Agenda Item No. 6
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Develop Services/City Engineer !� Todd Gutjahr, Public Works Analyst
FOR: City Council Meeting of October 10, 2022
SUBJECT: Amendment No. 1 - Professional Engineering & Land Survey Services for Various RECOMMENDATION:
That City Council Authorize the City Manager to execute Contract Amendment No. 1 to the Agreement with Yucaipa Valley Engineering for On -Call Professional Engineering and Land Survey Services for Various Projects in the amount of $19,000 for additional land survey and engineering services for a final revised contract total in the amount of $239,000.
BACKGROUND/DISCUSSION:
In June 2020, Council authorized three (3) contracts for On -Call Professional Engineering and Land Survey Services for Various Projects to PSOMAS, CASC, and Yucaipa Valley Engineering (YVE).
Along with PSOMAS and CASC, YVE has been performing these services for various projects, including the New City Yard, Five Winds Ranch, Oak Glen Road/Live Oak Canyon Road Widening Project (including the intersection and traffic signal improvements at Live Oak Canyon Road and Outer Highway 10 South), and several other projects in the Capital Improvement Program (CIP).
YVE has informed staff that they will no longer be able to provide these services to the City due to the upcoming retirement of the Principle Engineer/Owner. YVE has since been coordinating with staff to complete short- and long-term tasks associated with their contract for engineering and land surveying services for various City projects.
The proposed Amendment No. 1 to the YVE contract in the amount of $19,000 would allow remaining project tasks to be completed, support the transfer of important project information to staff and other consultants, and complete the recordation of survey monumentation required for City projects at the County Surveyor's Office. With YVE no longer available to provide these services, staff will evaluate the need for additional services and return to Council with appropriate recommendations.
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City Council Meeting of October 10, 2022
Amendment No. 1 - Professional Engineering & Land Survey Services for Various Projects
FISCAL IMPACT:
The additional costs for on -call survey and engineering services are based on a "not to exceed" amount of $19,000. These costs are to be charged against various projects in the City's adopted FY2022/2023 CIP.
Attachments: Amendment No. 1 — Yucaipa Valley Engineering Approved by:
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AMENDMENT NO. 1 TO PROVIDE ON -CALL PROFESSIONAL
SURVEY AND ENGINEERING SERVICES FOR VARIOUS PUBLIC
WORKS PROJECTS
THIS AMENDMENT, made and entered into this 10th day of October 2022, by and between Yucaipa Valley Engineering, hereinafter called "CONSULTANT," and City of Yucaipa, a municipal corporation, hereinafter called "City,"
NOW, THEREFORE, CONSULTANT and CITY mutually agree as follows:
Subject to the terms and conditions of the original agreement dated June 6, 2020, between subject CONSULTANT and the City of Yucaipa, Amendment No. 1 to original agreement for FY 2020/2021 and FY 2021/2022 shall be as follows for the additional contract design services.
Original Agreement Amount $220,000
Amendment No. 1 $19,000
Revised Agreement Amount $239,000
CITY Fee and Payment Thereof
The CITY will pay the CONSULTANT for services rendered, based on the industry standard "Schedule of Rates" agreed upon by both parties for FY 2020/2021 and 2021/2022, in the total amount NOT TO EXCEED $239,000 for the work required to complete On -Call Professional Survey and Engineering Services for Various Public Works Projects.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the 10"' day of October 2022.
Yucaipa Valley Engineering City of Yucaipa
Date Authorized Agent for City Date
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