Agenda Item No. 4
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Service/City Engineer Landon Kern, Assistant City Engineer
Todd Gutjahr, Public Works Analy
FOR: City Council Meeting of May 23, 2 22
SUBJECT: Acceptance of Contract Work - New City Yard Install/Erect City Furnished Storage Cover -Project No. 11161
RECOMMENDATION:
That City Council:
1. Accept the contract work completed by Three Peaks Corporation of Calimesa, California for the New City Yard Install/Erect City Furnished Storage Cover - Project No. 11161 in the amount of $73,000; and
2. Approve the final payment for the Project; and
3. Authorize the recordation of the Notice of Completion BACKGROUND/DISCUSSION:
In March 2011, City Council approved the preparation of a Specific Plan and an Environmental Impact Report (EIR) for the development of the Wilson Creek Business Park and Flood Control Basin Project.
On May 13, 2013, City Council approved and authorized the Mayor to execute an MOU between the San Bernardino County Flood Control District (SBCFCD) and the City for the Wilson III Basin Project (Basin Project). The MOU detailed the partnership efforts between the City and SBCFCD, including the understanding that the SBCFCD owned property, which would not be required for the Basin Project, would be deemed "surplus" property and would be transferred to the City for sale as SBCFCD's contribution towards the Basin Project.
On July 11, 2016, City Council selected the "preferred" land use alternative for the Oak Glen Creek Specific Plan as primarily residential with some Innovation Center zoned parcels. The Innovation Center parcels/areas are located on the north, and east sides of the Oak Glen Creek Specific Plan area and are designated for the relocated City Public Works maintenance yard. On February 26, 2018, City Council adopted Resolution No. 2017-47, approving the Oak Glen Creek Specific Plan, which includes the New City Yard Project.
On July 13, 2020, City Council awarded a construction contract to Three Peaks Corporation for -20-
City Council Meeting of May 23, 2022
Acceptance of Contract Work - New City Yard Install/Erect City Furnished Storage Cover - Project No. 11161
the grading of the New City Yard. The grading work has been completed, and the Notice of Completion for the grading project was filed on May 24, 2021.
On January 11, 2021, City Council awarded and authorized the Mayor to execute a contract in the amount of $331,851 with Western Steel Buildings of Park City, Utah for the "Provide Fabrication Services Including Delivery for Yucaipa City Yard Steel Buildings" project and authorized a contract contingency in the amount of $33,000 and the amount of $15,000 for design contract administration and permitting for a total budget of $379,851 for fabrication and delivery of the buildings required for the New City Yard Project.
On June 28, 2021, City Council awarded and authorized the Mayor to execute a contract in the amount of $442,411 with Three Peaks Corporation of Calimesa, CA, for the New City Yard Project, Unload, Assemble, and Install/Erect City Furnished Steel Buildings and Install Concrete Footings/Foundations — Project No. 11147 and authorized a contract contingency in the amount of $30,000 and the amount of $5,000 for construction contract administration, materials testing, and permitting for a total budget of $477,411 for this component for the New City Yard Project.
On February 14, 2022, City Council approved Change Order No. 2 to the contract with Three Peaks Corporation for the New City Yard Project, Unload, Assemble, and Install/Erect City Furnished Steel Buildings and Install Concrete Footings/Foundation project in the amount of $56,053 for a revised total contract in the amount of $510,568.35. The Change Order No. 2 work included the installation of rain gutters on the smaller building and authorized the purchase and installation of exterior windows for the larger building. Both buildings with the approved additional work are substantially complete, and pending final inspections, staff will return to council at a later date with recommendations to accept this contract and extension work as complete.
On December 13, 2021, City Council awarded and authoried the Mayor to execute a contract in the amount of $73,000 with Three Peaks Corporation of Calimmesa, CA for the New City Yard Install/Erect City Furnished Storage Cover - Project No. 11161 (Project) and authorized a contract contingency in the amount of $10,000 and the amount of $5,000 for the construction contract administration, materials testing, and permitting for a total budget of $88,000 for this component for the New City Yard.
The construction of the Project has been completed. Field inspections performed by staff during the course of the work and upon completion of the work have assured that the work was completed according to the plans and specifications for this Project. As a result, staff recommends that City Council accept the contract work and direct staff to file the Notice of Completion for the Project.
FISCAL IMPACT:
The table below includes the available funding identified in the FY2021/2022 Capital Improvement Program (CIP) for the overall New City Yard Project:
Funding Source Amount
City Yard Property Sale Proceeds (Sale to Woodside Homes) $1,000,000 Public Facilities Fees Funds 118,000
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City Council Meeting of May 23, 2022
Acceptance of Contract Work - New City Yard Install/Erect City Furnished Storage Cover - Project No. 11161
General Fund 530,000
Pavement Management Program Funds 240,000
Total Funding Available $1,888,000
The total budgeted and actual costs of the Project are included in the table below:
A roved Budget
Actual Costs
Construction Contract
$73,000
$73,000
Construction Contract Contingency
10,000
0 Construction Contract Admin./Inspection/Testing
5,000
5,000
Total Program Construction Cost
$88,000
$78,000
On December 13, 2021, City Council approved a budget in the amount of $88,000 for the Project.
The total actual cost of the Project is in the amount of $78,000. As shown in the table above, there is sufficient funding available to accommodate staff s recommendation.
The table below includes the costs to date for the overall New City Yard Projet.
New City Yard Project — Costs to Date
Actual Cost
Environmental Review/Permitting/Staff Costs
$127,115
City Yard Grading Contract Costs
220,172
Fabrication and Delivery
318,687
City Yard Building Installation
540,568
Covered Storage Installation
73,000
Tenant Improvements
605,744
Total Cost to Date
$1,885,286
The table below includes the estimated costs for the items of work remaining that need to be completed for the New City Yard.
Remaining Items to be Completed
Current
Estimate
Landscaping/Irrigation
30,000
Dry Utilities (1)
240,000
Potable Water (1)
300,000
Recycled Water(l)
90,000
Sewer Lift Station and Force Main
190,000
Furniture/Appliances/Equipment
80,000
Fire Suppression/Alann (Design and Installation)
160,000
Asphalt Paving (Access Roads/Parkin Areas/Storage Areas) 100,000
Misc. Site Improvements (Concrete, Fencing, Gates, Material Storage Bins, etc.) 290,000
Subtotal
$1,480,000
Total Estimated Overall Project Cost
$3,365,286
(1) Includes construction costs and utility connection/service tees. -22-
City Council Meeting of May 23, 2022
Acceptance of Contract Work - New City Yard Install/Erect City Furnished Storage Cover - Project No. 11161
The table above includes the total estimated cost of the New City Yard. It identifies the actual costs for the completed items and the current estimated cost of the remaining items. The cost of the completed items was higher than anticipated due to the rise in construction costs associated with the change in CCI and, more specifically, the higher than normal cost of steel and building supplies required for the three steel building structures. Staff has also learned that the limited availability of building materials, building supplies, and qualified contractors has increased the cost of building construction, as indicated in the 2022 cost estimate figures included in the table above. Staff will return to Council at a later date with a recommendation regarding potential funding sources to fully fund the remainder of the New City Yard Project based on the total estimated project cost for the remaining work items to complete the peoject.
Attachments: Notice of Completion
Approved by:
///",
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RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO:
City Clerk
City of Yucaipa
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
PROJECT NO. 11161
NEW CITY YARD INSTALL/ERECT CITY FURNISHED STORAGE COVER No APN Number
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 231d day of May, 2022
The said work was performed by Three Peaks Corporation of Calimesa, CA in accordance with the terms of the written agreement dated the 13th day of December 2021.
Dated May 23, 2022,
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
Subscribed and sworn to (or affirmed) before me on this 231d day of May 2022, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date
Jennifer Crawford, Assistant City Manager
/City Clerk
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