Agenda Item No. 9
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM:��aymond A. Casey, City Manager
FOR: City Council Meeting of May 9, 2022
SUBJECT: Law Enforcement Services
RECOMMENDATION:
That City Council approve and authorize the Mayor to execute an amendment to the Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff's Department, for a total annual service contract in an amount not to exceed $12,329,951, less the annual personnel credit in the amount of $599,695, for a total net contract amount of not to exceed $11,730,256 for fiscal year 2022-2023.
DISCUSSION:
Since its inception, the City has always contracted for police services with the San Bernardino County Sheriff Department. The attached Amendment No. 37 to the contract incorporates the enhanced levels of service (1 additional Deputy) to be included in the upcoming FY 2022-2023 Draft Budget.
Recent developments in the contract include:
1. On August 9, 2021, the City Council approved the 2021-2022 Law Enforcement Services contract between the City of Yucaipa and the San Bernardino County Sheriff's Department for a total annual contract in an amount not to exceed $11,838,869, less the annual personnel credit in the amount of $608,375 for a total net contract amount of not to exceed $11,187,502. The annual personnel credit reflects the amount that the Sheriff credits the City's contract for providing a level of law enforcement services for the surrounding unincorporated service areas.
2. On April 26, 2021, the City Council approved the 2021-2022 Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff's Department for a total annual contract in an amount not to exceed $11,460,020, less the annual personnel credit in the amount of $615,551 for a total net contract amount of not to exceed $10,844,469. The annual personnel credit reflects the amount that the Sheriff credits the City's contract for providing a level of law enforcement services for the surrounding unincorporated service areas.
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City of Yucaipa
Agenda Report for the Meeting of May 9, 2022
Law Enforcement Services Contract
3. On April 27, 2020, the City Council approved the 2020-2021 Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff s Department for a total annual contract in an amount not to exceed $10,782,688, less the annual personnel credit in the amount of $590,546 for a total net contract amount of not to exceed $10,192,142. The annual personnel credit reflects the amount that the Sheriff credits the City's contract for providing a level of law enforcement services for the surrounding unincorporated service areas.
4. On February 8, 2021, the City Council approved funding for an additional deputy during the mid -year budget review process. Adding the additional deputy position dedicated to traffic enforcement and other police activities promotes public safety by addressing traffic violations and other police activities, with the goal of reducing collisions and providing more resources on the City streets. In addition, a full-time traffic deputy performs other duties important to city government. A few of the responsibilities of the new deputy include:
• General Patrol
• Daily traffic enforcement
• Traffic collision investigations
• Driving under the influence investigations
• Traffic planning for special events
• Regional Major Accident Investigation Team membership • California Office of Traffic Safety grant enforcement and management • Traffic Calming Committee membership
Traffic safety is critical to all residents, even those who may have little or no other interaction with law enforcement. Traffic complaints are the most common complaints received by the police department, outside of the 911 system. In addition, more patrol resources visible on the streets will provide more of a deterrent to criminal activity.
This additional resource for the police department will also free up regular patrol deputies to spend more time attending to 911 calls for service.
5. On March 22, 2021, the City Council approved an amendment to the Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff's Department, for a total annual service contract in an amount not to exceed $11,003,617, less the annual personnel credit in the amount of $590,546, and less the credit for July 2020 to April 2021 for an additional deputy position, for a total net contract amount of not to exceed $10,242,716 for fiscal year 2020-2021.
6. On April 26, 2021, the City Council approved an amendment to the Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff's Department, for a total annual service contract in an amount not to exceed $11,460,020
City of Yucaipa
Agenda Report for the Meeting of May 9, 2022
Law Enforcement Services Contract
(including additional dispatch services associated with two radios), less the annual personnel credit in the amount of $615,551, for a total net contract amount of not to exceed $10,844,469 for fiscal year 2021-2022.
7. On August 23, 2021, the City Council adopted a Police Department Staffing and Strategic Plan including one additional deputy this year and one additional deputy next year. In addition, Sheriff Dicus has agreed to add two additional deputies to serve the County jurisdictional area managed from the City of Yucaipa Police Station over the next several years as staffing becomes more available.
The San Bernardino County Sheriff s Department has completed their review of the Police Services contract extension for the 2022-2023 fiscal year. The contract is reviewed annually to incorporate any cost -of -living adjustments that may be negotiated for department personnel, both sworn and non -sworn. In addition, the contract may be amended to reflect changes in non -negotiated items, including vehicle and facility costs, services and supplies, and other administrative costs. This amendment to the City's Law Enforcement Services Contract incorporates the changes associated with that review and the most recent enhancement of law enforcement services approved by the City Council.
FISCAL IMPACT:
The changes resulting from the 2022-2023 amendments to Schedule A of the Law Enforcement Services Contract will result in a net increase in an estimated amount of $542,754 over FY 2022- 2023. The total proposed contract amendment is expected to be in an amount not to exceed $11,730,256, less the annual personnel credit in the amount of $599,695, for a total net contract amount of not to exceed $11,730,256 for fiscal year 2022-2023. All other provisions associated with the proposed amendment to the contract will remain materially the same.
Attachment: San Bernardino Law Enforcement Contract Amendment No. 37 �1
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
SAN IWKNARDINO
COUNTY
Contract Number
94-526 A-37
SAP Number
N/A
Sheriff/Coroner/Public Administrator
Department Contract Representative Kelly Welty, Chief Deputy Director of Sheriff's Administration
Telephone Number
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
IT IS HEREBY AGREED AS FOLLOWS:
(909) 387-0640
City of Yucaipa
Ray Casey, City Manager
(909) 797-2489
07/01/2022 through 06/30/2023
$ 11.730.256
$11,730,256
4413651000
AMENDMENT No. 37
Effective July 1, 2022, Contract No. 94-526 to provide law enforcement service to the City of Yucaipa is hereby amended by replacing Schedule A referred to in Section II. CONSIDERATION, with the Schedule A attached hereto and incorporated by reference
Except as amended, all other terms and conditions of this contract remain as stated therein.
Standard Contract -150-
[With the exception of signatures, this page is intentionally left blank].
SAN BERNARDINO COUNTY
Curt Hagman, Chairman, Board of Supervisors
Dated:
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
QI
Deputy
FOR COUNTY USE ONLY
Approved as to Legal Form
Richard D. Luczak, Deputy County Counsel
Date
City of Yucaipa
(Print or type name of corporation, company, contractor, etc.) By ►
(Authorized signature - sign in blue ink)
Name
(Print or type name of person signing contract)
Title
(Print or Type)
Dated:
Address 34272 Yucaipa Boulevard
Yucaipa CA 92399-2424
Reviewed for Contract Compliance
00. Date
Reviewed/Approved by uepartment
Kelly Welty, Chief Deputy Director c
Sheriffs Administration
Date
Revised 03/15/2022 Page 2 of 5
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SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2022-23
CHANGE: 1-Deputy Sheriff - Effective 07-01-2022
LEVEL OF SERVICE
1 -
Captain
1 -
Lieutenant
6 -
Sergeant
3 -
Detective/Corporal
26 -
Deputy Sheriff Tier 2 (One effective 07-01-2022)
1 -
School Resource Officer
3 -
Sheriffs Service Specialist
1 -
Secretary
4 -
Office Specialist
1 -
Motor Pool Services Assistant
13 -
Marked Unit
1 -
Marked Unit - Slick Top
5 -
Unmarked Unit
2 - Command Staff Vehicle
4 - Pickup truck
2 - Citzen Patrol - Ford Escape
Dispatch Services
Dispatch Services - City Code Enforcement / Animal Control 58 - HTs (Amortization, Access & Maintenance)
2 - Additional MDCs
36 - Taser Replacement (Amortized over 5-years)
Administrative Support
Office Automation
Services & Supplies
Vehicle Insurance
Personnel Liability & Bonding
Workers' Comp Experience Modification
Law Enforcement Experience Modification
County Administrative Cost
Startup Cost
FY 2022-23
COST
472,1051
352,196 1
1,804,980
759,039 1
5,611,7881
215,838 1
258,6931
79,601 1
317,816
88,3201
238,4972
17,8942
38,8262
20,137 2
32,362 2
12,738 2
512,9471
17,312 1
81,722
2,319
12,096
66,794
160,912
54,000
143,660
351,860
42,349
210,592
342,692
9,866
Cost for FY2022-23 $ 12,329,951 1
Less Credit for Support Services to Unincorporated Areas $ (599,695) Net Cost for FY2022-23 $ 11,730,256
Monthly Payment Schedule
1st payment due July 15, 2022: $977,526
2"d through 121h payments due the 5`r' of each month: $977,521 ' Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice. 2 Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.
3 No replacement cost is included for grant funded or donated vehicles.
Revised 03/15/2022 -152-
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2022-23
Additional Costs Billed Quarterly:
The City will be billed on a quarterly basis for the following items:
• Increases to salaries and benefits resulting from Board of Supervisors -approved changes to Memorandums of Understanding with the County's various employee organizations. • Actual overtime cost.
• Actual on -call cost (on call pay for safety employees for 2022-23 is $195 per week). • Actual cost of vehicle fuel, repair and maintenance, including the cost of collision repair. • Professional services from private vendors and other services, supplies and personnel costs above the contract formula.
LEVEL OF SERVICE SUMMARY
SAFETY:
GENERAL:
Captain
1.00 Sheriffs Service Specialist -
3.00 Lieutenant -
1.00 Secretary I -
1.00 Sergeant -
6.00 Office Specialist -
4.00 Detective/Corporal -
3.00 Motor Pool Service Assistant -
1.00 Deputy Sheriff Tier 2
26.00 Dispatchers -
4.59 School Resc Officer
1.00 13.59
38.00 VEHICLES:
DONATED VEHICLES LIST:
Marked Patrol Units -
13 DUI Trailer -Universal -
1 Marked Patrol Units -Slick Top -
1 Tower Lights Trailer -
1 Safety Unmarked Units -
5 Yamaha UTV -
1 Command Staff Units -
2 Utility Trailer -Carson Runner -
1 Pickup Trucks -
4 Display Board Trailer -
1 Citizen Patrol -
2 Radar Trailer -Mighty Mover -
1 Donated Vehicles -Ins Only -
8 *
Horse Trailer -Logan -
1 35
Generator -
1 8*
* (Included for insurance costs only)
Revised 03/15/2022 -153-
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2022-23
Credit for Support Services to Unincorporated Areas
LEVEL OF SERVICE
-0.12 -
Lieutenant
-0.80 -
Sergeant
-0.55 -
Detective/Corporal
-0.43
- Sheriffs Service Specialist
-0.59
- Office Specialist
-0.14
- Motor Pool Services Assistant
FY 2022-23
COST
(41,435) '
(240,664) '
(138,007) '
(36,956) '
(46,510) '
(12,044) '
Cost for FY2022-23 $ (515,616) '
Credit for Deputy Overtime
36 hrs/pay period x 26 pay periods (936 hours x $89.83/hour) $ (84,079) CREDIT FOR SUPPORT SERVICES $ (599,695)
Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.
Revised 03/15/2022
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