Agenda Item No. 10
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TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services \/
FOR: City Council Meeting of February 27, 2023
SUBJECT: Special Event Permit Application — San Bernardino County Sheriff Academy That City Council:
1. Approve a Special Event Permit Application submitted by San Bernardino County Sheriff Academy (Class 230) to hold a cornhole charity event, on Friday March 3, 2023; and
2. Approve the use of two City owned portable flood lights and 36 barricades for the event; and
3. Waive the Special Event Permit Application Fee of $200.
WMAR-190
On February 9, 2023, the San Bernardino County Sheriff Academy Class 230 (Applicant) submitted a Special Event Permit Application (SEPA) to conduct a cornhole charity event at the vacant lot in-between the Yucaipa Performing Arts Center and Brewcaipa, the details of the SEPA (attachment A) are as follows:
• Event: SBC Sheriff Academy Class 230 cornhole charity event • Location: 12062 California Street
• Date: Friday, March 3, 2023
• Time: 1:00 pm. to 11:00 p.m.
• Activities: cornhole gaines, food, beer and wine garden (provided by Brewcaipa) • Anticipated Attendance: 300
This SEPA requires City Council approval because the Applicant is requesting the use of two City owned portable flood lights (with no charge), 36 barricades (with no charge), a waiver of the SEPA fee of $200, and to allow the sales and consumption of alcohol on City property. If City Council approves staffs recommendations, staff will route the SEPA to the appropriate departments for review and approval and will work with the Applicant to obtain all necessary documentation. The Applicant submitted their application three months after the application deadline and has been asked to submit future applications at least three months prior to the event to allow for processing. 107
FISCAL IMPACT:
Costs and any associated revenues related to this event will be recorded in the General Fund. The applicant is requesting the $200 SEPA fee be waived.
Attachment: Speciaj Event Permit Application
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Approved by:
List street(s) requiring closure as a result of this event. Include street name(s), day, date, and time of closing and time of reopening:
We do not require the closing of any streets. WOW
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Indicate how this closing/reopening of streets will be handled:
F] City of Yucaipa to handle Ccost to be specified) F] Event to handle per CalTrans standards
List street(s) requiring the posting of "No Parking" signs. Indicate days, dates, and times needed and an explanation of necessity of "No Parking" zone:
N/A
Note: "No Parking' signs will be posted forty-eight(48) hours in advance of required days, dates and times. Cost for the posting of "No Parking "signs will be speciftedupon review of the application by Citystaff.
Food and Beverage
Please describe how food will be served at the event:
Food vendors will be set up and selling items.
Will food be cooked in the event area? -*Yes - n No
Method- FM Gas S Electric r_1 Charcoal El Other (specify): ____ -_ Does the event involve the sale or use of alcoholic beverages? Dyes FlUji, 011MRSIM,
Who will be handling the alcohol sales?
Brewcaipa
Restrooms
restrooms can accommodate. One portable restroom is required for every 50 patrons ;-.ttending over the minimal site accommodations.
Lighting
If this is an evening event, please state how the event and surrounding areas will be illuminated to ensure the safety of the participants and spectators. (If required, show a Lighting provided by the city. �eqqe ftl I ok) Ot Iwo flood I iPts -0 be via 0 0 In I
Waste Removal
I 111N L11C11MCb ULL lb IML L1111ILCli L41 Ll-dSfl U111S dF111. We 1_t111+TdL 'III TTime 11-01n Ine event site and other affected areas. If hiring a professional sanitation company, please provide the follo ing information.
Company K
Name VA
Contact Name
Phone Number
o ible for waste removal.
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!Jennifer Lopez
909-727-4618
Cal Fire/Medical
In case of an emergency, the on -site contact will call 9-1-1. If event requires an ambulance o be ompany to y to be -site, please provide the following information:
Company N/A
Name
Contact Name
Phone Number
1 Please describe your medical plan including your communications plan, the number, certification levels (MD, RN, Paramedic, EMT) and types of resources that will be at your event and the manner in which they will be managed and deployed. Your plan should ixclude iturs 4f settlj214 iiSIMI%de 1#600C&CC2124 2re.2s. Ytu Xt2y 2tt2ck tye 1,121, t# tyis application if necessary -
This event should not require a medical -aid station, however there will be several EMT's on -site and available.
Police Services/Security
AL
an
alcohol garden and security plan will need to be submitted as well as a security contract and/or public safety staffing plan for review by the Police Department.
Is there a professional security organization hired for this event? D Yes 0 No Company
Name
Contact Name
Phone Number
Please describe your security plan including crowd control, internal security or venue safety, gr attach the plan to this application:
The San Bernardino County Sheriff Department will be on -site and will assist with any issues should they arise.
Entertainment
Will sound amplification be used? n Yes #NoStarttime:- End time:
Are there any musical entertainment features for this event? [_1 Yes F1 No Name of Act
None
Contact Name
N/A
Phone
Number
How many stages? 0 Number of bands? 0 Genre of music: N/A Will fireworks, rockets, or other pyrotechnics be used? El Yes 1:1 No Company IN/A
Name
Phone Number
Describe (indicate dates, times and locations for launching and fallout areas) - (Note; Additional permits may be required as indicated by staff. These include, but are not limited to, Conditional Use 24 Permit, Land Use Permit, and Fire Department permits.) Insurance
Before a Special Event Permit is issued, a certificate of insurance must be submitted. iC�Xffj�mt i I I Pk6-- i " Ifl-Ah VIG2 WVXia
Insurance Commission and rated 'N or better by AM Best. Requirements are:
Minimum $1,000,000 General Liability Limit
Minimum $1,000,000 General Automobile Liability
Minimum $1,000,000 Worker's Compensation
On an additional insured endorsement, the City, its elected officials, officers, and agents are to be named as additional insured
Minimum limits of coverage may change depending on event El Insurance certificate attached RE Insurance certificate on file FJ Insurance certificate not available
Filing Fees
Special Event Permit Application Fee: $200.00
* Other Fees may apply (e.g. street closures, Fire Perm it/Inspections, utilities, facility rental, etc.)
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Application Checklist
Completed Application
■Certificate of liability insurance
Site Plan (location of structures, lighting, restrooms, parking, E]Copy of Security Contract (if applicable)
n Copy of Potable Restroom purchase order (if applicable) n Facility or Shelter Reservation Application (if applicable) Copy of ABC License (if applicable)
Copy of County Health Permit (if applicable)
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tr revocation of the Permit.
Jennifer Lopez Lm Date: 02/08/23
Name: S* nature-, 2n�
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