Agenda Item No. 2
City of Yucaipa
City Council Minutes
Regular Meeting of July 11, 2022
A Regular meeting of the City Council of the City of Yucaipa, California was called to order in the Council Chambers, 34272 Yucaipa Boulevard, Yucaipa, California, on July 11, 2022, at 6:00 PM.
PRESENT: David Avila, Mayor
Justin Beaver, Mayor Pro Tern
Greg Bogh, Councilmember
Bobby Duncan, Councilmember
Jon Thorp, Councilmember
Ray Casey, City Manager
Jennifer Crawford, Assistant City Manager/City Clerk
Amy Greyson, Assistant City Attorney
ABSENT: David Snow, City Attorney
CONVENE CITY COUNCIL
The meeting was opened with the Pledge of Allegiance led by Lieutenant Warrick.
SPECIAL PRESENTATION
The Special Presentation for the Yucaipa Calimesa Girls Softball was postponed to another date.
PUBLIC COMMENT
Richard Frost, Yucaipa, commented on illegal fireworks and addressed his concerns for how the fireworks affect dogs.
Irene P. questioned if a current City project was part of a sustainable development grant and addressed her concerns pertaining to the future availability of water in California.
CONSENT AGENDA
Mayor Avila asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE COUNCIL MINUTES OF JUNE 27, 2022
RECOMMENDATION: That City Council approve City Council Minutes of June 27, 2022.
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2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
3. SUBJECT: FINAL PARCEL MAP 20422
RECOMMENDATION: That City Council:
1. Approve Final Parcel Map No. 20422; and
2. Accept an Offer of Dedication for Public Roads, City Highways and Public Utility Purposes on a portion of 4th Street as delineated on Final Parcel Map No. 20422; and
3. Authorize the recordation of the map from Rich Yucaipa II, LLC
4. SUBJECT: ELECTRONIC MESSAGING CENTERS (GPA/DCA/CUP/DA) A GENERAL PLAN AMENDMENT TO MODIFY POLICY CDL-4.6, OUTDOOR
SIGNAGE OF THE GENERAL PLAN TO PERMIT UP TO THREE OUTDOOR
OFFSITE ADVERTISING BILLBOARDS, AND A DEVELOPMENT CODE
AMENDMENT (ORDINANCE NO. 393) TO AMEND CHAPTER 7 (SIGN
REGULATIONS) OF DIVISION 7 (GENERAL DESIGN STANDARDS) OF THE
DEVELOPMENT CODE TO AMEND REGULATIONS PERTAINING TO
ELECTRONIC MESSAGING CENTER BILLBOARDS
GENERAL OUTDOOR ADVERTISING (21-096/CUP/DA): CONDITIONAL USE PERMIT AND DEVELOPMENT AGREEMENT (ORDINANCE NO.408) TO PERMIT
AN ELECTRONIC MESSAGING CENTER BILLBOARD ON AN EXISTING COMMERCIAL PROPERTY LOCATED AT 13500 CALIMESA BOULEVARD. APN:
0318-212-19
LEONARD AND COMPANY (21-104/CUP/DA): A CONDITIONAL USE PERMIT AND DEVELOPMENT AGREEMENT (ORDINANCE NO. 409) TO PERMIT AN
ELECTRONIC MESSAGING CENTER BILLBOARD THAT WILL REPLACE AN
EXISTING STATIC BILLBOARD LOCATED ON AN EXISTING COMMERCIAL PROPERTY AT 31103 OUTER HIGHWAY, APN: 0300-101-19
GENERAL OUTDOOR ADVERTISING (21-154/CUP/DA): A CONDITIONAL USE PERMIT AND DEVELOPMENT AGREEMENT (ORDINANCE NO.410) TO PERMIT
AN ELECTRONIC MESSAGING CENTER BILLBOARD THAT WILL REPLACE AN
EXISTING STATIC BILLBOARD ON AN EXISTING COMMERCIAL PROPERTY LOCATED AT 31547 OUTER HIGHWAY 10, APN: 0300-161-13
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RECOMMENDATION:
1. That City Council waive further reading and adopt Ordinance No. 393, amending Ordinance No. 343, amending the Official Land Use Plan and Zoning Ordinance as adopted by the City of Yucaipa; and
2. That City Council waive further reading and adopt Ordinance No. 408, approving a development agreement between the City of Yucaipa and San Diego Outdoor Advertising Inc., dba General Outdoor Advertising, a California corporation, to enable the development of an electronic messaging center; and
That City Council waive further reading and adopt Ordinance No. 409, approving a development agreement between the City of Yucaipa and Leonard & Company, a California corporation, to enable the development of an electronic messaging center; and
4. That City Council waive further reading and adopt Ordinance No. 410, approving a development agreement between the City of Yucaipa and San Diego Outdoor Advertising Inc., dba General Outdoor Advertising, a California corporation, to enable the development of an electronic messaging center.
5. SUBJECT: AWARD OF CONTRACT - JANITORIAL SERVICES FOR CITY FACILITIES - PROJECT NO. 11172
RECOMMENDATION: That City Council:
Award and authorize the Mayor to execute a contract in the amount of $70,058.80 with CFMS, LLC. of Fontana, California for the Janitorial Services for City Facilities - Project No. 11172; and
2. Authorize a contract contingency in the amount of $5,000 for a total program budget of $75,058.80; and
3. Authorize the City Manager, or his designee, to administer the terms of the contract.
6. SUBJECT: AWARD OF CONTRACT — PURCHASE OF 2022 FORD F-250 SUPER
DUTY WORK TRUCK (BATTALION CHIEF VEHICLE)
RECOMMENDATION: That City Council award and authorize the City Manager to execute a purchase contract with Watsonville Ford to acquire one (1) 2022 Ford F-250 Super Duty 4WD XL Truck for use by the Fire Department as an emergency response Battalion Chief Vehicle, not to exceed the amount of $56,520.48, and find that it is with the City's best interest to waive the formal bid procedures, per Yucaipa Municipal Code Section 2.24.060, for the procurement of the vehicle.
City Council Minutes Page 3 of 10
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7. SUBJECT: FIRST EXTENSION AND CONTRACT AMENDMENTS — ON -CALL
PROFESSIONAL ENGINEERING & LAND SURVEY SERVICES FOR VARIOUS
PROJECTS
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with PSOMAS in the not -to -exceed amount of $225,000 for providing On -call Professional Engineering & Land Survey Services for Various Projects for FY2022/2023 and FY2023/2024; and
2. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with CASC in the not -to -exceed amount of $175,000 for providing On -call Professional Engineering & Land Survey Services for Various Projects for FY2022/2023 and FY2023/2024.
8. SUBJECT: FIRST EXTENSION AND CONTRACT AMENDMENTS — ON -CALL
CONSTRUCTION MANAGEMENT SERVICES, INSPECTION, AND PROJECT
ENGINEERING SERVICES FOR VARIOUS PUBLIC WORKS PROJECTS
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with B & R Consulting, Inc. in the not -to -exceed amount of $390,000 for providing on -call Construction Management Services, Inspection, and Project Engineering Services for Various Public Works Projects for FY2022/2023 and FY2023/2024; and
2. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with South Star Engineering in the not -to -exceed amount of $140,000 for providing on -call Construction Management Services, Inspection, and Project Engineering Services for Various Public Works Projects for FY2022/2023 and FY2023/2024; and
3. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with Wallace and Associates in the not -to -exceed amount of $50,000 for providing on -call Construction Management Services, Inspection, and Project Engineering Services for Various Public Works Projects for FY2022/2023 and FY2023/2024.
9. SUBJECT: FIRST EXTENSION AND CONTRACT AMENDMENTS — ON -CALL
SOILS AND MATERIAL TESTING SERVICES FOR VARIOUS PROJECTS RECOMMENDATION: That City Council:
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1. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with Hilltop Geotechnical Inc. in the not -to -exceed amount of $190,000 for providing on -call Professional Soils and Material Testing Services for Various Projects for FY2022/2023 and FY2023/2024; and
2. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with Geocon West, Inc. in the not -to -exceed amount of $140,000 for providing on -call Professional Soils and Material Testing Services for Various Projects for FY2022/2023 and FY2023/2024; and
3. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with Terracon in the not -to -exceed amount of $90,000 for providing on -call Professional Soils and Material Testing Services for Various Projects for FY2022/2023 and FY2023/2024.
10. SUBJECT: AGREEMENT WITH CALIFORNIA CONSULTING, INC.
RECOMMENDATION: That City Council review and authorize the City Manager to execute an agreement with California Consulting, Inc. for grant writing services in the amount not to exceed $52,250 for the period between August 1, 2022, through June 30, 2023
11. SUBJECT: AGREEMENT WITH JOE A. GONSALVES & SON
RECOMMENDATION: That City Council review and authorize the City Manager to execute an agreement with Joe A. Gonsalves & Son (Gonsalves & Son) for state lobbying services in the amount not to exceed $38,500 for the period between August 1, 2022, through June 30, 2023.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED, 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. 1 THROUGH 11.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
None
12. SUBJECT: PUBLIC ARTS COMMITTEE APPOINTMENT
RECOMMENDATION: That City Council:
1. Appoint Jo Sutt to the Public Arts Committee as the Yucaipa Valley Art Association representative; and
2. Provide direction to staff relative to a Council liaison for the Public Arts Committee.
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DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
After Council discussion, the following Motions were made:
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 5-0, TO APPOINT JO SUTT TO THE PUBLIC ARTS
COMMITTEE AS THE YUCAIPA VALLEY ART ASSOCIATION
REPRESENTATIVE.
Mayor Avila nominated Mayor Pro Tern Beaver to serve as the Council liaison for the Public Arts Committee.
ACTION: MOTION BY MAYOR AVILA, SECOND BY COUNCILMEMBER
BOGH, CARRIED, 5-0, TO APPOINT MAYOR PRO TEM BEAVER TO SERVE AS THE COUNCIL LIAISON FOR THE PUBLIC ARTS COMMITTEE.
POSSIBLE ACTION ON PENDING LEGISLATION
None
DEPARTMENT REPORTS
13. SUBJECT: POLICE DEPARTMENT 2021 ANNUAL REPORT
RECOMMENDATION: That City Council review and approve the Police Department's Annual Report for 2021.
DISCUSSION: Lieutenant Warrick presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
14. SUBJECT: PROPERTY AND BUSINESS IMPROVEMENT DISTRICTS RECOMMENDATION: That City Council receive and file the following financial reports as prepared by the Property Owner's Association Board of Directors of the Yucaipa Village Square Management Property and Business Improvement Districts:
1. Fiscal Year 2022 Financial Statements for District #1 & District #2
2. Fiscal Year 2023 Annual Budget for District #1 & District #2
3. Fiscal Year 2023 Annual Fiscal Report (Assessments) and Assessment Listing for District #2
DISCUSSION: Director of Finance Hamilton presented the Agenda Report.
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After discussion, Council received and filed the financial reports.
15. SUBJECT: NEIGHBORHOOD TRAFFIC CALMING PROGRAM
RECOMMENDATIONS — PHASE 13
RECOMMENDATION: That City Council review and approve the Neighborhood Traffic Calming Program recommendations for Phase 13, as presented by staff.
DISCUSSION: Assistant City Engineer Kern presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
16. SUBJECT: AWARD OF CONTRACT — PHASE 2 OAK GLEN ROAD/LIVE OAK CANYON ROAD WIDENING PROJECT, COLORADO STREET TO OUTER HWY-10
SOUTH PROJECT
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract in the amount of $531,360.50 with Three Peaks Corp. of Calimesa, California for the Live Oak Canyon Road Improvements at Outer Highway South Project — Project No. 10981-2; and
2. Authorize a contract contingency in the amount of $43,000 and the amount of $42,000 for contract administration, materials testing, inspection, and permitting for a total construction budget of $616,360.50 for the Project; and
3. Authorize the City Manager, or his designee, to administer the terms of the contract; and
4. Approve the Plans and Specifications prepared for this Project; and
5. Authorize the amount of $61,389 from the City's FY2022/2023 Unallocated Pavement Management Program Budget (projected year-end fund balance) for the Project.
DISCUSSION: Director of Development Services/City Engineer Preciado presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
17. SUBJECT: 2022 RODEO WRAP-UP
RECOMMENDATION: That City Council:
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1. Receive and file the 2021 Rodeo Wrap -Up Report; and
2. Accept $90,000 of the net proceeds from the 2022 Rodeo as a funding source for the Dottie Potter Arena Cover lighting to reimburse the City for prior expenditures.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
Yucaipa Equestrian Arena Committee, Inc. (YEAC) Director JR Allgower thanked the City for their support and introduced "Little Miss" Rodeo Queen Layla Johns. Ms. Johns presented a check to the City Council.
YEAC President Jim Butler thanked City Council and staff and stated that the success of the Rodeo could not have been achieved without the City, sponsors, and the YEAC Committee. On behalf of the YEAC, Mr. Butler presented the City with a Certificate of Appreciation.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY
COUNCILMEMBER THORP, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
18. SUBJECT: CASA BLANCA HOUSE ADVISORY COMMITTEE
RECOMMENDATION: That City Council adopt Resolution No. 2022-42, establishing a Casa Blanca House Advisory Committee and approve an amendment to the Fair Share/Reimbursement Agreement consistent with the approved makeup of the committee.
DISCUSSION: City Manager Casey presented the Agenda Report.
Steve Maurer, Yucaipa Valley Historical Society President, stated that he supports the suggestion of collaborating with our San Bernardino County partners early in this process to ensure historic preservation.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER DUNCAN, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
PUBLIC HEARINGS
19. SUBJECT: CASE NO. 22-063/GPA: CITY OF YUCAIPA GENERAL PLAN HOUSING ELEMENT UPDATE (CONTINUED FROM THE 6/27/2022 CITY
COUNCIL MEETING)
RECOMMENDATION: That City Council move to continue the Public Hearing for Case No. 22-063/GPA to the City Council meeting of August 9 8, 2022 City Council Minutes
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DISCUSSION: Mayor Avila opened the Public Hearing Item No. 19. Planning Manager/City Planner Matlock presented the Agenda Report.
Public Comment
None
ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER BOGH, CARRIED 5-0, TO CONTINUE THE PUBLIC HEARING FOR CASE NO.22-063/GPA TO THE CITY COUNCIL MEETING OF AUGUST 8, 2022.
20. SUBJECT: ORDERING CONFIRMATION OF ANNUAL ASSESSMENTS FOR THE
CITY OF YUCAIPA LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
RECOMMENDATION: That City Council:
1. Conduct a Public Hearing and subsequently adopt Resolution 2022-27, Ordering Confirmation of Assessment for City of Yucaipa Landscaping and Lighting Maintenance District No. 1; and
2. Approve the application of 10.0% rate adjustments to LLMD Zones A and F through R and 5% rate adjustments to LLMD Zones B and S through DDD; and
3. Approve the credit of funds as an offset against the 2022-2023 assessments for Zones A95, 1395, F97, J98, K98, M98, 098, P99, T01, V01, W01, X01, Y, BB, GG, HH, II, NN, 00, PP, RR, TT, WW, YY, ZZ, BBB, and DDD in the total amount of $205,896.41.
DISCUSSION: Mayor Avila opened the Public Hearing Item No. 20. Director of Finance Hamilton presented the Agenda Report.
Public Comment
None
Mayor Avila closed the Public Hearing.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF
RECOMMENDATION.
ANNOUNCEMENTS
Councilmember Duncan commended staff on the 41h of July celebration event.
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ADJOURNMENT
The meeting adjourned. The next regularly scheduled meeting will be August 8, 2022, at 6:00 PM.
DAVID AVILA, MAYOR
ATTEST:
JENNIFER CRAWFORD
CITY CLERK
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