Agenda Item No. 4
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: P__.�aymond A. Casey, City Manager
FOR: Special City Council Meeting of June 1, 2022
SUBJECT: Goals/Objectives
RECOMMENDATION:
That City Council conduct a study session concerning fund balance levels and possible short- term, mid-term and long-term goals/action items.
DISCUSSION:
Over the past ten plus years staff has consistently requested Council participation and direction in the establishment of City priority goals/action items. The intent of this process is for Council to provide direction to staff as to which activities should have priority status above and beyond normal day-to-day operations. During that time Council has conducted a series of study sessions resulting in the City Council adopting a set of short, mid, and long-term goals and objectives, many which directly translated into service level options/priorities in the budget process.
By Council confirmation and establishment of these priorities/action items, staff is able to focus on those activities when time and opportunities present themselves and also when possible, funding opportunities may become available. As a result, progress can continue to be made on these priority goals/action items that may not have occurred without such Council designation.
In some cases, it might mean that additional funding is sought, partnerships are developed, programs are redirected, or work is reprioritized in relation to this Council direction.
Attachment: Newly Proposed FY 2022-2023 Ranking Sheets
Status of FY 2021-2022 through 2022-2023 Goals & Objectives Memo dated May 26, 2022 - Goals and Objectives
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CITY OF YUCAIPA
INTEROFFICE MEMORANDUM
DATE: May 26, 2022
TO: City Council
FROM: /ti-j,�aymond A. Casey, City Manager
SUBJECT: Goals and Objectives 2022/2023 — 2023/2024
I have attached the Newly Proposed Goals and Objectives for FY 22/23 through FY 23/24. We continue to make progress on many of our short and mid-term goals and I would like to ask that you once again establish, confirm and/or update your individual priorities, and provide input relative to the different Departments.
I would like to request your input, if possible, within the next several days and discuss the feedback with each of you.
Thank you for your participation in this critical component of our annual budgeting and work planning process.
Attachment: Newly Proposed Goals and Objectives for FY 22/23 through FY 23/24 Status of FY 21/22 through FY 22/23 Goals and Objectives Capital Project/Equipment List
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NEWLY PROPOSED FY 2022-2023 through 2023-2024 SHORT-TERM 0R_IF.CTiVFIS/G0Ai,S
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New Projects Phases
Infrastructure to Support Economic Development /Affordable Housing - Police, tire, teachers, manufacturing, health care workers, priority ($1,000,000 +/-)
City Yard, Utilities, Parking Lot. Landscaping ($1.500,000 +/-) Library Design Phase and initial local match ($2,000,000 +/-) El Dorado Phase 3 ($1.000.000 +/-) Includes hiring/housing onsite Park Ranger Dunlap Park Phase I (excluding building) ($2,000,000+/-) Mountain Bike Park Phase 3 ($80,000 - $100,000)
Seventh Street Park Rehab / Skate Park Expansion (includin • pool area) ($1,000,000 +/-) Chicken Springs Wash Basin ($1,000.000 +/-)
General/Public Facility Heavy Maintenance ($1,000,000 +/-) New Incubator Center ($1,000,000 +/-)
l= Highest Priority
2=Middle Priority
3=Lowest Priority
X=Assuming $10 Million Grant Application is Approved
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NEWLY PROPOSED FY 2022-2023 through 2023-2024 SHORT-TERM OR.TECTIVES/GOALS
Revenue Enhancements
Extraordinary Available One -Time Funding
Surplus Property Sales S 1500,000
ARPA (remaining funds) $4.000,000 +�-
Capital Outlay (previously allocated) 55.000.000 H-
tip To S 1 J00,000
1= Highest Priority
2-Middle Priority
3=Lowest Priority
X =Assuming $10 Million Grant Application is Approved
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NEWLY PROPOSED FY 2022-2023 through 2023-2024 SHORT-TERM
OBJECTIVES/GOALS
Amount
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C
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F
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avi p R
rn ri U
Extra Staffing Efforts
Review, in detail, Chamber/City agreement history
Review, in detail, Engineering/Planning deposit records Review, in detail, Yucaipa Perfonning Arts Center - financial performance this past year Review Community Volunteers Program
Report on economic development / housing initiatives
Continue Biannual Department Reporting
Other
Challenge Coin
1= Highest Priority
2=Middle Priority
3=Lowest Priority
X=Selected as Short -Tenn Goal by Majority of Council
No more than 4— I's and 4--2's please
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FY 2021-2022 through 2022-2023 SHORT-TERM
OR.IFCTIVES/GOALS
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V1 R A
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FY 2021-2022 through 2022 "Goals" (includes continued service level options or those not prioritized previoulsly) Focused Crime Free Multi -Family Mobile Home Park efforts (particularly for family arks) 2 3
1 3
2 2.2
C/1
Comprehensive Facility/Park Operations and Maintenance Study 3 3
2 3
3 2.8
NP
Add Community Services staff to reflect "reopening" the Community, additional operations and maintenance efforts associated with Market Night, Festivals, Rodeo, security, and additional park areas and facilities (some are frozenpositions) 3 1
3 3
3 2.6
C/1
Add sidewalks on Avenue E (Bryant to 5th Street- between intersections) 3 2
2 2
1 2
NP
Add Electric Charging Stations (private andpublic)
3 3
3 3
3 3
NP
Enhance the "Keep Yucaipa Clean Program" including establishing a community committee and taking over litter removal responsibilities of interchan ges (esp. Yucaipa Blvd.) from CalTrans (formally) 3 1 2
1 1 2
1 3
2.2 C/1
Participate with other stakeholders in Community Kindness Program 3 3
3 3
3 3
NP
Internal external customer service enhancement/ streamline processes, especially for smaller projects 2 1
2 1
2 1.6
C/I
Strengthen shopping cart return requirements and other quality of life issues, in our municipal code/policies/ordinances 3 3
1 1
3 2.2
NP
Make si nificant progress in Wildwood Interchange PAED
1 2
3 1
2 1.8
C/1
Select a location for and design another Pickleball site (2) 2 1
I
2 3
1.8 U
Enhance multi -purpose trails along Oak Glen Road between Pendleton and El Dorado Ranch Park 3 3
2 3
x
2.75 U
Enhance multi -purpose trails along Wildwood Canyon Road between Holmes and State Park 3 1 3
2 1 3
1 3
2.8 NP
Review Facility Naming Policy (2)
3 2
3 3
3 2.8
NP
Give direction to staff regarding and ultimately prioritizing "Undesignated" and Total Fund Balances (the current "Undesignated" Fund balance is just over $21 M or 82% of Operatin • Budget) (2) 2 3
2 1
3 2.2
U
Additional Police Officers
1 I
1 l
1 C/1
Additional Cameras in City-wide surveillance system
l
2 l
1 1
1.2 C/I
A Paramedic Squad
1 2 1
2 3
2 2
U
County Line Drain Improvements
3 3
2 3 1
1 2.4
U
Other items:
Review and advise Council regardin • organizational structure enhancement C/I
Study Models for providing Police Services*
C/1
Study (further) Models for providing Fire Services*
C/1
Enhance PMP funding
C/I
Internal strategic plan for providing Police Services- (added 3/22)* C/I
1= Highest Priority
2=Middle Priority
3=Lowest Priority
X=Selected as Short -Term Goal by Majority of Council
No more than 4-l's and 4-2's please
(2) Blanks filled in with 2's in order not to skew results * Public Safety Committee is recommending continuation of current Contract Services consistent with recently adopted Strategic Plan for Sheriff Department Services and Budget Constraints
(C/I) Completed Implemented
(U) Underway
(NP) No Progress
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FY 2021-2022 through 2022-2023 SHORT-TERM
OBJECTIVES/GOALS
Amount
R
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Q
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Chi
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LO
1. F.
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7 R
Additional
Community/Bryant Glen Park upgrade (1 Field= $??
LP
Flag Hill Park upgrade (estimated cost = $100K)
C/I
Rehab Five Winds Ranch building, complete pond area, complete parking and open to the public (estimated cost = $750K) U
Cost of Medic Squad equipment & Medic Squad stab' over three years minus savings of going from Municipal staff to "Traditional" staffing (estimated cost = $2.8M)
LP
Cost of IT investments to better secure information and complete land use/financial software upgrades (estimated cost = $800K) U
Add PIO/Grant W riter position, cost over three years (estimated cost = $450K) C/I
Add video surveillance cameras, ALPR's (estimated cost = $200K) C/I
Total
0 Approved at March 22, 2021 Council Meeting
Pickleball Courts at Community Park ($400,000)
I
I
I
I
l 1
U
Cost of additional Deputy and SSS over three years (estimated cost = $ 1.2M) I
I
I
I
x I
CA
1= Highest Priority
2=Middle Priority
3=Lowest Priority
X=Selected as Short -Term Goal by Majority of Council
No more than 4—l's and 4-2's please
(2) Blanks filled in with 2's in order not to skew results * Public Safety Committee is recommending continuation of current Contract Services consistent with recently adopted Strategic Plan for Sheriff Department Services and Budget Constraints
(C/I) Completed/Implemented
(U) Underway
(NP) No Progress
(LP) Low Priority
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FY 2021-2022 through 2022-2023 SHORT-TERM
OR.IF,CTtVF�/GOAI,,S
S
4 L
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Previous Revenue Enhancements
Facilitate the develo ment of property in the Freeway Corridor for fulfillment center(s) U
Update Codes to allow for cannabis dispensaries
NO
Update Codes to allow for commercial cannabis growing
NO
Update USER FEES to include fees/licensing of cannabis deliveries NP
Update USER FEES to include charges for paramedic services (residents -partial cost recovery, non -residents -full cost recovery) U
Continue to invest in infrastructure to facilitate economic development U
Evaluate feasibility of refinancing various bond indebtedness NP
1= Highest Priority
2=Middle Priority
3=Lowest Priority
X=Selected as Short -Term Goal by Majority of Council
No more than 4—I's and 4-2's please
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Capital Projects[Equipment
Estimated
Expected
Justification
Capital
PCRF
Fire Capital
Cap Outlay
CDBG
Item#
Description
Year Initiated
Cost
Useful Life
PrsF
ejed)
(FY22(23)
Fund
(FY22123)
(FY23124&
Fund 35
FY24125
Replace carpet on wall in Banquet Room to
10-20 years
The carpet is falling off of the wall and has been in the room since 2010, CS-1
another material and replace floors of banquet
FY15/16
$45,000
material, in-house labor.
$45,000
room and dance room at the Community Center
Facility
CS-2
7th Street Pool Pump Room Repairs/Upgrades
FY21122
$11,000
25 Years
Repair Acid and Chlorine room at 7th street pool.
$11,000
CS-3
7th Street Storage Repairs/Upgrades
FY21122
$20,000
25 Years
Repair roof and walls and replace doors to 7th Street Storage $28,000
CS-4
Scherer Senior Center exterior/Interior Repairs
FY21/22
$45,000
25 Years
Repair reslroom dividers, toilets and sinks and repair walls and storage cabinets including exterior wall repairs and painting
$45,000
Replace Floors all throughout the Senior Center including offices, CS-5
Scherer Senior Center Floor Replacement
FY21/22
$150,000
25 Years
hallways, Nutrition Center and restrooms (Excluding Main Banquet $150,000
Rooms.
Replace 20 year old Blinds in Banquet room meeting room, kids club CS-6
Community Center Window/Blinds Repair and
FY21/22
$10,000
20 Years
room , activity room and kitchen and complete associated window $10,000
Replacement
repairs/upgrades as needed.
Replace electrical module and motor upgrades on basketball backstops CS-7
Community Center Basketball Hoop Electric
FY21/22
$10,500
15 Years
at the Community Center. Systems are over 20 years old
$10,500
Repairs
CS-8
7th Street Pool Splash Pad Repairs
FY21/22
$96,000
10 Years
Rebuild Spash Pad and Replace surface at 7th street pool. $96,000
To support the Ice Rink during the holiday season in the Uptown, a new CS-9
Ice Rink Electrical
FY21/22
$100,00
25 Years
electrical service and SCE meter is proposed to be installed on a vacant $100,00
City owned parcel. This infrastructure will add value to the vacant parcel.
DS-1
Not Used
DS-2
Not Used
10 Years
Current F250 work truck is 10 years old and in need of replacemement.
DS-3
4 Wheel Drive F250 Work Truck Crew Cab
FY21/22
$70,000
A 4 wheel drive crew cab will provide Public Works staff better access $70,000
during adverse weather conditions.
15 Years
The City does not currently have a way to keep the asphalt hot during the hot patch asphalt process. We currently are transporting from the asphalt plant in Rialto back to Yucaipa. By the time we return, the asphalt has DS4
Two Ton Hot Asphalt Patch Trailer
FY21/22
$40,000
already cooled down and no is no longer hot enough to use for the patching process. The asphalt trailer would allow the streets department Gas Tax
to transport the hot asphalt, and while maintaining the heat needed to use for patching.
DS-5
Not Used
15 years
The Basketball Court and Tennis Courts at Ave I Park resurfacing is 14 DS-6
Ave I Basketball and Tennis Court Resurfacing
FY17/18
$24,000
years old and require resurfacing. Surfacing is beginning to show wear $24,000
and damage in certain areas.
DS-7
Not Used
DS-8
New Roof At Senior Center
FY18/19
$60,000
30 years
Roof at Senior Center is over 30 years old and in disrepair and needs to $60,000
LED Light Fixture Replacement at Public
Replace exterior lighting at the various public facilities and replace with DS-9
Facilities (Scherer Senior Center, 7th Street
FY20/21
$11,000
20 Years
LED.
$11,000
Pool).
Multi Trail Park Fencing
FY20/21
$14,000
15 years
Multi -use trail fencing at various City Parks/multi-use trails and public $14,000
DS-10
Miscellaneous -Use
streets is in need of replacement and repair.
20-25 years
Facility is in need of upgrades to existing restrooms, including plumbing and fixtures. The facility is used for the expanded camp programming DS-11
Teen Center/Pool Facility Restroom Upgrades &
$80,000
and is in need of repairs. Minor roof repairs were completed in $80,000
PlumbingFY19/20
FY2017118 and FY 2018/19 and roofing contractor and Building & Safety 9 9 Y
Dept. recommended the roof be replaced.
DS-12
Not Used
Playground Equipment Replacement at
FY21/22
$200,000
20 Years
The playrground equipment is approximately 20 years old, and have $200,000
DS-13
CommunityCenter Park
exceeded their useful life and need to be replaced.
15 Years
Paint the following buildings City Hall , Yucaipa Police Department, DS-14
Public Facility Exterior Painting
FY19/20
$370,000
Yucaipa Community Center, Fire Station 553, Historic Fire Station $370,000
5 Years
Upgraded radios are required for federal t-150 compliance and California Firescope requirements. Total expenditure is $300K; however, $100K $200,000
FS - 1 *
Fire Department Radio Upgrade
FY21/22
$200,000
grant from FEMA (Assistance to Firefighters Grant) is expected.
FS-2 *
Fire Station #2 - Concrete Apron
FY 19/20
$200,000
20 Years
Concrete apron is cracked and needs replaced.
$200,000
FS-3 "
Fire Station #3 - tile & stucco repair
FY20/21
$25,000
15 Years
Tile and stucco are cracked and peeling.
$25,000
15 Years
The current extrication tools carried on Yucaipa Fire Engines are rapidly becoming inadequate for providing proper life safety services. In the last couple of years the automotive industry has seen a huge advancement and usage in newer ultra -high -strength steel (UHSS) and other metals, such as titanium, magnesium, and zinc that have up to a 300,000 psi FS-4 *
Extrication Equipment
FY20/21
$60,000
tensile strength. The current equipment is 15 years old and runs on an $60,000
antiquated low pressure system with a low grade tool hardness of steel.
These capabilities will make it physically impossible for the tools to cut any vehicle with modern technology.
25 Years
Historic Fire Station Repairs/upgrades: Replace 2 commercial grade $25,500
FS-5 *
Historic Fire Station Repairs/Upgrades
FY21/22
$25,500
ara a doors water damage repairs and weatherproofing
GS-1
Not Used
5 Years
Install 4 ALPR devices at County Line & 5th or County Line & Calimesa $70,000
GS-2
GeoFence Phase IV
FY21/22
$70,000
Blvd
10 Years
Install cameras throughout the city based on current security needs $130,000
GS-3
City Wide Cameras Phase VII
FY21/22
$130,000
5 Years
Currently three servers contain all on premisis data and backups within the server room in City Hall. All Servers are over their expected end-of- life. Failure of this sort of system would mean loss of all data stored on $30,000
GS 4
Data Servers (2)
FY21/22
$30,000
these devices. Replacement is imperatve to ensure a safe a secure environment. Covers payroll, finance, CityView, LF & BL) 5 Years
Network switches control and secure the transfer of data between devices within the local network. Failure of this type of device will prohibit entire sections of the city from functioning properly. All ten GS-5
Network Switches (10)
FY21/22
$26,000
devices are outside of their expected end -of -life. Replacing this $26,000
infastructure is of the higest priority for internet access in all of Clty Hall. (1 switch controls 48 ports)
5 Years
City facility copiers leases have expired and are being maintained on a month to month contract. RFP was issued and results are being $50,000
GSfi
Copiers
FY21/22
$50,000
reviewed by staff. Estimated expense is based on purchase of equipent. 5 Years
The phone system is in need of upgrading. New technology dictates that GS-7
Upgrade phone System at City Facilities
FY21/22
$40,000
a full system overhaul be made in order to keep the City up-to-date and secure.
$40,000
The replacement of copper communication lines with fiber optic at City Hall will expand the capacity of closed circuit video, traffic signal communication and provide a secondary master phone line from City GS-8
Fiber Optice Upgrades at Various Public
FY22/23
$80,000
25 Years
Hall to other public facilities (YPAC, Comm. Ctr., Senior Ctr.). The $80,000
Facilities
proposed fiber optic line can also be expanded for other uses due to the capacity of fiber optic when compared to copper.
Total Cost of Proposed Expenses
$2,113,000
Totals
$1,060,500
$119,000
$510,500
$136,000
$335,000
* Transfer from GF to Fire Capital in FY21/22
FY21122
Capital
CDBG
Capital
PCRF
Fire Capital
Outlay
(FY23/24&
Projects Fund
(FY22/23)
Fund
(FY22123)
FY24125)
(Fund 35)
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2018-2019 Budget Packet
General Services
Rev.5/4/2022