Agenda Item No. 3
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Fr, Landon Kern, Assistant City Engineer t 1,
Katrina Kunkel, Associate Engineer *)V
FOR: City Council Meeting of August 22, 2022
SUBJECT: Acceptance of Contract Work — Oak Glen Road Bicycle and Pedestrian Facility Improvements — Project No. 11125
RECOMMENDATION:
That City Council:
1) Accept the contract work completed by IE General Engineering Inc. of Beaumont, CA for the Oak Glen Road Bicycle and Pedestrian Improvements Projects; and 2) Approve the final payment for the project; and
3) Authorize the recordation of the Notice of Completion.
BACKGROUND/DISCUSSION:
On February 9, 2015, City Council approved Resolution No. 2015-11 adopting an update to the Parks and Recreation Master Plan Inventory and Recreation Facility Demand and Needs Analysis.
This analysis indicated that the park projects prioritized in the Capital Improvement Program (CIP) at that time, such as the Oak Glen Road Neighborhood Park, would fill specific service gaps in neighborhoods where recreation facilities were currently absent.
On April 13, 2015, City Council approved the concept plan for the development of the proposed Oak Glen Road Neighborhood Park and Soccer Complex Improvements Project. The approved concept plans included grading in the west portion of the Soccer Complex to improve access, improve parking and to support the construction of a restroom building that is part of the overall Oak Glen Road Neighborhood Park and Soccer Complex Improvements Project.
In December of 2015, City Council awarded a contract to complete the grading of parking areas, access road and restroom building pad. The grading component of the work was completed October 24, 2016. In August, 2016, City Council awarded a contract to complete the road construction and asphalt paving component of that project. The road construction and asphalt paving work along the existing dirt access road was completed on November 14, 2016. In December, 2016, City Council awarded a contract to complete the construction of a restroom facility. Construction of the restroom facility was completed on July 10, 2017.
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City Council Meeting of August 22, 2022
Acceptance of Contract Work — Oak Glen Road Bicycle and Pedestrian Improvements, Project No. 11125
In 2017, the City applied for and was awarded a Transportation Development Act (TDA), Article 3 Bicycle and Pedestrian Facilities Program Grant for the Oak Glen Road Bicycle and Pedestrian Facility in the amount of $89,728. The Oak Glen Road Bicycle and Pedestrian Improvement Project (Project) includes grading and paving of a portion of the existing parking area, placing all-weather surfacing on the remaining portion of the parking area, and construction of sidewalk and ramps for increased connectivity to trailheads and enhanced ADA accessibility. The grant also included funding for an information kiosk and signage, picnic tables and bicycle racks.
On December 13, 2021, City Council awarded and authorized the Mayor to execute a contract in the amount of $106,825 with IE General Engineering Inc. of Beaumont, CA, for the construction of the Oak Glen Road Bicycle and Pedestrian Improvements Project — Project No. 11125 and authorized a construction contract contingency amount of $12,000 for the Project and the amount of $17,000 for construction contract administration, inspection, testing and survey for a total construction budget in the amount of $135,285.
The construction of the Project has been completed. Field inspections performed by staff during the course of the work and upon completion of the work have assured that the work was completed according to the plans and specifications for this Project. As a result, staff recommends that City Council accept the contract work and direct staff to file the Notice of Completion for the Project.
FISCAL IMPACT:
The table below includes the available funding in the approved FY2022/2023 CIP for the overall project:
Funding Source
Amount
Developer Contributions
$132,000
Park Development Funding
40,000
Parks Capital Replacement Funding
320,000
TDA- Article 3 Grant Funding
89,728
Pavement Management Program Funding
37,000
San Bernardino County Grant Funding
40,000
General Fund
25,000
Total Identified Project Funding
$683,728
Total Overall Costs to Date (Grading, Access Road, Restroom $527,068
Balance Remaining
$156,660
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City Council Meeting of August 22, 2022
Acceptance of Contract Work — Oak Glen Road Bicycle and Pedestrian Improvements, Project No. 11125
The total Project budgeted and actual construction costs are shown in the table below:
Budgeted
Amount
Actual Costs
Construction Contract
$106,285
$106,285
Construction Contract Contingency
12,000
0 Construction Contract Admin/Inspection/Testing/Coord. 17,000
15,500
Total Construction Cost
$135,285
$121,785
As shown in the tables above, the actual cost of the Project in the amount of $121,785 is less than the budget amount approved by City Council in the amount of $135,285 . As a result, there is sufficient funding available to accommodate staff s recommendations. The remaining balance (savings) in the amount of $13,500 will be utilized to purchase and install the other amenities identified in the City's grant application for the project including a bike rack, information kiosk, picnic benches, and a shade structure that are proposed to be completed as part of a separate contract.
Attachments: Notice of Completion
Approved by: ,G
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RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO:
City Clerk
City of Yucaipa
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
PROJECT NO. 11125
OAK GLEN ROAD BICYCLE AND PEDESTRIAN IMPROVEMENTS
APN 0303-121-04
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 22nd day of August 2022
The said work was performed by I.E. General Engineering, Inc. of Beaumont, CA in accordance with the terms of the written agreement dated the 13t" day of December, 2021.
Dated August 22, 2022
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA }
COUNTY OF SAN BERNARDINO }
Subscribed and sworn to (or affirmed) before me on this 22nd day of August 2022, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date
Jennifer Crawford, Assistant City Manager
/City Clerk
V�
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