CITY OF
City Council
Meeting Agenda
March 28, 2022 — 6:00 PM
City Council Chambers - Yucaipa City Hall
34272 Yucaipa Blvd., Yucaipa, California
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
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ROLL CALL
SPECIAL PRESENTATION
Yucaipa Equestrian Committee Recognition of Newly Crowned Queens
EMPLOYEE INTRODUCTION
PUBLIC COMMENT
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
P. 7 1. SUBJECT: APPROVE COUNCIL MINUTES OF MARCH 14, 2022 RECOMMENDATION: That City Council approve City Council Minutes of March 28, 2022.
P. 13 2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
P. 15 3. SUBJECT: RESOLUTION NO.2022-16 - TERMINATION OF LOCAL EMERGENCY
FOR THE EL DORADO FIRE
RECOMMENDATION: That City Council adopt Resolution No. 2202-16 proclaiming the termination of the El Dorado Fire local emergency.
P. 18 4. SUBJECT: ACCEPTANCE OF CONTRACT WORK - 12TH AND 13TH STREET SAFE ROUTES TO SCHOOL (SRTS) SIDEWALK PROJECT - PROJECT NO. 10878 RECOMMENDATION: That City Council:
1. Accept the contract work completed by Three Peaks Corporation of Calimesa CA. in the amount of $896,134.40 for the 12th and 13th Streets SRTS Sidewalk Project - Project No. 10878 (Project); and
2. Approve the final payment for the Project; and
3. Authorize the recordation of the Notice of Completion for the Project 105 two] 71011 0111041 10LVJ 1 Old 1:] 0I W1.11RM1Kyl
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POSSIBLE ACTION ON PENDING LEGISLATION
DEPARTMENT REPORTS
P. 22 5. SUBJECT: YUCAIPA EQUESTRIAN ARENA COMMITTEE; RODEO UPDATES RECOMMENDATION: That City Council:
1. Approve the revised Special Event Permit Application submitted by the Yucaipa Equestrian Arena Rodeo Committee to conduct the 2022 Yucaipa Rodeo on Friday, April 1, 2022, and Saturday, April 2, 2022; and
2. Direct staff to revise the traffic control plan accordingly.
P. 33 6. SUBJECT: 2022 UPTOWN ICE RINK
RECOMMENDATION: That City Council:
1. Authorize the City Manager, or his designee, to execute an agreement with Ice Rink Events for the rental of a 4,000-5,000 sq. ft. Ice Rink for the, not to exceed, amount of $134,800; and
2. Authorize City staff to offer a variety of activities at the Ice Rink from November 26, 2022, to January 1, 2023; and
3. Find that it is with the City's best interest to waive the formal bid procedures, per Yucaipa Municipal Code Section 2.24.060, for the procurement of the Ice Rink; and
4. Approve an Ice Rink expenditure budget in the amount of $270,700 and a revenue budget in the amount of $225,000.
P.65 7. SUBJECT: CALIFORNIA STATE LIBRARY BUILDING FORWARD: LIBRARY INFRASTRUCTURE PROGRAM — RESOLUTION NO.2022-11
RECOMMENDATION: That City Council:
1. Confirm the Building Forward: Library Infrastructure Program grant application through the California State Library; and
2. Review and adopt Resolution No. 2022-11 for the grant application requesting Building Forward: Library Infrastructure Program funding through the California State Library.
P.139 8. SUBJECT: APPROVE THE SAN BERNARDINO COUNTY MUNICIPAL SEPARATE STORM SEWER SYSTEM — COMMON INTEREST, JOINT DEFENSE, AND
CONFIDENTIALITY AGREEMENT AMONG PERMITTEES
RECOMMENDATION: That City Council approve and authorize the Mayor to execute the San Bernardino County Municipal Separate Storm Sewer System - National Pollution Discharge Elimination System (NPDES) Common Interest, Joint Defense, And Confidentiality Agreement Among Permittees on behalf of the City of Yucaipa.
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P.171 9. SUBJECT: LEFT TURN PHASING TRAFFIC SIGNAL MODIFICATION AT VARIOUS LOCATIONS PROJECT — PROJECT NO. 11142
RECOMMENDATION: That City Council:
1. Amend the FY2021/2022 Capital Improvement Program by adding the amount of $103,700 in Highway Safety Improvement Program grant funds to the Left Turn Phasing Traffic Signal Modification at Various Locations Proj ect — Proj ect No. 11142 (Project); and
2. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Alfaro Communications Construction Inc., of Compton, CA, in the amount of $463,360 for the Project; and
3. Authorize a construction contract contingency amount of $48,000 for the Project, the amount of $27,740 for construction contract administration, inspection, testing, survey, and staff time for a total construction contract budget in the amount of $539,100; and
4. Waive the bid irregularity and reject the bid protest from Servitek Electric; and
5. Approve the plans and specifications prepared for the Project.
P. 177 10. SUBJECT: YUCAIPA FREEWAY CORRIDOR SPECIFIC PLAN UPDATE RECOMMENDATION: That City Council:
1. Review the Freeway Corridor Specific Plan Update and provide direction as appropriate; and,
2. Approve and authorize the Mayor to execute a Professional Services Agreement with P1aceWorks, of Santa Ana, in the amount of $364,819 and approve the amount of $36,000 for contract contingency for a total budget in the amount of $400,819 to provide professional services for the preparation of the Freeway Corridor Specific Plan Update Subsequent Environmental Impact Report contingent upon the execution of a Fair Share/Reimbursement Agreement between the City and the individual property owners/developers of the properties within the Freeway Corridor Specific Plan area to pay for their fair share of the cost of these professional services; and
3. Approve and authorize the City Manager to execute a Purchase Order under the terms of the agreement for Professional Services with Dudek dated July 13, 2020, in the amount of $447,694 for providing professional services in the preparation of the biological studies for the Freeway Corridor Specific Plan Update Subsequent Environmental Impact Report contingent upon the execution of a Fair Share/Reimbursement Agreement between the City and the individual property owners/developers of the properties within the Freeway Corridor Specific Plan area to pay for their fair share of the cost of these professional services; and
4. Authorize the City Manager or his designee to administer the terms of the Agreements.
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P. 240 11. SUBJECT: YUCAIPA VALLEY WINE COUNTRY SPECIFIC PLAN EIR RECOMMENDATION: That City Council:
1. Approve and authorize the Mayor to execute a Professional Services Agreement with P1aceWorks, of Santa Ana, CA, in the amount of $419,534, and approve the amount of $38,000 for contract contingency for a total budget in the amount of $457,534 for providing professional services in the preparation of the Yucaipa Valley Wine Country Specific Plan Update Subsequent Environmental Impact Report contingent upon the execution of a Fair Share/Reimbursement Agreement between the City and the individual property owners/developers of the properties within the Yucaipa Valley Wine Country Specific Plan area to pay for their fair share of the cost of these professional services; and
2. Approve and authorize the City Manager to execute a Purchase Order under the terms of the agreement for Professional Services with Dudek dated July 13, 2020, in the amount of $391,519 for providing professional services in the preparation of the biological studies for the Yucaipa Valley Wine Country Specific Plan Update Subsequent Environmental Impact Report contingent upon the execution of a Fair Share/Reimbursement Agreement between the City and the individual property owners/developers of the properties within the Yucaipa Valley Wine Country Specific Plan area to pay for their fair share of the cost of these professional services; and
3. Authorize the City Manager or his designee to administer the terms of the Agreements.
P. 271 12. SUBJECT: PAVEMENT MANAGEMENT PROGRAM UPDATE
RECOMMENDATION: That City Council:
1. Review and approve the FY2022/2023 Pavement Management Program Update; and
2. Approve the recommended pavement maintenance and rehabilitation projects for FY2022/2023.
P. 302 13. SUBJECT: 2021 GENERAL PLAN AND HOUSING ELEMENT PROGRESS REPORT RECOMMENDATION: That City Council receive and file the 2021 General Plan and Housing Element Progress Reports for the implementation of the City's General Plan.
PUBLIC HEARINGS
The order of Business for the Public Hearing Shall Be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote
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SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.
P.326 14. SUBJECT: PRIORITIZATION OF ADDITIONAL FISCAL YEAR 2022-2023
COMMUNITY DEVELOPMENT BLOCK GRANT QUALIFIED APPLICATION RECOMMENDATION: That City Council conduct a public hearing and prioritize an additional eligible project proposal for submission to the San Bernardino County Board of Supervisors for Community Development Block Grant funding consideration.
P.349 15. SUBJECT: ADOPTION OF RESOLUTION NO. 2022-12 RESOLUTION OF
NECESSITY FOR THE ACQUISITION BY EMINENT DOMAIN OF A FULL -FEE
SIMPLE INTEREST FROM THE PROPERTY IDENTIFIED AS SAN BERNARDINO COUNTY ASSESSOR'S PARCEL NUMBER 0319-012-20-0000 FOR THE AVENUE E
ROUNDABOUT INTERSECTIONS PROJECT, PHASE II
RECOMMENDATION: That City Council:
Open and conduct a public hearing to consider the adoption of Resolution No. 2022- 12 Resolution of Necessity, declaring certain real property interests necessary for public purposes and authorizing the acquisition thereof, in connection with the Avenue E Roundabout Intersections Project, Phase II ("Project") in the City, receive from City staff the evidence stated and referred to in this Agenda Report ("Report"), take testimony from any person wishing to be heard on issues A, B, C, and D below with respect to the proposed Resolution of Necessity, and consider all evidence to deter/ -mine whether to adopt the proposed Resolution of Necessity; and
2. If the City Council finds, based upon the evidence contained and referred to in this Report, the testimony and comments received at the hearing, and all written testimony submitted to the City Council, that the evidence warrants the necessary findings with respect to the proposed Resolution of Necessity, then City staff recommends that the City Council, in the exercise of its discretion, adopt the above -referenced Resolution of Necessity, with the Resolution of Necessity requiring a 4/5ths vote of the entire City Council; and
3. If the City Council approves the Resolution of Necessity, then City staff recommends that the City Council authorize the City Attorney's office and City staff to take all necessary steps to acquire the real property interests identified in the Resolution of Necessity and to take all necessary steps to deposit with the State Treasurer's Office the probable compensation required by law for issuance of an Order for Pre -Judgment Possession; and
4. Authorize the City Manager to execute all necessary documents.
ANNOUNCEMENTS
ADJOURNMENT
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