Agenda Item No. 7
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer J-j(
Kevin Garcia, Assistant Engineer ��
FOR: City Council Meeting of March 13, 2023
SUBJECT: Acceptance of Contract Work — Demolition of Residential Structure at 35110 County Line Road — Project No. 11113
RECOMMENDATIONS. -
That City Council:
1. Accept the contract and extension work completed by LCR Earthworks & Engineering Corp. in the amount of $36,632 for the Demolition of Residential Structure at 35110 County Line Road — Project No. 11113 (Demolition Project); and
2. Approve the final payment to the LCR Earthworks & Engineering Corp, for the Demolition Project; and
3. Authorize the recordation of the Notice of Completion for the Demolition Project. 13 ACKGRO UND/DISCUSSION:
County Line Road is a major arterial street which borders both the City of Yucaipa and the City of Calimesa. The existing interchange at the Interstate 10 Freeway and County Line Road provides access to and from the freeway for the citizens and business community from both cities. Access to this interchange is provided by the adjacent intersection of County Line Road and Calimesa Boulevard.
In 2017, discussions were initiated with the City of Calimesa regarding joint participation for the improvements on County Line Road. Those improvements. between Bryant Street and Calimesa Boulevard make up the County Line Road Transportation Corridor Project (Project).
The City of Yucaipa and City of Calimesa collaborated on grant applications to help fund the construction of the Project. The Cities successfully acquired grant funding from Caltrans' - Active Transportation Program (ATP) in the amount of $512,000 (Lead Agency - Yucaipa) for street improvements between California Street and 3'd Street; Air Quality Management District - Mobile Source Reduction Committee (MSRC) in the amount of $380,000 (Lead Agency - Yucaipa) for street improvements between Calimesa Boulevard and 41h Street; and California Transportation Commission, Local Partnership Program (LPP) in the amount of $3,747,000 (Lead Agency - Calimesa) for the remaining segments of the Project. Since both cities will mutually benefit from 178
City Council Meeting of March 13, 2023
Acceptance of Contract Work— Demolition of Residential Structure at 35110 County Line Road - Project No. 11113
the Project, agreements have been executed by both cities reflecting the responsibilities and funding amounts related to each grant funding program for each city.
The ATP funded portion of the Project has been completed as a stand-alone project and accepted by City Council in 2019.
On September 26, 2022, following a formal public bid process, City Council awarded a construction contract to LCR Earthworks & Engineering Corp. for the Demolition of Residential Structure at 35110 County Line Road (Demolition Project), in the amount of $29,500, with a total construction budget of $39,800, including $7,300 for construction contract contingency and $3,000 for construction contract administration, staff time, and inspection costs. Staff administratively approved Change Order No. 1 in the amount of $7,132. The extension work included the abatement identified in the Lead and Asbestos Survey that was required to be completed prior to building demolition. The construction contract and extension work has been completed. Field inspections performed by City staff during the course of the work confirmed that the work was completed according to the plans and specifications for the Demolition Project and in accordance with the requirements and conditions described in the contract specifications. As a result, staff is recommending that City Council accept the contract and extension work and direct staff to file the Notice of Completion for the Demolition Project.
FISCAL IMPACT:
The table below includes the approved budget and actual construction costs for the Demolition Project:
Approved Budget
Actual Cost
Contract
$29,500
$29,500
Contract Contingency
7,300
7,132
Contract Administration/Staff Time/Inspection
3,000
2,740
Total Construction Cost
$39,800
$39,372
The table below includes the available Funding identified in the FY202212023 Capital Improvement Program and costs to date for the Project:
Funding Sources
Amount
MSRC Grant
$390,000
Measure I Arterial Funds
2,929,000
Measure I Advanced Expenditure Funds
2,106,000
Pavement Management Program (PMP)
200,000
SB 1
685,000
SB1/LPP Grant
1,986,000
Total Funding Available
$8,286,000
Estimated Costs
Project Design (MSRC & LPP Project)
179
City Council Meeting of March 13, 2023
Acceptance of Contract Work -Demolition of Residential Structure at 35110 County Line Road - Project No. 1 1 113
Estimated Costs (continued)
Amount (continued)
Design Contract
$663,172
Design Contract Contingency
85,862
Design Contract Administration/Staff Time/Grant Coord./Environ. 301,323
Total Design Costs to Date
$1,050,357
Right -of -Way Acquisition
Right of Way Acquisition
$1,795,959
Right of Way Acquisition Coordination/Staff Time
98,500
Right of Way Legal Fees
101.820
Total Right of Way Costs to Date
$1,998,579
Residential Structure Demolition
Demolition Contract
$29,500
Demolition Contract Contingency
7,132
Demolition Contract Staff Time/Permitting/lnspection
2,740
Phase I Site Assessment/Environmental Review
7,453
Total residential Structure Demolition Costs
$46,825
Construction
MSRC Construction Contract
$451,691
MSRC Construction Contract Contingency
50,000
MSRC Construction Contract Staff/Admin/Inspection/Survey 45,000
UP Maximum Fair Share Contribution to City of Calirnesa (2) Lat,463
Total Estimated Construction to Date
$5,128,154
Total Estimated Costs to Date
$8,223,915
Balance Remaining
$62,085
Phase I Site Assessment/Environmental Review was performed to determine the abatement requirements needed for demolition of the residential structure.
(zr Fair Share agreement approved by City Council on 3/12/2018. Costs include construction, construction management/inspection, and environmental review.
As shown in the tables above, the total actual cost of the Demolition Project in the amount of $39,372 is less than the budget amount approved by City Council in the amount of $39,800. As a result, there is sufficient funding available to accommodate staffs recommendations.
It is important to note that this Project is not directly funded by the General Fund other than the PMP component which includes less than 1 % of the total funding.
Attachments: Notice of Completion
Approved By - '-.. , = —.
180
RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO;
City Clerk
City of Yucaipa
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
PROJECT NO, 11113
DEMOLITION OF RESIDENTIAL STRUCTURE AT 35110 COUNTY LINE ROAD for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 131h day of March, 2023.
The said work was performed Alfaro Communications Construction, Inc. of Compton, CA in accordance with the terms of the written agreement dated the 26th day of September, 2022.
Dated March 13, 2023
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA }
COUNTY OF SAN BERNARDINO }
Subscribed and sworn to (or affirmed) before me on this 131h day of March 2023, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date Al� N
a
Kimberly J. Metzler, City Clerk
NW181