Agenda Item No. 8
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development S rvices/ City Engineer Landon Kern, Assistant City Engineer j
Kevin Garcia, Assistant Engineer Z
FOR: City Council Meeting of September 26, 2022
SUBJECT: Award of Contract — Demolition of Residential Structure at 35110 County Line Road - Project No. 11113
RECOMMENDATION:
That City Council:
1. Award and authorize the Mayor to execute a contract in the amount of $29,500 with LCR Earthworks & Engineering Corp. of Ontario, CA for the Demolition of Residential Structure at 35110 County Line Road (Project No. 11113); and
2. Approve the amount of $7,300 for construction contract contingency and the amount of $3,000 for construction contract administration, survey, testing and inspection, for a total construction budget in the amount of $39,800, and authorize the City Engineer to execute contract change orders in an aggregate amount not to exceed $7,300.
BACKGROUND/DISCUSSION:
At the July 8, 2013 meeting, City Council approved the Citywide Miscellaneous Intersection Roundabout Study (Study) prepared by RBF Consulting. The Study identified strategic intersections along arterial streets including Yucaipa Boulevard, Avenue E, and County Line Road, in the City where vehicular traffic circulation would be improved and operate more efficiently in the long term with the construction of roundabouts. The Study also showed that potential single -lane roundabout intersections would improve operation and traffic flow along street segments between intersections along the arterial streets. As a result of the implementation of roundabout intersections into the City's General Plan Transportation Element, certain segments of the City's arterials would not require widening from two (2) lanes to four (4) lanes.
These intersection improvements reduced the need for street widening and significantly reduce the amount of right-of-way (and associated costs) and street improvements required to accommodate future traffic conditions along these corridors. Additionally, roundabout intersections introduce significant intersection safety enhancements for both pedestrians and vehicles and represents a cost savings to the City when considering the long-term maintenance -125-
City Council Meeting of September 26, 2022
Award of Contract — Demolition of Residential Structure at 35110 County Line Road - Project No. 11113
costs associated with traffic signal equipment and utility costs.
In early 2017, discussions were held with the City of Calimesa regarding joint participation for the improvements on County Line Road in order to improve operation and traffic flow through the intersections and improve safety for pedestrians and bicyclists. Since both cities will mutually benefit from these improvements, an agreement was prepared in order to identify the responsibility and funding commitment of both cities for the various improvements along County Line Road. These improvements along County Line Road between Bryant Street and Calimesa Boulevard make up the County Line Road Transportation Corridor Project (Project).
To fund the Project, the City of Yucaipa and City of Calimesa collaborated on grant funding applications. The cities successfully acquired grant funding from Caltrans - Active Transportation Program (ATP) in the amount of $512,000 (lead agency - Yucaipa) for street improvements between California Street and 3rd Street; Air Quality Management District - Mobile Source Reduction Committee (MSRC) in the amount of $380,000 (lead agency - Yucaipa) for street improvements between Calimesa Blvd and 4th Street; and California Transportation Commission, Local Partnership Program (LPP) in the amount of $3,747,000 (lead agency - Calimesa) for the remaining segments of the Project. For the City of Yucaipa Development Impact Fee (DIF), Pavement Management program (PMP), SB 1 and Measure I arterial funds are being used as the required local match for the grant funding. The ATP funded portion of the Project has been completed. The engineering, design, and construction plans for the MSRC portion of the Project have been completed, CEQA environmental review is complete, and the right-of-way acquisition process has been initiated. The LPP funded portion is currently under construction, which includes the roundabout improvements at the County Line Road and California Street intersection. The residential structure being proposed to be demolished is located at the northeast corner of this intersection.
DISCUSSION:
In accordance with the approved plans for the LPP funded portion currently under construction, the existing City -owned residential structures (vacated) must be demolished in order to accommodate the construction of the project improvements.
The Demolition of Residential Structure at 35110 County Line Road was advertised for construction bids on August 4, 2022. On August 23, 2022, six (6) sealed bids were received and opened as follows:
Bidder
Bid Amount
LCR Earthworks & Engineering Corp.
$29,500
Scorpion Backhoe, Inc.
39,660
Three Peaks Corp.
44,993
Premo Construction Inc.
45,674
Integrated Demolition & Remediation Inc.
59,000
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City Council Meeting of September 26, 2022
Award of Contract — Demolition of Residential Structure at 35110 County Line Road - Project No. 11113
Roadway Engineering & Construction Corp. 114,400
Engineer's Estimate $39,000
The Engineer's estimate for the project is $39,000. The apparent low bidder is LCR Earthworks & Engineering Corp. of Ontario, CA with a bid in the amount of $29,500. Staff has reviewed the bid documents and determined that the documents meet the requirements of the construction contract specifications. In addition, staff has verified the references provided by LCR Earthworks & Engineering Corp. and found that they have completed similar projects for other agencies satisfactorily. Staff is recommending that City Council award the construction contract to the apparent low bidder, LCR Earthworks & Engineering Corp.
In accordance with local regulations and permitting requirements, staff contracted with an environmental firm to complete a lead and asbestos survey in July of 2022. The survey was completed, and the results indicated that the building contained a level of lead and asbestos material that would require a specialized contractor to abate and remove the asbestos and lead material prior to demolition of the building. It is important to note that the contract documents for the Demolition of the Building Project include a provision indicating that the building demolition work cannot begin until the abatement work associated with the Asbestos and Lead Abatement has been completed in accordance with the Lead and Asbestos Survey prepared by the City's contracted consultant. City staff is seeking proposals from qualified contractors to complete the abatement work prior to initiating the demolition work, and based on the estimated cost of the abatement, will complete this effort within the proposed construction contract contingency ($7,300) being recommended for approval and provide an update regarding that effort with the Notice of Completion for this contract.
FISCAL IMPACT:
The FY2022/2023 CIP identifies the following funding for the Project:
Funding Sources
Amount
MSRC Grant
$380,000
Measure I Arterial Funds
2,929,000
Measure I Advanced Expenditure Funds
2,106,000
Pavement Management Program (PMP)
200,000
SB 1
685,000
SB1/LPP Grant
1,986,000
Total Funding Available
$8,286,000
Estimated Costs
Project Design (MSRC & LPP Project)
Design Contract
$663,172
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City Council Meeting of September 26, 2022
Award of Contract — Demolition of Residential Structure at 35110 County Line Road - Project No. 11113
Design Contract Contingency
85,862
Design Contract Administration/Staff Time/Grant Coord./Environmental 301,323
Total Design Costs to Date
$1,050,357
Right -of -Way Acquisition
Right of Way Acquisition
$1,782,559
Right of Way Acquisition Coordination/Staff Time
98,500
Right of Way Legal Fees
101,820
Total Right of Way Costs to Date
$1,982,879
Residential Structure Demolition
Phase I Site Assessment/Environmental Review (1)
$7,453
Proposed Demolition Contract
$29,500
Proposed Demolition Contract Contingency
7,300
Proposed Demolition Contract Staff Time/Permitting/Inspection 3,000
Total Proposed Demolition Cost
$39,800
Total Residential Structure Demolition Costs
$47,253
Construction
LPP Maximum Fair Share Contribution to City of Calimesa (2) $4,581,463
Total Estimated Costs to Date
$7,661,952
Balance Remaining
$624,048
(1) Phase I Site Assessment/Environmental Review was performed to determine the abatement requirements needed for demolition of the residential structure.
(2) Fair Share agreement approved by City Council on 3/12/2018. Costs include construction, construction management/inspection, and environmental review.
As listed in the table above, the FY2022/2023 Capital Improvement Program (CIP) includes funding in the amount of $8,286,000 for the Project. With the proposed total construction budget in the amount of $47,253 and the total estimated costs to date in the amount of $7,661,952, there is sufficient funding available to accommodate staff s recommendation.
It is important to note that this Project is not directly funded by the General Fund other than the PMP component which includes less than 1% of the total funding.
Attachments: Bid Summary
Construction Contract Agreement
Approved by:
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RESIDENTIAL STRUCTURE DEMOLITION AT 35110 COUNTY LINE ROAD --- --
---
-- --- ---
--- ---
--- --
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Owner.City of Yucaipa
penny f Yucaipa
Bid O
marks an allowance
Engineer's Estimate
LCR Earthwork & Engineering, Corp.
Scorpion Backhoe, Inc.
Three Peaks Corp.
premo construction Inc
Integrated Demolition and Remediation Inc.
Roadway Engineering& Contracting Inc.
3200 E GUASTI RD STE
100
PO BOX 5011
PO Box 101
p.o.box 18316
4938 E La Palma Ave
10966 Banana Ave
ONTARIO, CA 91761
HEMET, CA 92544
Calimesa, CA 92320
Irvine, CA 92623
Anaheim, CA 92807
Fontana, CA 92337
US
US
US
us
US
Bid Status:Valid
Bid Status:Valid
Bid Status:Valid
Bid Status:Valid
Bid Status:Valid
Bid Status:Valid
Residential Structure Demolition at 35110 County Line Rd Item# lit.. Code Item Deeniption
quantity UnitaJMeosure
Unit Price
Item Total
Unit Price
Item Total
Unit Price
Item Total
fiat Price
Item Total
Unit Price
Item Total
Unit Price
Kem Total
Unit Price
Item Total
1 DEMOLISH STRUCTURE (INCLUDING ALL
2 1
LS
0.00 0.00
20,000.00
20,000.00
29,910.00
29,910.00
33,593.00
33,593.00
35,324.00
35,324.00
44,000.00
44,00000
77,500.00
77,500.00
N A LOCATE, REMOVE AND CAP EXISTING
1 EA
0.00 0.00
'0
1,500.Do
1,500.00
1,250.00
1,250.00
1,800.00
1,800.00
2,500.00
2,500.00
2,500.00
2,500.00
7,500.00
7,500.00
3 N A CLEARING &GRUBBING GRADING OF
1 LS
0.00 00
4,500.00
4,500.00
5,500.00
5,5 00.00
2,800.00
2, 000.00
3,850.00
3,850.00
10,000.00
10,000.00
21,400.00
21,400.00
4 N A TREE LARGE SHRUB REMOVAL
Bid List Total
1 LS
50.00 0.00
3,500.00
3, 000 0-0
3,000.00
3, 000. 0
— '6 800.00
6,800.00
4,000.00
4,000.00
2,500.00
2,500.00
8,000.00
8,000.00
0.D0
29,500.00
39,660.00
44,993.00
5,674.00
59,000.00
114,400.00
Total Bid Amount
$0.00
$29,500.00
$39,660.00
$44,993.00
$45,674.00
$59,000.00
$114,400.00
Listed Subs
FFG Construction
8785 Brunswick
Riverside, CA 92503
-129-
AGREEMENT
THIS AGREEMENT is made and entered into this 26"' day of September 2022, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and LCR Earthworks & Engineering Corp. located at 3200 E. Guasti Rd Ste #100 Contractor / Company Name Street Address
Ontario
City
CA 91761 (909) 934-3231 hereinafter referred to as "Contractor".
State Zip Code Phone
PROJECT: Residential Structure Demolition at 35110 County Line Rd Proiect No. 11113 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a pail hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Twenty -Nine Thousand, Five Hundred Dollars ($29,500) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST:
Jennifer Crawford,
Assistant City Manager/City Clerk
FUNDS AVAILABLE/INSURANCE
APPROVED:
Andrew Hamilton, Director of Finance
& Administrative Services
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
David M. Snow, City Attorney
CITY OF YUCAIPA
A Municipal Corporation
David Avila, Mayor
Date
CONTRACTOR:
LCR Earthwork & Engin ring, Corp.
Jennifer ndoza, President Date
-130-