Agenda Item No. 14
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Raymond A. Casey, City Manager Alf
Andrew Hamilton, Director of Finance
Benjamin J. Matlock, Planning Manager/City Planner ss r--- Ryan Blackerby, Accounting Manager IV
FOR: City Council Meeting of July 11, 2022
SUBJECT: Property and Business Improvement Districts
RECOMMENDATION:
That City Council receive and file the following financial reports as prepared by the Property Owner's Association Board of Directors of the Yucaipa Village Square Management Property and Business Improvement Districts:
1. Fiscal Year 2022 Financial Statements for District #1 & District #2
2. Fiscal Year 2023 Annual Budget for District #1 & District #2
3. Fiscal Year 2023 Annual Fiscal Report (Assessments) and Assessment Listing for District #2
BACKGROUND:
On June 23, 1997, the City Council adopted Resolution No. 97-12, establishing a Property and Business Improvement District (PBID) to be known as Yucaipa Village Square Management District #1 (District #1). The purpose of this District is to provide a funding mechanism for levying assessments on properties located within the District to fund certain improvements and maintenance activities within the District. These certain improvements include ongoing monthly utility costs for landscape irrigation and area lighting as well as the actual costs of maintaining the landscaping. District #1 includes the properties located on California Street, between Yucaipa Boulevard and Avenue B. On July 22, 2002, the City Council adopted Resolution No. 2002-32, renewing the District for an additional 10 years. On August 27, 2012, the City Council adopted Resolution No. 2012-55, renewing District #1 for an additional 10 years. Fiscal Year 2022 (FY 22) was the final year of that term and District #1 did not take any action to terminate nor to renew, therefore, it will not be able to levy any new assessments in the future.
City Council Agenda Report
Property and Business Improvement Districts
City Council Meeting of July 11, 2022
On July 13, 2009, the City Council adopted Resolution No. 2009-16, establishing a PBID to be known as Yucaipa Village Square Management District #2 (District #2). The purpose of District #2 is to provide a funding mechanism for levying assessments on properties located within District #2 to fund certain improvements and maintenance activities within District #2. These certain improvements include ongoing monthly utility costs for landscape irrigation and area lighting as well as the actual costs of maintaining the landscaping. District #2 includes the properties located on Yucaipa Boulevard, between Second Street and Bryant Street. On August 11, 2014, the City Council adopted Resolution No. 2014-44, renewing District #2 for an additional 10 years.
On March 27, 2017, the City Council approved, upon recommendation from the Uptown Association board of directors, an amendment to the Property Management Plan to include private security services. Funding for the private security service was allocated by the City Council in the Fiscal Year 2016-2017 Budget as a Service Level Option in the amount of $10,000 and on February 15, 2017, the Uptown Association board approved an investment in the amount of $9,100, in part due to the annual savings realized as a result of the LED light fixture retrofit.
Ongoing Uptown security services began in July 2017. The future of these security services is currently being evaluated by the Board and City staff.
DISCUSSION:
Streets and Highway Code Section 36633 states that the Advisory Board of the District shall cause to be prepared a report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements and activities described in the report. Attached for Council review are Financial Statements for the year ending June 30, 2022 (including estimated actuals for the year), the Fiscal Year 22-23 (FY 23) Annual Budgets, and, for District #2, the Fiscal Report for the year ending June 30, 2023 (District #1 does not have a Fiscal Report as it has expired and will not be levying assessments for FY 23). These Reports were presented to the Districts' Board on June 20, 2022. After review and discussion, the Board approved an increase in the annual assessment for District #2 by an amount equal to 0%. Due to its expiration, the budget previously authorized for District #1 is recommended to be moved to the General Fund. The Board will be discussing the expiration of District #1 in an upcoming meeting.
The Statement of Revenues and Expenses for fiscal year ending June 30, 2022 (attached) for District #1 shows estimated year-end expenditures exceeding revenues by $2,114. The balance estimated to remain at the close of the fiscal year is $1,650.
In addition to the routine landscape maintenance activities funded by the PBID, flowers in the hanging baskets along Yucaipa Boulevard, in District #2, are replaced twice per year by community volunteers in an effort led by the City's contract landscape architect.
FISCAL IMPACT:
The total annual assessment to be collected for FY 23 is approximately $33,856 (for District #2).
Attached is the listing of the assessments by parcel. Currently there are estimated FY 22 ending balances of approximately $1,650 in District #1 and $53,377 in District #2. -410-
City Council Agenda Report
Property and Business Improvement Districts
City Council Meeting of July 11, 2022
There is adequate funding in the Parks & Facilities Maintenance Division budget to accommodate the expenses of District #1. Due to its expiration, there will be no assessment revenue to cover these expenses. Details of the budget can be seen in Attachment 3.
Attachments:
1. District #1 & #2 FY 22 Financial Statements
2. District #2 Annual Fiscal Report FY 23
3. District #1 & #2 Annual Budget
4. FY 23 Assessment Listing (District #2)
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2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 Yucaipa Village Square Management District #1
Statement of Revenues and Expenses
For the Fiscal Year Ending June 30, 2022
as of Mav 10, 2022
(Beginning Balance [July 1, 2021]
2021-22 Revenues*
Collections YTD
Interest
Total 2021-22 Revenues
2021-22 Expenditures
Irrigation
Electrical
Security
Residual, Maintenance, Etc.
Total 2021-22 Expenditures
$3, 765
Estimated
Year -to -Date
Year -End
Budget
Actuals
Actuals
$
7,661
-
7,275
$ 7,275
$
7,661
$ 7,275
$ 7,275
$
1,400
1,272
1,908
1,000
603
1,020
3,500
2,527
3,475
3,075
2,060
2,987
$
8,975
$ 6,462
$ 9,390
Revenues over Expenditures 813 (2,114)
Ending Balance as of Report Date $ 4,578 $ 1,650
*includes amounts from City (Agency) owned parcel
Remaining Collections:
FY
Assessed
Collected
Net Collections
2021/22
7,661.00
7,275.21
(385.79)
2020/21
7,438.00
7,013.53
(424.47)
2019/20
7,221.05
6,842.95
(378.10)
2018/19
7,010.76
7,074.00
63.24 2017/18
6,806.54
7,067.64
261.10
2016/17
6,608.28
6,218.17
(390.11)
2015/16
6,415.80
7,019.77
603.97
2014/15
6,228.93
5,947.36
(281.57)
2013/14
6,047.52
5,857.80
(189.72)
2012/13
6,047.90
5,876.18
(171.72)
2011/12
5,871.47
5,871.42
(0.05)
2010/11
5,700.46
6,439.61
739.15
2009/10
5,534.43
5,691.94
157.51
2008/09
5,373.23
5,108.36
(264.87)
2007/08
5,216.73
5,139.05
(77.68)
2006/07
5,064.78
6,094.87
1,030.09
2005/06
4,917.27
4,883.27
(34.00)
2004/05
4,774.05
4,463.33
(310.72)
Total Net Collections: (53.74)
Collections include: Current Year Assessment, Prior Year Assessment, Penalties, & Interest -412-
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 Yucaipa Village Square Management District #2
Statement of Revenues and Expenses
For the Fiscal Year Ending June 30, 2022
as of Mav 10, 2022
(Beginning Balance [July 1, 2021]
2021-22 Revenues*
Collections YTD
Interest
Total 2021-22 Revenues
2021-22 Expenditures
Irrigation
Electrical
Security
Residual, Maintenance, Etc.
Total 2021-22 Expenditures
$45,234
Estimated
Year -to -Date Year -End
Budget Actuals Actuals
$ 33,856 -
29,688 $ 29,688
$ 33,856 $ 29,688 $ 29,688
$ 4,500
2,912
4,368
5,000
2,859
4,414
7,620
4,303
6,454
6,500
5,112
6,308
$ 23,620 $
15,186 $
21,544
Revenues over Expenditures 14,502 8,143
Ending Balance as of Report Date $ 59,736 $ 53,377
*includes amounts from City (Agency) owned parcels
Remaining Collections:
FY
Assessed
Collected
Net Collections
2021/22
33,856.00
29,687.67
(4,168.33)
2020/21
33,856.00
29,843.39
(4,012.61)
2019/20
32,243.70
24,496.90
(7,746.80)
2018/19
30,708.32
30,631.63
(76.69)
2017/18
29,245.94
32,307.29
3,061.35
2016/17
28,394.10
25,061.25
(3,332.85)
2015/16
27,041.97
26,440.43
(601.54)
2014/15
25,754.22
26,145.70
391.48
2013/14
20,600.00
23,345.29
2,745.29
2012/13
20,000.00
17,821.47
(2,178.53)
2011/12
20,000.00
18,882.07
(1,117.93)
Total Net Collections:
(17,037.16)
Collections include: Current Year Assessment, Prior Year Assessment, Penalties, & Interest -413-
Yucaipa Village Square Management District #2
Proposed Annual Fiscal Report
2022-2023
1. There shall be no changes in boundaries or benefit zones within the District.
2. Services include maintenance program for landscaped areas and to provide monthly payment of utility costs for streetscaping improvement projects.
3. The maximum annual District budgets to be derived from the PBID are:
Fiscal Year ending June 30, 2015
25,754
2016
27,042
2017
28,394
2018
29,813
2019
31,304
2020
32,869
2021
34,513
2022
36,238
2023
38,050
2024
39,953
4. Annual assessments levied on property will be based on the sum of four factors:
A. $82.63 flat fee per parcel.
B. $4.07400 per linear foot of property street frontage.
C. $0.00539 per square foot of land.
D. $0.02563 per square foot of building area.
On May 16, 2022, the Board approved an increase in the annual assessment equal to 0% for fiscal year 2022-2023.
5. Balance carried forward from fiscal year 2021-2022 is estimated to be approximately $53,377.
6. No additional contributions are anticipated.
Respectfully submitted,
Yucaipa'Village S uare
Management - eisory Board
-414- 5/10/2022
Yucaipa Village Square
Property Business Improvement District
Annual Budget
For the Fiscal Year Ended June 30, 2023
District I
California
District II
Yuc. Blvd.
Estimated Fund Balance as of June 30, 2022 $ 1,650 $ 53,377 Revenues :
Assessments 7,891 33,856
Interest - -
Total Revenue $ 7,891 $ 33,856
Expenditures:
Irrigation 1,900 5,000
Electricity 1,050 5,000
Security 3,500 7,750
Maintenance/Repairs/Reserves 3,075 7,000
Total Expenditures $ 9,525 $ 24,750
Revenue Over Expenditures $ (1,634) $ 9,106
Estimated Fund Balance as of June 30, 2023 $ 16 $ 62,483 FY 2022/23 Budgeted Assessment Revenue based on a 3% increase for District 1, and a 0% increase for District 2
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AGENCY NAME:
AGENCY #:
AGENCY ACCOUNT #:
DESCRIPTION:
TAX YEAR:
combined
District Parcel #
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22-25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
CITY OF YUCAIPA
CC35
SP06
UPTOWN MAINTENANCE II
2022-2023
Assessor Parcel Number
0303273360000
0303273030000
0303273400000
0303273060000
0303273070000
0303273380000
0303273110000
0303273120000
0303273370000
0303263350000
0303263030000
0303263040000
0303263050000
0303263060000
0303263070000
0303263080000
0303263090000
0303263100000
0303263110000
0303263320000
0303253330000
0303253390000
0303253350000
0303253360000
0303253370000
0303253320000
0303243010000
0303243030000
0303243040000
0303243050000
0303243310000
0303243080000
0303243090000
0303243110000
0303243120000
0303243130000
0303243140000
0319051320000
0319051030000
0319051040000
An Increase of:
0%
Assessment Amount
554.55
438.07
528.06
331.17
282.11
728.60
294.78
296.03
604.74
556.85
318.00
282.11
374.39
306.93
282.11
359.02
415.40
361.04
294.98
972.83
839.30
1319.82
283.84
523.85
349.76
745.85
545.32
282.11
343.62
318.00
521.03
328.85
543.69
323.12
282.11
282.11
530.57
529.68
294.42
208.85
-416-
44 0319051050000
452.58
45 0319051310000
1151.35
46 0319051100000
307.74
47 0319051390000
929.15
48 0319051140000
291.49
49 0319051150000
292.88
50 0319053010000
383.30
51 0319053020000
538.45
52 0319053030000
304.38
53 0319053040000
300.55
54 0319053050000
340.55
55 0319053060000
343.62
56 0319053070000
311.22
57 0319053080000
314.27
58 0319053090000
294.42
59 0319053100000
312.51
60 0319053110000
546.08
61 0319061300000
546.08
62 0319061010000
306.84
63 0319061020000
369.27
64 0319061030000
364.13
65 0319061350000
215.19
66 0319061340000
215.19
67 0319061050000
349.40
68 0319061060000
351.83
69 0319061070000
353.87
70 0319061080000
316.98
71 0319061330000
449.52
72 0319061310000
376.90
73 0319063380000
675.77
74 0319063040000
282.11
75 0319063050000
335.95
76 0319063060000
282.11
77 0319063070000
282.11
78 0319063080000
371.83
79 0319063090000
282.11
80 0319063100000
307.74
81 0319063110000
282.11
82 0319063120000
307.74
83 0319063130000
282.11
84 0319063410000
556.79
84 (total parcel count)
$ 33,855.89
(total dollar amount)
-417-