City Council Agenda
10102022
City Council
Meeting Agenda
October 10, 2022 – 6:00 PM
City Council Chambers - Yucaipa City Hall
34272 Yucaipa Blvd., Yucaipa, California
THE CITY OF YUCAIPA COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING (PURSUANT TO 28 CFR 35.102.35.104 ADA TITLE II), PLEASE CALL THE CITY CLERK’S DEPARTMENT AT (909) 797-2489 AT LEAST 48-HOURS PRIOR TO THE MEETING.
PURSUANT TO GOVERNMENT CODE SECTION 54957.5, ANY DISCLOSABLE
PUBLIC RECORDS RELATED TO AN OPEN SESSION ITEM ON A REGULAR
MEETING AGENDA AND DISTRIBUTED BY THE CITY OF YUCAIPA TO ALL OR A MAJORITY OF THE CITY COUNCIL, LESS THAN 72 HOURS PRIOR TO THAT
MEETING, ARE AVAILABLE FOR PUBLIC INSPECTION AT YUCAIPA CITY HALL, 34272 YUCAIPA BOULEVARD, YUCAIPA, CA 92399, DURING NORMAL BUSINESS HOURS.
IF YOU WISH TO ADDRESS THE COUNCIL DURING THE MEETING, PLEASE COMPLETE A SPEAKER’S FORM AND RETURN IT TO THE CITY CLERK PRIOR TO THE BEGINNING OF THE MEETING. THERE IS A THREE-MINUTE TIME LIMIT FOR SPEAKING.
PUBLIC COMMENT VIA MAIL OR EMAIL must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to [email protected]. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting.
The subject line should specify “Public Comment” and include the date of the meeting.
WRITTEN PUBLIC COMMENT SUBMITTED ON NON-AGENDA ITEMS AND ON SPECIFIC AGENDA ITEMS will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City’s website at https://yucaipa.org/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
LIVE AUDIO STREAM/RECORDING OF CITY COUNCIL MEETINGS. Members of the public may listen to city council meetings live at: https://yucaipa.org/live . -1-
City Council Agenda
10102022
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
SPECIAL PRESENTATION
Serrano Lakes Partnership
PUBLIC COMMENT
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non-controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
1. SUBJECT: APPROVE COUNCIL MINUTES OF SEPTEMBER 26, 2022 RECOMMENDATION: That City Council approve City Council Minutes of September 26, 2022.
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the 2022 September Storm Event, and direct staff as deemed appropriate.
4. SUBJECT: MONTHLY TREASURER’S REPORT: JULY 2022
RECOMMENDATION: That City Council receive and file the Monthly Treasurer’s Report for July 2022.
5. SUBJECT: AWARD OF CONTRACT – ADAMS STREET AND AVENUE B STREET SIDEWALK IMPROVEMENTS CDBG PROJECT – PROJECT NO. 11089
RECOMMENDATION: That City Council:
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City Council Agenda
10102022
1. Award and authorize the Mayor to execute a contract in the amount of $547,635.00 with Three Peaks, Corp. of Calimesa, CA for the Adams Street and Avenue B Street Sidewalk Improvements CDBG Project – Project No. 11089; and
2. Approve the amount of $55,000 for construction contract contingency and the amount of $43,000 for construction contract administration, survey, testing and inspection for a total project construction budget in the amount of $645,635.00; and
3. Authorize the City Manager, or his designee, to administer the terms of the contract; and
4. Amend the FY2022/2023 Capital Improvement Program by allocating the amount of $50,502 in TDA Article 3 Grant Funds for the Project; and
5. Amend the FY2022/2023 Capital Improvement Program by allocating the amount of $110,133 in unprogrammed City of Yucaipa CDBG Grant Funds for the Project; and
6. Approve the Plans and Specifications prepared for the Project.
6. SUBJECT: AMENDMENT NO. 1 - PROFESSIONAL ENGINEERING & LAND
SURVEY SERVICES FOR VARIOUS PROJECTS
RECOMMENDATION: That City Council Authorize the City Manager to execute Contract Amendment No. 1 to the Agreement with Yucaipa Valley Engineering for On- Call Professional Engineering and Land Survey Services for Various Projects in the amount of $19,000 for additional land survey and engineering services for a final revised contract total in the amount of $239,000.
7. SUBJECT: CAL FIRE WILDLAND PROTECTION AGREEMENT
RECOMMENDATION
1. That the City Council approve the FY22/23 wildland protection agreement between the City of Yucaipa and CAL FIRE; and
2. Authorize the City Manager to execute the agreement and act as the representative for the City of Yucaipa, and
3. Allocate the amount of $69,112.01 from the Fire Fund Balance for the funding of this agreement.
8. SUBJECT: SERVERS AND NETWORK SWITCHES UPGRADES
RECOMMENDATION: That City Council:
1. Approve and authorize the purchase of two HPE ProLiant DL380 Gen10 Plus Servers from LAN WAN Enterprise in the amount of $46,881.80; and
2. Approve and authorize the purchase of six Cisco Catalyst switches from GHA Technologies, Inc. in the amount of $34,330.38.
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10102022
9. SUBJECT: PURCHASING ORDINANCE, POLICIES AND PROCEDURES RECOMMENDATION: That City Council:
1. Waive further reading and adopt Ordinance No. 414, amending portions of Title 2 of the Yucaipa Municipal Code, Chapter 2.24 (Purchasing System); and
2. Waive further reading and adopt Ordinance No. 415, rescinding Ordinance No. 208 related to the Uniform Public Construction Cost Accounting Act; and
3. Approve a comprehensive update to the City of Yucaipa Purchasing Policies and Procedures.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
10. SUBJECT: FISCAL YEAR 2021/2022 ACCOUNTABILITY REPORT AND 2022/2023
COMMUNITY ACTIVITY GRANT IN-KIND GRANT REQUESTS
RECOMMENDATION: That City Council:
1. Receive the Community Activity Grant Accountability Report and deem the program requirements complete for Redlands Bicycle Classic, Inc. – 2022 Redlands Bicycle Classic Yucaipa Road Race; and
2. Review and consider the FY 2022/2023 Community Activity Grant Application submitted by Cali-Caipa Nooners Lions Club requesting $1,020 for in-kind support to waive the rental fees for the Yucaipa Community Center Amphitheater and Shelter #2 to host the Veterans Days Ceremony on November 11, 2022; and
3. Review and consider the FY 2022/2023 Community Activity Grant Application submitted by the Rotary Club of Yucaipa requesting $8,713 for in-kind support to cover the costs associated with conducting the Annual Christmas Parade on December 10, 2022.
POSSIBLE ACTION ON PENDING LEGISLATION
DEPARTMENT REPORT
11. SUBJECT: POLICE DEPARTMENT 2022 MID YEAR REPORT
RECOMMENDATION: That City Council review and approve the Police Department’s Mid-Year Report for 2022.
ANNOUNCEMENTS
CLOSED SESSION
Conference with Real Property Negotiator [Govt. Code §54956.8] Property 34394 County Line Road Street, Portion of APN No. 0319-233-23 - City Negotiator: Ray Casey, City Manager - Negotiating Parties: Denys J. Merriman and Janice H. Merriman and Michael L. McGeorge and Emily A. McGeorge - Under Negotiation: Price and Terms of Payment P. 199
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City Council Agenda
10102022
Conference with Real Property Negotiator [Govt. Code §54956.8] Property 34392 County Line Road Street, Portion of APN No. 0319-233-24 - City Negotiator: Ray Casey, City Manager - Negotiating Parties: Joseph Anthony Mujica and Marlene Gonzales Mujica - Under Negotiation:
Price and Terms of Payment
Conference with Real Property Negotiator [Govt. Code §54956.8] Property 34142 County Line Road Street, Portion of APN Nos. 0318-235-40 and 0318-235-41 - City Negotiator: Ray Casey, City Manager - Negotiating Parties: Pacific Crystal Investments, LLC- Under Negotiation: Price and Terms of Payment
Conference with Legal Counsel – Anticipated Litigation - Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: one case
ADJOURNMENT
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