CITY OF
City Council
and Housing Authority
Meeting Agenda
August 8, 2022 — 6:00 PM
City Council Chambers - Yucaipa City Hall
34272 Yucaipa Blvd., Yucaipa, California
COMPLIES WITH THE AMERICANS WITH DISABILITIES
ACT OF 1990. IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING (PURSUANT TO 28 CFR 35.102.35.104 ADA TITLE II), PLEASE CALL THE CITY CLERK'S DEPARTMENT AT (909) 797-2489 AT LEAST 48-HOURS PRIOR TO THE MEETING.
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Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to [email protected]. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.
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City Council Agenda
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
SPECIAL PRESENTATIONS
Certificate of Recognition (Yucaipa Police Department)
Frontier Communications
First Net
PUBLIC COMMENT
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
P. 11 1. SUBJECT: APPROVE SPECIAL MEETING CITY COUNCIL MINUTES OF JULY 11, 2022
RECOMMENDATION: That City Council approve Special Meeting City Council Minutes of July 11, 2022.
P. 22 2. SUBJECT: APPROVE REGULAR MEETING CITY COUNCIL MINUTES OF JULY 11, 2022
RECOMMENDATION: That City Council approve Regular Meeting City Council Minutes of July 11, 2022.
P. 32 3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
P. 34 4. SUBJECT: AWARD OF CONTRACTS — 2020/2021 & 2021/2022 MICRO -SURFACING - PROJECT NO. 11154, 2021/2022 STREET PATCHING PROGRAM -PROJECT NO. 11155 AND 2021/2022 CRACK SEALING PROGRAM -PROJECT NO. 11156
RECOMMENDATION: That City Council:
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Award and authorize the Mayor to execute a contract and authorize the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, All American Asphalt in the amount of $282,045 for the 2020/2021 & 2021/2022 Micro - Surfacing Program; and
2. Authorize the amounts of $20,677 for construction contract contingency and $7,000 for construction contract administration, staff time and inspection, for a total 2020/2021 & 2021/2022 Micro -Surfacing Program construction budget in the amount of $309,722; and
3. Award and authorize the Mayor to execute a contract and authorize the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder Vance Corporation in the amount of $199,643 for the 2021/2022 Street Patching Program; and
4. Authorize the amounts of $20,000 for construction contract contingency and $2,000 for construction contract administration, staff time and inspection, for a total 2021/2022 Street Patching Program construction budget in the amount of $221,643; and
5. Award and authorize the Mayor to execute a contract, and authorize the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, American Asphalt South. in the amount of $92,070 for the 2021/2022 Crack Sealing Program; and
6. Authorize the amounts of $5,430 for construction contract contingency and $2,500 for construction contract administration, staff time and inspection, for a total 2021/2022 Crack Sealing Program construction budget in the amount of $100,000; and
7. Approve the plans and specifications prepared for these programs.
P. 45 5. SUBJECT: AWARD OF CONTRACT — HVAC OPERATIONS AND MAINTENANCE
SERVICES AT VARIOUS CITY -OWNED PUBLIC FACILITIES IN THE CITY OF
YUCAIPA
RECOMMENDATION: That City Council:
Approve and authorize the Mayor to execute a contract, and the City Manager, or his designee to administer the terms of the contract, in the annual amount of $33,968 with Allison Mechanical Inc., of Redlands, CA, for HVAC Operations and Maintenance Services at Various City -Owned Public Facilities for FY2022/2023; and
2. Approve and authorize the Mayor to execute a contract, and the City Manager, or his designee to administer the terms of the contract, in the annual amount of $15,000 with Allison Mechanical Inc., of Redlands, CA, for on -call HVAC service and repairs as deemed necessary and authorized by the City as outlined in the HVAC Operations and Maintenance Services at Various City -Owned Public Facilities (Program) specifications for FY2022/2023.
P. 65 6. SUBJECT: ACCEPTANCE OF CONTRACT WORK — CDBG 4TH STREET DRAINAGE AND SIDEWALK IMPROVEMENTS PROJECT —PROJECT NO. 11095
RECOMMENDATION: That City Council:
1. Accept the contract and extension work completed by I.E. General Engineering, Inc. of City Council Agenda
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Beaumont, CA, in the amount of $177,902.00 for the CDBG 4th Street Drainage and Sidewalk Improvements Project —Project No. 11095; and
2. Approve the final payment for the Project; and
3. Authorize the recordation of the Notice of Completion for the Project.
P. 69 7. SUBJECT: ACCEPTANCE OF CONTRACT WORK — UPTOWN PARKING LOT TRASH ENCLOSURE COVERS —PROJECT NO. 11046-1
RECOMMENDATION: That City Council:
1. Accept the contract work completed by 41) Surface Management, Inc. of Yucaipa, CA for the Uptown Parking Lot Trash Enclosure Covers — Project No. 11046-1; and
2. Approve the final payment for the project; and
3. Authorize the recordation of the Notice of Completion.
P.73 8. SUBJECT: ACCEPTANCE OF CONTRACT WORK - NEW CITY YARD PROJECT
UNLOAD, ASSEMBLE, & INSTALL/ERECT CITY FURNISHED STEEL BUILDINGS AND INSTALL CONCRETE FOOTINGS/FOUNDATION - PROJECT NO. 11147 RECOMMENDATION: That City Council:
1. Accept the contract work completed by Three Peaks Corporation of Calimesa, California for the New City Yard Project Unload, Assemble, & Install/Erect City Furnished Steel Buildings and Install Concrete Footings/Foundation - Project No. 11147 (Project) in the amount of $511,504.36; and
2. Approve the final payment for the Project; and
3. Authorize the recordation of the Notice of Completion P. 78 9. SUBJECT: FINAL PARCEL MAP 19837
RECOMMENDATION: That City Council:
1. Approve Final Parcel Map No. 19837; and
2. Authorize the recordation of the map from Elite Premier Investment, Inc.
P. 80 10. SUBJECT: RESOLUTION APPROVING THE MASTER AGREEMENT BETWEEN
THE CITY OF YUCAIPA AND THE STATE OF CALIFORNIA, DEPARTMENT OF
TRANSPORTATION
RECOMMENDATION: That City Council Adopt Resolution No. 2022-29 approving the Administering Agency -State Agreement for Federally -Funded projects with the State of California Department of Transportation (Caltrans) and the City of Yucaipa and authorizing the Mayor to execute said Agreement, and authorizing the City Manager or the City Engineer City Council Agenda
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to execute subsequent Program Supplemental Agreements to the Master Agreement, Fund Exchange Agreements and/or Fund Transfer Agreements for Federal -Funded projects.
P. 83 11. SUBJECT: MEMORANDUM OF UNDERSTANDING - S.T.A.R.S. PROGRAM RECOMMENDATION: That City Council approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Yucaipa-Calimesa Joint Unified School District (YCJUSD) for Expanded Learning Opportunities Program (ELO-P) consistent with AB 130 ELO-P.
P. 91 12. SUBJECT: MONTHLY TREASURER'S REPORT: MARCH 2O22 RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for March 2022.
P. 155 13. SUBJECT: AUTHORIZING THE USE OF ELECTRONIC SIGNATURES RECOMMENDATION: That City Council:
Approve Resolution No. 2022-45, a resolution authorizing the use of electronic signature on City documents including agreements, resolutions, and ordinances and establish the City of Yucaipa Policy and Procedures for Electronic Signatures; and
2. Find that it is within the City's best interest to waive the formal bid procedures, per Yucaipa Municipal Code Section 2.24.060, for the procurement of electronic signature software; and
3. Authorize the City Manager or his designee to execute an agreement with Docusign, Inc. for the purchase of electronic signature software for the use and acceptance of electronic signatures through a secure platform for a total amount not -to exceed $5,000/annually.
P.164 14. SUBJECT: BIENNIAL REVIEW OF CITY'S CONFLICT OF INTEREST CODE RECOMMENDATION: That City Council:
1. Receive and file the 2022 Local Agency Biennial Notice for the City of Yucaipa and the Successor Agency to the Yucaipa Redevelopment Agency; and
2. Review the proposed amendments to the City's Conflict of Interest Code; and
3. Adopt Resolution No. 2022-44, amending the City's Conflict of Interest Code and rescinding Resolution No. 2020-57.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
P. 172 15. SUBJECT: FISCAL YEAR 2022/2023 COMMUNITY ACTIVITY GRANT IN -KIND
GRANT REQUESTS
RECOMMENDATION: That City Council:
1. Review and consider the FY 2022/2023 Community Activity Grant Application submitted by The Liberty Lap requesting $736.25 for in -kind support to waive the rental fees for the City Council Agenda
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Yucaipa Community Center Amphitheater and Shelter #2 to celebrate the 2nd Anniversary of the Liberty Lap; and
2. Review and consider the FY 2022/2023 Community Activity Grant Application submitted by Yucaipa Chamber of Commerce requesting $1,773.62 for in -kind support to waive rental fees for the Yucaipa Community Center Banquet Room and the Scherer Senior Center Banquet Room to host a variety of events throughout the year.
P. 190 16. SUBJECT: CASA BLANCA HOUSE ADVISORY COMMITTEE RECOMMENDATION: That City Council appoint Kandie Cansler (Representative from the Yucaipa Valley Historical Society), Andrea Geyer (At -large), Jonathan Weldy (Property Owner), and the selected City Council Member to the Casa Blanca House Advisory Committee.
POSSIBLE ACTION ON PENDING LEGISLATION
DEPARTMENT REPORTS
P. 197 17. SUBJECT: ANNUAL INVESTMENT POLICY UPDATE
RECOMMENDATION: That City Council:
1. Adopt Resolution No. 2022-46 — Annual Investment Policy Update; and
2. Delegate its investment authority to the City Treasurer for a one year period.
P. 217 18. SUBJECT: BIENNIAL REVIEW OF MOBILEHOME RENT STABILIZATION
ORDINANCE AND RESOLUTION
RECOMMENDATION: That City Council:
1. Approve first reading, by title only, as read by staff, of Ordinance No. 413, amending Sections 15.20.010, 15.20.020, 15.20.030, 15.20.050, 15.20.060, 15.20.073, 15.20.080, and
15.20.140 of Chapter 15.20 of Title 15 of the Yucaipa Municipal Code ("YMC") Regarding the Mobilehome Rent Stabilization Program and the 2021-2022 Biennial Review; and
2. Adopt Resolution No. 2022-43, amending Resolution No. 2011-52, Sections 2.0001, 2.0003,
2.0004, 2.0005 and 3.0001 of the Administrative Rules for the Implementation of the Yucaipa Mobilehome Rent Stabilization Ordinance.
P.252 19. SUBJECT: FIRST EXTENSION AND CONTRACT AMENDMENTS — ON -CALL
PROFESSIONAL ENVIRONMENTAL REVIEW SERVICES FOR VARIOUS PUBLIC
AND PRIVATE DEVELOPMENT PROJECTS
RECOMMENDATION: That City Council:
Review and formally direct staff to utilize on -call consultants for Professional Environmental Review Services for the entitlement of private land development projects, and if approved;
2. Award and authorize the Mayor to execute the First Extension and Contract Amendment and City Council Agenda
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the City Manager or his designee to administer the terms of the contract with Dudek in the not -to -exceed amount of $200,000 for providing on -call Professional Environmental Review Services for Various Public and Private Development Projects for FY2022/2023 and FY2023/2024; and
3. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with Placeworks, Inc. in the not -to -exceed amount of $100,000 for providing on -call Professional Environmental Review Services for Various Public and Private Development Projects for FY2022/2023 and FY2023/2024; and
4. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with Rincon Consultants in the not -to -exceed amount of $75,000 for providing on -call Professional Environmental Review Services for Various Public and Private Development Projects for FY2022/2023 and FY2023/2024; and
5. Award and authorize the Mayor to execute the First Extension and Contract Amendment and the City Manager or his designee to administer the terms of the contract with CASC in the not -to -exceed amount of $75,000 for providing on -call Professional Environmental Review Services for Various Public and Private Development Projects for FY2022/2023 and FY2023/2024.
P. 330 20. SUBJECT: 2022 YUCAIPA MUSIC AND ARTS FESTIVAL WRAP-UP RECOMMENDATION: That City Council receive and file the 2022 Yucaipa Music and Arts Festival Wrap-up Report.
P.334 21. SUBJECT: AWARD OF CONTRACT — WILSON III BASIN PHASE 1C IMPROVEMENTS —PROJECT NO. 10879
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract in the amount $6,095,000 with Borden Excavating Inc. of Calimesa CA. for the Wilson III Basin Phase I Improvements — Project No. 10879; and
2. Approve and authorize the City Manager to execute Contract Change Order No. 1 in the deductive amount of $1,420,000 with Borden Excavating Inc., such that the new contract amount will be $4,675,000; and
3. Approve the amounts of $400,000 for construction contract contingency, $75,000 for construction contract administration, $200,000 for inspection, surveying, materials testing and staff time for a total construction budget in the amount of $5,350,000; and
4. Authorize the City Manager, or his designee, to administer the terms of the contract; and
5. Approve the Plans and Specifications prepared for this project.
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P. 342 22. SUBJECT: YUCAIPA FREEWAY CORRIDOR SPECIFIC PLAN UPDATE RECOMMENDATION: That City Council:
1. Approve and authorize the Mayor to execute Amendment No. 1 to the Professional Services Agreement with P1aceWorks, of Santa Ana, in the increased amount of $290,205 for a total amount of $655,024 and approve the amount of $36,000 for contract contingency for a total budget in the amount of $691,024 to provide professional services for the preparation of the Freeway Corridor Specific Plan Update Subsequent Environmental Impact Report; and
2. Amend the Fiscal Year 2022-2023 Annual Operating budget to authorize a budget transfer of $248,413 in the form of a loan to the Yucaipa Freeway Corridor Specific Plan Project in the Capital Project Fund (Fund 35), from the FY2021/2022 Budget Surplus (Net Revenues) where future development fee revenue related to this project will be received and repay the loan; and
3. Amend the Fiscal Year 2022-2023 Capital Improvement Program Budget in the Capital Projects Fund (Fund 35) to increase expenditures in the Yucaipa Freeway Corridor Specific Plan Project by $748,413; and,
4. Authorize the City Manager or his designee to administer the terms of the Agreement.
ADJOURN CITY COUNCIL AND CONVENE HOUSING AUTHORITY
P. 346 HA 1. SUBJECT: APPROVE HOUSING AUTHORITY MINUTES OF DUNE 27, 2022 RECOMMENDATION: That the Housing Authority approve Housing Authority Minutes of June 27, 2022
CONVENE JOINT CITY COUNCIL AND HOUSING AUTHORITY
P. 350 23. SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA
DECLARING A CITY -OWNED PARCEL LOCATED AT OAK GLEN AND AVENUE E
IN THE CITY OF YUCAIPA TO BE EXEMPT SURPLUS LAND PURSUANT TO THE GOVERNMENT CODE SECTIONS 54221(B)(1) AND 5422(F)(1)(A), FINDING THE
DECLARATION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT, TAKING RELATED ACTIONS AND, APPROVE THE EXCLUSIVE
NEGOTIATING AGREEMENT - EAGLE 55 YUCAIPA — 8.52-ACRE PARCEL SOUTHEAST CORNER OAK GLEN AND AVENUE E (APN 0318-061-26) I X0175 lu I ►�1 `I 17_r
That City Council:
1. Adopt Resolution No.2022-24 declaring, pursuant to Government Code Section 54221 that real property owned by the City located at Oak Glen and Avenue E is exempt surplus land and not necessary for the City's use; and
2. Find that such declaration is exempt from environmental review under the California Environmental Quality Act; and
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3. Approve the related actions included in the resolution; and
4. Approve the Exclusive Negotiating Agreement with Eagle Yucaipa 55, LLC to negotiate the potential purchase of City -owned property located at the southeast corner of Oak Glen Road and Avenue E and authorize the City Manager to execute all related documents and make any necessary non -substantive changes.
That Yucaipa Housing Authority:
1. Approve the Exclusive Negotiating Agreement with Eagle Yucaipa 55, LLC to negotiate the potential purchase of City -owned property located at the southeast corner of Oak Glen Road and Avenue E and authorize the City Manager to execute all related documents and make any necessary non -substantive changes.
ADJOURN THE HOUSING AUTHORITY
PUBLIC HEARINGS
The order of Business for the Public Hearing Shall Be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote
SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.
P. 379 24. SUBJECT: CASE NO. 22-063/GPA: CITY OF YUCAIPA GENERAL PLAN HOUSING ELEMENT UPDATE (CONTINUED FROM THE 711112022 CITY COUNCIL
MEETING)
RECOMMENDATION: That City Council move to continue the Public Hearing for Case No. 22-063/GPA to the City Council meeting of August 22, 2022.
P. 380 25. SUBJECT: ADOPTION OF RESOLUTION NO.2022-12 RESOLUTION OF NECESSITY
FOR THE ACQUISITION BY EMINENT DOMAIN OF A FULL -FEE SIMPLE INTEREST
FROM THE PROPERTY IDENTIFIED AS SAN BERNARDINO COUNTY ASSESSOR'S PARCEL NUMBER 0319-012-20-0000 FOR THE AVENUE E ROUNDABOUT
INTERSECTIONS PROJECT, PHASE II
RECOMMENDATION: That City Council:
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Open and conduct a public hearing to consider the adoption of Resolution No. 2022-12 Resolution of Necessity, declaring certain real property interests necessary for public purposes and authorizing the acquisition thereof, in connection with the Avenue E Roundabout Intersections Project, Phase II ("Project") in the City, receive from City staff the evidence stated and referred to in this Agenda Report ("Report"), take testimony from any person wishing to be heard on issues A, B, C, and D below with respect to the proposed Resolution of Necessity, and consider all evidence to determine whether to adopt the proposed Resolution of Necessity; and
2. If the City Council finds, based upon the evidence contained and referred to in this Report, the testimony and comments received at the hearing, and all written testimony submitted to the City Council, that the evidence warrants the necessary findings with respect to the proposed Resolution of Necessity, then City staff recommends that the City Council, in the exercise of its discretion, adopt the above -referenced Resolution of Necessity, with the Resolution of Necessity requiring a 4/5ths vote of the entire City Council; and
3. If the City Council approves the Resolution of Necessity, then City staff recommends that the City Council authorize the City Attorney's office and City staff to take all necessary steps to acquire the real property interests identified in the Resolution of Necessity and to take all necessary steps to deposit with the State Treasurer's Office the probable compensation required by law for issuance of an Order for Pre -Judgment Possession; and
4. Authorize the City Manager to execute all necessary documents.
ANNOUNCEMENTS
CLOSED SESSION
Conference with Legal Counsel — Anticipated Litigation - Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: one case City Council Agenda
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