Agenda Item No. 14
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Grant Malinowski, Fire Chief r
Trevor A. Benson, Emergency Services Coordinator I
FOR: City Council Meeting of September 12, 2022
SUBJECT: Fiscal Year 2023 California Fire Foundation Grant RECOMMENDATION:
That City Council accept the Fiscal Year 2023 California Fire Foundation Grant awarded to the Yucaipa Fire Department in the amount of $15,000.
BACKGROUND:
On Jane 6, 2022, The Yucaipa Fire Department applied for the Fiscal Year (FY) 2023 California Fire Foundation Grant and on August 17, 2022, the City received an email notifying us we have been successfully awarded $15,000 in grant funds for community wood chipping and hazard fuel reduction.
DISCUSSION:
The California Fire Foundation, a non-profit 501 (c)(3) organization, provides emotional and financial assistance to families of fallen firefighters, firefighters, and the communities they protect. Formed in 1987 by California Professional Firefighters, the California Fire Foundation's mandate includes an array of survivor and victim assistance projects and community initiatives such as supplying public safety resources and conducts outreach and education about fire safety issues through its Firefighters on Your Side program. Additionally, the Foundation contributes to other organizations that aim to enhance and improve the communities of California.
The California Fire Foundation works with supporting sponsors and partners who recognize the importance of their mission to serve firefighters, their families, and their communities. Some of the partners include Chevron, AT&T, PG&E, Kaiser Permanente, AAA and Sempra Energy.
As the population of Yucaipa increases, further expansion of residential areas into the Wildland-Urban interface is inevitable. The increased occurrence of wildland fires, flooding, and erosion poses a serious threat to life and property throughout much of California, including our community. Through this grant the Yucaipa Fire Department will be able to proactively outreach with the community to assist with debris chipping and hazard fuel reduction in an effort to reduce the risks of loss to life and property.
This award of $15,000, would directly assist the Yucaipa Fire Department in adding additional community chipping and hazard fuel reduction opportunities to the community.
FISCAL IMPACT:
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City Council Agenda Report
For the Meeting of September 12, 2022
The grant award is 100% paid via donated funds and with no City snatching fund required.
Attachments: A- Award Authorization Letter
B- Project Budget
C- California Fire Foundation Grant Application
Approved by:
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Trevor Benson
From: California Fire Foundation [email protected] Sent: Wednesday, August 17, 2022 2:02 PM
To: Trevor Benson
Cc: [email protected]; [email protected]
Subject: APPROVED' Important Grant Documents - City of Yucaipa Fire Department FIRE
ir► FOUNDATION
Date. 08/17/2022
Applicant: City of Yucaipa Fire Department
Amount Awarded: $15,000.00
Project Name: Community Chipping -Fuel Reduction
Congratulations! On behalf of the California Fire Fcx ndc-7tion (CFF), a nonprofit 501(c)(3) charitable organization formed in 1987, it is a pleasure to inform you that we have approved a grant in the amount of $15,000.00 for City of Yucaipa Fire Department's above -referenced project.
Loci into our grants portal to access the Grant Agreement from your dashboard. The Grant Agreement contains the terms and conditions governing your use of our grant funds. It must be electronically signed and submitted by an officer or director. Please note that the Foundation will not disburse payment on this grant until the completed agreement is submitted. Additionally, this grant may be withdrawn if you do not sabrnut a compteted Grant Agreement within 94 calendar days_
Upon submitting your completed agreement, we encourage you to highlight our funding partnership during the grant period and provide phis social media tooll http://www.cafirefoundation.orci 1 -234-
BUDGET TEMPLATE (EXAMPLE)
Fire Department, Firefighter Association or Community Organization Name: Yucaipa FD Project/Program Name: :ogl Havird Fuel Rprlurti0n
PROJECT EXPEN$E5
% of Total Expenses
Total
Personnel
15,00%
FF Staffing
15,000
FacilitieslOccupancy
0.00%
Equipment/Supplies
85.00%
Rental of Equipment
85,000
PrintinglPromotion
0.00%
Administrative Expenses
0.00%
Other (specify)
0.00%
TOTAL PROJECT EXPENSES
$f 00,000.00
SOURCES OF PROJECT REVENUE
Secured
Funding
Funding
Applied For
Total
California Fire Foundation
$ 15,000.00
=
$15,000 00
Other Foundations
=
$0,00
Corporations
=
$0.00
Individuals
-
$0.00
Department or Association
Government Grants
-
$0.00
Other (specify)
-
$0.00
Earned Income
Membership Dues Income
=
$0.00
In -kind Support
=
$0.00
Other (specify)
-
$0.00
Other (specify)
_
$0.00
TOTAL PROJECT REVENUE A
$15,000.00
*Total Project Expenses should equal Total Project Revenue -235-
Trevor Benson
Community Chipping -Fuel Reduction
City of Yucaipa Fire Department
022 Statewide Wildfire Safety & Preparedness - Gran tApplication City of Yucaipa Fire Department
Grant Malinowski 0: 909-797-2489
34272 Yucaipa Blvd
Yucaipa, CA 92399
Trevor Benson
[email protected]
0: 909-797-2489 x260
M: 818-535-4824
2022 Statewide Wildfire Safety & Preparedness
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Trevor Benson
Application Form
Question Group
City of Yucaipa Fire Department
Applicant Type*
Is the applicant a Celiforrua based fire department, firefighter association or nonprofit organization? Applicants must meet at least one of these criteria to be considered for funding. Only one applicant per Tax ID may submit a proposal. View our Brant guidelines Fire department
Applicant*
Name of the department, ass❑ciatl❑n or organization applying forgrant funds.
City of Yucaipa Fire department
Website*
https://yucaipa.org/rire-department/
Size*
What is the size of your department, association or organization? *Fire departments: Of total number, please Indicate Flow many are full-time personnel and/or paid call/volunteer firefighters.
22 Full -Time Personnel and 20 Paid-call/Reserve
Population Served*
What is the annualpopulation served by your department, association or organization? 54739
Key Management`
(1st key management personnel (include rank or title) who will be involved with overseeing yourproject, and their role in the project.
E"inpic
S. Jane Wilson, Fire Chief - overseeing the project
2. Antonia Garcia, Executive Director- project management Grant Malinowski, Fire Chief, Overseeing the project
Trevor Benson, Emergency Manager, Project management
Prior Grantee?*
Has the California Fire Foundation ever awarded the applicantgrant funds? 2022 Statewide wildfire Safety & Preparedness
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Trevor Benson
No
I M PORTANTI
City of Yucaipa Fire Department
1. A prior grantee who was awarded funds in 2021 or Spring 2022 AND whose awarded project has not yet ended, cannot be considered for funding in this statewide cycle.
2. Prior grantees whose previously awarded projects ended more than 45 days ago should have submitted a final report for that grant. Grantees with outstanding reporting roquiroments /nay not be consider-ed for fundin& if you are 41nsure of your status, please contact as via email at r71ai1lU: tff rants c[rlcdf orgcffgrantsgcof or
Wildfire Risk*
Does your project serve a Tier 3 or Tier 2 high wildfire risk area as defined by the California Public Utilities Commission rCPUCf?httnsl1ia-.cpuc ca.gov/firemapy https://ia-cpuC.Ca-r; nv/firPmap/View the CPUC's Fire Threat Map or View Wildfire Risk Areas by County
Yes
Regional Area's
irn what region of California is your department, association or organization based? Southern California
Primary County Served*
Select the primary county In which your projeer's efforts are concentrated.
San Bernardino
Localities Served*
List the primary cities, towns, unincorporated communities, Census -designated places or federally -recognized tribes impacted by your project
City of Yucaipa, City of Oak Glen
Project Name*
What is the name of your project?
Community Chipping -Fuel Reduction
Primary Focus Area*
Select the primary focus area of your project.
Vegetation Mitigation & Fuels Reduction
Secondary Focus Area (Optional)
Select additional project focus oreays).
Vegetation Mitigation & Fuels Reduction
2022 Statewide Wildfire Safety & Preparedness
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TrevorBensan
Project Media*
What types of media are included in your project?
None
City of Yucaipa Fire Department
Funding Purpose*
Summarise in one sentence the specifir purpose for which you are reques6f?ggra17t funds.
This funding would assist the Yucaipa Fire Department in adding addition chipping / hazard fuel reduction opportunities to the community.
Project Description*
Briefly describe yourproject.
As the population of Yucaipa increases, current home sites and further expansion of residential areas into the Wiidland-Urban interface is inevitable. panoramic views, wildlife, fresh air, and solitude are just a few of the reasons that tempt people to locate in our beautiful city, The rewards may be numerous, but the increased risk of wildland fires, flooding, and erosion poses a serious threat to life and property. The Yucaipa Fire Department proactively outreaches with the community to assist with debris chipping and hazard fuel reduction in an effort to reduce the risks of loss to life and property.
Project End Date*
Projects are typically expected to be completed within 12 months of receiving funds, if awarded 06/01/2023
Measurable Outcomes*
List the expected measurable autcornes for your project.
Example:
Outcome 1. Expand public's fire safety/preparedness education through the measurable distribution of a flyer, which will be directly mailed to 1,500 low-income residents in our target pier 3 area and posted across social media channels for consumption by 5,500 active "followers".
Outcome 2. Distribute same educational flyer to 3,000 attendees at upcoming chili cook -off and county fair, subject to pandemic -related public health guidelines.
Outcome 1. Be able to facilitate more community chipping / hazard fuel reduction days.
Outcome 2. Reduction in hazard fuels can be directly related to increased life and property survivability.
People Served*
Provide the estimated total number ofpeople served by your project. 54739
2022 Statewide Wildfire Safety & preparedness
Printed On: 22 August 2022 • Grant Application
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Trevor Benson
City of Yucaipa Fire Department
Of the above total estimated number ofpeople served by yourproject howmanydo you anddpate serving in each of the belowgroups?ln an attempt to ensure that we are responsive to our target populations, your answers are required. Recent census data may be a helpful resource.
African American*
2279
American Indian or Alaska Native'
348
Asian or Pacific Islander*
2190
Caucasian*
30818
Latina/a/x or Hispanic*
19104
Demographics*
Select all that apply. Responses may ropresent all or percentage of the applicant's service area or the project's target population.
Children/Youth
Disabled
Female
LGBTQIA+
Low-income
Seniors
Veterans
Amount Requested*
Enter the amount you are requesting from California Fire Foundation. Note: Awards do not require matching funds and typically range from $5,000 — $15,000 each, with support outside of this range considered on an as - needed basis.
$15,000.00
Total Project Budget*
Enter the total amount of your project budget,
$100,000,00
Project Budget Detail*
Upload yourdetailed project budget. Click here to download a template 2022 Statewide Wildfire Safety & Preparedness
Printed On. 22 August 2022 - Grant Application
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Trevor Benson City of Yucaipa Fire Department
PDF or Excel
Yucapa FD Chipping Project-Budget.xlsx
Department/Organizational Budget`
Upload your department's or organ/ration's most recent budget. (VOTE: This is often the annual operating budget for your department or organization, whl h ifferent from the ahove prolect budget.
PDF or Excel
CITY OF YUCAIPA- FIRE, Budget 2021-2022,pdf
Other Funding Sources*
If the California Pire foundation is only able to award a percentage of the requestedgrant, how will you fund the remaining cost of your projectP
Example:
1.Other foundational grant, $5,000 - pending
2. Community fundraiser, $1,000 - secured
3. Corporate donation, $2,500 - secured
NONE
Community Service In Action*
We'd love to see yoilydepartment or organiratlon to acxlonl Please provide direct links below to 1-3 pictures or social media posts that capture the important work you are doing in your community. Se sure to include a quick description of what s captured.
Example:
1. https;// www.instagram.com/p/CYU3DSMhgwh/ - MLFPD personnel uses educational tools to teach children about fire safety, 2021
2. https://www.instagram.com/p/CX_t1FihUZ6/ - KFSC distributes free go -bags to community members, 2021
https://www.latirnes.com/california/story/2020-09-05/fast-moving-f re-threatening-communities-in- yucaipa-evacuations-underway - Yucaipa FD hand crews battle El Dorado Fire https://www.latimes,com/california/story/2020-09-05/fast-moving-fire-threatening-communities-in- yucaipa-evacuations-underway
https-//m,facebook.com/proflle.php?id=153801211323925
https://m.facebook.com/calfirebdu/
SAVE Program Participation
Fire Departments/Firefighter Associations ONLY, Do you currently participate in the California Fire Foundation's Supplying Aid to Victims of Emergency (SAVE) Program? No, but we're interested in learning more
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Trevor Benson City of Yucalpa Fire Department
Disaster Relief Program
Community-gased Organizations QN4Y, is your C130 interested in partnering, with the California Fire Foundation to provide immediate relief in your community when disaster strikes so that those impacted may purchase basic necessities such as food, clothing, and medicine? Applicant Agreement*
I, the undersigned, certify that the practices of this applicant conform to the nondiscrimination policy as follows: Applicant does not discriminate in its employment practices, volunteer opportunities or delivery of programs on the basis of race, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, marital status, or any other characteristic protected by law. I, the undersigned, hereby state that the information presented in this application is complete and factual.
By selecting "Agree" below and submitting this application, I confirm my authority and have notified and secured approval from all parties. **NOTE,, ff yourgoverning body is required to approve the acceptance of funding that maybe awarded as a result of submitting this application, use the prompt below to upload a letter --an yourgoverning body's letterhead— authorising the receipt of such funds, ffawarded. .AGREE
"Governing Body Authorization Fetter (if applicable)
PDiF or Word
Contact*
Who Is completing this application? Please provide your first and last name, as well as your affilia tion to the applicant.
Example:
1. Samuel Webb, Paramedic employed by XYZ Fire Department Z. Lea Wong, Program Manger for ABC Wildfire Relief Alliance Trevor Benson, Ernrg Mgr
The California Fire Foundation truly values the opportunity to review your submission and appreciates the time and effort you put into your proposal.
Once submitted, yourappllcation cannot be edited. Carefully review your answers prior to submitting Please note that our ultimate goal is to support impactful programs serving high or elevated fire threat areas and under-resourced communities. Although we wish we could support every deserving project that is proposed, needs may exceed available resources. If we are unable to support your project in this cycle, we encourage you to stay connected with us and apply again when a future opportunity presents itself, We wish you the best of iuekl once submitted, you will received an email confirmation from us. If you haven't already, please mark [email protected] as a safesender:
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Printed On- 22 August 2422 - Grant Application
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Trevor Benson
File Attachment Summary
City of Yucaipa Fire Department
Applicant ►pile Uploads
• Yucapa FD Chipping Project-Budget.xlsx
• CITY OF YUCAIPA- FIRE Budget 2021-2022.pdf
2022 Statewide Wildfire Safety & Preparedne55
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BUDGET TEMPLATE (EXAMPLE)
Fire Department, Firefighter Association or Community Organization Name:
Project/Program Name: -d Fuel Reduc.
PROJECT EXPENSES
% of Total Expenses
Total
Personnel
15.00%
FF S#affin
15,000
FacilitiWOccupancy
0.00%
E" ui mentIS up plies
85.00%
Rental of Equipment
85,000
Println /Promotion
0.00%
Administrative Expenses
0.00%
Other(specify)
0.00%
TOTAL PROJECT EXPENSES
$100,000.00
SOURCES OF PROJECT REVENUE
Secured
Funding
Fundin
Applied For
Total
California Fire Foundation
$ 15,000.00
=
$15,000.00
Other Foundallons
-
$0.00
Corporations
$0.00
IndIvIduals
-
$0.00
De artment or Association
Government Grants
=
$0.00
Other(specify)
=
$0,00
Earned Income
-
$0,00
_
Membership dues Income
In -kind Support
$0,00
Other(specify)
=
$0.00
Other(specify)
=
$0,00
TOTAL PROJECT REVENUE
$15,000.00
'Total Project Expenses should equal Total Project Revenue -244-
FIRE SERVICES DEPARTMENT
MAJOR FUNCTIONS
The City assumed responsibility for fire protection and paramedic services on July 1, 1999. hire protection and paramedic services have been provided to the City through a contractual agreement with the California Department of Forestry and Fire Protection (CALFIRE). The City and the County Fire Department developed an agreement to provide similar services to Oak Glen and the unincorporated regions along the eastern boundaries of the City. The agreement with CAL FIRE was renewed in June 2015 for a five-year period. The agreement with County Fire is continuous until cancelled by either party.
The administration of fire and paramedic services for Oak Glen is included in the agreement between the City and CALFIRE.
The fire protection services are funded through an allocation of property taxes. The paramedic services are funded through a special assessment approved by the voters in 1987 and increased in 2004. A proposed tax Measure to increase paramedic funding (measure E) in 2019 was unsuccessful. Fire Protection and Paramedic services for Oak Glen are funded through the contract with the County of San Bernardino.
MAJOR ACHIEVEMENTS FOR 2020-2021
♦ Took delivery of replacement ME-553 on May 30th.
Two major wildland fires, the Apple and El Dorado, threatened thousands of homes in Yucaipa/Oak Glen and were suppressed with no loss of civilian life and structure damage was limited to a couple of structures. ♦ Awarded 2019 Homeland Security grant, replacing some vehicle extrication equipment. ♦ Yucaipa Paramedics were fully prepared for the global pandemic with a Pandemic response plan in place and an appropriate cache of PPE. Yucaipa Paramedics responded to over 600 COVID 911 emergency calls in FY 20/21.
Re-establishing our outreach programs post-COV1D including LPS, festivals, fire -prevention displays and business inspections.
MAJOR GOALS FOR 2021-2022
♦ Replace antiquated extrication equipment to keep pace with modern technologies. ♦ Remain engaged with EMD ad -hoc committee to see priority EMD dispatching to fruition at the countywide level. ♦ Earnestly seek any grant opportunities to offset costs for proposed increased level of service including SAFER grant. ♦ Earnestly seek any grant opportunities to offset costs for new and additional equipment including AFG grants.
Fire Protection Services
Paramedic Services
Oak Glen
City of Yucaipa Annual Budget 2021.-2022 Wage 77
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FIRE SERVICES DEPARTMENT - FIRE SERVICES DIVISION - 7200 Adopted Revised Estimated Proposed
Budget Budget Actuals Budget
Acct. No. Account Name 2020-2021 2020-2021 2020-2021 2021-2022 5110 Salaries $ - $ - S, . $
Subtotal - Salaries and Benefits S - $ - $ - $
5205
Utilities
20,000
20,000
21,267
22,267
5206
Office Supplies
3,000
3,000
3,000
3,000
5207
Telephone
7,000
14,000
16,500
7,350
5210
Professional Services
3,971,681
3,971,681
3,971,681
4,349;634
5212
Special Supplies
65,000
65,000
45,900
70,000
5213
General Supplies
4,000
4,000
4,000
4,000
5217
Building Repair and Maintenance
20,000
20,000
20,000
20,000
5220
Misc./Special Dept. Expense
17,500
17,500
12,000
17,500
5221
Printing and Advertising
1,200
1,200
1,200
1,200
5222
Equipment Maintenance
166,750
166,750
166,750
183,750
Subtotal - Operating Expenditures
S 4,276,131 S
4,283,131 S
4,262,298 S
4,678,701
9100
Capital Outlay
-
1,679,493
830,013
-
9200
Capital Projects
-
-
-
-
Subtotal - Capital Outlays
S - $
1,679,493 S
830,013 S
-
9500
Admin. Overhead
24,000
24,000
-
-
9900
Contingency
-
-
_
Total Expenditures $. 4,300,131 S 5,986,624 S 5,UR2,5I I 5 4,678,701 5999 Transfers Out - - -
Total Expenditures and Transfers Out S 4,300,131 S 5,986,624 S 5,092,311 S 4,678,701 City of Yucaipa Annual Budget 2021-2022 Page 78
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