Agenda Item No
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, Assistant City Manager o-
Kimberly Everts, Deputy Rent Administrator/Records Technician CMC�i, FOR: City Council Meeting of June 27, 2022
SUBJECT: Fiscal Year 2021/22 Community Activity Grant Accountability Reports RECOMMENDATION:
That City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for Yucaipa Valley Chamber of Commerce — Various Events and National Charity League — Monthly Meetings.
DISCUSSION:
Pursuant to the Community Activity Grant (CAG) Guidelines, Yucaipa Valley Chamber of Commerce and National Charity League have submitted their Event Reporting Financial Worksheets and Event/Program Summaries for Council review and approval. The following is a listing of the amounts granted, the actual grant amount spent, and the event reporting worksheets:
FY 2021 /22
Awarded
Awarded
Actual
Reporting
ACCOUNTABILITY REPORTS
Financial
In -Kind
Worksheet
Amount
Amount
Attachment
Yucaipa Valley Chamber of
N/A
$1,847
$516
A
Commerce
Various Events
National Charity League
N/A
$1,944
$972
B
Monthly Meetings
Staff has reviewed and is recommending that the City Council receive the CAG Accountability Report and deem, if appropriate, that the program requirements have been met by Yucaipa Valley Chamber of Commerce — Various Events and National Charity League — Monthly Meetings.
FISCAL IMPACT:
The FY 2021/2022 CAG Fund for financial requests is depleted.
Attachment:
A — Yucaipa Valley Chamber of Commerce Accountability Report B — National Charity League Accountability Report
s
Approved by: ✓ t'� t-
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Attachment A
Received
City of Yucaipa Community Activity Grant City Of Yucaipa Event Reporting Financial Worksheet
Fiscal Year 2021-2022 Grants JUN 0 8 2022
*INCLUDE BACK-UP DOCUMENTATION WITHREPORT INCLUDING:
COPIES OF CHECKS, COPIESOFINYOICES/QUOTES General Services/ _ r ity Clerk's Department
Name of Organization: Vi'('I 1(] lam[ Y1.MY}P� (9� �1Y1f1� trr e Contact Name:
Phone Number: (;t CP, ---t6U — ,s
Email:
Description of Event/Project Funded:
Total Cost to Operate Event/Project:
Amount Granted by City: S Section 1 (Monetary) S (k: 3 Section 2 (In Kind) Justify City Grant MonelagAmount: (if applicable)
SECTION I
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. S
2. S
3. S
4. S
5. $
Justify City Grant in -Kind Amount: (if applicable)
SECTION 2
Description
Item # Data (Please be specific. List vendor and puilinse for each disbursement related ONLY to the grant amount) Amount
2. $
_
3. S
4. S
5. S
Total Disbursements (JastifyingCity GrantMonetary and/orin-Kind) Amount): S Notes/comments/additional
information:
Monetary Grant Funds Remaining: S
��-h-er Sc��u(L�.iz(,� ieve of S Lvzrz_ �}�—f—
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT Page I
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`ffY°F City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2021-2022 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal?
2. If funded in the future, what would the organization do differently?
3. What type of feed ifack did organization received from the participants? ?cr,-�Aw_ .1
4. What other financial/in-kind contributions did the organzzation seek or receive to fund the event/program (separate from City funding)?
5. List
fthe total number of residents served.
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Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information:
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENTIPROGRAM
-22-
�' A-*
iCAIPA CHAMBS
Thursday I December 9. 2021 j 5:30PM Sponsored by our
1P Friends at So Cal Gas
Yucaipa Community Center
34900 Oak Glen Road, Yucaipa 92399 MSoCaiGas
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RSVP to Ellin at 909-790-1841 or [email protected] By December 6th
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Received
City of Yucaipa Community Activity Grant City Of Yucaipa Event Reporting Financial Worksheet JUN 0 8 2022
Fiscal Year 2021-2022 Grants
*INCLUDE BACK-UP DOCUMENTATIONWITHREPORT INCLUDIN&nernI Services/ COPIES OF CHECKS, COPIES OF INVOICESIQUOTES �7
i /,l _ ,, n City Clerk's Department
Name of Organization:
Contact Name:
Phone Number:
Email: S
r
Description of Event/Project Funded: _
Total Cost to Operate Event/Project: S
Amount Granted by City: S
Justify City Grant Manetary Amount: (if applicable)
SECTION I
Section I (Monetary) $ ( Section 2 (In Kind)
[a
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. $
2. $
3. $
4. $
5. $
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grunt amount) Amount
1. 2. $
3. $
4. $
5. $
Total Disbursements (Justifying City Grant lifonetary and/or In -Kind) Amounty. � (� Monetary Grant Funds Remaining: S
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT Page i
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CITY OF - City of Yucaipa Community Activity Grant
Event/Pro-ram Summary
Fiscal Year 2021-2022 Grants
IP
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? y-e S
2. If funded in the future, what would the organization do differently?
3. What type of feedback did organization received from the participants?
4. What other financiat/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
5. List the total number of residents served.
Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information:
PLEASE SUBMIT. ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENTIPROGRAM
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Yucaipa Chamber of Commerce Presents
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Kim Everts
From: City -clerks on behalf of Colleen Andersen
Sent: Wednesday, June 15, 2022 9:22 AM
To: 'city [email protected]'
Subject: [City_clerks] Social Media Archives for Public Records Request Attachments: ATT00001.txt
Good morning Clerks,
I am wondering who all uses ArchiveSocial or any other company that archives your social media pages in the event of a PRA? If you do not use these services from an outside source, how are you monitoring/archiving your social media pages in the event of a PRA?
Thanks for your help!
Colleen Andersen
Council Services and Legislative Records Manager
City of Oakdale City Clerks's Office
280 North Third Avenue, Oakdale, CA 95361
209.845.3573 1 F: 209.847.6834 ( www.oakdalegov.com
"Cowboy Capital of'the World"
City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet
Fiscal Year 2021-2022 Grants
*INCLUDE BACK-UP DOCUVEVTATION WITH REPORT LVCLUDIAV:
COPIES OF CHECKS, COPIES OF I.VVOICESIQUOTES
Name of Organization:
Contact Name:
Phone Number:[�J'
Emall:
Description of Event/Project Funded:
Total Cost to Operate Event/Project: 3
Amount Granted by City: S `rT Section l(Monetary) S -6 Section 2 (in Kind) Justify City Grant 4fonetarq• Amount; (if applicable)
SECTION I
Attachment B
Description
Item # Date (Please be specific, List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
I- 15 'd I ( ZA CDY111'Y tld t hz I b d v v
2.�i �� ai N T h l taa
3. I°1' R " s /G 7 "L2
4. s- ao • d,2
S ire w
s ig'aa Lt I
Justify City Grant In -hind Amount: (if applicable)
SECTION 2 W L1 7f r•
Item # Date
NoteVcomments/additional
information:
Description Pam' 1I0f1f-h fw alaledal avt na- assrst"-1- (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
Gti'
Total Disbursements (Jusnf}7ng City Grant :tlonetart• andlar In -Kind) Amount): S �a Monetary Grant Funds Remaining: S
Pi ELSE MAKE SURF. TO PROVIDF BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT P32C i
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