City Council Agenda
11282022
City Council
Meeting Agenda
November 28, 2022 – 6:00 PM
City Council Chambers - Yucaipa City Hall
34272 Yucaipa Blvd., Yucaipa, California
THE CITY OF YUCAIPA COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING (PURSUANT TO 28 CFR 35.102.35.104 ADA TITLE II), PLEASE CALL THE CITY CLERK’S DEPARTMENT AT (909) 797-2489 AT LEAST 48-HOURS PRIOR TO THE MEETING.
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PUBLIC COMMENT VIA MAIL OR EMAIL must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to [email protected]. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
SPECIAL PRESENTATION
IEEP Award Presentation – Wilson II Basin
EMPLOYEE INTRODUCTION
PUBLIC COMMENT
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non-controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
1. SUBJECT: APPROVE COUNCIL MINUTES OF NOVEMBER 14, 2022 RECOMMENDATION: That City Council approve City Council Minutes of November 28, 2022.
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the 2022 September Storm Event, and direct staff as deemed appropriate.
4. SUBJECT: REVISIONS TO THE CITY-WIDE ADOPTED RECORDS RETENTION
SCHEDULE
RECOMMENDATION: That City Council adopt Resolution No. 2022-62, rescinding Resolution No. 2009-66, and approving the revised City-wide Adopted Records Retention Schedule.
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5. SUBJECT: RESOLUTION NO. 2022-61 TO SET A TIME AND PLACE TO CONDUCT A PUBLIC HEARING FOR THE ANNEXATION OF TRACT MAP NO. 17349 INTO LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 (ZONE “FFF”)
RECOMMENDATION: That City Council:
1. Approve Resolution No. 2022-61 to set a time and place to conduct a Public Hearing and Assessment Ballot proceedings at 6:00 p.m. on January 23, 2023 in compliance with Proposition 218, and to approve the annexation of Tract Map No. 17349 into the City of Yucaipa Landscaping and Lighting Maintenance District No. 1; and
2. Adopt the methodology for and enact the assessments therein.
6. SUBJECT: AWARD OF CONTRACT – EXTERIOR PAINTING OF VARIOUS CITY FACILITIES – PROJECT NO. 11179
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract in the amount of $182,000 with Color New Co. of Woodland Hills, CA for the Exterior Painting of Various City Facilities – Project No. 11179; and
2. Approve the amount of $45,000 for contract contingency and the amount of $9,000 for contract administration, inspection, and staff time for a total budget in the amount of $236,000; and
3. Authorize the City Manager, or his designee, to administer the terms of the contract.
7. SUBJECT: ENHANCED INFRASTRUCTURE FINANCE DISTRICT RESOLUTION
OF INTENTION
RECOMMENDATION: That City Council:
1. Adopt Resolution 2022-60, a Resolution declaring its intention to establish the Yucaipa Enhanced Infrastructure Financing District (EIFD) and establishing the Yucaipa EIFD Public Financing Authority (PFA); and
2. Approve the organization of the Public Financing Authority Board, which would consist of two Council Members, one additional Council Member that would serve as an alternate Board member, and one additional member of the public, direct staff to solicit candidates for the member at large and then return to Council for the formal appointments to the Board; and,
3. Find that the adoption of the Resolution of Intention and establishment of the Public Financing Authority are exempt from the California Environmental Quality Act (“CEQA”) as these actions do not constitute a “project” pursuant to CEQA Guidelines Sections 15378(b)(4) and 15378(b)(5), and that these actions are also exempt from the requirements of CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines.
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8. SUBJECT: AGREEMENT FOR FIRE PROTECTION AND PARAMEDIC SERVICES
BETWEEN THE CITY OF YUCAIPA AND THE SAN BERNARDINO COUNTY FIRE
PROTECTION DISTRICT
RECOMMENDATION: That City Council:
1. Approve and authorize the City Manager to execute an Agreement with the County of San Bernardino County Fire Protection District for the purpose of providing first alarm fire protection and advanced life support (ALS) paramedic services in the unincorporated area of Oak Glen; and
2. Approve and authorize the City Manager to execute and maintain an Assistance by Hire Agreement between CAL FIRE and the City of Yucaipa to extend CAL FIRE’s LG-1 provision of services to the unincorporated area of Oak Glen.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
POSSIBLE ACTION ON PENDING LEGISLATION
DEPARTMENT REPORTS
9. SUBJECT: CHANGE ORDER NO. 4 – DEBRIS REMOVAL/WILSON III BASIN PHASE 1C IMPROVEMENTS
RECOMMENDATION: That City Council:
1. Formally approve a Notification of Obligation and Payment (Funding Agreement) from the California Governor’s Office of Emergency Services for the CDAA Grant Program (CDAA-2022-03, Cal OES ID: 071-87042; and
2. Amend the FY 2022/2023 Non-Capital Budget in the Miscellaneous Special Revenues Fund by adding Change Order No. 4 – Debris Removal/Wilson III Basin Phase 1C Improvements Project with a budget of $812,382 comprised of $623,456 in CDAA Grant Program Funding and the amount of $188,926 in local match funds as follows:
a. Increase expenditures budget in the project in the amount of $812,382 in the Miscellaneous Special Revenue Fund (Munis Fund 225 – formerly Eden Fund 48); and
b. Increase revenues budget in the project in the amount of $623,456 (CDAA grant) in the Miscellaneous Special Revenue Fund (Munis Fund 225 – formerly Eden Fund 48); and
c. Authorize a transfer of $188,926 to the project for the CDAA grant local match requirement from the Miscellaneous Capital Fund (Munis Fund 600 – formerly Eden Fund 35) to the Miscellaneous Special Revenue Fund (Munis Fund 225 – formerly Eden Fund 48); and
3. Approve and authorize the City Manager to execute Change Order No. 4 -Debris Removal/ Wilson III Basin Phase IC Project with Borden Excavating Inc. (Borden) for P. 207
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emergency work on a time and material basis in accordance with the terms of the CDAA Grant Program in the not to exceed amount of $755,704; and
4. Find that the construction of the emergency work for the El Dorado Fire Debris Removal at Wilson III Basin Project is Exempt from CEQA pursuant to Section 21080(b)(3) of the Public Resources Code, and direct staff to file a notice of exemption.
10. SUBJECT: COMMUNITY SERVICES DEPARTMENT REORGANIZATION RECOMMENDATION: That City Council:
1. Approve the Reorganization of the Community Services Department and amend the Fiscal Year 2022-2023 budget by (Recommended by the Finance Committee):
a. Increasing the Annual Budget for Salary and Benefits in the amount of $311,094; and
b. Increasing the Annual Budget for Revenues in the amount of $226,500; and
2. Adopt Resolution No. 2022-63, amending Resolution No. 2022-57, amending the Management, Supervisory and Confidential Salary, Benefit and Classification Plan effective with the pay period beginning on December 3, 2022, by:
a. Creating one (1) position of Recreation Superintendent, Salary Range 41 ($100,607-$125,644); and
3. Adopt Resolution No. 2022-64, amending Resolution No. 2022-56, amending the General Unit Employee Salary, Benefit and Classification Plan effective with the pay period beginning on December 3, 2022, by:
a. Adding two (2) additional positions of Community Services Coordinator, Salary Range 20 ($57,910-$72,322); and
b. Creating three (3) positions of Community Services Specialist, Salary Range 10 ($45,239-$56,498).
PUBLIC HEARINGS
The order of Business for the Public Hearing Shall Be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote
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SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.
11. SUBJECT: ADOPTION OF URGENCY ORDINANCE NO. 418-U, EXTENDING ORDINANCE NO. 404-U, WHICH WAS PREVIOUSLY EXTENDED BY
ORDINANCE NO. 405-U, AND ESTABLISHED INTERIM STANDARDS FOR THE IMPLEMENTATION OF SB9
RECOMMENDATION: That the City Council conduct a public hearing and approve Urgency Ordinance No. 418-U, which will extend Ordinance No. 404-U (previously extended as Ordinance No. 405-U), an urgency ordinance related to the regulation of urban lot splits and second dwelling units associated with the implementation of Senate Bill 9 (SB9) and making findings regarding the urgency thereof. (4/5 VOTES REQUIRED)
12. SUBJECT: ADOPTION OF THE 2022 CALIFORNIA BUILDING AND FIRE CODES RECOMMENDATION: That the City Council conduct a public hearing and:
1. Approve second reading, by title only, as read by staff, of Ordinance No. 417, adopting by reference, and amending the current editions of certain California Building and Fire Codes related to the regulation of construction, and repealing Ordinance No. 381 and all provisions in conflict therewith; and
2. Adopt Resolution No. 2022-58, setting forth findings for amendments to the 2022 California Codes relative to local conditions.
13. SUBJECT: ANNUAL ADJUSTMENT OF DEVELOPMENT IMPACT FEES RECOMMENDATION: That the City Council continue the Public Hearing for Annual Adjustment of Development Impact Fees to the City Council meeting of December 12, 2022.
ANNOUNCEMENTS
ADJOURNMENT
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