Agenda Item No. 3
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, Assistant City Manager I
FOR: City Council Meeting of April 11, 2022
SUBJECT: Fiscal Year 2022/2023 Animal Services Contract Amendment No. 10 RECOMMENDATION:
That City Council approve and authorize the Mayor to execute Amendment No. 10 to the County of San Bernardino, Department of Public Health Contract, for the provision of animal care, control, sheltering and canvassing services for Fiscal Year 2022/2023 in an amount not to exceed $542,077.
DISCUSSION:
Since incorporation, animal care and control services have been provided, within the City of Yucaipa, through a contract with the Animal Care and Control (ACC) Division of the Public Health Department of the County of San Bernardino. These services include the provision of an Animal Control Officer to respond to calls for service seven days per week, and night mechanism for emergency service after normal hours and on holidays, vaccination clinics, dog licensing and renewals, impounding and shelter services for all animals caught at -large and providing for the return of all licensed dogs, whenever possible.
In addition, starting in Fiscal Year (FY) 2005/2006, the City contracted with ACC to conduct a dog license canvassing program (DLC Program) for the purpose of addressing compliance relative to the number of unlicensed dogs within the community and ensures animals are routinely and timely vaccinated, spayed/neutered, as appropriate, and assists with the successful return of an animal to its owner if a dog is located elsewhere in the community and/or apprehended by an Animal Control Officer. Since FY 2005/2006 the DLC Program was included as a Service Level Option (SLO) that was presented annually for Council consideration.
However, on May 29, 2019, as part of the study session to review the FY 2019/2020 Draft Budget, it was City Council direction to include canvassing as part of future budgets instead of presenting it as an annual SLO. Based on direction received, Contract Amendment No. 10 includes the provision for the DLC Program; however, the County will only bill the City for DLC Program services rendered.
-17-
City of Yucaipa
2022/2023 Animal Services Contract Amendment No. 10
For the Council Meeting of April 11, 2022
The current agreement for ACC services expires on June 30, 2022. The cost for services provided in the proposed agreement for FY 2022/2023 will remain the same as the two prior years. The County is maintaining the current contract rate for ACC services, based on the fact sufficient contingencies exist in the current contract amount to cover potential cost increases. The City pays for actual utilization of services and actual costs to provide those services. Since sufficient contingencies exist within the existing contract amount, the annual total cost for providing services is not expected to exceed the total contract amount.
FISCAL IMPACT:
The proposed Amendment No. 10 includes the not -to -exceed amount of $542,077 for shelter, field, and canvassing services. It is important to note the City only pays for actual costs incurred for all services conducted by ACC. The proposed costs will be offset by revenues generated from dog license fees, animal redemption and adoption fees in an estimated amount of approximately $125,000. The net contract cost for each of the past three years equaled an average of $298,000 per year. Historically, actual annual costs have remained below the annual contract amount. The compensation to be paid to the County for these services, as provided herein, shall be in full payment for all County's related services and expenses incurred in the performance hereof, including travel and per diem costs.
Attachment: Animal Services Contract Amendment No. 10
Approved by:4rj!/-Z
�
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Contract Number
SAN BERNARDINO
COUNTY 14-615 A-10
SAP Number
N/A
Department of Public Health
Department Contract Representative Michael Shin, HS Contracts Telephone Number (909) 386-8146
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
IT IS HEREBY AGREED AS FOLLOWS:
AMENDMENT NO. 10
City of Yucaipa
Jennifer Crawford, Assistant City
Manaaer
(909) 797-2489 x 236
07/01/2014 through 06/30/2023
$4,005,768
$542,077
$4,547,845
9300261000
It is hereby agreed to amend contract No. 14-615, effective July 1, 2022, as follows:
Section III. Fiscal Provisions, amend Paragraph A to read as follows:
A. The maximum amount of reimbursement under this Contract shall not exceed $4,547,845. The consideration to be paid to County, as provided herein, shall be full payment for all County's services and expenses incurred in the performance hereof, including travel and per diem. The maximum amount is a total dollar amount that includes the original contract amount and all subsequent amendments, broken down as follows:
Original Contract
$453,708
July 1, 2014 through June 30, 2015
Amendment No. 1
$61,621
July 1, 2014 through June 30, 2015
Amendment No. 2
$453,708
July 1, 2015 through June 30, 2016
Amendment No. 3
$453,708
July 1, 2016 through June 30, 2017
Amendment No. 4
$60,107
July 1, 2016 through June 30, 2017
Amendment No. 5
$462,782
July 1, 2017 through June 30, 2018
Amendment No. 6
$462,782
July 1, 2018 through June 30, 2019
Amendment No. 7
$50,416
April 30, 2019 through June 30, 2019
$462,782
July 1, 2019 through June 30, 2020
Amendment No. 8
$542,077
July 1, 2020 through June 30, 2021
Standard Contract
-19-
Amendment No. 9 $542,077 July 1, 2021 through June 30, 2022 Amendment No. 10 $542,077 July 1, 2022 through June 30, 2023 The maximum amount payable by City to County is broken down as follows:
Fiscal Year (FY)
Canvassing
Program
Shelter and Field
Services
Total Amount
FY 14/15
$61,621
$453,708
$515,329
FY 15/16
N/A
$453,708
$453,708
FY 16/17
$60,107
$453,708
$513,815
FY 17/18
N/A
$462,782
$462,782
FY 18/19
$50,416
$462,782
$513,198
FY 19/20
N/A
$462,782
$462,782
FY 20/21
$56,156
$485,921
$542,077
FY 21/22
$56,156
$485,921
$542,077
FY 22/23
$56,156
$485,921
$542,077
Section V. Term is amended to read as follows:
This Contract is effective as of July 1, 2014, and is extended from its amended expiration date of June 30, 2022, to expire on June 30, 2023, but may be terminated earlier in accordance with provisions of Section VI of the Contract.
Revised 5/12/21 Page 2 of 3
-20-
All other terms and conditions of Contract No. 14-615 remain in full force and effect.
SAN BERNARDINO COUNTY
City of Yucaipa
(Print or type
name of corporation, company, contractor, etc.)
B ►
Y
Curt Hagman, Chairman, Board of Supervisors
(Authorized signature - sign in blue ink)
Dated:
Name
David Avila
SIGNED AND CERTIFIED THAT A COPY OF THIS
(Print or type name of person signing contract)
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Title
Mayor
Lynna Monell
(Print or Type)
Clerk of the Board of Supervisors
San Bernardino County
By
Dated:
Deputy
Address
34272 Yucaipa Boulevard
Yucaipa, CA 92399
FOR COUNTY USE ONLY
Approved as to Legal Form
Reviewed for Contract
Compliance
Reviewed/Approved by Department
No.
►
0-
Daniel Pasek, Deputy County Counsel
Patty Steven, HS Contracts Manager
Joshua Dugas, Director
Date
Date
Date
Revised 5/12/21 Page 3 of 3
-21-