Agenda Item No.
13 CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services P-x,
FOR: City Council Meeting of December 12, 2022
SUBJECT: 2023 Special Event Dates
RECOMMENDATION:
That City Council approve the Special Event Dates for the 2023 Calendar Year.
DISCUSSION:
The Community Services Department is responsible for the planning and execution of special events and special event permits for the City of Yucaipa. The goal of these events is to bring families and residents together to enjoy City parks, facilities, amenities, and to welcome visitors into the community. Currently there are four types of events:
Community Events
Eg st�avaganza
On Saturday, April 1, 2023, over 10,000 plastic eggs will be scattered throughout Yucaipa Community Park Amphitheater. Children ages 0-10 will enjoy an egg hunt in celebration of the Easter season. This community event will feature photos with the Easter Bunny and special prizes.
Healthy Yucaipa 5K/1 Mile Bunny Hop
On Saturday, April 8, 2023, the Healthy Yucaipa Committee will host a 5K and 1 mile run/walk at the Yucaipa Community Park.
Movies in the Park
Beginning June 14, 2023, Movies in the Park will take place every Wednesday for eight consecutive weeks. The movies will be shown at Yucaipa Community Park Amphitheater and will begin at sunset. A food vendor will be available for moviegoers to enjoy snacks and treats during the screening. A list of the summer movies will be distributed in the Summer 2023 Your Yucaipa activity guide.
The 41h o July
The annual 4"' of July celebration will take place on Tuesday, July 4, 2023, at Yucaipa High School from 5:00 p.m. to 9:00 p.m. This community event will feature food and merchandise vendors, a concert, and fireworks show at 9:00 p.m. Staff will return to City Council at a later date for approval of the fireworks contract and site plan. -427-
Concerts in the Park
Beginning July 9, 2023, Concerts in the Park will take place every Sunday for five consecutive weeks. The concerts will begin at 6:30 p.m. at Yucaipa Community Park Amphitheater and will feature several genres of music. Staff is in the process of booking the bands and will release the information as soon as contracts are finalized. 9111
On Monday, September 11, 2023, the City of Yucaipa and Yucaipa Fire will host a 9/11 Memorial Ceremony at City Hall.
Yearly Special Event Permits (SEP)
City staff will work with the Yucaipa Equestrian Arena Committee, the Redlands Bike Classic Inc., and the Rotary Club of Yucaipa to help execute the ongoing partnerships that provide additional special events within the community. These SEP's will return to Council at a later date for further information and approval.
Rodeo
On March 31, 2023, and April 1, 2023, the Yucaipa Equestrian Arena Committee in partnership with the City of Yucaipa, will host the annual rodeo at the Equestrian Arena.
Redlands Bike Classic
On April 13, 2023, the Redlands Bike Classic Inc. is scheduled to host the Yucaipa portion of the race.
Yucaipa Christmas Parade
On December 9, 2023, the Rotary Club of Yucaipa is scheduled to host the 681h annual Christmas Parade.
Festivals
Staff will return to Council at a later date with the details of each festival listed below.
Music and Arts Festival
On Friday, May 5, 2023, and Saturday, May 6, 2023, the eleventh annual Yucaipa Music and Arts Festival (YMAF) will be held in Uptown Yucaipa. The YMAF celebrates Yucaipa's history and culture while providing entertainment and art from the region. The event will include live entertainment, vendors, art, and activities for youth.
Autumn est
On Friday, September 29, 2023, and Saturday, September 30, 2023, the eleventh annual Autumnfest will be held in Uptown Yucaipa. Autumnfest is a festival to celebrate the community. The event will include a car show, live entertainment, vendors, family games and a kid's zone.
Five Winds Country Music Festival
On Friday, October 13, 2023, and Saturday, October 14, 2023, the second annual Five Em
Winds Country Music Festival will be held at Five Winds Ranch. The event will include live entertainment, a beer and wine garden, country themed activities, photo opportunities, and overnight camping opportunities.
Winter est
On Saturday, November 25, 2023, the tenth annual Winterfest will be held in Uptown Yucaipa. This festival celebrates the holiday season and small business Saturday. The event will include a tree lighting ceremony, entertainment, Santa's village, and vendors.
If Council approves the dates of the special events listed above, marketing will begin immediately for some of the events, which includes but is not limited to, placing information on the City and YPAC website, community calendar, Your Yucaipa Guide, flyers, banners, etc.
FISCAL IMPACT:
There are sufficient resources, in the Fiscal Year 2022-2023 Adopted Budget to fund the spring and summer special events listed above. Staff will include the Fiscal Year 2023-2024 funded events approved by Ci Council in the 2023-2024 Draft Budget.
Approved by:
-429-