Agenda Item No. 7
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer-,� t_jL
FOR: City Council Meeting of August 8, 2022
SUBJECT: Acceptance of Contract Work — Uptown Parking Lot Trash Enclosure Covers — Project No. 11046-1
RECOMMENDATION:
That City Council:
1) Accept the contract work completed by 4D Surface Management, Inc. of Yucaipa, CA for the Uptown Parking Lot Trash Enclosure Covers — Project No. 11046-1; and 2) Approve the final payment for the project; and
3) Authorize the recordation of the Notice of Completion.
BACKGROUND/DISCUSSION:
On December 13, 2021, City Council accepted the contract and extension work completed by Three Peaks Corp. of Calimesa, CA for the Uptown Parking Lot and Alley Improvements, East End project.
The project constructed a public/private parking lot with ADA parking and alley improvements within the public right of way, City owned properties and within public parking and easement areas on private properties south of Yucaipa Boulevard between California Street and Avenue A in the Uptown area. Included in the project were three (3) single trash enclosure structures constructed in accordance with the modified City of Yucaipa Design Standard. The trash enclosures included lockable heavy duty steel swing gates and pedestrian access gates.
To provide enhanced security to these trash enclosures, staff prepared the plans and construction bid documents for the Uptown Parking Lot Trash Enclosure Covers — Project No. 11046-1 (Project). This Project would construct covers over each of the trash enclosures similar to the trash enclosure at the nearby Yucaipa Performing Arts Center (YPAC).
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City Council Meeting of August 8, 2022
Acceptance of Contract Work — Uptown Parking Lot & Alley Trash Enclosure Covers — Project No. 11046-1
The Project was advertised for construction bids in March of 2022. On April 11, 2022, following a formal public bid process, City Council awarded a construction contract to 4d Surface Management, Inc. for the Project. The contract was in the amount of $16,000, with a total construction budget in the amount of $19,680 that included the amounts of $2,400 for construction contract contingency and $1,280 for construction contract administration and inspection.
The construction of the Project has been completed. Field inspections performed by staff during the course and upon completion of the work have assured that the work was completed in accordance with the construction plans and contract specifications for the Project. As a result, staff is recommending that City Council accept the contract work, approve the final payment for the project and direct staff to file the Notice of Completion for the Project.
FISCAL IMPACT:
The table below includes the available funding in the approved FY2022/2023 CIP for the overall project:
Funding Sources
Amount
Pavement Management Program (PMP) Funding
$441,120
CDBG Grant Funding
110,832
Total Available Funding
$551,952
The total Project budgeted and actual construction costs are shown in the table below:
Budgeted
Actual
Construction Contract
$16,000
$16,000
Construction Contract Contingency
2,400
0 Construction Contract Admin/Inspection/Testing/Coord. 1,280
1 1,174
Total Construction Cost
$195680 1
$16,174
The total costs to date for the overall project are included in the table below:
Amount
Design/Survey/Staff Time/Project Coordination
$42,680
Uptown North Side Alley Improvements Project
Construction Contract/Survey/Testing/Inspection
$135,270
CDBG Uptown Parking Lot, ADA Access and Alley Improvements Project Construction Contract/Survey/Testing/Inspection
$140,293
-Uptown Parking Lot and Alley Improvements, East End Project Construction Contract/Survey/Testing/Inspection/ Contingency 210,905
Construction Contract — Trash Enclosure Cover Project
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City Council Meeting of August 8, 2022
Acceptance of Contract Work — Uptown Parking Lot & Alley Trash Enclosure Covers — Project No. 11046-1
Total Project Construction Cost (per table above)
16,174
Total overall project costs
$545,322
With the total available funding shown in the table above in the amount of $551,952, there is sufficient funding available to accommodate staff s recommendations. The entire amount of CDBG funds allocated to this overall Project was utilized and reimbursement has been received. The remaining Pavement Management Program Funds will be returned to the unallocated PMP Fund balance.
Attachments: Notice of Completion
Approved by:
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RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO:
City Clerk
City of Yucaipa
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
PROJECT NO. 11046-1
UPTOWN PARKING LOT & ALLEY TRASH ENCLOSURE COVERS
NO APN NUMBER
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 81h day of August 2022
The said work was performed by 4D Surface Management, Inc. of Yucaipa, CA in accordance with the terms of the written agreement dated the 11th day of April, 2022.
Dated August 8, 2022
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA }
COUNTY OF SAN BERNARDINO }
Subscribed and sworn to (or affirmed) before me on this 13th day of December 2021, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date
Jennifer Crawford, Assistant City Manager
/City Clerk
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