Agenda Item No. 14
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: �\V Ryan Blackerby, Accounting Manager
FOR: City Council Meeting of March 28, 2022
SUBJECT: Prioritization of Additional Fiscal Year 2022-2023 Community Development Block Grant Qualified Application
RECOMMENDATION:
That City Council conduct a public hearing and prioritize an additional eligible project proposal for submission to the San Bernardino County Board of Supervisors for Community Development Block Grant funding consideration.
BACKGROUND:
The City of Yucaipa (the City), through a cooperative agreement with the County of San Bernardino (the County), participates in the federal Community Development Block Grant (CDBG) funding program. On an annual basis, the City receives an allocation of funds from CDBG, which are passed -through the County, and can be used on eligible construction projects and public service programs. The purpose of this grant program is to address needs identified within the community and to assist specific target areas that qualify as low-income areas. Eligible target areas are those portions of the community that meet the low- to moderate -income level criteria, as determined by the U.S. Department of Housing and Urban Development (HUD). These resources primarily fund capital improvements within eligible target areas. In addition, up to 15% of the total County -wide allocation received may be spent on public service programs that primarily benefit residents that qualify pursuant to the income criteria established by HUD.
Historically, the City has chosen to fund construction projects for improvements to City facilities for the elimination of barriers pursuant to the Americans with Disabilities Act (ADA); to fund infrastructure improvements enhancing roadways, including storm drains, curbs, gutters and sidewalks; as well as to fund public service project proposals for not -for -profit community -based organizations serving various segments of Yucaipa. Annually, the Yucaipa City Council (Council) conducts a public hearing to provide an opportunity for community members and organizations to communicate with Council regarding the CDBG program, and to present and discuss requests for funding consideration regarding the City's annual CDBG allocation. At the conclusion of these public hearings, Council is asked to prioritize the proposals for funding. The funding, as prioritized by Council, is finalized as part of the adopted budget for the next fiscal year. -326-
City Council Agenda Report
Prioritization of Additional FY 23 Community Development Block Grant Qualified Application For Meeting of March 28, 2022
Council has already reviewed qualified applications for Fiscal Year 2022-2023 (FY 23), and at the February 14, 2022 Council Meeting, prioritized them for submission to the County for funding consideration. However, due to an oversight by the County, a qualified public service application that was submitted timely to the County by Family Service Association of Redlands was accidentally overlooked, and was not provided to the City for Council review and prioritization.
City staff now seeks Council's direction on this additional application.
DISCUSSION:
There are primarily two project classifications considered for CDBG funding. These are 1) public service programs, and 2) construction projects. HUD restricts funding for public service programs to 15% of the total annual allocation. As a result, it is expected that Yucaipa's FY 23 public service programs will be subject to a limit of $38,639, or 15% of Yucaipa's anticipated allocation of $257,592.
At the February 14, 2022 meeting, Council prioritized the public service applications presented at that time, indicating a full allocation of the $38,639 limit for public service programs, as follows (FY 22 allocations are included as well for reference):
2022-2023 Public Service Proposals
Amount City
Amount City
Council
Council
Applicant
Project Description
Allocated in
Allocated in
2021-2022
2022-2023
1 San Bernardino County Library
Continuation and expansion of
6,500
5,909.75
Yucaipa Adult Literacy Program
2 Boys & Girls Club of the
Summer Camp program at Dunlap
San Gorgonio Pass
Elementary
N/A
5,909.75
3 Family Service Association, dba
Continuation and expansion of Senior
FSA (Senior Nuttition Program)
Nutrition Program
6,500
5,909.75
4 Partners Against Violence
Supportive services for victims of
(formerly San Bernardino Sexual
violence
6,500
5,909.75
Assault Services
5 City of Yucaipa
Continuation of recreational
15,326
15,000
scholarship program
6 Family Service Association of
Housing and food program for low -
Not Previously
Redlands (Yucaipa Outreach Program)
and moderate- income households, at
6,500
Presented
risk homeless, and homeless families
Total
$41,326
$38,639
Total Public Service Allocation Available (15%)
$38,639
Given that Council allocated the full $38,639 estimated to be available for public services programs at the February 14t' meeting, no more FY 23 grant funding is available. However, the County has communicated to City staff that a one-time exception can be made to allow the use of
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City Council Agenda Report
Prioritization of Additional FY 23 Community Development Block Grant Qualified Application For Meeting of March 28, 2022
unprogrammed grant funds from prior years to fund this additional public service application up to the amount requested, at the City's discretion. Unprogrammed funds are funds granted to the City in prior fiscal years that have not been used, nor designated for a specific purpose.
Generally, unprogrammed grant funds are restricted for use only on construction projects. The City currently has $177,805.65 in available unprogrammed funds from prior years. Procedurally, if allocated by Council, the funding would not be considered part of the FY 23 annual grant funding from a HUD perspective (it would not be a part of the FY 23 "Annual Action Plan"), but rather an extension of the current FY 22 contract with Family Service Association of Redlands, as they were awarded $6,500 in the current fiscal year.
The Public Service Proposal
Family Service Association of Redlands, which is a not -for -profit community -based organization, submitted a proposal that met the submission criteria and has been determined eligible for funding consideration. The applicant requests $7,500 to fund case management services, including housing and food services, for low- and moderate -income households through the Yucaipa outreach office.
RECOMMENDATION
Council may choose an allocation strategy similar to that employed historically for public service applications, or Council may choose to fund at a different level, within the constraints of the amount requested. It is not a requirement to allocate any funding to public service programs.
FISCAL IMPACT:
There is no anticipated fiscal impact on the General Fund at this time. The expenses related to this item, when incurred in FY 23, will be spent from the CDBG Fund and subsequently reimbursed from the CDBG grant. Any action taken by Council only prioritizes the projects for FY 23. The actual budget related to this item would be approved as part of the FY 23 budget process.
Attachments:
1. Eligible Project Listing — FSA Redlands
2. FSA Redlands Actual Proposal
3. March 3, 2022 Letter from FSA Redlands
Approved by: /
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Attachment 1
Location
Applicant
Application
Number
Project Title
Request
Amount
Comments
Eligible:
Yes / No
Expanding Eligible Public Service -
Family Service Association of
Redlands will provide case
management services including
food, personal supplies and rental
assistance to approximately 71
Kyra Stewart,
low- and moderate- income
Executive Director
households through their outreach
Family Service
Yucaipa: Case
office in Yucaipa. Public Services
Association of
Management -
are limited to low -and moderate -
Yucaipa
Redlands/Yucaipa
YUCA22PS-
Family Service
$ 7,500.00
income persons and require
Yes
Outreach Project
014
Association of
monthly documentation that at
612 Lawton Street
Redlands
least 51 % of the persons served
Redlands, CA 92374
qualify as low -and moderate-
rfskyra(a)hotmail.com
income. This activity was funded in
909-793-2673 ext. 134
previous years (less than 12
months) and is a continuing
activity. Therefore, a quantifiable
increase in the level of service or a
new additional service is required
in order to continue to be eligible
for CDBG funding.
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 YUCA22PS-014
Log Number
(Office Use Only)
San Bernardino County
Fiscal Year 2022 - 2023
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
❑✓
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 1: Organization Information
Organization Name:
Family Service Association of Redlands/ Yucaipa Outreach Project Organization Address:
612 Lawton Street
City/State/Zip: lRedlands / CA / 92374
Phone: ,9097932673
Fax:
Email: lkvra5.redlandsfamilvservice.o
Applicant Type:
Authorized Person Name: jKyra Stewart
Authorized Person's Title: lExecutive Director
Address: 1612 Lawton Street
City/State/Zip: lRedlands / CA / 92374
Phone: 119097932673
Fax:
Email: [email protected]
Application Contact Person's Name: jKyra Stewart
Application Contact Person's Title: lExecutive Director Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
The mission of the organization has been the same since it's original inception 123 years ago and is to "Alleviate Poverty, Encourage Self Sufficiency and Promote the Dignity of All." Founded by visionary Alfred Smiley - the mission started with an all volunteer led effort to attend to the ill and destitute with medical and financial assistance. Over the years, the organization has grown into a multi service program providing safety net, comprehensive case management, resources and referrals, food and emergency shelter to low income, at risk homeless and homeless families of the East Valley of San Bernardino County. We have a main campus in Redlands and a satellite office in Yucaipa, Our primary focus clients are households with children under 18 and elderly disabled on fixed incomes. Funding sources - Individual Donations - $300,000Event Fundraising - $252,000Earned Income - $29,000Private Grants - $159,750 Government Grants -
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 2: Project Information
Project Title:
Yucaipa Family Support and Housing
Project Address:
11985 4th Street Suite 116
County Supervisorial District where project will be located:
❑ 1st District ❑ 2nd District ® 3rd District ❑ 4th District ❑ 5th District Is this a New Public Service Project, or request to expand services to an existing CDBG project? New Public Service Project
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority -owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project. -332-
Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision
Yes/ No
Implement the Countywide Vision.
Yes
Create, Maintain and Grow Jobs and
Economic Value in the County.
Yes
Improve County Government Operations.
No
Operate in a Fiscally -Responsible and
Business -Like Manner.
Yes
Ensure Development of a Well -Planned,
Balanced, and Sustainable County.
Yes
Maintain Public Safety.
Yes
Provide for the Health and Social Services
Needs of County Residents.
Yes
Pursue County Goals and Objectives by
Yes
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
The overall health and wellness of San Bernardino County's low income families is vital to the success of the County Wide vision. Program at Family Service provide basic support such as food and emergency shelter to families living in poverty. The goals of Family Service are to prevent homelessness and hunger - which directly relates to maintaining public safety and wellness and providing social services. A well supported family is productive enough to seek and gain employment which ties into the goals of creating and maintaining jobs in the county.
Providing support to nonprofits' assists in strengthening the capacity of our county and in turn sustains the jobs and services we provide locally. Both aforementioned goals tie into ensuring the development of a sustainable county.
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 3: Community Needs and Target Population
Community Needs
Target Population
Public Service
Yes/No
Proposed Community:
Yes/No
Needs:
Senior Services
Low and Moderate Persons
Yes
Yes
Handicapped
Low and Moderate
Services
Yes
Households
Yes
Youth Services
Abused Children
Yes
Yes
Child Care
Handicapped Persons
Services
No
Yes
Transportation
Illiterate Persons
Services
Yes
Yes
Substance Abuse
Homeless Persons
Services
No
Yes
Employment
Migrant Farm Workers
Training
Yes
No
Health Services
Elderly People
Yes
Yes
Lead Hazard
Screening
Yes
Crime
Awareness
No
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands. Colton. Yucaipa)
While Family Service provides programming to residents of the East Valley of San Bernardino County - we are currently requesting support from the cities of Yucaipa and Redlands only.
The target areas according to our bylaws are: Redlands, Highland, Grand Terrace, Mentone, Bryn Mawr, Forest Falls, Loma Linda, Yucaipa and some Big Bear communities and most recently the City of San Bernardino.
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposea program resiae �attacn a map it neeaea):
Our organization functions as a city wide service. Clients are identified as eligible based on income and not any geographical boundaries.
HUD Demographics: (Yes/No)
■ Does this project help prevent homelessness?
Yes
■ Does this project help the homeless?
Yes
■ Does this project help those with HIV or AIDS?
Yes
■ Does this project primarily help persons with disabilities? Yes
Summarize the description of your project to include 1) priority, 2) sub -activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
The primary focus of the proposed project is for salary support for the administration and case management of the housing assistance and food support program located in the City of Yucaipa and for Yucaipa residents. Family Service and the Yucaipa Outreach Project (a program of Family Service) focuses on the needs of low income, at risk homeless and homeless families. Typical and common profiles of clients served include single mothers, disabled elderly on fixed incomes, low wage earners with large family sized households and newly unemployed head of households. All eligible clients are deemed living at, below or just slightly above federal poverty guidelines. In 2020, even with the threat of the global pandemic, Family Service kept their doors and services open with modified safety provisions. -335-
Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Describe how this project meets the priority population and activities selected.
Families living in poverty often struggle to meet daily needs such as food, clothing and shelter.
With California having the second highest housing cost in the nation, families experiencing the slightest crisis such as car repair or illness may find themselves facing homelessness or in situations difficult to recover from. Family Service is the safety net services which can provide relief and assistance in crisis situations.
Explain why this project is needed and what evidence can you substantiate the need.
The National Low Income Housing Coalition (NLIHC) released a study named "Out of Reach" in which the following is identified:21 % of all renter households in California are extremely low income.76% of all extremely low income renter households have severe cost burden and homelessness is on the rise in our County close to 20%. Mixed with a shortage of rental- there is a current recipe for disaster for families in poverty.
Describe what gaps of service in the county this project fills.
This project, administered by Family Service, helps to fill gaps due to the organizations' ability to partner, refer, cross manage and stay abreast on local trends. Partnering with families such as 2-1-1, the Homeless Provider Network, and other nonprofits assists us in our ability to carry out services in a collaborative and comprehensive way. We partner with agencies such as Catholic Charities, Lighthouse Social Services, and Steps 4 Life - in an effort to fill gaps in service.
What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
Critical factors for success include strong case management, a well trained staff, and consistently pursuing unrestricted support. Also, maintaining the necessary cash flow to manage contract reimbursement projects. Towards these efforts, the agency creates training plans, practices effective communication related to intake systems and requirements. The CDBG funding is not the only source related to our housing and food programs but is essential to our success. We also utilize funds from private donations, local grants and fundraising events to support our work.
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($)
Other Source: ($)
Personnel
$27,500.00
$230,000.00
Equipment (Rental, Lease or Purchase)
$7,500.00
Consultant Services
(Auditing,Accounting or Payroll)Space
$10,000.00
Rent
Insurance
$2,200.00
Consumable Supplies
Other
Total Costs
$27,500.00
$249,700.00
Total Project Budget Cost: (CDBG Share + Other Source)
$277,200.00
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City
Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
Yucaipa
$7,500.00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of
Type of Funding: (Grant Name,
Amount ($):
Date
Funding:
EFSP Money)
Available:
(1112212016)
Federal
Funding
EFSP
$33,000.00
10/01/2021
State
Funding
County
Funding
Yucaipa Mortgage Assistance
$200,000.00
04/01/2021
Private
Funding
Annenberg, San Manuel
$150,000.00
01/01/2021
Other:
Private Donations
$200,000.00
01/01/2021
Total Leveraging Funds
$583,000.00
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1)
Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
#1 Provide emergency rental assistan
10 20
#2 Provide case management and foc
25 50
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
#1 Provide emergency rental assistance to 10 City of Yucaipa household residents who are either facing eviction or already homeless #2 Provide 25 families with case management and food support.
uescrlDe now your agencv cietermines client(s) success.
Success is determined by curing the homeless and hunger issue and stabilization up to six months after services are rendered.
Describe your methodology to evaluate project outcomes.
We utilize Casebook to track demographics. Phone or face to face interviews determine if the client is stable. Survey are administered.
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, 2022 — June 30, 2023). For example, project expenditures and performance/ accomplishment goals of 40 % by November 30tn, 50 % by December 31 st, 80 % by March 31 sr and 100 % by June 30tn
The project goals shall be accomplished at about 10% per month over a period of one year.
By March 2023 or sooner we expect to have expended 75% of all funds.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement:
Amount ($):
08/01 /2022
$1,000.00
09/01 /2022
$650.00
10/01 /2022
$650.00
11 /01 /2022
$650.00
12/01 /2022
$650.00
01 /01 /2023
$650.00
02/01 /2023
$650.00
03/01 /2023
$650.00
04/01 /2023
$650.00
05/01 /2023
$650.00
06/01 /2023
$650.00
Total Reimbursement:
If
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 Exhibit 6: Agency Capacity Narrative
(Non -Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
see attacged
Describe your agency's experience in administering government and/or public funds.
For decades, Family Service has administered complex government funds including EFSP, CDBG and ESG. We've never had any audit findings.
Describe your method to sustain project viability over the multi -year process if lullulli { UCLlriclarZ).
Instructions: Complete the table below by marking "YES" or "NO" to the questions listed below.
Question:
YES/ NO
Example: Have you received federal funds in the past
five years?
Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
No
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any No
bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last No
five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding No
sources?
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered "Yes", please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
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Public Services Program Application Attachment 2 Fiscal Year 2022— 2023 E- Signature Authorization
San Bernardino County
COUNTY Community Development and Housing
Community Development Block Grant
2022 - 2023 Application
Application Title: Family Service- Yucaipa request
Applicant Name: Kyra Stewart
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard -copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.
This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH's Community Development Block Grant 2022 - 2023 Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2022 - 2023 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below -listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non -collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.
Applicant Information
Applicant Name: Kyra Stewart
Application Title: Family Service- Yucaipa request
Agency Name:
Federal Tax ID No.: 951655614
Mailing Address:
612 Lawton Street
Phone No.:
(909) 793-2673
Email Address: [email protected]
Fax No:
Authorized Signature
Print Name: Kyra Stewart
Print Title: Executive Director
Signature:
Kyra Stewart Executive Director
Date:
12/08/2021
Please send the signed copy of this agreement to:
Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
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Attachment 2
Public Services Program Application Fiscal Year 2022— 2023 CDBG Application Checklist
(Non -Profit Organizations Only)
Community -based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.
Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. `[.
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Serving the Community
Since 1898
Attachment 3
Family Service Associatioii of Redlands
Over 120 Years of Building Strong Families
612 Lawton Street - Redlands. CA 92374 - (90% 79 3-2673 - Fax (909) 793- 7324 ,A,w\, .redlandsfatniIvser ice -or- tax payer ID 95-1655614 Alleviate poverty-, encoirraile self-sufficiency, and promote the digrtin! of all March 3, 2022 —( f
d'" %
Yucaipa City Council I;r r1;t„r
Mayor David Avila
34272 Yucaipa Blvd T'ir'r-I'rc,sicicr:t. PeruTrtru/
Yucaipa, CA 92399-2434 Gvy Fa an
t cr-I'r1•..irlt•rx. lieso;urc
Man \filler
Dear Mayor Avila, T «•I,1-c.si ent,
J t(TIIi77l� et`•• I`:K7II:I['.5
I would like to first say thank you for your important support of the work that Family r ;1l s 1r1 Service Association of Redlands and the Yucaipa Outreach Project accomplishes. It is 7fza'rrc'- our partners, grant makers and supporters who make it possible for us to serve Dime xel-Iry approximately 2,000 families per year with basic yet vital assistance such as clothing, Se.rrrali• emergency motel vouchers, rental assistance, food and educational programming Chli'tina Ri ela from year to year. 13r> urPfar;htt I3i.111
104 families representing 209 individuals and children with social service support in Ann 13r}au.
C'l:arlrri[cl3t;r�e,;
2021. Of those families, 20 received emergency rental assistance within the City of Yucaipa in an effort to fight and prevent homelessness. Also, 13 Homeless families Georg llet iu;e
accomplished housing stabilization after working with the Yucaipa Outreach Project S:un I -Aron and receiving emergency financial assistance, we also provided 47 motel vouchers for Debbic r.,an' Rohen t 16117P
families who at intake, had no other shelter options and were seeking our services. A' I Janine Ledoux
Further wrap around support included the issuing of gas cards and bus passes as well Robitl Manllin snc Morasuo
as hygiene kits, clothing, food and holiday support. Barham Rozema 1rj,ehh Shau-
1 am enclosing our audited and final numbers for both Yucaipa and Redlands and t'wah Shaw I_cf€i She18b
want to thank you again for the support you provide our ability to serve. Tern Vine Chri'topher 11'alkci
)you have any questions, please feel free to contact me at T ler Wancr Flied NN'i "rr
k�[email protected].
1:'rr•c'lrtit <° L)itrrtrTr
1 KI-ra slcwalt, MIA
nl�ro again,
l {
K' i3 ai E = "� Family Service Association
Executive Director
612 1-metan Street
Redlands. CA92374
Phone (909) 793-2673
Fax (909) 793-7324
Kyra Stewart, M. Ed kyra c@'}i recandstanlilysetvice.arg aeutive Director �wvw.rendsfas7i':ysen ce_arg
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Attachment 3
D
_CAIP�k Ot-TI)EACH.
0 N I L't— %e i Y
2021 Service Counts
Total Families 104 Total Individuals 209
Food Distribution:
Emergency Food - number of families 54
Emergency Food -bags of food 185
Housing Assistance:
Emergency Rental Assistance - number of farr-dlies 2' 0 Months of Rent Paid 37
Rapid Re -Housing - homeless families moved into stable housing 13 Motel Vouchers Issued 47
Clothing Distribution:
Families 36
Support Services:
Transportation- gas vouchers or bus passes 13
Hygiene Kits 29
Holiday Distribution:
ChxistmasAdopt-A-Fan-dly 7
In early 2021, an elderly disabled couple whose wife was in the early stages of dementia, visited the Yucaipa office to apply for emergency rental assistance. Both the husband and wife were on social security and limited income, they fell "'ell behind on their rent and bills due to familial and health challenges they were facing. The couple, guided by a local social worker, requested financial assistance and after meeting with a Family Service case rnanacrer, we were able to pay their rent, provide food and gas cards and stabilize their' crisis. (edited for content)
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ExAnLy SERVICEASSOCUTION OF MMDS
124 Years ofBitilding Strong Families
2021 Service Counts
Total Families 2,147 Total Individuals 71313
Food Distribution:
Emergency Food - number of families 915
Surplus Distribution - number of individuals 1,864
Surplus Distribution - number of individuals 6,583
Meals Served 4,247
Drive Thru Food Boxes 1,307
Donated Food -weight by pounds 162,105
Housing Assistance:
Emergency Rental Assistance - number of families 105
Months of Rent Paid 127
Rapid Re -Housing - homeless families moved into stable housing 35 Motel Vouchers Issued 532
Clothing Distribution:
Families 823
Individuals 2,343
Support Services:
Transportation - gas vouchers or bus passes 131
Hygiene Kits 48
Volunteer Services:
Volunteers 538
Volunteer Hours 6,134
Holiday Distribution:
Easter - Children
Easter Food Boxes (153 adults & 206 children)
Mother's Day Event (53 adults & 70 children)
Father's Day Event (30 adults & 39 children)
Halloween Costume Giveaway
Trunk or Treat Event (19 adults & 32 children)
Thanksgiving Food Boxes
Thanksgiving Adopt -A -Family
Christmas Food Boxes
Christmas Adopt -A -Family
Christmas - Client Party (35 adults & 63 children)
Families who received holiday support in partnership with churches 206 Baskets
97 Families
33 Families
20 Families
62 Costumes
14 Families
124 Families
119 Families
131 Families
119 Families
29 Families
40 Families