Agenda Item No. 17
CITY OF YUCAIPA
AGENDA REPORT
TO: Hon rable Mayor and City Council
FROM: UW911,Raymond A. Casey, City Manager
Andrew Hamilton, Director of Finance
FOR: City Council Meeting of November 14, 2022
SUBJECT: General Fund Financial Update for Fiscal Year 21-22 and Q 1 FY 22-23 RECOMMENDATION:
That City Council:
1. Receive the preliminary Fiscal Year (FY) 21-22 financial results; and
2. Approve a minor reorganization and amending the Fiscal Year 22-23 Amlual Budget for Salary and benefits, as follows;
1. Adopt Resolution No. 2022-57, amending Resolution No. 2022-37, amending the Management, Supervisory and Confidential Salary, Benefit and Classification Plan effective with the pay period beginning on November 19, 2022. a. Eliminating the position of Information Systems Productions Supervisor, Salary Range 28 ($72,982-$91,145); and
b. Reallocating the position of Assistant City Manager/City Clerk, Salary Range 63 ($173,202-$216,306) to Assistant City Manager, Salary Range 63 ($173,202- $216,306) effective December 31, 2022; and
c. Reallocating the position of Deputy City Clerk/Information Systems Technician (Confidential), Salary Range 28 ($72,982-$91,145) to City Clerk/Deputy Rent Administrator, Salary Range 39 ($95,759-$119,590) effective December 31, 2022; and
d. Reallocating the position of Deputy Rent Administrator/Records Technician (Confidential), Salary Range 25 ($67,771-$84,637) to Deputy City Clerk/Records Technician (Confidential), Salary Range 28 ($72,982-$91,145); and
2. Adopt Resolution No. 2022-56, amending Resolution No. 2022-36, amending the General Unit Employee Salary, Benefit and Classification Plan effective with the pay period beginning on November 19, 2022.
-245-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 2 of 20 a. Adding one (1) additional position of Accounting Assistant, Salary Range 17 ($53,775-$67,158), allocating 50% to the General Fund and the other 50% to Fire and Paramedic Funds; and
b. Creating one (1) position of Network Support Specialist, Salary Range 21 ($59,358- $74,130); and
3. Approving an increased budget in the General Fund of $26,114 to fund the General Fund's share of the reorganization in FY 22-23 from prior year's net revenues; and
4. Approving an increased budget in the following funds to fund non -General Fund departments for their share of the Accounting Assistant in FY 22-23:
a. $12,595.24 for the respective share in the Fire Fund; and b. $12,595.23 for the respective share in the Paramedic Fund, and related transfer from the Fire Fund (which utilizes the Fire Fund Balance) to the Paramedic Fund for the same amount; and
3. Amend the FY22-23 Budget and Capital Improvement Program Budget by:
a. Reallocating the amount of $46,493, less grants received, originally budgeted in the FY 21- 22 budget for a 4 Wheel Drive Truck in General Fund monies to Miscellaneous Capital Fund (Mums Fund 600, formerly Eden Fund 35) within FY 22-23 as the delivery was made in FY 22-23; and
b. Approving a revision to the first page of the CIP section entitled "Proposed CIP Budget by Project" detailed FY 22-23 Revenues, Expenditures, Transfers In and Transfers Out with general revisions to revenue and interfund transfers per Attachment 1, and authorize any related corresponding budget revisions; and
4. Amend the FY 21-22 budget by:
a. Approving a $1,850,000 capital funding transfer resulting from a portion of FY 21-22 adjusted General Fund Net Revenues from the General Fund to the City's Capital Projects Fund (Fund 3 5) to fund future capital projects; and
b. Approving a reduction of the budgeted ARPA transfer due to General Fund savings in FY 21-22 that requires less ARPA funding in the amount of $1,250,000 from a portion of FY 21-22 adjusted General Fund Net Revenues from the General Fund to the City's American Rescue Plan Act (ARPA) Fund (Fund 57); and
5. Amend the FY 22-23 budget by:
a. Approving a transfer of an initial $1 million to fund the City's future library construction from the City's Capital Projects Fund (Fund 35) to the Public Facilities Fund (Fund 23); and
-246-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 3 of 20 b. Approving a FY 22-23 budget adjustment within the Paramedic Fund to purchase a used ambulance, not to exceed $75,000; and
c. Approving a FY 22-23 budget adjustment to purchase $100,000 of paramedic gear within the Paramedic Fund; and
d. Approving a FY 22-23 transfer from the Fire Fund (which utilizes the Fire Fund Balance) to the Paramedic Fund in the amount of $175,000 to fund the used ambulance and paramedic gear; and
e. Increase expenditures budget in the amount of $100,000 in the Miscellaneous Capital Fund (Mums Fund 600 - formerly Eden Fund 35) using existing funds in this fund for the Jefferson Basin debris removal and other minor miscellaneous storm -related work; and
6. Authorize future capital equipment purchases be made from available funds within the Miscellaneous Capital Fund (Fund 35), subject to required budgetary and procurement approvals.
BACKGROUND:
The purpose of this agenda item is to provide a financial status update to the original Council adopted budget projections, and revised budget figures, relative to revenues and expenses. A review of this nature will typically result in determining whether expenditure adjustments may be necessary to offset any projected reductions in revenues based upon additional funding and information received from other agencies. This review is also performed in order to ensure that actual expenditures do not exceed legal appropriations, as approved by the City Council. Legal appropriations reflect the amount of resources that Council has authorized in the budget for allocation upon its original adoption.
Accordingly, revisions to the FY 21-22 and FY 22-23 budgets are proposed for various reasons related to reviewing the operating and CIP budgets to best meet the needs of the community and priorities established by the City Council.
DISCUSSION:
FY 21-22 & Q1 FY 22-23 Budget Update
In June 2022, the City Council adopted the FY 22-23 Annual Budget for all the funds of the City, including the General, Special Revenue, Capital Project, Internal Service and Fiduciary or Custodial Funds. The Annual Adopted Budget is a dynamic document reflecting the spending plan for the City for the ensuing FY.
In addition to providing the spending plan for the ensuing FY, the Annual Adopted Budget includes a review of the previous year's revenues and expenditures, as estimated at the time the City Council considers the initial Draft budget. This information is presented as estimated actuals, whereby staff -247-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 4 of 20 presents a conservative estimate for Council to present the amount of revenues and expenditures, in relation to the Annual Adopted Budget in the previous year. An understanding of estimated actuals from the previous year assists staff in forming the basis for developing the financial requirements for the upcoming FY.
The FY 22-23 estimated actuals, as presented in the FY 22-23 Adopted Budget and with revisions shown in the financial tables further below, reflect a conservative estimate of expenses over revenues in the amount of $180K.
FY 22-23 QI Budget Summary
The following table compares the adopted budget to the estimated actual amounts for FY 22-23:
Favorable/
FY 22-23 Original
FY 22-23
(Unfavorable)
Adopted Budget
Estimated Actuals
Difference
Revenues
Tax Revenues
Property Taxes
$
13,392,875
$
13,392,875
$
Sales and Use Tax
$
5,164,000
$
5,164,000
$
Franchise Fees
$
1,488,000
$
1,488,000
$
Other Tax Revenue
$
272,570
$
272,570
$
Sub -Total Tax Revenue
$
20,317,446
$
20,317,446
Non -Tax Revenues
Intergovernmental
$
6,389,000
$
6,389,000
$
Charges for Services
$
2,727,420
$
2,747,420
$ 20,000
Other Revenue
$
2,925,073
$
2,985,073
$ 60,000
Sub -Total Non -Tax Revenues
$
12,041,493
$
12,121,493
$ 80,000
Total Revenues
$
32,358,939
$
32,438,939
$ 80,000
Transfers -In
$
4,031,056
$
4,031,056
$ -
Total Revenues and Transfers -In
$
36,389,995
$
36,469,995
$ 80,000
Expenses
FinanceDept
$
1,285,182
$
1,285,182
$ -
City Council
$
75,585
$
75,585
$
City Manager Dept
$
1,568,360
$
1,568,360
$
Community Svcs Dept
$
4,815,468
$
4,835,468
$ (20,000)
Development Svcs Dept
$
5,971,390
$
6,031,390
$ (60,000)
General Svcs Dept
$
2,956,404
$
2,956,404
$
Non -Dept
$
766,134
$
766,134
$
PoliceSvcs
$
12,130,256
$
12,130,256
$
FireSvcs
$
5,201,261
$
5,201,261
$
Total Expenses
$
34,770,040
$
34,850,040
$ (80,000)
Transfers -Out
$
2,619,955
$
2,619,955
$
Citystaffing budget "savings" reduction
$
(1,000,000)
$
(1,000,000)
$
Total Expenses and Transfers -Out
$
36,389,995
$
36,469,995
$ (80,000)
Surplus /(Defict)
$
(0)
$
(0)
$
As can be seen above, the Q 1 Budget Summary is consistent with the originally adopted budget.
Overall Fund Balance update
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q I FY 22-23 Page 5 of 20 Below are the estimated Fund Balances for the respective periods based on the updated estimated actuals for FY 22-23:
Adopted
Estimated
Favorable/
Budget
Actuals
(Unfavorable)
FY 2022-23
FY 2022-23
Variance
Actual Fund Balance, June 30,2021 $ 52,371,876
$ 52,371,876
$ -
Estimated Fund Balance, June 30, 2022 $ 52,712,867
$ 54,787,524
$ 2,074,657
Estimated Fund Balance, June 30, 2023 $ 54,787,524
$ 54,787,524
$ (0)
The preliminary 6/30/22 Fund Balance of $54.8 million would be reduced by the proposed $3.1 million in proposed transfers to Fund 35 and Fund 72 as recommended and discussed below. Also, these proposed transfers are reflected in the Estimate Fund Balance as of 6/30/23.
Assigned and Unassigned Fund Balance update
Below are the updated estimated Assigned and Unassigned Fund Balances including updates from estimated actuals for FY 22-23:
Assigned Fund Balance
Adopted
Estimated
Favorable/
Budget
Actuals
(Unfavorable)
FY 2021-22
FY 2021-22
Variance
Actual Fund Balance, June 30, 2021
$
2,387,911
$
2,387,911
$ -
Estimated Fund Balance, June 30,2022
$
-
$
-
$ -
Estimated Fund Balance, June 30, 2023
$
-
$
-
$
Unassigned Fund Balance
Adopted
Estimated
Favorable/
Budget
Actuals
(Unfavorable)
FY 2021-22
FY 2021-22
Variance
Actual Fund Balance, June 30, 2021
$
9,284,069
$
9,284,069
$ -
Estimated Fund Balance, June 30, 2022
$
12,093,822
$
14,619,363
$ 2,525,541
Estimated Fund Balance, June 30, 2023
$
14,619,363
$
14,619,363
$ -
-249-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 6 of 20 The preliminary 6/30/22 Unassigned Fund Balance of $14.6 million (and FY 23 Unassigned Fund Balance) would be reduced by the proposed $3.1 million in proposed transfers to Fund 35 and Fund 72 as recommended and discussed below.
Changes to the Unassigned Fund Balance have been and will be impacted by following factors:
1. Grants received toward the end of projects, the most notable being approximately $6 million of Measure I reimbursement of previously spent funds in January 2021; and
2. Change in Emergency Contingency by approximately $2 million (20% requirement changed to 30%) previously approved by the City Council; and
3. City Council approved transfer of $5,267,121 in previous transfers back to the General Fund from the Traffic Facilities Fund in FY 20-21 that slowly accumulated over multiple fiscal years as a result of General Fund funded street project balances not being returned to the General Fund.
4. Increases in each fiscal year's net revenues.
5. Potential transfers of prior year's net revenues (see Recommendation #4 for FY 21-22).
Below are some examples of how future Unassigned Fund Balances are affected by the interaction between future revenues and expenses:
1. Future development of open areas which increases development impact fees (DIF) and related DIF loan repayment to the general fund accompanied by increased future property tax assessments, partially offset by future city development costs and operational expenses.
2. Paramedic Fund subsidies incurred by the General Fund ($809,378 in FY 22-23 budget)
3. One-time ARPA Funding to re -balance staff to pre -pandemic levels
4. One-time ARPA Funding for Capital Projects
5. One-time ARPA Funding for pandemic -related revenue losses Below are details of the preliminary 6/30/22 Committed Fund Balance:
Committed
Emergency Contingency $ 6,358,362
Economic Stabilization $ 1,000,000
OPEB $ 559,541
Fire Protection $ 9,320,576
Total Committed $ 17,238,479
Preliminary FY 21-22 Results /Amend the FY 21-22 budget by approving capital funding transfers
from the General Fund to various capital funds
The Finance Department is estimating that adjusted preliminary Net Revenues are approximately $3.3 million for FY 21-22. To continue past practices of paying for capital projects from prior year's net revenues, staff is proposing to transfer FY 21-22's net revenues achieved within the General Fund -250-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 7 of 20 (GF) into the City's Capital funds for future capital projects. This best practice is followed by numerous cities in surrounding communities. Specific projects do not need to be identified at the current time and existing City Council approval practices related to procurement remain in place.
As performed in the past, staff is recommending that the following proposed funding transfers from the General Fund that total the adjusted preliminary FY 22-23 net revenues are approved by the City Council in an effort to be fiscally prudent by first saving funds for future capital spending (and other fiscally responsible transfers/amounts):
Description
$
Proposed transfer to Fund 35 future capital) (2)
$1,850,000
Proposed FY 22-23 reorganization see below
$200,000
Reverse ARPA allocation in FY 21-22 (1)
$1,250,000
Total / Preliminary adjusted FY 21-22 Net Revenues
$3,300,000
1 ) This proposed amount plus currently unallocated ARPA funds of $1.0M would then equal a proposed $2.25M of unallocated ARPA funds to be used in the future. (2) Staff will return to the City Council in order to prioritize the use of funds through the "Goals and Objectives" process.
Therefore, staff is recommending the following budget amendments:
1. A $1,850,000 capital funding transfer resulting from a portion of prior year's General Fund Net Revenues from the General Fund to the City's Capital Projects Fund (Fund 35) to fund future capital projects; and
2. A reduction of the budgeted ARPA transfer due to General Fund savings in FY 21-22 that requires less ARPA funding in the amount of $1,250,000 from a portion of FY 21-22 adjusted General Fund Net Revenues from the General Fund to the City's American Rescue Plan Act (ARPA) Fund (Fund 57).
Library Grant funding update
The City's Development Impact Fee (DIF) program has historically been responsible for funding approximately 50% of public facilities from DIF fees, along with 50% funding from the General Fund, within the DIF Public Facilities Fund (Mums Fund 530, formerly Eden Fund 23). As historic expenditures have exceeded DIF funding sources for public facilities projects, the DIF Public Facilities Fund has been advanced funds through a General Fund loan to complete prior public facilities projects. In addition, as of June 30, 2022, the preliminary DIF loan balance that the Public Facilities Fund owes the General Fund is approximately $12.1 million. Approximately $323,000 was repaid to the General Fund in FY 21-22.
The City was recently awarded $9,000,000 from the California State Library's $439 million Building Forward Library Improvement Grant Program, partially funding a new library in the City which will -251-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 8 of 20 be expended from the Public Facilities Fund. As other funding sources materialize both from external sources and potentially City resources, the City is poised to utilize the outside grants in place of the prior scheduled contributions from the General Fund to keep current residents and future developers whole. In addition, given this General Fund "contribution" from the $9 million grant, staff is considering coming back to the City Council to potentially recommend a temporary reprieve from the self-imposed requirement to pay 100% of any DIF revenue back to the General Fund within this current DIF loan agreement as a temporary "seeding" of additional monies to further fund the new library construction, currently estimated to total approximately $21 million.
The following graph represents funding sources for CIP projects over the last 21 years, which has been updated for the $9 million library grant (within the "State Grants" section below):
2002 - 2022
Capital Improvement Program Project Funding Sources
Measured, Solid W,
Franchise Fee, Gen
Fund Loan, Develo
Contribution &
Donation, $50,547,!
Parks Capital
Replacement Fund,
$3,510,000
Stat
$43, ,
Development Impact
Fee Program,
S31222.231
Federal Grants,
$37,573,238
Total $211,579,947
Therefore, staff is recommending the Council approve the following item:
Agency
10 id,
i
tnerships,
7,517
a. A transfer of an initial $1 million to fund the City's future library construction from the City's Capital Projects Fund (Fund 35) to the Public Facilities Fund (Fund 23); -252-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 9 of 20 Minor Reorganization
General Services/City Clerk Department
On January 26, 2004, City Council approved the reclassification and reorganization of the City Clerk/Mobilehome Rent Administrator position from City Clerk/Mobilehome Rent Administrator to Director of General Services/City Clerk and from City Clerks Department to General Services Department (GSD). The responsibilities of the GSD included all statutory City Clerk functions, administration of the Mobilehome Rent Stabilization Program, and general services to include website management and development, project management for City facility design and construction projects, franchise management, emergency management (removed from responsibility in 2017), legislative analysis, grant administration and other projects as assigned.
On March 26, 2012, Council approved the reorganization of the GSD to incorporate the Information Systems Division (ISD) to ensure the City was strategically positioned to take advantage of technological advancements and be better prepared for cyber security related issues.
On July 13, 2015, Council approved the reallocation of the Director of General Services/City Clerk to Deputy City Manager/City Clerk. The Deputy City Manager/City Clerk position assumed oversight of the Community Services Department (CSD) and administrative supervision to the Director along with carrying out the responsibilities and oversight of the GSD and ISD.
On January 13, 2020, Council approved reallocating the position of Deputy City Manager/City Clerk to Assistant City Manager/City Clerk. The Assistant City Manager/City Clerk assumed oversight to the Finance Department and CSD along with carrying out the responsibilities and oversight of the GSD and ISD. In addition, Council approved the reallocation of the GSD Administrative Assistant position to Deputy Rent Administrator/Records Technician. The reallocation of this position was important for succession planning for the Mobilehome Rent Stabilization Program (MRSP) and improved efforts related to records management. The MRSP duties assigned to the Deputy City Clerk/Information Systems Technician were transferred to the Deputy Rent Administrator/Records Technician when the reallocation was approved by Council.
The current GSD organization layout is as follows:
GENERAL
SERVICES
Deputy City
Clerk/Information
Systems Technician
Deputy Rent
Administratorl
Records Technician
Administrative
Assistant I/11
(0.5)
ASSISTANT CITY
MANAGERI
CITY CLERK
COMMUNITY
SERVICES
Information
Systems Manager
ENetwork
Administrator
GIS Technician
IS Production
Supervisor (.4) -253-
FINANCE
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 10 of 20 In October 2022, Tammy Vaughan who serves as the Deputy City Clerk/Information Systems Technician announced her retirement effective December 30, 2022, and has been with the City for 31 years. As a result of this retirement and after reviewing the overall structure and diverse duties that have continued to expand congruent with the various projects assigned to the GSD, staff is recommending a reorganization within the department. This proposed reorganization will memorialize a shift of certain GSD duties and responsibilities and will enable the Assistant City Manager to further direct her attention to a broader level of organization initiatives.
The proposed reorganization is as follows:
Reallocation of the Deputy City Clerk/Information Systems Technician to City Clerk/Deputy Rent Administrator (recommended as a managerial position).
With the retirement of the Deputy City Clerk/Information Systems Technician, it is recommended that the current Deputy Rent Administrator/Records Technician assume the responsibility and duties of the proposed reallocated position of City Clerk/Deputy Rent Administrator. The incumbent has been an employee of the GSD since 2014, became the Deputy Rent Administrator in 2020, is knowledgeable and has experience with the duties and responsibilities associated with the City Clerk/Deputy Rent Administrator position. In addition, in September 2021 and has become a Certified Municipal Clerk. The proposed City Clerk/Deputy Rent Administrator position will remain in the GSD and serve under the direction of the Assistant City Manager. The Assistant City Manager will no longer be responsible for the City Clerk functions; however, will provide training and mentoring as necessary.
The recommended Salary Range for this proposed reallocation is [from Salary Range 28 to Salary Range 39] and is based on salary ranges of appointed City Clerks in comparison cities used in previous years class and compensation analysis conducted for the City of Yucaipa. The proposed reallocation would become effective January 2023.
Reallocation of the Deputy Rent Administrator/Records Technician to Deputy City Clerk/Records Technician (remain a confidential position).
In conjunction with the City Clerk/Deputy Rent Administrator position recommendation, the reallocation of the Deputy Rent Administrator/Records Technician to Deputy City Clerk/Records Technician is being recommended. The reallocation to Deputy City Clerk allows the position to perform the statutory functions in the absence of the City Clerk.
The recommended Salary Range for this proposed reallocation is [from Salary Range 25 to Salary Range 28] and is based on salary ranges of Deputy City Clerks in comparison cities used in previous years class and compensation analysis conducted for the City of Yucaipa. The proposed reallocation would become effective when approved to allow adequate time to fly and fill the position to provide adequate coverage in January 2023.
Based on proposed staffing identified above, the table below includes the additional annual costs associated with this recommendation:
-254-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 11 of 20 Proposed Position Reallocations
Annualized increased
costs, including
taxes/benefits/top step
Estimated increased costs
for remainder of FY 22-23
including taxes/benefits
City Clerk/DeputyClerk/Deputy Rent Administrator
$35,962
$19,981
Deputy City Clerk/Records Technician
$8,100
$4,050
Total Cost
$44,062
$24,031
The increased costs associated with the proposed position reallocations will be partially offset by the Mobilehome Rent Stabilization Program Rent Control Fee that is reviewed and approved by City Council on an annual basis, the Annual Mobilehome Permit to Operate Fee and the Construction & Demolitions Administrative Fee.
Information Services Department
Over the past several years, the City has significantly enhanced and expanded its Information Systems support and technology services. The Information Systems Division (ISD) Manages all City technology and supports all City technology needs. Every department and facility in the City utilizes services provided by ISD and almost all City projects have technology related components requiring ISD support and/or advice.
During a typical workday ISD supports roughly 150 full time/part time employees and contracted staff at 9 sites and the IS needs requested by City Council. ISD averages 20-35 Help desk tickets per week and is also responsible for maintaining all system installations, updates, patches and maintenance required of the growing infrastructure. In addition, ISD manages an averages 3-5 concurrent "major" projects at any given time. Currently, the ISD is working on the following major projects: Update and add new access control systems at the City Hall & Community Center, update City facilities copier fleet, update the City Hall HVAC controllers, updating fire & intrusion systems at all City facilities, analyzing City facility VOIP phone system replacement, installation of 15 surveillance cameras, and coordinating the installation of ALPR's at Vons Center & Oak Glen Road.
ISD is comprised of the following positions:
(1
Full time Staff position of Information Systems Manager(currently vacant since 9.16.21 (1)
Full time Network Administrator — reclassified on 9.27.21 from Network Support Specialist position
1 Full time GIS Technician
(1)
Information Systems Production Supervisor (60% YPAC / 40% ISD) (currently vacant since 7/2021
To address the IS Manager vacancy, on September 27, 2021, City Council approved an amendment to the Agreement for Professional Services with MV Cheng & Associates (subcontracted to LAN WAN Enterprise) to provide high level technology support services for 20 hours per week during the ISD transition. Expenses related to contract services are covered by the IS Manager vacant position -255-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 12 of 20 salary savings. In addition, at the same meeting, Council approved increasing the salary range for the Information Systems Manager position and reclassification of the Network Support Specialist position to a Network Administrator (confidential) position. These amendments were made based on the increased demand for information technology professionals, the competitive nature of this region, and to more accurately reflect the skills required to meet the essential functions of this position.
On November 17, 2021, the City conducted interviews for the IS Manager position. A total of 27 applications were received, seven candidates were selected to be interviewed and of the seven selected, five participated. The interview panel included Jason Underwood (former IS Manager for the City), David Miller — LAN WAN Consultant and Jennifer Crawford. Based on the interviews, the panel did not recommend hiring any of the candidates for the IS Manager vacant position at that time and recommended the continued use of LAN WAN Enterprise for an extended period, given the breadth of their IT experience and knowledge.
The Information Systems Production Supervisor (ISPS) position was approved by Council on October 28, 2019. The position was created to oversee and maintain the lighting, audio and video (AV) systems, and electrical for day-to-day rentals, theatrical and musical performance and large-scale entertainment events. In addition, the ISPS also maintained YPAC computers, telephones, printers, ticketing system and managed audio-visual issues at other City owned facilities, special events and sponsored events. The expenses related to the position were split 60/40 between the Community Services Department (CSD) (60%) and the ISD (40%). The ISPS position has been vacant since July 2021 and due to the pandemic, the daily tasks assigned became minimal.
To address the ISPS vacant position, on July 1, 2021, the City entered into an agreement with Props AV for production services for the YPAC. The CSD 60% cost share for the ISPS position has subsequently been moved to cover the expenses related to Props AV. The remaining 40% of YPAC tasks associated with ISD services are currently being covered by the Network Administrator and a part time ISD staff position.
In addition, all other IS support, technology services for all other city facilities and "major" projects (detailed on page 1) are currently being conducted and administered by the Assistant City Manager and Network Administrator with part-time assistance from LAN WAN. To address the workload on the ISD, increase service response and provide growth opportunities for the Network Administrator, the addition of a Network Support Specialist position is being recommended. This recommended position would take over "front line activities which will allow the Network Administrator to focus more time on the "major" projects such as the Tyler Munis project. For the past year, both the Network Administrator and the Assistant City Manager have been an integral component, along with the Finance Department, to implement Phase 1 of the Tyler Munis ERP system. While Phase 1 went live on November 1, 2022, the subsequent implementation phases will require equally intensive efforts by the same parties over the next 18 months.
Therefore, the Network Support Specialist position would provide required direct technical assistance and support to City staff for existing network, hardware and software issues. Duties include installing and maintaining computer systems including software and hardware on desktops and laptops, resolving internet and network access issues (both wired and wireless), providing network printer support, meeting with staff to provide one-on-one technical assistance as needed/requested, providing training -256-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q 1 FY 22-23 Page 13 of 20 to staff on software and hardware use, determining causes of computer/software/network malfunctions through evaluation and testing and resolution via modifications, repair, or external support assistance, provide IS support for City Council and Planning Commission meetings, and assist with maintaining City-wide surveillance system.
The FY 22-23 Adopted Budget includes $52,617 in the ISD that covers 40% of the ISPS position. Staff is recommending the elimination of the 40% ISPS position and allocate the budgeted amount to the proposed Network Support Specialist position.
The table below includes the proposed range and additional annual costs associated with this recommendation:
Position
Range
Salary
Annualized Cost,
Jan 1 — June 30,
Range
including benefits
2023
Creating one Network
21 59,358 -
$109,400 +/-
$54,700
Support Specialist position
74,130
General Unit
The table below identifies the total estimated variance between budgeted allocation and addition of proposed position:
Funding Source
FY 22-23
Budget Amount
FY 22-23 ISD Adopted Budget (40%) currently includes this allocation — vacant position
($52,617)
Proposed Position
$54,700
Total Estimated Variance
$2,083
`Based on 6 months — remainder of current FY
If this recommended position is approved by City Council and filled in the last six months of the current FY, this would result in a net $2,083 impact to the FY 22-23 adopted budget.
Finance Department
Over the past several years, the Finance Department has utilized temporary staff for approximately 30-40 hours per week to assist the department in administrative tasks. Staff has discussed and reviewed the potential reorganization in the Finance Department to provide a stabilized and permanent resource to other City departments and within Finance to enhance internal customer service.
As such, a new proposed position for an Accounting Assistant / Admin. Assistant? (range 17 between $53,775 to $67,158 — total amount with benefits is $100,761.87) is recommended to be split 50/50 between two departments: Finance and Fire/Paramedic. The Finance Department will utilize the 50% allocation as described above with the funding already budgeted in the FY 22-23 budget within the temporary position mentioned above.
-257-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 14 of 20 The administrative load for the Fire Department and Fire Chief continues to increase and the 50% administrative support position has become essential. Funding of approximately $25,190.47, representing 50% of the total position compensation for 6 months of expense (position is proposed to start January 1, 2023), requires a budget adjustment in the FY 22-23 Budget within the Fire Fund, Paramedic Fund and Police Fund on a pro-rata basis as proposed below:
a. $12,595.24 for the respective share in the Fire Fund; and b. $12,595.23 for the respective share in the Paramedic Fund, and related transfer from the Fire Fund (which utilizes the Fire Fund Balance) to the Paramedic Fund for the same amount; and
Community Services Department
Even though this report does not include a reorganization of the Community Services Department (CSD), staff is presenting the following list of issues currently impacting CSD services:
1. In 2022, the Yucaipa Calimesa School District (YCJUSD) received a grant from the State of California to pay for before and/or after school care for children who fall into one of four categories: low income, English is a second language, qualify for free or reduced lunch, and/or have immigrated to America. Due to this change, there has been a significant increase in participation and the City is required to ensure the required employee to student ratio. This increase in participation and grant funding is expected to continue indefinitely and perhaps even increase over time.
2. The need to offset the growing costs of festivals by selling sponsorship packages and marketing opportunities to businesses.
3. The increase in total number of special events, programs and services offered throughout the year. For example, Five Winds Festival, the 911 remembrance ceremony, golf classes, Pee Wee Sports and The Five Winds/El Dorado Ranch facility programming to begin later this fiscal year.
4. The current workforce and the ability to hire, train and retain temporary and full-time staff.
Unfortunately, COVID significantly impacted the workforce in a negative way, particularly as it relates to part-time staffing.
5. The CSD is experiencing the ever increasing "revolving door" issue with temporary staffing since the start of the pandemic. Staff believes the current level of CSD staffing to address the revolving door and to continue to provide programming and services, special events and festivals is insufficient in order to provide good quality of service to the community.
The issues identified above result in a need to consider staffing the CSD, which will be presented to City Council at a future date, based on input City Council may wish to offer.
Fire Department Increased Level of Service: Paramedic Squad In FY 2017-18, the City retained Citygate Associates to perform a study entitled "Fire Protection and Paramedic Services Master Plan" (Master Plan) related to future fire services necessary to meet the -258-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 15 of 20 needs of future development and the outlined general plan. The study recommended additional resources, including that the City "consider adding a Paramedic squad at Fire Station No. 3 (FS #3) within the current CAL FIRE contract" due to numerous findings, including the following:
• Reliance on mutual aid from other fire departments; and • Lower response times to less developed areas within the City; and • FS #3 has the greatest simultaneous incident demand resulting in longer travel and response times; and
• Topography, street network design, traffic and higher population density areas affect response times; and
• An additional first responder unit at FS #3 would lower response time during simultaneous incidents when engines need to traverse the City to cover for each other.
An ambulance platform is being recommended in lieu of a traditional service truck squad which provides the benefit of being an alternate transport vehicle. The squad could be utilized for patient transport during times of ambulance provider delays or providing frontline ambulance service during times of need such as surge capacity, which would be reimbursable. The Public Safety Committee has reviewed this item and recommends City Council approval.
Below is a table summarizing recent service call statistics (over 70% of calls being emergency medical calls):
Year
# of Calls
Overall Response Time
2019
8,297
6:10
2020
7,636
6:21
2021
8,263
7:09
In 2020, Covid-19 caused an increase in response times due to additional Personal Protective Equipment (PPE) required prior to response and increased time to decontaminate used PPE and equipment when responding to consecutive calls. There was also a marked increase of Yucaipa Firefighter -Paramedics providing full continuum of care due to an overall increase of critical patients and fire staff responding from local ER's after they have delivered patients.
In 2021, the effects of national and statewide paramedic shortages have also impacted response times, including:
• Fire department staff were committed on scene on occasion for extended times waiting for an ambulance making staff unavailable for additional emergency calls; and • Non -paramedic ambulance arrivals required the City's paramedic engine to be out of service for 60+ minutes to transport patients to local Emergency Room.
In 2022, the fire department has experienced increased call volume over previous years, increasing fire department response times and the continuance of the following:
-259-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 16 of 20 Fire department staff committed on scene on occasion for extended times waiting for an ambulance making staff unavailable for additional emergency calls; and • Non -paramedic ambulance arrivals required the City's paramedic engine to be out of service for 60+ minutes to transport patients to local Emergency Room. Fire Department paramedics are not exempt from ambulance patient offload delays and may be held at the emergency room for a longer duration being unable to turn patient care over to ER staff.
Forecasting a future critical paramedic shortage indicates increased shortages before improvement in response times.
This recommended staffing model would require less total personnel while meeting the current and future needs of the City and providing the most fiscally responsible option, particularly given that 70% of the calls for service are medical. Recommended staffing to meet the needs of critical care components would include six additional full-time hires which provides 2 person per day staffing (including a relief position). Six personnel is the minimum required to meet the current CAL FIRE staffing standards to operate this service 24/7. Once fully implemented, this staffing model is also estimated to reduce paramedic overtime costs by approximately $162,000 per fiscal year.
One-time proposed expenditures under this preliminarily recommended action are detailed below:
Amount
Description
Fiscal Year
Comment
$75,000
Used Ambulance
FY 23
Interim front line unit — transitions to reserve unit
$100,000
Paramedic Gear
FY 23
One-time cost
$235,000
New Ambulance
FY 25
2 year lead time — front line unit
$400,000
One -Time Total
Ongoing recurring expenditures under this preliminarily recommended action are detailed below (beginning July 1, 2023, with the FY 23-24 budget):
Amount
Description
Beginning
Fiscal Year
Comment
$1,665,000
Staffing
FY 24
Paramedic personnel described above (top step)
$ 162,000
Overtime
FY 24
Reduced overtime for existing units
$15,000
Supplies-
FY 24
Fire protection supplies & PPE
$20,000
Fuel & Repairs
FY 24
Anticipated annual amount
$1,538,000
Recurring Total
As stated above, the proposed $1.665 million increase in staffing costs, as proposed to be provided by CAL FIRE, would be approved at the "top step" pay range. However, staff anticipates hiring for these positions at less than "top step." Actual expense is expected to be $200,000-$300,000 less than this $1.665 million amount.
-260-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 17 of 20 Given the Paramedic Service Program is running a deficit due to static Paramedic Assessments and ever increasing costs, City Council has previously prioritized a few study conditional upon review with the East Valley Board of Realtors which occurred earlier this year with concurrence to move forward.
The City performed a competitive selection for an outside consultant to perform an EMS Services Financial Study (Fee Study). This Fee Study would identify future potential funding sources such as a paramedic user fee to support these proposed increased expenditures. It is expected that the staff will present the draft Fee Study to the City Council for consideration within the next couple months.
Therefore, staff is only currently recommending approval of proposed FY 22-23 expenditures related to the used ambulance purchase of $75,000 and $100,00 toward paramedic gear at the current time.
In the near future, staff will return to Council to consider approving an increased service level in the Paramedic Department by placing into service an additional paramedic squad utilizing a used ambulance at FS #3 with a proposed effective date of July 1, 2023.
Staff's recommendations are as follows:
Current Recommendations:
a. Approve a FY 22-23 budget adjustment within the Paramedic Fund to purchase a used ambulance, not to exceed $75,000;
b. Approve a FY 22-23 budget adjustment to purchase $100,000 of paramedic gear within the Paramedic Fund; and
c. Approve a FY 22-23 transfer from the Fire Fund to the Paramedic Fund in the amount of $175,000 to fund the used ambulance and paramedic gear.
Future Recommendations (if fee study is approved):
a. The procurement of a new ambulance, not to exceed $235,000, with an anticipated lead time of 18-24 months; and
b. the City Manager to execute a letter amendment current Schedule A in the existing CAL FIRE contract, effective July 1, 2023, to staff the additional unit for continuous ambulance service at FS #3 (hiring 6 total personnel) in the amount of $1,665,000 per year in contracted paramedic personnel expense.
Revise FY 22-23 Budget and Capital
Improvement Program (CIP) Budget
FY 22-23 amounts in FY 22-23 CIP Budget
The adopted FY22-23 CIP includes several large-scale high priority projects that are each funded by multiple funding sources. In the review of these projects, staff would like to increase certain revenues -261-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q 1 FY 22-23 Page 18 of 20 and transfers to better reflect various funding sources, solely in FY 22-23, within the FY 22-23 CIP Budget. See Attachment 1 that details a proposed revision to the first page of the CIP section entitled "Proposed CIP Budget by Project" detailing FY 22-23 Revenues, Expenditures, Transfers In and Transfers Out.
4 Wheel Drive Truck
Staff is recommending reallocating the amount of $46,493, less grants received, for the purchase of a 4 Wheel Drive Truck originally budgeted in the FY 21-22 budget (account # 01-1900-0000-00-9100), which was received in FY 22-23 (due to supply chain issues) to the Miscellaneous Capital Fund (Fund 35) in FY 22-23. Also, it is recommended that future capital equipment purchases can be made from available funds within the Miscellaneous Capital fund, subject to budgetary approval.
Jefferson Basin Debris removal
On September 6, 2020, the Yucaipa City Manager proclaimed a Local Emergency due to the El Dorado Fire in Yucaipa. On September 10, 2020, City Council ratified the City Manager's proclamation of the existence of a local emergency, in accordance with City of Yucaipa Municipal Code Section 8.36.075 and State Law. The fire has burned approximately 23,000 acres, and the watersheds affected by the fire include Wilson Creek, Spoor Creek and Oak Glen Creek along with various local drainage tributaries. A post -fire watershed assessment was completed in the burn areas to identify on -site and downstream threats to public health or safety from landslides, debris flow, flooding, road hazards and other post -fire related concerns, as well as to determine measures to prevent or mitigate identified threats. Standard preliminary estimates show that storm water and debris runoff volumes will increase as much as 30% from the burn area to the downstream drainage Section 2.24.130 of the Yucaipa Municipal Code permits the City Council to direct the City of Yucaipa purchasing officer to expend any sum of money budgeted and required in an emergency with no further compliance with the public contract procedure upon approval of a resolution, by four -fifths vote, declaring that public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property. On October 26, 2020 City Council adopted Resolution No. 2020- 64, approving the immediate expenditure of funds for public interest and necessity per the City's Municipal Code 2.24.130, Section I.
Over the past 2 years, City staff has continued to evaluate the needs throughout the City, and has authorized emergency work to occur in accordance with Resolution No. 2020-64 in order to address conditions that represent immediate threats to public health and safety. Some of this work took place within the National Resources Conservation Service (MRCS) Emergency Watershed Protective Measures Phase I and II efforts. The work completed with these efforts have been completed, and staff is working with NRCS staff to finalize the remaining reimbursements of funds to the City for Phase II. The Phase II Improvements included the construction of an emergency debris basin (Jefferson Basin) in Wilson Creek, east of the Jefferson Street crossing. This debris basin was designed and constructed in order to capture debris flows from the El Dorado Burn area and therefore protecting other downstream drainage systems.
-262-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q 1 FY 22-23 Page 19 of 20 Due to a significant storm event that took place on December 14, 2021, multiple City facilities were impacted with debris flows from the El Dorado burn areas. Subsequently, a significant storm event that took place over several days in September 2022 (Hurricane Kay Storm) has impacted additional City facilities were impacted causing additional debris flow.
Subsequently, the City recently experienced another significant storm event this past week (November 8, 2022) with rainfall totaling as much as 4.5 inches in parts of the community, once again testing the systems constructed over the past twenty years and maintained between and during these storm events.
The Jefferson Basin received and captured a significant amount of debris during the November 8th storm. As we are in the middle of the winter storm season, staff is recommending that immediate removal of this debris is necessary to protect downstream drainage systems, including the Wilson III Basin. The downstream Wilson III Basin areas is an active construction site, and a debris removal operation is anticipated to begin shortly at that location as well. Immediate debris removal at Jefferson Basin will allow for the capture and retain stormwater and debris flows that provide critical flood control protection for downstream areas, as well as protecting the Wilson III Basin active construction improvements.
Staff will return to Council for the procurement of this debris removal. However, staff is currently recommending the following budget and funding approvals in anticipation of this upcoming debris removal:
a. Increase expenditures budget in FY 22-23 in the amount of $100,000 in the Miscellaneous Capital Fund (Mums Fund 600 - formerly Eden Fund 35) using existing funds in this fund for Jefferson Basin debris removal and other minor miscellaneous storm -related work.
Enhanced Security Measures
As the City Council is aware, homeless related criminality issues in Yucaipa have increased in recent years as they have throughout the state and really the entire nation due to changes in state laws and courts' application of these laws, particularly as it relates to the definition of felonies versus misdemeanors, especially for drug offenses and property crimes.
The City Council has approved a number of initiatives in order to try mitigating these issues, including initiating and funding the Yucaipa Outreach Program; partnering in the development of affordable founding, including for those eligible from this population; partnering with the Uptown Association in the utilization of private security forces focused in the uptown area; creating and funding first one and now two Quality of Life deputies as a part of our Sheriff's Department contract, asking our Code Enforcement officers and park rangers to work closely with our Police Department on related issues with 24 hour access to the Park Ranger's cellphone for businesses that request it, enforcing no trespassing on private properties through Letters of Agency upon request, and more recently -263-
City Council Agenda
Meeting of November 14, 2022
General Fund Financial Update for Fiscal Year 21-22 and Q1 FY 22-23 Page 20 of 20 enhancing no camping policies as they relate to high hazard fire zones (including areas potentially prone to flooding).
The importance of enforcing such policies are certainly underscored by the apparent unfortunate loss of lives from homeless encampments in the Cucamonga wash in Ontario in the most recent storm from last week.
In an effort to further mitigate these issues, staff is recommending the implementation of enhanced security measures perhaps using retired peace offices throughout the community and not just in the Uptown, utilizing revenues from cell tower leases. If approved, staff will return to City Council with a more comprehensive plan with a more specific funding request. One example of such a program has been implemented in the City of Hesperia.
FISCAL IMPACT:
Discussed within each section.
Attachments-
1. Proposed revised FY 22-23 CIP Budget — page 1
2. Resolution No. 2022-57
3. Resolution No. 2022-56
-264-
Attacnment i
Proposed CIP Budget by Project
Fund Project x
Project Description
Revenues
Expenditures Transfers In Transfers Out
Air Quality Improvement 5167
$3,000
121h and 13th Sidewalks, Ave E to Oak Glen Rd
$880,000
5179
Avenue E Sidewalks -131h St to Dunlap Chan.
$568,000
$588,000 $20,000
5205
Survey Services- 13th Street Parcel Map
$15.000
5228
Oak Glen Neighborhood Park
$89.000
$156,000 $37,000
5310
ATP Sidewalk Project, Ave E B 15th St
$402,000
N/A
Non -Project Related
$101.430
Air Quality Improvement Total
$1,939,000
$762,000
$57,000
$101,430
CDBG Capital
5260
CDBG - Ave ASidewalk -1st St to Bryant
$9,000
$9,000
5328
4th Street Drainage and Sidewalk Improvements
$308,000
$184,000
5274
ADA Barrier Removal and Uptown Parking Improvements
$111,000
$20,000
5262
CDBG - Adams Street Sidewalk, Avenue B to Yuc. Blvd
$485,000
$525,000
$95.000
$25,000
NIA
Non -Project Related
$255,786
$46.139
$50,000
$18,983
CDBG Capital Total
$1.166.785
$784,139
$145,000
$43,983
Development Impact Fees Drainage
5136
Wilson Creek Detention Basin 3/Biz Park
$7,800,000
$6,100,000
5155
Wilson Creek- 141h to 1-10
$438,000
$2,300,000
$278.000
5264
13th Street Detention Basin
$32,000
5295
Wildwood Creek Basin 4(Water Smart Grant)
$2.794.000
$55,000
5187
Flood Corridor Program
$120.000
$5,000
N/A
Non -Project Related
$277.316
Development Impact Fees Drainage Total
$11,152,000
$8,492.000
$0
$555.316
Development Impact Fees Fire
N/A
Non -Project Related
$135.230
Development Impact Fees Fire Total
$0
$0
$0
$135.230
Development Impact Fees Parks
5013
Equestrian Center / Neighborhood Park
$20,000
5041
13th Street Sports Complex
$10,000
$35,000
$25,000
5146
El Dorado Park (previously 334 Acres Carter St.)
$177,000
$870,000
$1.000,000
5194
BMXPark
$43.000
5208
Annual Misc. Park Replacement- PCRF
$1.210.000
$1.000,000
0 Pickleball Facility
$440.000
$440.000
5283
Dunlap Park
$770,000
$1,000,000
0 7th Street Park Rehabilitation
$500,000
$500,000
5228
Oak Glen Neighborhood Park
$89.000
$156,000
5268
Pool Capital - Mist. Projects
$4,000
9198
Flaghill Park
$100.000
$100.000
5329
Wildwood Mountain Bike Single Track
$42.000
$89.000
$47.000
N/A
Non -Project Related
$260,000
$99.503
Development Impact Fees Parks Total
$338.000
S4,217,000
$4,372,000
$99,503
Development Impact Fees Public Facilities
5324
City Yard Relocation
$1.500.000
$1.500,000
5331
EV Charging Infrastructure
$50.000
$50.000
5239
Library and Cultural Center
$450,000
$597.000
N/A
Non -Project Related
$84,664
Development Impact Fees Public Facilities Total
$50,000
$2,000.000
$2.097,000
$84.664
Development Impact Fees Traffic Facilities
0510
1-10/1-1ve Oak Canyon Interchange
$4.000
5024
Wildwood Canyon Interchange
$590,000
$2,000.000
5047
Traffic Signal- Yucaipa Blvd. Intrcnct
$90,000
$110.000
5096
Intersections on Avenue E
$2,414,000
$1,500,000
$219.000
5107
Yucaipa Blvd 151h-10 Frwy
$1,000,000
$1,000,000
5174
County Line & Calimesa Blvd Improvements (Bryant to 110) $4,472,000
$4,200.000
5192
Oak Hills Pkwy 8 East Road Improvements
$600,000
5230
Oak Glen Widening, Colorado to CHAO South
S640,000
$640,000
5313
Oak Glen Rd at 2nd St Signalization
$370,000
5326
Left Turn Phasing Modification
$550,000
$550,000
5180
5th Street, Yucaipa Boulevard to Avenue E Phase II
$506,000
$907,000
5213
Yucaipa Blvd, 3rd to 41h street ADA/Sidewalk/Bike Lane Imps $990,000
$990,000
5256
Yucaipa Blvd at Bryant (Roundabout)
$720,000
$750,000
5355
County Line Road/1-10 Freeway PSR/PR
$70,000
$94,000
N/A
Non -Project Related
$371,032
Development Impact Fees Traffic Facilities Total
$12,412,000
$13.345.000
$0
$590.032
Facilities Construction
NIA
Non -Project Related
$1,554.757
Facilities Construction Total
$0
$0
$0
$1.554,757
1-10 Specific Plan
WA
Non -Project Related
$700
$1,097
1-10 Specific Plan Total
$0
$700
$0
$1,097
Low Water Crossings
5082 LWC - Pendleton@Oak Glen Rd $3,880,000 $4,180,000
5083 LWC - Fremont@Wilson Creek $664,000 $750.000
5160 LWC - Live Oak Cyn Rd@Wildwood Creek $364,000 $400,000 -265-
RESOLUTION NO.2022-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
YUCAIPA, CALIFORNIA, AMENDING RESOLUTION NO. 2022-37,
AND ADOPTING THE REVISED MANAGEMENT, SUPERVISORY,
AND CONFIDENTIAL EMPLOYEE SALARY, BENEFIT AND
CLASSIFICATION PLAN
WHEREAS, it is necessary for the efficient operation of the affairs of the City that the City Council adopt a pay and classification plan; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Adopt Resolution No. 2022-57, amending Resolution No. 2022-37, amending the Management, Supervisory and Confidential Salary, Benefit and Classification Plan effective with the pay period beginning on November 19, 2022.
a. Eliminating the position of Information Systems Productions Supervisor, Salary Range 28 ($72,982-$91,145); and
b. Reallocating the position of Assistant City Manager/City Clerk, Salary Range 63 ($173,202-$216,306) to Assistant City Manager, Salary Range 63 ($173,202-$216,306) effective December 31, 2022; and
C. Reallocating the position of Deputy City Clerk/Infonnation Systems Technician (Confidential), Salary Range 28 ($72,982-$91,145) to City Clerk/Deputy Rent Administrator, Salary Range 39 ($95,7594119,590) effective December 31, 2022; and
d. Reallocating the position of Deputy Rent Administrator/Records Technician (Confidential), Salary Range 25 ($67,771484,637) to Deputy City Clerk/Records Technician (Confidential), Salary Range 28 ($72,982-$91,145).
PASSED, APPROVED, and ADOPTED this 141h day of November 2022.
ATTEST:
JENNIFER CRAWFORD, CITY CLERK
DAVID AVILA, MAYOR
-266-
EXHIBIT "A'
CITY OF YUCAIPA
MANAGEMENT, SUPERVISORY AND CONFIDENTIAL
SALARYSCHEDULE
(Effective beginning pay period November 19, 2022)
No
Position
Range
Salary Range
1 Accountant Confidential
26 69,465-86,753
1 *Accounting Manager
43 105,700-132,005
1 *Senior Accountant
34 84,637-105,700
1 *Assistant Engineer
33 82,573-103,122
2 *Associate Engineer
41 100,607-125,644
1 *
*Assistant City Manager
63 173,202-216,306
1 *City Manager
290,669
4 Community Services Supervisor
28 72,982-91,145
1 Dept ty City GleFi,/14 ..,,,,,,.ie Systems To..hn ,,
2-9
39 "
,72,98' z-�'
95,759-119,590
City Clerk/DeputyClerk/Deputy Rent Administrator**
1 Tleptity Dent A dtni.-.istr-. tef/D.,eer-ds Te..1,,,;eia 2-5
28 67,771 84 �Z 7
72,982-91,145
(Genfi enfi 1`
Deputy City Clerk/Records Technician Confidential
1 *Director of Community Services'
57 149,352-186,520
1 *Director of Development Services/City Engineer
62 168,978-211,030
1 *Director of Finance
57 149,352-186,520
1 Senior Executive Assistant/Human Resources Analyst
34 84,637-105,700
1 Ho sing & Economic Development Analyst
28 72,982-91,145
1 Information Systems Production Supervisor
28 72,982-91,145
4-3
105,700
1 Network Administrator Confidential
26 69,465-86,753
1 *Planning Manager/CityManager/City Planner
43 105,700-132,005
1 Public Information Officer/Grants Coordinator(confidential) 29 74,807-93,423
1 Public Works Analyst
28 72,982-91,145
1 *Public Works Manager
41 100,607-125,644
1 Construction Engineer
38 93,423-116,673
1 *Assistant City Engineer
52 132,005-164,856
Department Head
* At will employee
** Effective December 31, 2022
Attachment to Resolution No. 2022-57
November 149 2022
-267-
RESOLUTION NO.2022-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
YUCAIPA, CALIFORNIA, AMENDING RESOLUTION NO. 2022-36,
AND ADOPTING THE REVISED GENERAL UNIT EMPLOYEE
SALARY, BENEFIT AND CLASSIFICATION PLAN
WHEREAS, it is necessary for the efficient operation of the affairs of the City that the City Council adopt a pay and classification plan; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Adopt Resolution No. 2022-56, amending Resolution No. 2022-36, amending the General Unit Employee Salary, Benefit and Classification Plan effective with the pay period beginning on November 19, 2022.
a. Adding one (1) additional position of Accounting Assistant, Salary Range 17 ($53,775-$67,158); and
b. Creating one (1) position of Network Support Specialist, Salary Range 21 ($59,358-$74,130).
PASSED, APPROVED, and ADOPTED this 14"' day of November 2022.
DAVID AVILA, MAYOR
ATTEST:
JENNIFER CRAWFORD, CITY CLERK
EXHIBIT "A"
RESOLUTION NO.2022-56
CITY OF YUCAIPA
GENERAL EMPLOYEES UNIT
SALARY SCHEDULE
(Effective beginning pay period November 19, 2022)
No
Position
Range
Salary Range
1 Accountant
27 68,837-85,968
4-2
Accounting Assistant
17 53,775-67,158
3 Administrative Assistant
21 59,358-74,130
1 Senior Administrative Assistant Public Works
23 62,363-77,883
1 Administrative Technician
26 67,158-83,871
2 Assistant Planner
31 75,983-94,893
Associate Planner
35 83,871-104,744
2 Code Enforcement Officer
27 68,837-85,968
1 Emergency Services Coordinator/Community Liaison
31 75,983-94,893
7 Community Services Coordinator
20 57,910-72,322
1 Geographic Infonnation Systems Technician
21 59,358-74,130
2 Maintenance Worker I
10 45,239-56,498
6 Maintenance Worker II
14 49,936-62,363
1 Network Support Specialist
21 59,358-74,130
2 Office Assistant
10 45,239-56,498
1 Senior Code Enforcement Officer
31 75,983-94,893
1 Senior Development Services Technician
25 65,520-81,826
1 Senior Maintenance Worker
18 55,120-68,837
3 1
Park Ranger
Public Works Ranger
25 25
65,520-81,826
65,520-81,826
Attaclunent to Resolution No. 2022-36
November 14, 2022
-269-