Agenda Item No. 4
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer
FOR: City Council Meeting of June 13, 2022
SUBJECT: Award of Contract — 2021-2022 Concrete Program- Project No. 11158 RECOMMENDATION:
That City Council:
1. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, CT&T Concrete Paving, Inc. of Diamond Bar, CA in the amount $77,701.60 for the 2021-2022 Concrete Program, Project No. 11158; and
2. Approve the amount of $8,000 for construction contract contingency and the amount of $6,000 for construction contract administration/inspection costs for a total construction budget in the amount of $91,701.60; and
3. Approve the plans and specifications prepared for this project.
BACKGROUND/DISCUSSION:
On April 26, 2021, City Council approved the FY2021/2022 Pavement Management Program (PMP). Included as part of the PMP is the 2021/2022 Concrete Program (Program).
The Program includes replacing cracked, broken or deteriorated concrete sidewalk, driveway approaches and curb & gutter at various locations throughout the City. Previous programs have also included ADA ramps and drainage structures. These may become included in the proposed Program as the proposed construction contract contingency is exercised since staff has received a report and confirmed the need to replace an existing ADA ramp. The Program is also intended to meet the City's goal to improve pedestrian and ADA access throughout the City as part of the ADA Transition Plan adopted by City Council on February 22, 2016. The proposed Program includes the replacement of damaged and deteriorated sidewalk along public streets/alleys throughout the City. Much of the sidewalk being replaced has been reported by residents and the general public. The reported sidewalk related concerns have been processed through the Public Works Department's GIS based maintenance reporting system and have been verified by staff prior to adding the repairs to the Program. -24-
City Council Meeting of June 13, 2022
Award of Contract — 2021-2022 Concrete Program- Program No. 11158
On May 24, 2022, four (4) sealed bids were received from Contractors for the Program as follows:
Contractor
Amount
CT&T Concrete Paving, Inc.
$77,701.60
Three Peaks Corp.
$97,860.00
Gentry General Engineering, Inc.
$113,947.00
Onyx Paving Co.
$123,000.00
Engineer's Estimate
$74,000.00
The Engineer's Estimate for the Program is $74,000. On the basis of sealed competitive bids, CT&T Concrete Paving, Inc. of Diamond Bar, CA is the apparent lowest responsible bidder.
Staff has reviewed the bid documents and determined that the documents meet the requirements of the construction contract specifications. CT&T Concrete Paving, Inc. has completed several similar projects for other cities in the past and their work has been deemed satisfactory. The referenced cities include Ontario, Anaheim, Corona, and Chino. Consequently, staff recommends the award of the contract to CT&T Concrete Paving, Inc. of Diamond Bar, CA. in the amount of $77,701.60 for the Program.
FISCAL IMPACT:
The total estimated 2021-2022 Concrete Program costs are included below:
Description
Amount
Proposed Construction Contract
$77,701.60
Proposed Construction Contract Contingency
$8,000.00
Proposed Construction Contract Administration/Staff Time/Inspection $6,000.00
Total Proposed Estimated Cost
$91,701.60
The Approved FY2021/2022 CIP PMP Budget (including soft costs) is as follows:
Sub -Program
Budget
Expenditures
to Date
Note
2020/2021 & 2021/2022 Street Rehabilitation Program
$3,785,427
$2,876,806
1 2021/2022 Micro -Surface- Arterial/Collector/Residential $208,042
$0
1 2021/2022 Concrete Replacement Program
$140,000
$91,701.60
2,4
2021/2022 Street Patching Program
$90,000
$0
1 2021/2022 Crack Sealing Pro am
$49,000
$0
1 2021/2022 Street Striping Program
$60,000
$73,240
1,2,3
2021/2022 Survey Monument Preservation
$30,000
$0
1 2021/2022 Traffic Calming
$30,000
$0
1 2021/2022 Alley Improvement Program
$50,000
$50,000
1 2021/2022 Under Street Drain Pipe Repair/Replacement
$30,000
$0
1 New City Yard Project
$240,000
$01
1 -25-
City Council Meeting of June 13, 2022
Award of Contract — 2021-2022 Concrete Program- Program No. 11158
Avenue E SRTS — 131h Street to Dunlap Channel
$70,000
$0
1 Live Oak Canyon Road at Wildwood Creek- LWC
$40,000
$0
1 Retesting of City -Wide Streets
$3,000
$0
Indirect Costs
$14,000
$0
Interagency Pavement Agreement
$40,000
$0
Local Match for Grants
$50,000
$0
Total(s)
$4,929,469
$3,331,046.60
(1) To be completed under separate contract(s).
(2) Includes carryover funds from previous year.
(3) Includes the $13,240 in FY2021/2022 Unallocated PMP. (4) Part of this council action
The FY 2021/2022 PMP budget includes $140,000 for the Program which includes a carryover balance in the amount of $80,000 from the FY 2020/2021 PMP budget.
With the estimated costs and available funding included in the table above, there is sufficient funding available to accommodate staff's recommendation.
Attachments: Bid Summary
Agreement
Approved by:
-26-
2021-2022 Concrete P1.91—
Owner:City of Yucaipa
Bid O nln :2022-05-24
•.....
Engineer's Estimate
CT&T Co, nuete Pavin , Inc.
THREE PEAKS CORP
Gentry General Engineering,
Inc.
On , P,,hg Co.
324 S DIAMOND BAR BLVD PMB 275
DIAMOND BAR, CA 91765
US
Bid Status:Valid
PO BOX 101
Cadmesa, CA 92320
US
Bid Stetus:Valld
9277 Archibald Ave
Rancho Cucamonga, CA 91730
US
Bid Status:Valid
2890 E LA Cresta Ave
Anaheim, CA 92806
Bid Stet —Valid
2021-2022
Concrete Pro ram
um [atla
Ouunrlr
!ra/Mn
UMr I,Yre
mul
1REMAND
REPLACE CONCRETE
3518
SG
0.00 12.20
2,19.6059,806.00
17.0000
1800
63,324.00
2REMOVEAND
RECONSTRUCT CONCRETE
314
LF
0.00 ]8.00
24,492.00
28,574.00
114.0000
123.00
38,622.00
3 REMOVE AND RECONSTRUCT COMMERCIAL
420
SF
0.00 22.00
9,240.00
"�;
7,980.00
a1.0000
4A.00
18,480.00
qCONSTRUR4
QUOT; CURfl ONLY
15 LF
0.00 70.00
1,050.00
1,500.00
75.0000
!N3
171.60
2,5]A.00
Bid List Total
0.00 77,701.60
97,860.00
00 123,tKKs.00Total
Bid Amount
$0.00
$77,701.60
$97,860.00
00 $123,000.00
Listed Subs
—27—
AGREEMENT
THIS AGREEMENT is made and entered into this 13th day of June 2022, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and CT&T Concrete Paving Inc. , located at 324 Diamond Bar Blvd PI\IB 275 Contractor / Company Name
Diamond Bar
City
CA 91765
State Zip Code
Street Address
909-629-8000 hereinafter referred to as "Contractor".
Phone
PROJECT: 2021-2022 Concrete Prosram Project No. 11158
WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Seventy -Seven Thousand, Seven Hundred and One and Six", Cents ($77,701.60) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned -,without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST:
CITY OF YtiCAIPA
A Municipal Corporation
Jennifer Crawford, David Avila, Mayor Date
Assistant City Manager/City Clerk
FUNDS AVAILABLEANSURANCE CONTRACTOR:
APPROVED:
Andrew Hamilton, Director of Finance Date
& Administrative Services
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
David M. Snow, City Attorney