Agenda Item No. _ 18
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Grant Malinowski, Fire Chief �, G ,.—
FOR: City Council Meeting of September 12, 2022
SUBJECT: Change Orders to Development Services and Fire Department Purchases for Fiscal Year 2021/2022
RECOMMENDATION:
That City Council:
1. Authorize the City Manager to approve Change Order No. 1 with Econlolite Systems for the Traffic Signal Maintenance Program in the amount of $21,400 to cover additional costs for necessary traffic signal repairs for a revised total purchase order in the amount of $114,937.72 for FY2021/2022-, and
2. Authorize the City Manager to approve Change Order No. 1 with Allison Mechanical for the HVAC Maintenance Program in the amount of $7,300 to cover additional costs for necessary HVAC repairs for a revised total purchase order in the amount of $41,268 for FY2021/2022; and
3. Authorize the City Manager to approve a Change Order with Allstar Fire Equipment for the Self Contained Breathing Apparatus (SCBA) Air Pack Harness Testing and Emergency Breathing Safety Systems (EBSS) in the amount of $10,150.88 for required updated equipment for a revised total purchase order in the amount of $30,150.88 for FY2021/2022; and
4. Authorize City Manager to approve a Change Order with Fire Apparatus Solutions for the routine maintenance of engine E552A in the amount of $1,839.34 to cover additional costs of required repairs to engine E552A for a revised total purchase order in the amount of $26,839.34 for FY2021/2022
DISCUSSION:
Staff requests that the City Council authorize the City Manger to approve Change Order No. 1 to the FY2021/2022 purchase order with Econolite Systems. The current purchase order includes the costs of providing routine maintenance and repairs to the City's traffic signals. During FY2021/2022, the City experineced an increase in damage and repairs to traffic signals. Damage to the traffic signals was caused by traffic accidents, damage due to weather and natural factors, and signal equipment reaching their useful life span.
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City Council Meeting of September 12, 2022
Change Orders to Development Services and Fire Department Purchases for Fiscal Year 2021/2022
Staff requests that the City Council authorize the City Manager to approve Change Order No. 1 to the FY2021/2022 purchase order with Allison Mechanical. The current purchase order includes the costs of providing routine preventive maintenance to the City's 151 heating, ventilation, and air conditioning (HVAC) units at various public facilities owned by the City of Yucaipa. When the contract was awarded to Allison Mechanical in April 2021, the FY2020/2021 fourth quarter project invoice was not included in the total contract amount. Therefore, the purchase order funds were depleted which doesn't allow payment for the final invoice for FY2021/2022.
Staff requests that the City Council authorize the City Manager to approve a Change Order to the FY2021/2022 purchase order with Allstar Fire Equipment. The current purchase order includes the costs of providing firefighting equipment, testing, and repairs. The additional cost is required due to a mandatory nationwide OSHA/NFPA/Cal Fire update to all self-contained breathing apparatus (SCBA) equipment.
Staff requests that the City Council authorize the City Manager to approve a Change Order to the FY2021/2022 purchase order with Fire Apparatus Solutions. Upon routine maintenance of Engine E552A, Electrical repairs, AC repairs, part replacement, and a coolant leak were needed. During FY2021/2022, the Fire Department noticed an increase in prices for parts and labor causing purchase order funds to run out before the end of the fiscal year.
FISCAL IMPACT:
The adopted FY2021/2022 Budget includes sufficient funding available to accommodate staff recommendations.
Approved by: q
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