City Council
Meeting Agenda
February 13, 2023 — 6:00 PM
City Council Chambers - Yucaipa City Hall
34272 Yucaipa Blvd., Yucaipa, California
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CALL TO ORDER
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ROLL CALL
PUBLIC COMMENT
CONSENT AGENDA
P. 9 1. SUBJECT: APPROVE SPECIAL CITY COUNCIL MINUTES OF JANUARY 23, 2023 RECOMMENDATION: That City Council approve Special City Council Minutes of January 23, 2023.
P. 11 2. SUBJECT: APPROVE REGULAR CITY COUNCIL MINUTES OF JANUARY 23, 2023
RECOMMENDATION: That City Council approve Regular City Council Minutes of January 23, 2023.
P. 20 3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC IMPACT ON THE EMERGENCY MEDICAL SERVICES SYSTEM
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the COVID-19 Pandemic impact on the Emergency Medical Services system.
P. 22 4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the 2022 September Storm Event, and direct staff as deemed appropriate.
P. 24 5. SUBJECT: SG OPAL INC (CASE NO. 21-026/CUP/DA); A CONDITIONAL USE
PERMIT AND DEVELOPMENT AGREEMENT FOR THE PHASED DEVELOPMENT OF A COMMERCIAL CENTER THAT INCLUDES A FUEL STATION WITH A 9,000
SQUARE FOOT BUILDING THAT INCLUDES A CONVENIENCE STORE, QUICK SERVICE RESTAURANT, AND OFFICE SPACE, FUEL CANOPY WITH 16 FUEL DISPENSERS AND AN EXPRESS CARWASH, AND A 66-ROOM HOTEL WITH A ROOFTOP BAR AND RESTAURANT; LOCATED AT 32788 OAK GLEN RD; APN:
0301-174-07
RECOMMENDATION: That City Council waive further reading and adopt Ordinance No. 419, approving a Development Agreement between the City of Yucaipa and SG Opal, City Council Agenda Page 2
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2 a California Corporation, to enable the development of a 66-room hotel, and fuel station/retail store project.
P. 71 6. SUBJECT: MONTHLY TREASURER'S REPORT: DECEMBER 2022 RECOMMENDATION: That City Council receive and file the Monthly Treasurer's Report for December 2022.
P.150 7. SUBJECT: AWARD OF CONTRACTS — ON -CALL PROFESSIONAL
TRANSPORTATION AND TRAFFIC ENGINEERING SERVICES
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract with Hartzog & Crabill of Tustin, California. in the not -to -exceed amount of $175,000 for providing On -Call Professional Transportation and Traffic Engineering Services for FY2022/2023 and FY2023/2024; and
2. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract with Fehr & Peers of Riverside, California. in the not -to -exceed amount of $100,000 for providing On -Call Professional Transportation and Traffic Engineering Services for FY2022/2023 and FY2023/2024; and
3. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract with Michael Baker International of Ontario, California. in the not -to -exceed amount of $45,000 for providing On -Call Professional Transportation and Traffic Engineering Services for FY2022/2023 and FY2023/2024.
P. 276 8. SUBJECT: AWARD OF CONTRACTS — ON -CALL PROFESSIONAL ELECTRICAL
ENGINEERING DESIGN SERVICES
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract with JCA Engineering of Yucaipa, California in the not -to -exceed amount of $120,000 for providing On -Call Professional Electrical Engineering Design Services for FY2022/2023 and FY2023/2024; and
2. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract with Design West Engineering of San Bernardino, California in the not -to -exceed amount of $60,000 for providing On -Call Professional Electrical Engineering Design Services for FY2022/2023 and FY2023/2024.
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MAYOR AND COUNCILMEMBER BUSINESS (REPORTSI
P.341 9. SUBJECT: APPOINTMENTS TO THE MOBILEHOME RENT REVIEW
COMMISSION
RECOMMENDATION: That City Council consider the appointments of Brandy Gomez and Gilbert Villalpando to the Mobilehome Rent Review Commission.
P. 349 10. SUBJECT: APPOINTMENTS TO THE HEALTHY YUCAIPA COMMITTEE RECOMMENDATION: That City Council consider the appointments of James Jetton and Hansen Wang to the Healthy Yucaipa Committee.
P. 356 11. SUBJECT: APPOINTMENT TO THE PARKS AND RECREATION COMMISSION RECOMMENDATION: That City Council appoint a Student Member to the Parks and Recreation Commission.
POSSIBLE ACTION ON PENDING LEGISLATION
DEPARTMENT REPORTS
P. 357 12. SUBJECT: 2022 UPTOWN ICE RINK WRAP-UP
RECOMMENDATION: That City Council:
1. Receive and file the Wrap-up report for the 2022 Ice Rink; and
2. Provide direction to staff regarding the 2023 Ice Rink.
P.361 13. SUBJECT: GENERAL FUND BUDGET ADJUSTMENT/SALARY SCHEDULE
AMENDMENT
RECOMMENDATION: That City Council:
1. Approve an amendment to the Fiscal Year 2022-2023 Annual Budget for Salary and benefits; and
2. Adopt Resolution No. 2023-02, amending Resolution No. 2022-63, amending the Management, Supervisory and Confidential Salary, Benefit and Classification Plan effective with the pay period beginning on February 25, 2023. a. Creating one (1) additional position of Assistant City Manager (Per Contract); and
b. Revising salary range for current Assistant City Manager position to "Per Contract"; and
c. Revising salary for City Manager position to "Per Contract"; and d. Creating one (1) position of Director of General Services/City Clerk, Salary Range 57 ($149,352-$186,520); and
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4 e. Creating one (1) position of Director of Governmental Affairs/Public Information Officer, Salary Range 57 ($149,352-$186,520); and f. Reallocating the position of Public Information Officer/Grants Coordinator (Confidential), Salary Range 29 ($74,807-$93,423) to Management Analyst (Confidential), Salary Range 29 ($74,807-$93,423); and
g. Reallocating the position of City Clerk/Deputy Rent Administrator, Salary Range 39 ($95,759-$119,590) to Deputy City Clerk/Deputy Rent Administrator/Records Technician (Confidential), Salary Range 39 ($95,759-$119,590); and
It. Eliminating one (1) position of Deputy City Clerk/Records Technician (Confidential), Salary Range 28 ($72,982-$91,145).
P. 368 14. SUBJECT: ACCEPTANCE OF WORK — WILSON III BASIN PROJECT PHASE IB IMPROVEMENTS —PROJECT NO. 10879
RECOMMENDATION: That City Council:
1. Accept the contract and extension work completed by LB3 Enterprises Inc. of Lakeside CA. in the revised amount of $1,584,934.84 for the Wilson III Basin Phase 1B Improvements — Project No. 10879; and
2. Approve the final payment for the Project; and
3. Authorize the recordation of the revised Notice of Completion for the Project.
P. 375 15. SUBJECT: AWARD OF CONTRACT — DEMOLITION OF THEATRE STRUCTURE AT 33994 AVENUE E — PROJECT NO. 11150
RECOMMENDATION: That City Council:
1. Award and authorize the Mayor to execute a contract in the amount of $38,500 with NR Development, Inc. of Downey, CA for the Demolition of Theatre Structure at 33994 Avenue E — Project No. 111.50; and
2. Approve the amount of $7,500 for construction contract contingency and the amount of $4,000 for construction contract administration, testing and inspection, for a total construction budget in the amount of $50,000; and
3. Find that the construction of the Demolition of Theatre Structure at 33994 Avenue E — Project No. 11150 is Categorically Exempt pursuant to a Class I Categorical Exemption under CEQA Guidelines Section 15301 (1).
4. Direct staff to file a Notice of Exemption.
P.382 16. SUBJECT: AWARD OF CONSTRUCTION CONTRACT - CITY YARD UNDERGROUND UTILITY INSTALLATION — PROJECT NO. 11182
RECOMMENDATION: That City Council:
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Award and authorize the Mayor to execute a contract in the amount of $463,570.87 with MCC Equipment :Rentals, Inc. of Yucaipa, California, for the City Yard Underground Utility Installation — Project No. 11182 (Utility Project); and
2. Authorize a contract contingency in the amount of $46,000 and the amount of $23,000 for construction contract administration, survey, testing and inspection for a total construction budget of $532,570.87; and
Authorize the Acting City Manager, or his/her designee, to administer the terms of the contract; and
4. Approve the Plans and Specifications prepared for this Project; and
5. Approve and accept a utility easement in favor of the City on Wildwood Calvary Church (WCC) property to accommodate the construction and maintenance of utility service connections for the New City Yard; and
6. Approve and accept a drainage easement in favor of the City on WCC property for access and maintenance of the drainage facilities located on WCC property; and
7. Determine that the Utility Project is within the scope of the Environmental Impact Report prepared for the Oak Glen Creek Specific Plan Project.
P.398 17. SUBJECT: ON -CALL PROFESSIONAL ENVIRONMENTAL REVIEW SERVICES
FOR PRIVATE DEVELOPMENT PROJECTS
RECOMMENDATION: That City Council provide direction staff regarding the use of on -call consultants for Professional Environmental Review Services related to the entitlement of private land development projects.
P. 401 18. SUBJECT: DEVELOPMENT OF A LOCAL ROADWAY SAFETY PLAN RECOMMENDATION: That City Council:
Accept the grant funding award in the amount of $54,000 from the State of California Department of Transportation (Caltrans) for the development of a Local Roadway Safety Plan (LRSP); and
2. Authorize an amendment to the FY22/23 Annual Operating Budget to increase the revenue budget in the Miscellaneous Special Revenue Fund 225 by $54,000; and
3. Authorize an amendment to the FY22/23 Annual Operating Budget to increase the expense budget in the Miscellaneous Special Revenue Fund 225 by $60,000; and
4. Authorize a transfer in the amount of $6,000 from the Pavement Management Program (PMP) Local Match for State/Federal Grant funds to the Miscellaneous Special Revenue Fund 225 to cover the grant's local match requirement; and Award and authorize the Mayor to execute a contract in the amount of $52,460 with KOA of Monterey Park, California, for the Preparation of a Local Roadway and Safety Plan; and
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6. Authorize a contract contingency in the amount of $4,040 and the amount of $3,500 for design contract administration and permitting for a total budget of $60,000 for this effort. [au 1110 C" so I W.111 71►[!'iy
The order of Business for the Public Hearing Shall Be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote
SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.
P.447 19. SUBJECT: PREMIUM LAND DEVELOPMENT. (CASE NO. 22- 121/APP/GPA/LUCR): A MODIFIED PROJECT PROPOSAL FOLLOWING THE APPEAL OF CASE NO 21-085/GPA/LUCR THAT NOW CONSISTS OF A GENERAL PLAN AMENDMENT (ORDINANCE NO. 412) TO CHANGE THE LAND USE DISTRICT FROM RM-IOM (MULTIPLE RESIDENTIAL) TO RM-24 (HIGH
DENSITY MULTIPLE RESIDENTIAL) AND A LAND USE COMPLIANCE REVIEW TO PERMIT A PRIVATELY GATED 172-UNIT TWO-STORY MULTI -FAMILY
APARTMENT PROJECT THAT INCLUDES AN AFFORDABILITY PROVISION
THAT WILL BE EXECUTED THROUGH A DENSITY BONUS AGREEMENT ON FOUR PARCELS TOTALING 8.39 ACRES. — THE INITIAL PROJECT REVIEWED
BY PLANNING COMMISSION AND CITY COUNCIL WAS FOR A PRIVATELY GATED 200-UNIT THREE-STORY MULTI -FAMILY APARTMENT PROJECT; LOCATED BETWEEN 3RD STREET TO THE WEST AND 2ND STREET TO THE EAST, APPROXIMATELY 375 FEET NORTH OF COUNTY LINE ROAD. A LOT
MERGER WILL ALSO BE PROCESSED TO CONSOLIDATE ALL FOUR PARCELS INTO A SINGLE LOT. APNS: 0319-253-28, -29, -30, -84
RECOMMENDATION: That City Council conduct a Public Hearing and consider the Planning Commission's recommendation to:
1. Adopt Resolution No. 2022-41, approving the minor General Plan Amendment / Land Use District Change of a property from RM-IOM (Multiple Residential, 10,000 square foot minimum lot size) to the land use designation of RM-24 (High Density Multiple Residential); and
2. Approve first reading, by the title only, as read by staff, of Ordinance No. 41.2, amending Ordinance No. 343, amending the Official Land Use Plan and Zoning Ordinance as adopted by the City of Yucaipa; and
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3. Approve the Density Bonus Agreement Request and Land Use Compliance Review (Case No. 22-121), subject to the Conditions of Approval as contained in this Agenda Report; and
4. Adopt the Findings as contained in this Agenda Report; and
5. Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, finding the mitigation measures and standard measures and procedures will reduce the potential level of environmental impact to less than significant; and
6. Direct staff to file a Notice of Determination; and,
7. Review, and if it is considered acceptable, approve the architectural design and conceptual landscaping for the proposed Project.
P.655 20. SUBJECT: PRIORITIZATION OF FISCAL YEAR 2023-2024 COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECTS/PROGRAMS
RECOMMENDATION: That City Council conduct a public hearing and prioritize eligible project proposals for submission to the San Bernardino County Board of Supervisors for Community Development Block Grant funding consideration.
ANNOUNCEMENTS
1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Paragraph (1) of subdivision (d) of Section 54956.9.
Thomas Christian v. Kim Clarke, Et. Al., SB Sup. Court Case No. CIVDS2009824
ADJOURNMENT
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