Agenda Item No. 1
City of Yucaipa
City Council Minutes
Regular Meeting of November 14, 2022
A Regular meeting of the City Council of the City of Yucaipa, California was called to order in the Council Chambers, 34272 Yucaipa Boulevard, Yucaipa, California, on November 14, 2022 at 6:00 PM.
PRESENT: David Avila, Mayor
Justin Beaver, Mayor Pro Tern
Greg Bogh, Councilmember
Bobby Duncan, Councilmember
Jon Thorp, Councilmember
Ray Casey, City Manager
Jennifer Crawford, Assistant City Manager/City Clerk
David Snow, City Attorney
ABSENT: None
CONVENE CITY COUNCIL
The meeting was opened by Captain Landen with the Pledge of Allegiance led by Sheriff's Explorer Captain Rylan Fernandez.
City Manager Casey announced that a handout to Agenda Item No. 13 and an amended Agenda Item No. 17 were distributed to the City Council and made available to the public.
SPECIAL PRESENTATION
The City Council presented special recognition to commission and committee members in appreciation of their service. Members of the Economic Development Advisory Committee, Five - Winds Ranch Improvement Committee, Healthy Yucaipa Committee, Mobilehome Rent Review Commission, Parks and Recreation Commission, Planning Commission, Public Arts Committee, Trails and Open Space Committee, Vector Control, Youth Advisory Committee, and the Yucaipa Valley Wine Country Planning Committee were presented with a Certificate of Recognition and a gift.
EMPLOYEE INTRODUCTION
Chief Malinowski introduced Fire Captain -Paramedic Scott Gillespie.
Fire Captain -Paramedic Gillespie stated that he is proud and honored to serve Yucaipa.
PUBLIC COMMENT
Hansen Wang, Yucaipa, thanked the City Council for all of the work being done and noted that he will be applying to serve on a Committee.
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George Sardeson, Yucaipa, thanked Mayor Avila and Councilmember Bogh for their years of service to the City of Yucaipa
Eric Stalter, Calimesa, addressed his concerns pertaining to the construction of the roundabouts on County Line Road and stated that something needs to be done about the issue with the flooding along Bryant Street.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTSI
Mayor and Councilmember Business (Reports) was opened before the Consent Agenda.
Mayor Avila announced that he, along with Director of Development Services/City Engineer Fermin Preciado and Public Information Officer/Grants Coordinator Shane Massoud, recently attended the Inland Empire Economic Partnership (IEEP) annual awards ceremony. Director of Development Services/City Engineer Preciado reported that the City's Wilson III Basin Project was selected as the winner for the Inland Empire Economic Partnership (IEEP) for the Collaboration Between Cities and Counties and Private Public Partnerships Category.
CONSENT AGENDA
Mayor Avila asked if there were any Consent Agenda items to be removed for discussion. Mayor Pro Tern Beaver requested that Agenda Item No. 3 be removed for discussion.
1. SUBJECT: APPROVE COUNCIL MINUTES OF OCTOBER 24, 2022
2. 4.
RECOMMENDATION: That City Council approve City Council Minutes of October 24, 2022.
SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
SUBJECT: 2021 HOMELAND SECURITY GRANT ACCEPTANCE — POLICE
DEPARTMENT
RECOMMENDATION: That City Council:
1. Approve the acceptance of the 2021 Homeland Security Grant award in the amount of $19,441 for the acquisition and installation of removable traffic safety bollards to be installed in the Up -Town district: and
2. Approve an amendment to the Fiscal Year 202z2v22 2022-2023 Annual Budget for the 2021 Department of Homeland Security Grant, with an increase in each the grant revenue and the capital outlay expenditure budgets in the amount of $19,441; and
3. Approve and authorize the acquisition and installation of removable bollards from Three Peaks Corporation Extrication in the amount of $19,441.
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S. SUBJECT: MONTHLY TREASURER'S REPORT: SEPTEMBER 2022
RECOMMENDATION: That City Council receive and file the Monthly Treasurer's Report for September 2022.
6. SUBJECT: CANCELLATION OF DECEMBER 26, 2022, CITY COUNCIL MEETING RECOMMENDATION: That City Council cancel its regularly scheduled meeting of December 26, 2022.
7. SUBJECT: FINAL PARCEL MAP 20588
RECOMMENDATION: That City Council:
1. Approve Final Parcel Map No. 20588; and
2. Accept an Offer of Dedication for Public Roads, City Highways and Public Utility Purposes on a portion of 5th Street as delineated on Final Parcel Map No. 20588; and
3. Authorize the recordation of the map from Michaelson Family Trust of 2001.
8. SUBJECT: LAND LEASE EXTENSION WITH AMERICAN TOWER FOR A WIRELESS COMMUNICATION'S FACILITY AT FIRE STATION NO. 3 RECOMMENDATION: That the City Council approve and authorize the City Manager to execute an Extension to the Land Lease Agreement between the City of Yucaipa and American Tower (site formerly owned by Royal Street Communications) for the continued operation of a wireless communications facility at Fire Station No. 3.
9. SUBJECT: AMENDMENT NO. 2 - PROFESSIONAL ENGINEERING & LAND
SURVEY SERVICES FOR VARIOUS PROJECTS
RECOMMENDATION: That City Council Authorize the City Manager to execute Contract Amendment No. 2 to the Agreement with Yucaipa Valley Engineering for On - Call Professional Engineering and Land Survey Services for Various Projects in the amount of $5,000 for additional land survey and engineering services for a revised contract total in the amount of $244,000.
10. SUBJECT: CASE NO. 21-202/GPA/CUP/ARC: A MINOR GENERAL PLAN
AMENDMENT TO CHANGE THE LAND USE DESIGNATION OF A SPLIT -ZONED PARCEL (APN 0318-011-48), CURRENTLY DESIGNATED AS RS-20M (SINGLE RESIDENTIAL) (1.43 ACRES) AND CG (GENERAL COMMERCIAL) (4.5-ACRES),
TO A SINGLE LAND USE DESIGNATION OF CG (GENERAL COMMERCIAL) TOTALING 5.93 ACRES, AND A CONDITIONAL USE PERMIT AND
ARCHITECTURAL REVIEW TO PERMIT FOR THE CONSTRUCTION OF A SECURED -GATED SELF -STORAGE FACILITY SITUATED ON TWO (2) PARCELS TOTALING APPROXIMATELY 6.25 ACRES AND LOCATED ON THE WEST SIDE I ITH STREET, ON THE SOUTH SIDE OF YUCAIPA BOULEVARD, 500 FEET EAST OF 12TH STREET AND 470 FEET NORTH OF AVENUE D
RECOMMENDATION: That City Council waive further reading and adopt Ordinance No. 416, amending Ordinance No. 343, amending the Official Land Use Plan and Zoning Ordinance as adopted by the City of Yucaipa
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11. SUBJECT: AWARD OF CONTRACT — EL DORADO/FIVE WINDS RANCH PARK LAKE GRADING (PHASE 2) — PROJECT NO. 11180
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract in the amount of $265,568 with Three Peaks Corp. of Calimesa, CA for the El Dorado/Five Winds Ranch Park Lake Grading (Phase 2) — Project No. 11180; and
2. Approve the amount of $39,000 for construction contract contingency and the amount of $30,000 for construction contract administration, survey and inspection for a total construction budget in the amount of $341,768; and
3. Authorize the City Manager, or his designee, to administer the terms of the contract; and
4. Approve the plans and specifications prepared for this project.
12. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — ROTARY CLUB OF YUCAIPA 67TH ANNUAL CHRISTMAS PARADE
RECOMMENDATION: That City Council:
1. Approve the Special Event Permit Application submitted by the Rotary Club of Yucaipa to conduct the 67th Annual Yucaipa Christmas Parade, on Saturday, December 10, 2022; and
2. Review and approve the street closures identified in the agenda report; and
3. Approve a City co-sponsorship of the 67th Annual Yucaipa Christmas Parade.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED, 4-0-0-1 (COUNCILMEMBER BOGH ABSTAINED), TO APPROVE CONSENT AGENDA ITEM NO. 1.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED, 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO.2 AND 4 THROUGH 12.
ITEM REMOVED FOR DISCUSSION
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the 2022 September Storm Event, and direct staff as deemed appropriate.
DISCUSSION: City Manager Casey presented the Agenda Report.
After Council discussion, the following Motion was made:
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ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER DUNCAN, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
13. SUBJECT: SERVICE WALK NOMINATIONS
RECOMMENDATION: That City Council:
1. Review and approve the proposed nomination and, if approved, the specific language to be placed on the plaque for Nominee Denise Allen Hovt for the "Service Walk"; and
2. Review and approve the proposed nomination and, if approved, the specific language to be placed on the plaque for Nominee Denise Work for the "Service Walk"; and
3. Review and approve the proposed nomination and, if approved, the specific language to be placed on the plaque for Nominee Tom Masner for the "Service Walk".
DISCUSSION: City Manager Casey presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY
COUNCILMEMBER DUNCAN, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION AS AMENDED TO REVISE THE NAME ON THE
PLAQUE FOR NOMINEE DENISE ALLEN TO REFLECT DENISE ALLEN HOYT.
14. SUBJECT: CONSIDERATION OF A LETTER OF INTEREST FOR THE CITY' S
PARTICIPATION IN THE SAN BERNARDINO REGIONAL HOUSING TRUST RECOMMENDATION: That City Council receive a presentation from the San Bernardino Council of Governments (SBCOG) and consider the submittal of a Letter of Interest from the Mayor on behalf of the City Council for participation in the San Bernardino Regional Housing Trust.
DISCUSSION: Planning Manager/City Planner Matlock presented the Agenda Report and introduced Monique Arellano, Council of Governments and Equity Programs Manager.
Ms. Arellano provided a brief summary of the San Bernardino Regional Housing Trust and introduced Elizabeth Dixon, Dudek Planning Consultant.
Ms. Dixon provided information pertaining to the San Bernardino Regional Housing Trust, the overall benefits of participating in the program, and the vision and goals for the Housing Trust.
Ms. Arellano provided an overview of Dudek's local funding gap analysis, the Housing Trust structure, and the overall administration plan.
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Ms. Dixon provided a recap to visualize how the Housing Trust would work.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM BEAVER, SECOND BY
COUNCILMEMBER THORP, CARRIED, 4-1 (COUNCILMEMBER DUNCAN VOTED NO), TO APPROVE STAFF RECOMMENDATION.
POSSIBLE ACTION ON PENDING LEGISLATION
None
DEPARTMENT REPORTS
15. SUBJECT: PURCHASE AND SALE AGREEMENT - EAGLE NEST 6, L.P. — .46- ACRE PARCEL NORTHEAST CORNER 5TH STREET AND COUNTY LINE ROAD (APN 0319-233-91)
RECOMMENDATION: That City Council:
1. Approve the Purchase and Sale Agreement with Eagle Nest 6, L.P., for the sale of the City -owned property located at Northeast corner of 5th Street and County Line Road (APN 0319-233-91) in the amount of $100,000; and
2. Approve a loan to Eagle Nest 6, L.P. in the amount of $170,247 plus any deferred City development fees, to be repaid over time though residual receipts.
3. Approve the attached Density Bonus Agreement (DBA) for the Eagle Nest 6, L.P. for 6 senior apartment units; and
4. Authorize the City Manager, or his designee, to execute the necessary documents to complete the property sale process.
DISCUSSION: Housing and Economic Development Analyst Miller presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER BOGH, CARRIED, 5-0, TO APPROVE STAFF
RECOMMENDATION.
16. SUBJECT: 2022 AUTUMNFEST — EVENT WRAP-UP
RECOMMENDATION: That City Council receive and file the 2022 Autumnfest Wrap - Up Report.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
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After discussion, Council received and filed the report.
17. SUBJECT: GENERAL FUND FINANCIAL UPDATE FOR FISCAL YEAR 21-22 AND Q 1 FY 22-23 (AMENDED)
RECOMMENDATION: That City Council:
1. Receive the preliminary Fiscal Year (FY) 21-22 financial results; and
2. Approve a minor reorganization and amending the Fiscal Year 22-23 Annual Budget for Salary and benefits, as follows;
Adopt Resolution No. 2022-57, amending Resolution No. 2022-37, amending the Management, Supervisory and Confidential Salary, Benefit and Classification Plan effective with the pay period beginning on November 19, 2022. a. Eliminating the position of Information Systems Productions Supervisor, Salary Range 28 ($72,982-$91,145); and
b. Reallocating the position of Assistant City Manager/City Clerk, Salary Range 63 ($173,202-$216,306) to Assistant City Manager, Salary Range 63 ($173,202-$216,306) effective December 31, 2022; and
c. Reallocating the position of Deputy City Clerk/Information Systems Technician (Confidential), Salary Range 28 ($72,982-$91,145) to City Clerk/Deputy Rent Administrator, Salary Range 39 ($95,759-$119,590) effective December 31, 2022; and
d. Reallocating the position of Deputy Rent Administrator/Records Technician (Confidential), Salary Range 25 ($67,771-$84,637) to Deputy City Clerk/Records Technician (Confidential), Salary Range 28 ($72,982-$91,145); and
2. Adopt Resolution No. 2022-56, amending Resolution No. 2022-36, amending the General Unit Employee Salary, Benefit and Classification Plan effective with the pay period beginning on November 19, 2022.
a. Adding one (1) additional position of Accounting Assistant, Salary Range 17 ($53,775-$67,158), allocating 50% to the General Fund and the other 50% to Fire and Paramedic Funds; and
b. Creating one (1) position of Network Support Specialist, Salary Range 21 ($59,358-$74,130); and
3. Approving an increased budget in the General Fund of $26,114 to fund the General Fund's share of the reorganization in FY 22-23 from prior year's net revenues; and
4. Approving an increased budget in the following funds to fund non -General Fund departments for their share of the Accounting Assistant in FY 22-23:
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a. $12,595.24 for the respective share in the Fire Fund; and b. $12,595.23 for the respective share in the Paramedic Fund, and related transfer from the Fire Fund (which utilizes the Fire Fund Balance) to the Paramedic Fund for the same amount; and
3. Amend the FY22-23 Budget and Capital Improvement Program Budget by:
a. Reallocating the amount of $46,493, less grants received, originally budgeted in the FY 21-22 budget for a 4 Wheel Drive Truck in General Fund monies to Miscellaneous Capital Fund (Munis Fund 600, formerly Eden Fund 35) within FY 22-23 as the delivery was made in FY 22-23; and
b. Approving a revision to the first page of the CIP section entitled "Proposed CIP Budget by Project" detailed FY 22-23 Revenues, Expenditures, Transfers In and Transfers Out with general revisions to revenue and interfund transfers per Attachment 1, and authorize any related corresponding budget revisions; and
4. Amend the FY 21-22 budget by:
a. Approving a $1,700,000 1,850,000 capital funding transfer resulting from a portion of FY 21-22 adjusted General Fund Net Revenues from the General Fund to the City's Capital Projects Fund (Fund 35) to fund future capital projects; and b. Approving a reduction of the budgeted ARPA transfer due to General Fund savings in FY 21-22 that requires less ARPA funding in the amount of $1,250,000 from a portion of FY 21-22 adjusted General Fund Net Revenues from the General Fund to the City's American Rescue Plan Act (ARPA) Fund (Fund 57); and
c. Table on Page 7 is revised as follows:
Description
$
Proposed transfer to Fund 35 (future capital)
$1,700,000
Unused ARPA allocation in FY 21-22
$1,250,000
Additional recommendations:
Ice Rink - Diesel Fuel for Generator in FY 22-23
$100,000
Proposed FY 22-23 reorganization
$26,114
Remaining Unallocated
$223,886
Total / Preliminary adjusted FY 21-22 Net Revenues
$3,300,000
5. Amend the FY 22-23 budget by:
a. Approving a transfer of an initial $1 million to fund the City's future library construction from the City's Capital Projects Fund (Fund 35) to the Public Facilities Fund (Fund 23); and
b. Approving a FY 22-23 budget adjustment within the Paramedic Fund to purchase a used ambulance, not to exceed $75,000; and
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c. Approving a FY 22-23 budget adjustment to purchase $100,000 of paramedic gear within the Paramedic Fund; and
d. Approving a FY 22-23 transfer from the Fire Fund (which utilizes the Fire Fund Balance) to the Paramedic Fund in the amount of $175,000 to fund the used ambulance and paramedic gear•, and
e. Increase expenditures budget in the amount of $100,000 in the Miscellaneous Capital Fund (Mums Fund 600 - formerly Eden Fund 35) using existing funds in this fund for the Jefferson Basin debris removal and other minor miscellaneous storm - related work; and
f. Increase FY22-23 expenditures budget in the General Fund to purchase $100,000 of fuel to run the generator at the Ice Rink; and
1. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals; and
2. Authorize Calimesa Tech Services to provide generator services to the Ice Rink in an amount not to exceed $38,275; and
3. Authorize Calimesa Tech Services to provide refueling services for the Ice Rink generator in an amount not to exceed $100,000.
6. Authorize future capital equipment purchases be made from available funds within the Miscellaneous Capital Fund (Fund 35), subject to required budgetary and procurement approvals.
DISCUSSION: Director of Finance Hamilton presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER BOGH, SECOND BY MAYOR PRO TEM BEAVER, CARRIED, 4-1 (COUNCILMEMBER DUNCAN VOTED NO), TO APPROVE STAFF RECOMMENDATION AS AMENDED.
PUBLIC HEARING
18. SUBJECT: ADOPTION OF THE 2022 CALIFORNIA BUILDING AND FIRE CODES RECOMMENDATION: That the City Council conduct a public hearing and approve first reading, by title only, as read by staff, of Ordinance No. 417, adopting by reference, and amending the current editions of certain California Building and Fire Codes related to the regulation of construction, and repealing Ordinance No. 381 and all provisions in conflict therewith, and setting November 28, 2022, as the public hearing date for its adoption.
DISCUSSION: Mayor Avila opened the Public Hearing Item No. 18. Planning Manager/City Planner Matlock presented the Agenda Report.
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Public Comment
None
Mayor Avila closed the Public Hearing.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM BEAVER, CARRIED 5-0, TO APPROVE STAFF
RECOMMENDATION.
ANNOUNCEMENTS
Councilmember Duncan announced the upcoming Winterfest and Ice Rink.
City Attorney Snow announced the Closed Session item.
CLOSED SESSION
Conference with Legal Counsel — Existing Litigation [Gov't Code §54956.9(d)(1)] — 1 item — San Bernardino County Superior Court Case No. CIVDS2014247 — Allyn Smith v. City of Yucaipa
ADJOURNMENT
The meeting adjourned. The next regularly scheduled meeting will be November 28, 2022 at 6:00 PM.
DAVID AVILA, MAYOR
ATTEST:
JENNIFER CRAWFORD
CITY CLERK
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