Agenda Item
FROM: Fermin Preciado, Director of Development Services/City Engineer yT.
Landon Kern, Assistant City Engine
Todd Gutjahr, Public Works Analys �K
SUBJECT: Acceptance of Contract Work - Left Turn Phasmig Traffic Signal Modification at Various Locations— Project No. 11142
That City Council:
1. Accept the contract work completed by Alfaro Communications Construction, Ins (Contractor) in the amount of $518,808.66 for the Left Turn Phasing Traffic Signi Modification at Various Locations — Project No. 11142 (Project); and
3. Approve the final payment to the Contractor for the Project.
In 2019, staff coordinated with a traffic engineering consulting firm to complete a Left Turn Phasing Analysis at six (6) intersections throughout the City. The analysis aimed to determine if the efficiency (level of service) and safety at certain signalized intersections could be improved by modifying the left -turn phasing. As part of the analysis, the current phasing of the signalized intersections, collision history, and existing/future traffic volumes were used to determine if a modification to the left turn phasing was warranted, The analysis was completed, and it was determined that left turn phasing modifications were warranted at the following six (6) signalized intersections within the City:
• Yucaipa Boulevard at Yucaipa Valley Circle (Vons Shopping Center) • Yucaipa Boulevard at 5 th Street
• Yucaipa Boulevard at I oth Street
• Oak Glen Road at Avenue E
• Oak Glen Road at Chapman Heights Roa4
• Oak Glen Road at Surmyside Drive
33 City Council Meeting of February 27, 2023
Acceptance of Contract Work - Left Turn Phasing Traffic Signal Modification at Various Locations — Project No. 11142
residential development.
In October 2020, staff was informed Caltrans was accepting applications for grant funding from the Highway Safety Improvement Program (HSIP). The City has successfully applied for grant &*UfA*tk§1ftAS W
I lip ilii I 01=
months to complete. Based on the HSIP grant program criteria, staff determined the Project would be a good candidate for grant funding. Due to the lengthy -time period anticipated to construct HSIP grant -funded projects, staff moved forward with the construction of the traffic signal modification (troject at Yucaipa Boulevard and Yucaipa Valley Circle and prepared a grant applicatiov- requesting HSIP grant funds for the modification of the traffic signals at four (4) other intersections, The HSIP grant application was submitted in December 2020. At the time of the 2pplication, the four (4) intersections included in the HSIP Grant application were:
• Yucaipa Boulevard at 5 1h Street
• Yucaipa Boulevard at 10th Street
• Or Glen Road at Avenue E
• Oak Glen Road at Chapman Heights Road
Of the five intersections identified for this Project, the FY2020/2021 Capital Improvement Program (CIP) included Traffic Facility Fees funding in the amount of $85,000 to complete the Project's first Phase. Based on funding that had been allocated at that time, staff identified the intersection of Yucaipa Boulevard and Yucaipa Valley Circle as the priority project to be modified as part of Phase 1, with the remaining four (4) intersections to be completed with Phase 11. The Project was advertised for construction bids, and four (4) bids were received on February 18, 2021.
All bids received were significantly higher than the engineer's estimate due to the steel cost increase and the uncertainty of the delivery schedule for steel traffic signal poles and mast arms.
Subsequently, City Council rejected all bids and directed staff to combine the signal modification for this intersection and re -advertise the Project for construction bids, including all five (5) intersections.
On March 30, 2021, Caltrans notified staff that the City's HSIP application had been approved, and the City was awarded grant funding in the amount of $350,400 for the modification of traffic signals at four (4) intersections. Upon notification of the approved grant application, staff contacted Caltrans and requested that the traffic signal modification at Yucaipa Boulevard and Yucaipa Valley Center be incorporated into the approved HSIP project, including a request for an additional $103,700 in HSIP grant funds. Caltrans subsequently approved the City's request for additional HSIP grant funds in the amount of $103,700, for a total of $539, 100 *in HSIP grant funds. testing costs.
In March 2022, staff submitted a request to Caltrans for additional project funding to assist with the 34 City Council Meeting of February 27, 2023
Acceptance of Contract Work - Left Turn Phasing Traffic Signal Modification at Various Locations — Project No. 11142
grant fimding for the Project, for a total of $539, 100. - - - - - - - - - - - - - - - - -
On August 15, 2022, City staff was notified that a single -car traffic accident occurred at the comer of Oak Glen Road and Avenue E. The vehicle involved in this accident collided with the new anchor bolts and concrete foundation that the City's Contractor had constructed for the new traffic signal poles. The City met with the contractor and coordinated with the City's signal maintenance contractor to determine if the anchor bolts and foundation were salvageable. Unfortunately, it was determined that the anchor bolts and concrete foundation were significantly damaged by the vehicle, were not salvageable, and needed to be replaced.
I r YET "t-TIM, F I WIP"T"o
Change Order No. 2 for the Project in the amount of $21,440.21 for the replacement of the damaged concrete traffic signal pole foundation at the intersection of Oak Glen Road and Avenue E.
I -IT ro M MA IF M VJ R VITST011 -we
gairMhonconcrete work at the 'I ucaipa boulevard and I ucaipa-T'alley Circle traffic signal to support the Project.
FISCAL IMPACT:
The total Project budget and actual construction costs are shown in the table below:
Description
Budgeted
•,
Actual
Costs
Design/Enviromnental Review/Staff Time
Construction
Construction •
WIT,
Construction Contract Contingency
Change Order No. 2
Staff Time/Inspection/Testin /Mministratiourt-
Total Construction Cost
Total Troiect Cost
(1) Includes Change Order No 1 ($32,731.99) and Change Order No. 3 ($1,276.66) that were administratively approved. 35 City Council Meeting of February 27, 2023
Acceptance of Contract Work - Left Turn Phasing Traffic Signal Modification at Various Locations — Project No. 11142
The total available and proposed funding in the FY2022/2023 CIP for the overall Project is included in the table below:
Highway S*ty Improvement Program (HSIP) Grant Funds
Traffic •: Fees (Development Impact Fees)
Total Proposed Funding
As shown in the tables above, the total actual cost of the Project in the amount of $591,550 is less than the budget amount approved by City Council in the amount of $602,778. As a result, there is sufficient funding available to accommodate staff s recommendations.
Attachments: Notice of Completion
Approved By: �a �7� ::% .4"-
36 City Clerk
City of •.
A 0 of
R,ecordung Fee $0 --SPAG"-BUVE THIS [IMF- FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
PROJECT NO. 11142
LEFT TURN PHASING TRAFFIC SIGNAL MODIFICATION
AT VARIOUS LOCATIONS PROJECT
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 27th day of February 2023
The said work was performed Alfaro Communications Construction, Inc, Compton, CA in accordance with the terms of the written agreement dated the 28th day March 2022.
1;j 1, 1111111 :11, ii
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
Subsc(ibed and • to • affirmed) before me • this 27 th • of February 2023, by Fermin G, Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
M
Kimberly J. Metzler, City Clerk
37