Agenda Item No. 12
CITY OF YUCAIPA
AGENDA, REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer L-k'
Katrina Kunkel, Associate Engineer
FOR: City Council Meeting of September 12, 2022
SUBJECT: Award Contract - Traffic Calming- Installation of Asphalt Speed Humps and Striping- Project No. 11177
RECOMMENDATION:
That City Council:
1. Award and authorize the Mayor to execute a contract in the amount of $38,400 with Hardy & Harper Paving, Inc., of Lake Forest, CA for the Traffic Calming- Installation of Asphalt Speed Humps and Striping- Project No. 11177; and
2. Approve the amount of $5,000 for construction contract contingency and the amount of $4,000 for construction contract administration/inspection costs for a total construction budget in the amount of $47,400; and
3. Approve the Plans and Specifications prepared for this project.
BACKGROUND:
During the process of adopting the F'Y2007/2008 Budget, Council approved a Service Level Option to prepare and administer a Neighborhood Traffic Calming Program (Program) for the community. The intent of the Program is to create an objective and consistent process to address traffic issues on residential streets such as speeding, parking and other safety -related issues. It is important to. note that the Program is not used to address concerns on streets that abut commercial or industrial land uses nor on arterial streets unless the adjacent land use on arterial streets are primarily residential. As part of the process, the Program includes a Local Agency Stop Sign Warrant Policy for addressing requests for stop signs at intersections of residential streets where the Manual on Uniform Traffic Control Devices (MUTCD) may not normally warrant stop signs based on the State's requirements. The Program also includes a Local Speed Hump Warrant Policy that provides objective criteria to be used along with good engineering judgment to determine if a speed hump(s) is a viable option to reducing speeds on residential streets.
-215-
City Council Meeting of September 12, 2022
Award Traffic Calming- Installation of Asphalt Speed Humps and Striping- Project No. 11177
The Program has been structured to include an on -going assessment of all citizen generated concerns that have been determined to be of significance by staff. Using the process established by the Program, staff assesses the various traffic concerns that are reported within the City.
Depending on the number of concerns received, staff makes recommendations to Council once or twice a year for implementing mitigation measures to address concerns determined to be of significance.
For Phase 13 of the Program, covering the period from November 26, 2019 to May 12, 2022, staff received and logged eighty-one (81) concerns from residents. The concerns were reviewed by staff to determine if a significant problem existed. If staff was unable to confirm that a significant problem existed, the initiator of the concern was notified and/or the concern was addressed by the Public Works Department's on -going operations and maintenance process. If a significant problem was observed, a field assessment was conducted. On July 11, 2022, the implementation of fifteen (15) mitigation measures were approved by City Council to address concerns that were determined to be of significance. The approved measures included the installation of permanent asphalt speed humps at two Iocations within the City. As a result, staff prepared the plans, specifications, and bid documents for the Installation of Asphalt Speed Humps and Striping, Project No. 11177 (Project). This includes the installation of permanent asphalt speed humps and associated striping along Douglas Street between Avenue D and Avenue E; and along 18"' Steet from Yucaipa Boulevard to Tennessee Street.
DISCUSSION:
On August 11, 2022, three (3) sealed bids were received from contractors for the Program as follows:
Bidder
Bid Amount
Hardy & Harper of Santa Ana, CA
$38,400
Century Paving of La Mirada, CA
$39,628
All American Asphalt of Corona, CA
$55,000
Engineer's Estimate
$34,000
Hardy & Harper of Santa Ana, CA is the lowest responsible bidder for this program. The work required for this program includes construction of asphalt speed humps and striping as required.
The Engineer's Estimate for this program is in the amount of $34,000. Staff has reviewed the bid documents and determined that the documents meet the requirements of the construction contract specifications. Hardy & Harper. has completed similar projects for the City in the past and their work has been deemed satisfactory. Consequently, staff recommends the award of the contract to Hardy & Harper in the amount of $38,400 for the Traffic Calming- Installation of Asphalt Speed Humps and Striping- Project No. 11177.
-216-
City Council Meeting of September 12, 2022
Award Traffic Calming- Installation of Asphalt Speed Humps and Striping- Project No. 11177
FISCAL I M PACT:
The total estimated Project costs are included below:
Description
Costs
Proposed Construction Contract
$38,400
Proposed Construction Contract Contingency
5,000
Proposed Construction Contract Administration/Staff Time/Inspection 4,200
Total Estimated Construction Budget
$47,600
The FY2022/2023 Capital Improvement Program's Pavement Management Program (PMP) Budget includes funding in the total amount of $100,000 for Phase 13 of the Program. This includes the amount of $60,000 from the previous fiscal years that has been carried over to FX2022/2023. With the implementation of the other approved mitigation measures there will be a remaining balance in the amount of $83,338. As a result, there is sufficient funding to accommodate staffs recommendation. The remaining balance will be used to fund the implementation of the next phase of the Program.
Attachments: Bid Summary
Contract Agreement
Approved by: /
-217-
AGREEMENT
THIS AGREEMENT is made and entered into this U11 day of September 2022, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and Hardy & Harper Paving Inc. located at
Contractor 1 Company Name
32 Rancho Circle
Street Address
Lake Forest CA 92630 (714)444-1851 hereinafter referred to as "Contractor".
City State Zip Code Phone
PROJECT: Traffic Calming Installation of Asphalt Speed Bumps and Striping Project No. 1 l 177 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Thirty -Eight Thousand Four Hundred and No Cents ($38,400.00] in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST:
CITY OF YUCAIPA
A Municipal Corporation
Jennifer Crawford, David ,Avila, Mayor Date
Assistant City Manager/City Clerk
FUNDS AVAILABLEIINSURANCE CONTRACTOR:
APPROVED;
Andrew Hamilton, Director of Finance Date
& Administrative Services
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
David M. Snow, City Attorney
-218-
INSTALLATION OF ASPHALT SPEED BUP.kPS AND STRIPING
Owner 0ty of Yucaipa
Bid Opening:2022-08-11
'marks an allowance
Engineer's Estinnate
Hardy & Harper, Inr-
NPG Corporation
0iryx Paving 03.
32 Rancho Ciire fe
Lake forest, CA 92630
Lf5
Bid 5tatus:Valid
1354 Jet Way
Perris, CA 92571
us
Bid Status:Valid
2990 E LA Crest@ Ave
Anaheirn, CA 92806
Bid Status:Valid
Traffic Calming Installation
of Asphalt Speed Bumps and Striping
fremA rem code
item Description
Quantity
rinirnfMeusrrre
Unitp&e
ItemTQtu!
UritFrrte
Item TOW
Urtrtprka
item Tat@!
UJ&PdCe
RemTond
1 ASPHALT SPEED SUMP INSTALLATION PER
6 EA
$0.00
0.00 $4,00.00
$24,OW.00
5,811.00
34,866.00
$,000.00
48,40D.1)0
2 INSTALL THERMOPLASTIC PAVEMENT
6 EA
$0.00
0.00 $1,M.00
10,800.00
463.00
$2,779.00
$150.00
500.00
?
INSTALL &48220-IBUMP AHM # 8221,
4 EA
$0.00
$0.00
900.00
53,6MOD
496.00
1,984.00
$625.00
$2,500.00
Bid List Total
$0.00
$3S,400.1130
39,628.00
$55,000.00
Total aid Amount
$0.00
WA00.04
$39,628.00
$55,000.00
Listed Subs
Interstate Striping and Signs, Inc.
9784 Poplar Avenue
Fontana, CA 92335
Superior Pavement Markings
650 E First St
Seaurnont, CA 92223
Superior Paverent Markings
650 E Firs€ 51
Beaumont, CA 92223
-219-