THE ELDORADO FIRE
RECOMMENDATION: That City Council review the need to continue the local emergencies, thereby recognizing the continued existence of perilous conditions as a result of the El Dorado Fire, and direct staff as deemed appropriate.
ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE CONSENT AGENDA ITEMS NO. 1 THROUGH 4.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
Mayor Pro Tern Beaver stated that the Public Safety Committee met last week and reported that the City continues to work collaboratively with the County Sheriff's Department to place public safety at the highest of priorities. Mayor Pro Tern Beaver relayed that the problems that are brought to the Council's attention by public speakers are discussed during the Public Safety Committee meetings and, over the past three years, the Sheriff's Department has dived into these problems and has invested manpower and creativity toward addressing the problems.
Councilmember Bogh stated that he agrees with Mayor Pro Tern Beaver and reiterated that Yucaipa is a pro -police, pro -sheriff, and pro -business community. In addition, Councilmember Bogh stated that the Chamber of Commerce did an incredible job at the recent installation dinner and commended Ellen Benefiel, Chamber Membership Development Coordinator, for her efforts.
Mayor Avila thanked Councilmember Bogh for his observations and comments.
5. SUBJECT: COMMUNITY ACTIVITY GRANT PROGRAM GUIDELINES FOR FISCAL YEAR 2022/23 (AMENDED)
RECOMMENDATION: That City Council:
1. Review the Community Activity Grant program guideline options and provide direction as appropriate; and
2. Provide direction tow ,rota, the eutTer, on the appropriate Fiscal Year 2022/2023 funding levels of $40,000 for in-kind/fee waiver grants, $40,000 currently, and $8,9-79.3-9 feT financial grants, $17,500 - $8,979.38 (due to previous award) _ $8,520, or adjust the funding levels as deemed appropriate.
DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED, 5-0, TO AMEND THE GUIDELINES
PROCESS BY ELIMINATING THE PROVISION THAT STIPULATES A
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REDUCTION OF FINANCIAL GRANT AWARDED FUNDS FOR A RETURNING
APPLICANT THAT HAS BEEN AWARDED FINANCIAL SUPPORT IN THE PREVIOUS YEAR(S) BY PERCENTAGES, AND TO APPROPRIATE $40,000 FOR IN-KIND/FEE WAIVER GRANTS AND $17,500 FOR FINANCIAL GRANTS.
POSSIBLE ACTION ON PENDING LEGISLATION
None
DEPARTMENT REPORTS
6. SUBJECT: RESOLUTION NO.2022-13 - TERMINATION OF LOCAL EMERGENCY FOR COVID-19 AND PROCLAIM A LOCAL EMERGENCY FOR THE EMERGENCY
MEDICAL SERVICES SYSTEM (AMENDED PROCLAMATION)
RECOMMENDATION: That City Council:
1. Adopt Resolution No. 2022-13, proclaiming the termination of COVID-19 local emergency; and
2. Declare that there is an urgent need to proclaim a local emergency within the City of Yucaipa resulting from the impact of the worldwide Novel Coronavirus pandemic on the Emergency Medical Services system.
DISCUSSION: City Manager Casey presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION AND THE PROCLAMATION, AS AMENDED.
7. SUBJECT: ARBOR DAY FOUNDATION AND TREE CITY USA DESIGNATION —
TREE PLANTING EVENT
RECOMMENDATION: That City Council review and approve a tree planting event at 5 winds Ranch to celebrate and honor Arbor Day.
DISCUSSION: City Manager Casey presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
8. SUBJECT: CITY OF YUCAIPA FOURTH OF JULY FIREWORKS SHOW RECOMMENDATION: That City Council:
1. Authorize the City Manager to execute a contract with Pyro Spectaculars, Inc. in the amount of $37,145, to produce a Firework Show; and
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10. 2. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications in accordance with the City of Yucaipa Municipal Code Section 2.24.060 and Ordinance No. 42; and
3. Approve the closure of Chapman Heights Road west of 1 Oth Street and east of 13th Street, and the closure of Gold Mountain Road north of Chapman Heights Road from 5:00 p.m. until 10:00 p.m. on July 4, 2022; and
4. Direct staff to include expenditures the amount of $46,000 and revenues in the amount of $10,000, for a Firework Show and 4th of July event, in the draft FY 2022/2023 Budget.
DISCUSSION: Community Services Supervisor Mary Johnson presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY
COUNCILMEMBER THORP, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH PROPS AV
(AMENDED)
RECOMMENDATION: That City Council:
1. Authorize the City Manager to execute an amendment to the Professional Services Agreement with Props AV to provide production services at the Yucaipa Perforining Arts Center and various City special events, increasing the agreement amount by $300,000, with a not to exceed amount of $350,000, for a two-year term; and
2. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications in accordance with the City of Yucaipa Municipal Code Section 2.24.060 and Ordinance No. 42.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION AS AMENDED.
SUBJECT: DEPARTMENT REORGANIZATION
RECOMMENDATION: That City Council:
1. Approve reallocating the currently budgeted Emergency Services Coordinator/Community Liaison position from Salary Range 20 ($55,952 - $69,876) to Salary Range 31 ($73,414 - $91,684); and
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2. Adopt Resolution No. 2022-14 amending Resolution No. 2022-06, amending the General Employees Unit Benefit and Classification Plan effective with the pay period beginning on March 26, 2022.
DISCUSSION: City Manager Casey presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
ANNOUNCEMENTS
Councilmember Duncan announced the upcoming Rodeo event.
Mayor Avila announced that a commemoration ceremony took place at 5:00 pm today at the City's Honor Walk with a plaque dedicated by the City in honor of Sergeant Dominic Vaca and stated that his thoughts and prayers were with his family.
City Attorney Snow announced the Closed Session item.
CLOSED SESSION
Conference with Legal Counsel — Existing Litigation [Gov't Code §54956.9(d)(1)] —1 item — San Bernardino County Superior Court Case No. CIVSB2116577 — Graelyn Ann Duff v. City of Yucaipa, et al.
ADJOURNMENT
The meeting adjourned in memory of Sergeant Dominic Vaca. The next regularly scheduled meeting will be March 28, 2022, at 6:00 PM.
DAVID AVILA, MAYOR
ATTEST:
JENNIFER CRAWFORD
CITY CLERK
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