Agenda Item No. 1
City of Yucaipa
City Council Minutes
Regular Meeting of October 10, 2022
A Regular meeting of the City Council of the City of Yucaipa, California was called to order in the Council Chambers, 34272 Yucaipa Boulevard, Yucaipa, California, on October 10, 2022 at 6:00 PM.
PRESENT: David Avila, Mayor
Justin Beaver, Mayor Pro Tern
Bobby Duncan, Councilmember
Jon Thorp, Councilmember
Ray Casey, City Manager
Jennifer Crawford, Assistant City Manager/City Clerk
David Snow, City Attorney
ABSENT: Greg Bogh, Councilmember
CONVENE CITY COUNCIL
The Pledge of Allegiance led by Captain Landen.
SPECIAL PRESENTATION
Housing and Economic Development Analyst Ryan Miller spoke about the partnership between the City of Yucaipa, Woodside Homes, the San Bernardino Valley Municipal Water District, and the San Bernardino County Flood Control District and provided an overview of Woodside Home's Serrano Lake community. Mr. Miller explained that the City entered into a purchase and sale agreement with Woodside Homes to purchase county -owned land controlled by the City through an MOU and added that the land purchased by Woodside was contributed by the San Bernardino County's Flood Control District for the project and includes plans for the City to develop a storm water runoff and recharge basin (Wilson 3 project). Mr. Miller further stated that the Wilson 3 Basin will not only benefit our City by controlling and recharging storm runoff but will also serve as a recreation lake. Mr. Miller stated that the revenue from the Woodside Homes land sale will help fund the City's infrastructure projects surrounding this development and added that Woodside Homes representatives are here today to present the final payment to the City, in the amount of $2,869,750.81, for a total of $8,093,575 in funding provided for the Wilson 3 project.
Planning Manager/City Planner Ben Matlock stated that this project was part of the City's Oak Glen Creek Specific Plan and that the focus was on accommodating the necessary flood control improvements to support the City and getting properties out of the flood plain. Mr. Matlock further stated that through these planning efforts and working with interested stakeholders, the City is able to develop a project that can help fund the flood infrastructure projects, provide a lake, provide a park, and provide homes.
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Mike Jagels and Kory Liston presented the City with a check in the amount of $2,869,750.81 and thanked the City for the partnership opportunity, adding that Serrano Lakes is a great community project and has already sold almost fifty -percent of the homes.
PUBLIC COMMENT
Matt Carpenter, Yucaipa High School (YHS) Athletic Director, thanked the City for supporting the YHS athletics and for working together with the schools to create opportunities for Yucaipa athletes to become successful. Mr. Carpenter expressed his appreciation for the City's financial support to send the YHS Baseball Team to USA Baseball's National High School Invitational (NHSI) held in North Carolina in April 2022 to compete in the NHSI championship tournament.
Danny Arambula, YHS baseball team player, stated that this was a huge opportunity and thanked the City Council for making the trip possible for the team.
YHS Head Coach Ralph Grajeda provided a brief overview of the trip, noted that this was a once in a lifetime experience for the team players, and thanked the City Council for their support of the of youth and athletes in our community.
Kathy Sellers, North Bench resident for 32 years, stated her concerns with the apparent conflict of interest with the members that serve on the Yucaipa Valley Wine Country Planning Committee.
Ms. Sellers stated that she supports the AVA designation; however, questioned how it was ever contemplated that his would mean allowing cluster home developments in the North Bench.
Mayor Avila asked Planning Manager/City Planner Matlock if he had any response to Ms. Sellers' comments.
Mr. Matlock provided the background and history of the City and the Wine Alliance, the process of establishing/designating the City as an American Viticultural Area (AVA), the elements of developing the City's Wine County Specific Plan, and the various City Council Study Sessions and community outreach efforts that have taken place.
CONSENT AGENDA
Mayor Avila asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion. Councilmember Duncan announced that he will recuse himself from Agenda Item No. 5 due to a potential conflict of interest.
1. SUBJECT: APPROVE COUNCIL MINUTES OF SEPTEMBER 26, 2022 RECOMMENDATION: That City Council approve City Council Minutes of September 26, 2022.
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2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the 2022 September Storm Event, and direct staff as deemed appropriate.
4. SUBJECT: MONTHLY TREASURER'S REPORT: JULY 2022
RECOMMENDATION: That City Council receive and file the Monthly Treasurer's Report for July 2022.
5. SUBJECT: AWARD OF CONTRACT — ADAMS STREET AND AVENUE B STREET SIDEWALK IMPROVEMENTS CDBG PROJECT — PROJECT NO. 11089
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract in the amount of $547,635.00 with Three Peaks, Corp. of Calimesa, CA for the Adams Street and Avenue B Street Sidewalk Improvements CDBG Project — Project No. 11089; and
2. Approve the amount of $55,000 for construction contract contingency and the amount of $43,000 for construction contract administration, survey, testing and inspection for a total project construction budget in the arnount of $645,635.00; and
3. Authorize the City Manager, or his designee, to administer the terms of the contract; and
4. Amend the FY2022/2023 Capital Improvement Program by allocating the amount of $50,502 in TDA Article 3 Grant Funds for the Project; and
5. Amend the FY2022/2023 Capital Improvement Program by allocating the amount of $110,133 in unprogrammed City of Yucaipa CDBG Grant Funds for the Project; and
6. Approve the Plans and Specifications prepared for the Project.
6. SUBJECT: AMENDMENT NO. 1 - PROFESSIONAL ENGINEERING & LAND
SURVEY SERVICES FOR VARIOUS PROJECTS
RECOMMENDATION: That City Council Authorize the City Manager to execute Contract Amendment No. 1 to the Agreement with Yucaipa Valley Engineering for On - Call Professional Engineering and Land Survey Services for Various Projects in the City Council Minutes
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amount of $19,000 for additional land survey and engineering services for a final revised contract total in the amount of $239,000.
7. SUBJECT: CAL FIRE WILDLAND PROTECTION AGREEMENT
RECOMMENDATION
1. That the City Council approve the FY22/23 wildland protection agreement between the City of Yucaipa and CAL FIRE; and
2. Authorize the City Manager to execute the agreement and act as the representative for the City of Yucaipa, and
3. Allocate the amount of $69,112.01 from the Fire Fund Balance for the fiuiding of this agreement.
8. SUBJECT: SERVERS AND NETWORK SWITCHES UPGRADES
RECOMMENDATION: That City Council:
1. Approve and authorize the purchase of two HPE ProLiant DL380 Gen10 Plus Servers from LAN WAN Enterprise in the amount of $46,881.80; and
2. Approve and authorize the purchase of six Cisco Catalyst switches from GHA Teclulologies, Inc. in the amount of $34,330.38.
9. SUBJECT: PURCHASING ORDINANCE, POLICIES AND PROCEDURES RECOMMENDATION: That City Council:
1. Waive further reading and adopt Ordinance No. 414, amending portions of Title 2 of the Yucaipa Municipal Code, Chapter 2.24 (Purchasing System); and
2. Waive further reading and adopt Ordinance No. 415, rescinding Ordinance No. 208 related to the Uniform Public Construction Cost Accounting Act; and
3. Approve a comprehensive update to the City of Yucaipa Purchasing Policies and Procedures.
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR
PRO TEM BEAVER, CARRIED, 4-0-1-0 (COUNCILMEMBER BOGH ABSENT), TO APPROVE CONSENT AGENDA ITEMS NO. I THROUGH 4 AND 6
THROUGH 9.
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR
PRO TEM BEAVER, CARRIED, 3-0-2-0 (COUNCILMEMBER BOGH ABSENT,
COUNCILMEMBER DUNCAN RECUSED HIMSELF), TO APPROVE
CONSENT AGENDA ITEM NO. 5.
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MAYOR AND COUNCILMEMBER BUSINESS (REPORTS
I
10. SUBJECT: FISCAL YEAR 2021/2022 ACCOUNTABILITY REPORT AND 2022/2023
COMMUNITY ACTIVITY GRANT IN -KIND GRANT REQUESTS
RECOMMENDATION: That City Council:
1. Receive the Community Activity Grant Accountability Report and deem the program requirements complete for Redlands Bicycle Classic, Inc. — 2022 Redlands Bicycle Classic Yucaipa Road Race; and
2. Review and consider the FY 2022/2023 Community Activity Grant Application submitted by Cali-Caipa Nooners Lions Club requesting $1,020 for in -kind support to waive the rental fees for the Yucaipa Community Center Amphitheater and Shelter #2 to host the Veterans Days Ceremony on November 11, 2022; and
3. Review and consider the FY 2022/2023 Community Activity Grant Application submitted by the Rotary Club of Yucaipa requesting $8,713 for in -kind support to cover the costs associated with conducting the Annual Christmas Parade on December 10, 2022.
DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED, 4-0-1-0 (COUNCILMEMBER BOGH ABSENT), TO APPROVE STAFF RECOMMENDATION.
POSSIBLE ACTION ON PENDING LEGISLATION
City Manager Casey reported that there are a number of proposed housing bills that continue to take away local control.
DEPARTMENT REPORT
11. SUBJECT: POLICE DEPARTMENT 2022 MID YEAR REPORT
RECOMMENDATION: That City Council review and approve the Police Department's Mid -Year Report for 2022.
DISCUSSION: Lieutenant Scovel presented the Agenda Report.
City Manager Casey added that the Sherrif s Department is trying to fill an additional Quality of Life Deputy position which will help to meet the needs of the community.
After Council discussion, the following Motion was made:
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ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER THORP, CARRIED, 4-0-1-0 (COUNCILMEMBER BOGH ABSENT), TO APPROVE STAFF RECOMMENDATION.
ANNOUNCEMENTS
Councilmember Duncan announced the upcoming Winterfest, which is scheduled to take place on November 261h from 2:00 p.m. until 9:00 p.m.
Councilmember Thorp announced that he recently had the opportunity to attend a Law Enforcement Appreciation Day at the Lighthouse Baptist Church in LA County and reported that the turnout and support of law enforcement was amazing.
City Attorney Snow announced the Closed Session items.
CLOSED SESSION
Conference with Real Property Negotiator [Govt. Code §54956.8] Property 34394 County Line Road Street, Portion of APN No. 0319-233-23 - City Negotiator: Ray Casey, City Manager - Negotiating Parties: Denys J. Merriman and Janice H. Merriman and Michael L. McGeorge and Emily A. McGeorge - Under Negotiation: Price and Terms of Payment Conference with Real Property Negotiator [Govt. Code §54956.8] Property 34392 County Line Road Street, Portion of APN No. 0319-233-24 - City Negotiator: Ray Casey, City Manager - Negotiating Parties: Joseph Anthony Mujica and Marlene Gonzales Mujica - Under Negotiation:
Price and Terms of Payment
Conference with Real Property Negotiator [Govt. Code §54956.8] Property 34142 County Line Road Street, Portion of APN Nos. 0318-235-40 and 0318-235-41 - City Negotiator: Ray Casey, City Manager - Negotiating Parties: Pacific Crystal Investments, LLC- Under Negotiation: Price and Terms of Payment
Conference with Legal Counsel — Anticipated Litigation - Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: one case
ADJOURNMENT
The meeting adjourned. The next regularly scheduled meeting will be October 24, 2022 at 6:00 PM.
DAVID AVILA, MAYOR
ATTEST:
JENNIFER CRAWFORD
CITY CLERK
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