Agenda Item No. 10
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council (�
FRO?: Fermin Preciado, Director of Development Services/City Engineer? - Landon Kern, Assistant City Engineer %�, L , h
FOR: City Council Meeting of April 11, 2022
SUBJECT: Award of Contract — 2021-2022 Street Striping Program- Project No. 11157 RECOMMENDATION:
That City Council:
1. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Superior Pavement Markings, in the amount $61,740 for the 2021-2022 Street Striping Program, Project No. 11157; and
2. Approve the amount of $6,500 for construction contract contingency and the amount of $5,000 for construction contract administration/inspection costs for a total construction budget in the amount of $73,240; and
3. Authorize the amount of $13,240 from the FY2021/2022 unallocated Pavement Management Program Budget (projected year-end fund balance) for the Project; and
4. Approve the plans and specifications prepared for this project.
BACKGROUND/DISCUSSION:
On April 26, 2021 City Council approved the FY2021/2022 Pavement Management Program (PMP). Included as part of the PMP is the 2021/2022 Street Striping Program (Program).
The Program includes installation of new striping and signage, and revitalization of existing pavement striping and markings throughout the City as part of the City's overall Pavement Management Program (PMP). Also included in the Program is the restriping of the "edge line", between the travel lanes and the on -street parking on Yucaipa Boulevard between Bryant Street and 2nd Street. This edge -line will be restriped in red, white and blue colors. -41-
City Council Meeting of April 11, 2022
Award of Contract — 2021-2022 Street Striping Program- Program No. 11157
On March 28, 2022 three (3) sealed bids were received from Contractors for the Program as follows:
Contractor
Amount
Superior Pavement Markings
$61,740.00
Cal Stripe Inc.
$77,973.25
Chrisp Company
$93,399.75
On the basis of sealed competitive bids, Superior Pavement Markings of Cypress, CA is the apparent lowest responsible bidder. The Engineer's Estimate for the Program is $60,000. Staff has reviewed the bid documents and determined that the documents meet the requirements of the construction contract specifications. Superior Pavement Markings has completed several similar projects for the City in the past and their work has been deemed satisfactory. Consequently, staff recommends the award of the contract to Superior Pavement Markings of Cypress, CA. in the amount of $61,740 for the Program.
FISCAL IMPACT:
The total estimated 2021-2022 Street Striping Program estimated costs are included below:
Estimated Amount
Proposed Construction Contract
$61,740
Proposed Construction Contract Contingency
6,500
Proposed Construction Contract Administration/Staff Time/Inspection 5,000
Total Proposed Estimated Cost
$73,240
The Approved FY2021/2022 CIP PMP Budget (including soft costs) is as follows:
Sub -Program
Budget
Expenditures to
Date
Note
2020/2021 & 2021/2022 Street Rehabilitation Program
$3,785,427
2,876,806
1,4
2021/2022 Micro -Surface- Arterial/Collector/Residential $208,042
$0
1 2021/2022 Concrete Replacement Program
$60,000
$0
1 2021/2022 Street Patching Program
$90,000
$0
1 2021/2022 Crack Sealing Program
$49,000
$0
1 2021/2022 Street Striping Program
$60,000
$73,240
2,3
2021/2022 Survey Monument Preservation
$30,000
$0
1 2021/2022 Traffic Calming
$30,000
$0
1 2021/2022 Alley Improvement Program
$50,000
$50,000
1,4
2021/2022 Under Street Drain Pipe Repair/Replacement
$30,000
$0
1 New City Yard Project
$240,000
$0
1 Avenue E SRTS —13th Street to Dunlap Channel
$70,000
$0
1 Live Oak Canyon Road at Wildwood Creek- LWC
$40,000
$0
1 Retesting of City -Wide Streets
$3,000
$0
Indirect Costs
$14,000
$0
-42-
City Council Meeting of April 11, 2022
Award of Contract — 2021-2022 Street Striping Program- Program No. 11157
Interagency Pavement Agreement
$40,000
$0
Local Match for Grants
$50,00
$0
Total
$4,849,469
$3,000,046
(1) To be completed under separate contract(s).
(2) Includes carryover funds from previous year.
(3) Includes the $13,240 in FY2021/2022 Unallocated PMP funding proposed as part of this Council Action. (4) Completed
The FY 2021/2022 PMP budget includes $60,000 for the Program which includes a carryover balance in the amount of $30,000 from the 2020/2021 Street Striping Program. Staff is recommending an additional funding allocation in the not to exceed amount of $13,240 from the City's FY2021/2022 Unallocated PMP Budget (projected year-end fund balance) to fully fund the proposed work. The current balance in this budget is in the amount of $181,862. Allocating the amount of $13,240 to the Program leaves a balance of $168,622.
Attachments: Bid Summary
Agreement
Approved by:
-43-
2022-2022 Street Striping Program
Owner:City of Yucaipa
Bid O enin :2022-03-28
muk, ananawame
En ineees Estimate
Superior Pavement Markings
Cal Stripe Inc.
Chrisp Company
5322 Cypress Street
Cypress, CA 90630
Bid Status:Valid
2040 E Steel Rd
Colton, CA 92324
US
Bid Status:Valid
2280 S. Lilac Ave.
Bloomington, CA 92316
Bid Status:Valid
2022-2022
Street Striping Program
INmd
Ift.Cod.
INm On10-
QYentlry
Ilnitol Momm
Unithlar
$-TOPoI
Unit Prin
INm TOMI
Unit Pdn
INm TotolM5,'"O
Ito-Tolul
1 MOBILIZATION
1 LS
0.0U
0.00 3,5 00.00
3,5 00.00
9,545.00
9,545.00
5,000.00
2 TRAFFICCONTROL
1 LS
$0.00
0.00 1,500.00
1,5 00.00
9,545.00
9,545.00
10,000.00
3 INSTALL 4 QUOT; THERMOPLASTIC
DOUBLE
12475
LF
$.00
0.00 0.80
9,980.00
1.35 16,841.25
13,597.75
4 INSTALL 6 QUOT; THERMOPLASTIC
YELLOW TOW
3995
LF
S0.0U
0.00 2.30
9,188.50
2.30 9, 858.50
7,990.00
5 INS TALL6 QUDT; THERMOPLASTIC
WHITE
6830
LF
0.0U
0.00 0.65
4,439.50
0.75 5,122.50
5,122.50
6 INSTALL 6 QUOT; THERMOPLASTIC
BLUE EDGELINE
4200
LF
$0.UU
0.00 2.35
$9,870.00
2.00 8,400.00
17,430.00
7 INSTALL6 Ql1DT; THERMOPLASTIC
RED EDGELINE-
4200
LF
SQ.UU
0.00 2.40
10,080.00
2.00 8,400.00
17,430.00
8 INSTALL R, RTHRU THE RMOPLASTICARROW
10 EA
50.00 0.00
116.00
1,160.00
55,00
550.00
1,150.00
9 INSTALL6 QUOT; CHANNELIZING SOLID
130
LF
0.0U
0.00 1.40
382.00
91.00 1.50
190.00
30 INSTALL WHITE QUOT;STOP QUOT; PAVEMENT
30 EA
0.0U
0.00 145.00
4,350.00
5.00 95.00
2,850.00
145.00
4,350.00
11 INSTALL 12 QUOT; WHITE THERMOPLASTIC LIMIT
680
LF
0.00 0.00
3.00 2,0 00.00
3.00 2,040.00
4.05 2,754.00
12 INSTALL WHITE QUOT;SIGNALAHEAD QUOT;
6 EA
0.00 0.00
245.00
1,470.00
195.00
1,170.00
550.00
3,300.00
13 ALL THERMOPLASTIC WHITEORYELLOW
810
LF
0.00 0.00
3.00 2,430.00
3.00 2,430.00
4.05 3,280.50
14 INSTALL THERMOPLASTIC QUOT;BIKE
6 EA
0.00 0.00
120.00
720.00
125.00
750.00
125.00
750.00
15 INSTALL6 QUOT; SOLID THERMOPLASTIC WHITE
1000
LF
0.00 0.00
0.65 650.00
0.75 750.00
0.75 750.00
16 INSTALL6 QUDT; THERMOPLASTIC WHITE
400
LF
0. 00
0.00 0.45
180.00
0.75 300.00
0.75 300.00
Bid Ust Total
0.00 61,7 00.00
77,973.25
93,399.75
Total Bid Amount
$0.00
$61,740.00
$77,973.25
$93,399.75
Listed Subs
En
AGREEMENT
THIS AGREEMENT is made and entered into this 11th day of April, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and
Superior Pavement Markings Inc. located at 5312 Cypress Street Contractor / Company Name Street Address
Cypress CA 90630
City State Zip Code
714-995-9100
Phone
PROJECT: 2021-2022 Street Striping Program Proiect No.11157 hereinafter referred to as "Contractor".
WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Sixty -One Thousand Seven Hundred Forty ($61.740.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written ATTEST:
CITY OF YUCAIPA
A Municipal Corporation
Jennifer Crawford, David Avila, Mayor
Assistant City Manager/City Clerk
FUNDS AVAILABLE/INSURANCE CONTRACTOR:
APPROVED:
Andrew Hamilton, Director of Finance
& Administrative Services
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
David M. Snow, City Attorney
Date
Date
-45-