Agenda Item
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Scott Washburn, Public Works Manage :�
Kevin Garcia, Assistant City Engineer -<Et
FOR: City Council Meeting of November 28, 2022
SUBJECT: Award of Contract — Exterior Painting of Various City Facilities — Project No. 11179 RECOMMENDATION:
That City Council:
Award and authorize the Mayor to execute a contract in the amount of $182,000 with Color New Co. of Woodland Hills, CA for the Exterior Painting of Various City Facilities — Project No. 11179; and
2. Approve the amount of $45,000 for contract contingency and the amount of $9,000 for contract administration, inspection, and staff time for a total budget in the amount of $236,000; and
Authorize the City Manager, or his designee, to administer the terms of the contract.
BACKGROUND/DISCUSSION:
The project is being initiated to provide the necessary maintenance of public facility buildings by painting the exterior of said buildings. The existing exterior paint at the various city facilities is at least 15 years old and has exceeded its useful life. By painting the buildings, the exterior surfaces of those buildings can be further protected from the elements, extend the life of buildings, and provide a more aesthetic appearance. The City facilities are as follows:
• Community Center (34900 Oak Glen Road)
• Police Department (34144 Yucaipa Boulevard)
• Fire Station 43 (34259 Wildwood Road)
• Scherer Center (12202 1st Street)
• City Hall (34272 Yucaipa Boulevard)
• 7th Street Pool (12385 7th Street)
• Historic Fire Station (35130 Avenue A)
This work shall consist of the painting of all the exterior painted surfaces of the above listed -143-
City Council Meeting of November 28, 2022
Award of Contract — Exterior Painting of Various City Facilities — Project No. 11179
facilities, including but not limited to trellis material, columns, beams, doors, stucco walls and eaves. This also includes replacement of flashings and wood facia boards as required. Repair work shall be made to all facia boards that are warped by either replacing the boards or filling in the cracks, depending upon the severity, as determined by the City Engineer in accordance with industry standards. The work includes repairing damaged sections of stucco and installing new stucco under the eaves where the stucco was removed for various reasons over the years.
The Project was advertised for bids in October of 2022. On November loth, thirteen (13) sealed bids were received and opened as follows:
Bidder
Bid Amount
U.S National Corp.
$653,840
Ante Mari'anovic
$355,150
Yoda Painting Inc.
$254,000
Color New Co.
$182,000
Anemos Enterprises
$240,000
United Painting & Coatings Co.
$187,400
AJ Fistes Corporation
$351,800
Pacific Rim Painting Co.
$259,000
Prime Painting Contractors
$311,000
Pacific Contractors Group
$278,000
Perfection Painting Co.
$359,000
Mariscal Painting
$383,000
Innovation Painting Inc.
$225,000
The Estimate for the Project is $260,000. Color New Co. of Woodland Hills, CA is the apparent low bidder for the Project with a bid in the amount of $182,000. Staff has reviewed the apparent low bidder's bid documents and determined that they meet the contract specifications for the Project.
Color New Co. has performed similar work for other public agencies and their work has been deemed satisfactory. As a result, staff recommends that City Council award a contract in the amount of $182,000 to Color New Co. for the Project.
FISCAL IMPACT:
The table below includes the total proposed cost for the Project:
Description
Amount
Proposed Costs
Proposed Contract
$182,000
Proposed Contract Contingency
45,000
Proposed Contract Administration/Inspection/Staff Time
9,000
Total Proposed Estimated Project Costs
$236,000
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City Council Meeting of November 28, 2022
Award of Contract — Exterior Painting of Various City Facilities — Project No. 11179
The adopted FY2022/2023 Budget includes funding in the amount of $370,000 specifically for Public Facility Exterior Painting in the Capital Projects Fund (Fund 35). The proposed estimated Project cost of $236,000 leaves a remaining budget balance in the amount of $134,000 which is sufficient to accommodate staff s recommendations. The remaining funds can be used to complete other exterior repairs and maintenance at these facilities. Staff will return to Council at a later date with recommendation regarding these repairs.
Attachments: Bid Summary
Agreement
Approved by:
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Exterior Painting of Various City Facilities
Owner:City of Yucaipa
Bid Opening:2022-11-10
* marks an allowance
Engineer's Estimate
Color New Co.
22938 Mariano St
Woodland Hills, CA 91367
US
Bid Status:Valid
Bid Items
List
Item #
Item Code
Item Description
Quantity
Unit of Measure
Unit Price
Item Total
Unit Price
Item Total
00001
COMMUNITY CENTER 34900 OAK GLEN
1 LS
50.00 $0.00
$34,000.00
$34,000.00
00002
POLICE DEPARTMENT 34144 YUCAIPA
1 LS
$0.00
$47,000.00
$47,000.00
00003
FIRE STATION 3 34259 WILDWOOD ROAD
1 LS
$0.00
0.00 $19,000.00
$19,000.00
00004
SCHERER CENTER 12202 1ST STREET
11 LS
$0.00
$0.00
12,000.00
$12,000.00
00005
CITY HALL 34272 YUCAIPA BOULEVARD
1 LS
$0.00
0.00 $50,000.00
$50,000.00
00006
7TH STREET POOL 12385 7TH STREET
1 LS
$0.00
$0.00
$12,000.00
$12,000.00
00007
HISTORIC FIRE STATION 35130 AVENUE A
1 LS
$0.00
$0.00
$8,000.00
$8,000.00
Bid List Total
$0.001
$182,000.00
Total Bid Amount
$0.001
$182,000.00
Listed Subs
-146-
United Paint & Coatings Co.
Innovation Painting Inc
Anemos Enterprises,lnc
Yoda Painting Inc.
50485 Jalisco Ave
Coachella, CA 92236
us
Bid Status:Valid
1353 E 7th St
Ontario, CA 91764
US
Bid Status:Valid
PO Box 722349
San Diego, CA 92172
Bid Status:Valid
2254 40th Avenue
San Francisco, CA 94116
US
Bid Status:Valid
Unit Price
Item Total
Unit Price
Item Total
Unit Price
Item Total
Unit Price
Item Total
15,500.00
$15,500.00
$25,000.00
$25,000.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
50,600.00
$50,600.00
$60,000.00
60,000.00
$35,000.00
$35,000.00
$74,000.00
74,000.00
24,600.00
$24,600.00
$25,000.00
$25,000.00
35,0 00.00
$35,000.00
$25,000.00
25, 000.00
14,500.00
$14,500.00
$25,000.00
$25,000.00
35,0 00.00
$35,000.00
$20,000.00
20,000.00
56,900.00
$56,900.00
$70,000.00
$70,000.00
$45,000.00
$45,000.00
$75,000.00
$75,000.00
14,800.00
$14,800.00
$10,000.00
$10,00O.Ou
$15,000.00
$15,000.00
$20,000.00
$20,000.00
10,500.00
$10,500.00
$10,000.00
$10,000.00
$25,000.00
$25,000.00
$15,000.00
$15,000.00
187,400.00
$225,000.00
$240,000.00
254,000.00
$187,400.00
$225,000.00
$240,000.00
$254,000.00
-147-
Pacific Rim Painting Co.
Pacific Contractors Group Inc.
Prime Painting Contractors
AJ Fistes Corporation
259 W Sierra Ave #101
19025 Parthenia Street, Unit 122
17033 Gledhill St
1244 N Gaffey St San Pe
Fresno, CA 93704
Northridge, CA 91324
Northridge, CA 91325
San Pedro, CA 90731
US
US
US
Bid Status:Valid
Bid Status:Valid
Bid Status:Valid
Bid Status:Valid
-148-
Tony Painting
Perfection Painting Corp
Mariscal Painting inc
U.S National C
dro
7291 GARDEN GROVE BLVD STE A
38045 47th St. Ste E #142
9220 Klingerman St
10205 San Fer
Garden Grove, CA 92841
Palmdale, CA 93552
South El Monte, CA 91733
Pacoima, CA 9
US
US
US
US
Bid Status:Valid
Bid Status:Valid
Bid Status:Valid
Bid Status:Val
Item Total
Unit Price
Item Total
Unit Price
Item Total
Unit Price
Item Total
Unit Price
61,700.00
$70,000.00
$70,000.00
$53,000.00
$53,000.00
$109,000.00
$109,000.00
$149,500.00
80,600.00
84,600.00
$84,600.00
85,000.00
$85,000.00
$69,000.00
$69,000.00
$224,950.00
57,500.00
$28,500.00
$28,500.00
32,000.00
$32,000.00
$26,000.00
$26,000.00
$44,800.00
29,000.00
27,500.00
$27,500.00
$37,000.00
$37,000.00
$31,000.00
$31,000.00
554,990.00
91,000.00
$109,700.00
$109,700.00
$86,000.00
$86,000.00
99,000.00
99,000.00
5124,800.00
21,000.00
516,000.00
$16,000.00
39,000.00
$39,000.00
$35,000.00
$35,000.00
$44,900.00
11,000.00
18,850.00
$18,850.00
$27,000.00
27,000.00
$14,000.00
$14,000.00
$9,90O.Ou
351,800.00
$355,150.00
359,000.00
$383,000.00
$351,800.00
$355,150.00
$359,000.00
$383,000.00
-149-
-150-
AGREEMENT
THIS AGREEMENT is made and entered into this 17th day of November 2022, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and Color New Co. located at
Contractor / Company Name
22855 Califa Street
Street Address
Woodland Hills CA 91367 (818) 884-0856 hereinafter referred to as "Contractor".
City State Zip Code Phone
PROJECT: Exterior Painting of Various City Facilities — Project No.11179 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of One Hundred Eighty -Two Thousand Dollars and Zero Cents ($182,000.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written ATTEST:
Jennifer Crawford,
Assistant City Manager/City Clerk
FUNDS AVAILABLE/INSURANCE
APPROVED:
Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
David M. Snow, City Attorney
CITY OF YUCAIPA
A Municipal Corporation
David Avila, Mayor Date
CONTRACTOR:
Date
-151-