Agenda Item No. 1
City of Yucaipa
City Council Minutes
Regular Meeting of June 13, 2022
A Regular meeting of the City Council of the City of Yucaipa, California was called to order in the Council Chambers, 34272 Yucaipa Boulevard, Yucaipa, California, on June 13, 2022, at 6:00 PM.
PRESENT: David Avila, Mayor
Justin Beaver, Mayor Pro Tern
Greg Bogh, Councilmember
Bobby Duncan, Councilmember
Jon Thorp, Councilmember
Ray Casey, City Manager
Tammy Vaughan, Deputy City Clerk/Information Systems Technician David Snow, City Attorney
ABSENT: Jennifer Crawford, Assistant City Manager/City Clerk
CONVENE CITY COUNCIL
The meeting was opened with the Pledge of Allegiance led by Captain Williams.
City Manager Casey announced that attachments for Agenda Item Nos. 8 and 9 and an amendment to Agenda Item No. 11 were distributed to Council and made available to the public.
City Manager Casey requested that the Council consider adding an Urgency Item to the Agenda and reported that the City received information relative to a Special Event Application from Yucaipa Animal Placement Society after the posting of the Agenda and that there is a need for the Council to take action on this item before the next Council meeting.
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 5-0, TO ADD AN URGENCY ITEM TO THE AGENDA RELATING
TO A SPECIAL EVENT APPLICATION FROM YUCAIPA ANIMAL PLACEMENT SOCIETY AS THE FIRST DEPARTMENT REPORT.
PUBLIC COMMENT
Austin Todd, Yucaipa, stated that he grew up on the north ridge of Yucaipa and cited his banking and business background. Mr. Todd stated that he purchased a commercial building in Palm Springs five years ago and spoke about his experience working with the City of Palm Springs to obtain a marijuana dispensary license. Mr. Todd noted that he still owns the building, which is an operational and licensed dispensary delivery and manufacturing business, and that the City of Palm Springs brought in 4.7 million dollars in cannabis tax revenues over the last 12 months ending June 2022. Mr. Todd stated that Yucaipa should be proactive instead of reactive and allow applications to legally operate marijuana dispensary businesses in Yucaipa.
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Peter Mathisen, Yucaipa, stated that his neighborhood is near the Five Winds Ranch and that he, his neighbors, and many people in this area are not in favor of the City using Five Winds Ranch as a festival venue. Mr. Mathisen stated that he submitted a Freedom of Information Act request for public records pertaining to the details of the upcoming festival and will submit an additional request in an effort to obtain more detailed information. Mr. Mathisen stated his concerns regarding the potential for additional fires in this area, noting that he is still repairing damages caused by the El Dorado fire, and suggested the City take a closer look at the possible wildland uses for this area versus amphitheater uses.
CONSENT AGENDA
Mayor Avila asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2022
RECOMMENDATION: That City Council approve City Council Minutes of May 23, 2022.
2. SUBJECT: APPROVE SPECIAL CITY COUNCIL MEETING MINUTES OF JUNE 1, 2022
RECOMMENDATION: That City Council approve City Council Minutes of June 1, 2022.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
4. SUBJECT: AWARD OF CONTRACT — 2021-2022 CONCRETE PROGRAM- PROJECT NO. 11158
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, CT&T Concrete Paving, Inc. of Diamond Bar, CA in the amount $77,701.60 for the 2021-2022 Concrete Program, Project No. 11158; and
2. Approve the amount of $8,000 for construction contract contingency and the amount of $6,000 for construction contract administration/inspection costs for a total construction budget in the amount of $91,701.60; and
3. Approve the plans and specifications prepared for this project.
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5. SUBJECT: REJECT ALL BIDS FOR THE JANITORIAL SERVICES FOR CITY FACILITIES - PROJECT NO. 11172
RECOMMENDATION: That City Council:
1. Reject all bids for the Janitorial Services for City Facilities - Project No. 11172; and
2. Direct staff to revise the bid documents and contract specifications and publicly re - advertise the revised bid documents for the janitorial services.
6. SUBJECT: ACCEPTANCE OF CONTRACT WORK — SCHERER COMMUNITY CENTER — NUTRITION CENTER FLOORING IMPROVEMENT — PROJECT NO. 11164 RECOMMENDATION: That City Council:
1. Accept the contract work completed by New Image Flooring of Yucaipa, California for the Scherer Community Center — Nutrition Center Flooring Improvement — Project No. 11164 in the amount of $27,454.77; and
2. Approve the final payment for the Project; and
3. Authorize the recordation of the Notice of Completion; and
4. Accept the contract work completed by ADEP Precision Contracting of Anaheim, California for the Scherer Community Center — Nutrition Center Flooring Improvement — Project No. 11164 for asbestos abatement in the amount of $11,200; and
5. Approve the final payment for the Project; and
6. Authorize the recordation of the Notice of Completion.
7. SUBJECT: FY2020 POLICE DEPARTMENT HOMELAND SECURITY GRANT
PROGRAM (HSGP) AWARD AND PURCHASE
RECOMMENDATION: That City Council:
1. Approve the acceptance of the 2020 Homeland Security Grant awarded to the Yucaipa Police Department in the amount of $21,411; and
2. Allocate the amount of $21,411 for grant approved items listed in Attachment A; and
3. Approve and authorize the acquisition of Vigilant Solutions Inc., four camera vehicle mounted Automated License Plate Reader System.
ACTION: MOTION BY MAYOR PRO TEAT BEAVER, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE CONSENT AGENDA ITEMS NO. 1 THROUGH 6.
ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 4-0-0-1 (COUNCILMEMBER THORP ABSTAINED), TO APPROVE CONSENT AGENDA ITEM NO.7.
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MAYOR AND COUNCILMEMBER BUSINESS (REPORTS,
Mayor Avila announced his appointment as Vice -Chair to the San Bernadino County Transportation Authority.
POSSIBLE ACTION ON PENDING LEGISLATION
None
DEPARTMENT REPORTS
URGENCY SUBJECT: SPECIAL EVENT PERMIT APPLICATION — YUCAIPA ANIMAL
ITEM PLACEMENT SOCIETY
RECOMMENDATION: That City Council:
1. Approve the Special Event Permit Application submitted by the Yucaipa Animal Placement Society for a fundraiser on July 4, 2022, located at 11937 13th Street; and
2. Authorize the reserved use of the parking lot south of the Yucaipa Animal Placement Society (Yucaipa High School baseball field parking lot) on 13th Street as well as the northern portion of the lot section at the 13th Street Sports Complex/Skate Park on July 4, 2022, from 9:00 a.m. to 5:00 p.m.
DISCUSSION: Community Services Supervisor Martinez presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 5-0, TO APPROVE STAFF RECOMMENDATION.
8. SUBJECT: COUNTY LINE ROAD AND CALIMESA BOULEVARD ROAD
IMPROVEMENTS PROJECT ENVIRONMENTAL REVIEW
RECOMMENDATION: That City Council:
3. Approve and adopt the Initial Study/Mitigated Negative Declaration (IS/MND) and Mitigation and Reporting Program (MMRP) for the County Line Road and Calimesa Boulevard Road Improvements Project; and
4. Direct staff to file a Notice of Determination; and
5. Authorize staff to collaborate with the City of Calimesa staff and proceed with the right of way acquisition for the Project.
DISCUSSION: Planning Manager/City Planner Matlock presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
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9. SUBJECT: YUCAIPA VALLEY WINE COUNTRY SPECIFIC PLAN EIR COST SHARE
10. 11.
RECOMMENDATION: That City Council review and approve the Fair Share/Reimbursement Agreement between the City and the individual property owner(s)/developer(s) of the properties within the Yucaipa Valley Wine Country Specific Plan area as part of the requirement for them to pay for their fair share of the cost of the professional services to prepare the Subsequent Environmental Impact Report.
DISCUSSION: Planning Manager/City Planner Matlock presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
SUBJECT: AMENDMENT NO. 8 TO WASTE DISPOSAL AGREEMENT
RECOMMENDATION: That City Council approve and authorize the Mayor to execute Amendment No. 8 to the Waste Disposal Agreement ("WDA") between the City of Yucaipa and County of San Bernardino.
DISCUSSION: City Manager Casey presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY
COUNCILMEMBER THORP, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
SUBJECT: PROFESSIONAL SERVICES AGREEMENT — THIRD -PARTY COLLECTIONS OF UNPAID CIVIL FINES (Amended)
RECOMMENDATION: That City Council:
1. Approve and authorize the Mayor to execute a Professional Services Agreement with Data Ticket, in an amount not to exceed $180,000 for a three-year contract (average of $60,000 annually) providing professional services in the Third -party Collections of Unpaid Civil Fines, utilizing their payment structure Option 1 of a one-time fee, which will be reimbursed through a non-refundable processing fee; and
2. Authorize the City Manager or his designee to administer the terms of the Agreement; and
3. Find that it is in the City's best interest to waive the formal Request for Proposals process, per Yucaipa Municipal Code Section 2.24.150, for the procurement of professional services.
DISCUSSION: Planning Manager/City Planner Matlock presented the Agenda Report.
After Council discussion, the following Motion was made:
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ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION, AS AMENDED, TO INCLUDE UTILIZING THE
PAYMENT STRUCTURE (OPTION 1) OF A ONE-TIME FEE AS DELINEATED IN THE AMENDED STAFF RECOMMENDATION NO. 1
PUBLIC HEARING
12. SUBJECT: COMPREHENSIVE USER FEE SCHEDULE UPDATE FOR FISCAL YEAR (FY) 2022/2023
RECOMMENDATION: That City Council conduct a Public Hearing and subsequently approve Resolution No. 2022-25, rescinding Resolution No. 2021-45, and adopting an update to the Comprehensive User Fee Schedule and amending fees and charges for services rendered in relation to Community Development, Building and Safety, Fire Prevention and Planning, Business License Administration, Yard Sale Permits, False Alarms, Construction and Demolition Recycling, and various other general or administrative City services, and making related determinations pursuant to the California Environmental Quality Act.
DISCUSSION: Mayor Avila opened the Public Hearing Item No. 12. Director of Finance Hamilton presented the Agenda Report.
Public Comment
None
Mayor Avila closed the Public Hearing.
After Council discussion, the following Motion was made:
ACTION: MOTION
COUNCILMEMBER
RECOMMENDATION.
ANNOUNCEMENTS
None
ADJOURNMENT
BY COUNCILMEMBER DUNCAN, SECOND BY
THORP, CARRIED 5-0, TO APPROVE STAFF
The meeting adjourned. The next regularly scheduled meeting will be June 27, 2022, at 6:00 PM.
DAVID AVILA, MAYOR
ATTEST:
JENNIFER CRAWFORD
CITY CLERK
City Council Minutes
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