Agenda Item No. 10
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, Assistant City Manager Z�Z_
FOR: City Council Meeting of March 13, 2023
SUBJECT: Fiscal Year 2022/2023 Community Activity Grant In -Kind Requests & Community Activity Grant Program Guidelines & Funding Levels for Fiscal Year 2023/24 RECOMMENDATION:
That City Council:
1. Review and consider the Fiscal Year (FY) 2022/2023 Community Activity Grant (CAG) Application submitted by the Yucaipa Valley Lions Club requesting $324 for in -kind support to waive the rental fees for the Community Center Meeting Room to hold monthly board meetings through June 2023; and
2. Review and consider the FY 2022/2023 CAG Application submitted by the Yucaipa Equestrian Committee requesting $2,125 for in -kind support to waive the rental fees for the Yucaipa Performing Arts Center (YPAC) to hold the 2023 Rodeo Queens Coronation Dinner & Dance; and
3. Determine that the Yucaipa Equestrian Committee should be exempt from the CAG Guideline that prohibits the programming for and rental of the YPAC, if their CAG is awarded.
4. Review the CAG program guideline options and provide direction as appropriate; and
5. Provide direction on the appropriate Fiscal Year 2023/2024 funding levels for in-kind/fee waiver grants, $40,000 currently, and financial grants, $17,500 currently, or adjust the funding levels as deemed appropriate.
DISCUSSION:
The City has received two CAG applications for in -kind support for the FY 2022/2023 Cycle. For Council information, the table below provides the name of the requesting applicants, a brief description of the proposed project scope, and the amount of in -kind support requested. 321
Community Activity Grant
FY 2022/2023 In -Kind Applications
Amount
Amount
CAG
APPLICANT
Description of Use
Requested
requested
Application
Financial
In -Kind
Exhibit
Support
Support
Use of the Yucaipa
Yucaipa Valley Lions Club
Community Center Meeting
NIA
$324
A
Room
The grant is seeking in -kind support to waive the rental fee for the Yucaipa Community Center Meeting Room to hold monthly Club meetings through June 2023.
Yucaipa Equestrian
Use of the Yucaipa Performing
NIA
$2 125
B
Committee
Arts Center
The grant is seeking in -kind support to waive the rental fee for the Yucaipa Performing Arts Center Indoor Theater to host the 2023 Rodeo Queens Coronation Dinner & Dance on March 19, 2023.
The remaining items that staff is seeking Council direction on are the CAG guidelines and funding levels for upcoming FY 2023/2024. Since the creation of the CAG program in 2010, the guidelines have been reviewed and refined annually, as necessary, by the City Council. The purpose is to afford the City Council with an opportunity to review the CAG program and direct staff as appropriate. The current FY 2022/23 CAG guidelines adopted by Council on March 14, 2022, are as follows:
Groups/Programs that are Ineligible
• Organization is not an established 501(c).
• Organization is located in another community.
• New proposed program, service, or event that is already being provided for in the community.
• Program/event will take place in another community.
• Programming for and rental of the Equestrian, Center and the Uptown Park facilities. • Programming for and rental of the Yucaipa Performing Arts Center (YPAC), apart from the Yucaipa High School (YHS) Music and Art Department (production equipment and personnel ineligible).
Requirements and Funding Limitations
• The application must be complete and contain applicant information, amount of request, proof of eligibility, clear statement of need, target population, program description/scope, outcome measurement, applicant background, experience in program area, and financial capabilities/budget is required to ensure grant funds are used to subsidize and not supplant the program.
« The grant program will be reviewed on a yearly basis during the budget process to analyze funding availability for the upcoming fiscal year. If Council determines that the budget 322
priorities have changed and funds need to be reallocated, the grant amount may be increased, decreased, or deemed unavailable for that fiscal year. • Grant applications requesting financial support will have a firm deadline. • Applications will not be considered when grant funds are depleted. • Grant applications requesting in -kind support will be reviewed and considered as received until funds are depleted.
• Grant awarded funds must be spent during the grant awarded fiscal year. • The awarded grant recipients must submit a detailed follow-up financial accountability report within one month following the event/project in order to remain eligible for future funding.
The CAG program guideline options (or combination of options) for Council to consider for FY 2023/24, include, but are not limited to:
Options:
A. Keep the current guidelines process in place and authorize the funding levels in the amounts of $17,500 for financial awards and $40,000 for in -kind awards, B. Keep the current guidelines process in place and amend the funding levels.
C. Keep the current funding levels in place and amend the guidelines.
D. Eliminate the CAG program and allocate no funding for local, non-profit organizations.
E. Other possibilities, as may be suggested by Council.
Direction provided by City Council pertaining to the CAG program guidelines will be implemented during the FY 2023/24 CAG Cycle. If approved by City Council, the FY 2022/23 CAG program will be announced, and applications will be brought before Council in June for review and consideration.
FISCAL IMPACT:
The FY 2022/2023 CAG Fund for in -kind requests has a current balance of $1,193. The total in - kind assistance requested from the CAG applications submitted by Yucaipa Valley Lions Club and Yucaipa Equestrian Committee is $2,449, exceeding the remaining balance in the FY 2022/2023 CAG in -kind allocation by $1,256, if the grant applications are approved, as submitted.
Exhibits: A - Yucaipa Valley Lions Club
B -Yucaipa Equestrian Committee
Approved by:�
323
Exhibit A
Fiscal Year:
Date Application submitted.
Submit to:
City of Yucaipa
General Services/City Clerk Department
34272 Yucaipa Blvd.
Yucaipa., CA 92399
Attn: Kimberly Evetts
COMMUNITY ACTIVITY GRANT
2022-2023
FINANCIAL / IN -KIND / FEE WAIVER
APPLICATION
a/ 1 / 2'a
Receivt_d
A
City of Y1.ic'aij:n.)
elr,( in ord ' f o
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General Serric:psl nc lr~t:i
City Clerk's Drnj-. €Fr[f-neni by (yp1+ cf;,n-t
All sections of the application must be returned complete and all supporting documentation provided prior to Cite Council review. incomplete applications received will be returned to the applicauL Name of Applicant/Organization:
LL_
t ,�
ApplicanVOrganization Mailing Address: P o 6 r,)( i o e i V C,41 PA eA g L 3� 9 Applicant/Organization Phone Number. 1) g q o• 3�q I
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Contact(1) ja/Q ",rv,'+ S"ry� o/) ovVe `3V9 l
Name Phone Number
"_-Ea"e fVet4`�ld8�, Cc�M
E-mail address
Contact (7) A/U _Y/ a, 00
Name 11 Phone Number ---
*
E-mail address
Yes No
Is your organization located in another community? ❑
Will the program/event take place in another community? ❑ Are you aware of any other City program providing this service? ❑ If so, which one?
*If you answered "Yes" to any of the questions listed above, your request is not eligible for the Community Activity Grant.
City of Yucaipa Community Activity Grants Application, Rev. 0312022 Page 1 324
Your organization must be an established 501(c) to be considered for Community Activity Grant funding.
Please submit documentation verifying organization 501(c) status along with this application.
Yes
No
Is your organization a 501(c)?
(
❑
If yes, please provide Tax ID# 7� 1 la and attach all supporting documents.
Does this application include submittal of documentation verifying 501(c) status? l
❑
How long has your 501(c) organization been in existence? 15 Number of Employees working for organization;
Number of Volunteers working for organization:
Is a current City Council Member on your board?
❑
How many Yucaipa residents does your organization currently serve? L. L Does the organization charge admission, membership fees, dues, etc.? ,E
❑
If yes, please describe: M 6/h 8 a, 9t4 lia D1z
Names and Titles of Officers and Board of Directors: (Please attach an organization chart, if available) 2 o z .2 - a O Z- 3 /ioo� �7lf�l Sc�n� - eC � t
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Name of the program/event:
Date(s) of program/event:
bi.0N i iI- � C44-A Mt--j5�'TIN6
Describe the program/event that organization is seelcing support for: gg'-4 d L4%e ANpl o'e (Attach any event/program promotional materials associated with progranVevent) a042.0 4M1'1-r1r1�
Yucaipa Community Activity Grants Application, Rev. M2622 3LJ Page 2
Describe how the program/event benefits the residents and/or community of Yucaipa:
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y o u ni Clv ,21 c /-,1 m eiv- i f �fr[1 vao NM ,6�-ru 7)41, C=a N C 6-aA) AA.0 a a-,
Program/Event Primary Target Population (check all that apply):
Children or Youth Seniors
Low Income Victims
[I Persons with Disabilities [ Welfare Recipients
Number of Residents Projected to Se S
Please identify what your organization is seeking:
Fina cial Support-, � Yes o
—.-,$&SE.P Fee
Wainer: Yes No
Public
In -kind Support: Police $ Fire $ Works
Women
Homeless
Entire Community
CSIRental$y
Reassigned P-,a()M &�W P� L
Staff $ Other $ Explain VIV ieiUc) A41) LvA
.$16_ZLUP Total Overall
In -Kind financial Support Fee Waiver Ren174£1-
Total Amount of Request. $ $� -
LAT)
Provide a detailed description of how the financial support will be used:
1JAIV0-C Or 1200m Cis � >=' C %4L1-6w�' Ucl
City of Yucaipa Community Activity Grants Application, Rev, 03/2022 326 Page 3
What other in-kind/financial contributions has your organization received to fund this event/program (separate from City funding)?
In -Kind
Financial
Amount
Support Amount
Total Funds Received To Date:
$
$
Total Funds Requested Via Grant Application:
$
$
Remaining Balance That Will Be Funded
By $
$
Organization:
SEICTIONr
Provide City funding received by organization in the past three years (required):
Program In -Find
Financial
$I6.25 SEP
Date
Total Received
Support
Fee Waiver
Received
jai 0 r e ❑
❑
❑
$
❑
❑
❑
I, the undersigned, do hereby attest that the above information is true and correct to the nest of my knowledge, and understand that the awarded financial grant amount needs to be spent prior to submitting another grant request.
S nature Title hate
Date Received: i LL-
Amount Funded: $
Type of Grant: 5(In-Kind
Date City Council received follow up report:
Date Reviewed:
City Council Meeting:
❑ Financial Support ❑ Fee Waiver
City of Yucaipa Community Activity Grants Application, Rev. 0312t122 "' Page 4
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329
COUNTY OF SAN BERNARDINO
FACILITY USE REQUEST - COUNTY POLICY NO. 08-03-13
NON-COUNTYINON-PROFIT ORGANIZATIONS (NOT COUNTY GOVERNMENT CENTER) Return romoieted farm to Susan Carr. County AdMinistrative Office, 3e5 North Arrowhead Avenue, 4th Floor, San Bernardino CA 92415.0120 NOTE: SOMETIMES CIRCUMSTANCES MAY ARISE THAT YOUR MEETING MAY HAVE TO BE RELOCATED OR RESCHEDULED. IF THIS HAPPENS WE WILL ASSIST IN FINDINGA NEW LOCATION OR DATE.
Non -Profit Organization UG I �/fiGG Le.AJ-S CL Va
Address 0 j X_ Of LJ � � 2 3 �1 9
Contact Person j / s172 Phone _2�0 :3 f
Event/Purpose
Date I4 ON 77F P14 sUf'S Time: Start: %/Lt End; F, 30 Prh Estimated Attendance: 12 -� Special Guests/Dignitaries
INSURANCE & LICENSES
lability Insurance* (Policy Section A5) ❑ Liquor License` (Policy Section A5) * Attach copies of required Insurance and all applicable licenses.
LOCATION OF FACILITY TO BE USED
Address
Sq 70 0 Ohl( CaL C= N 0—,�
Rooms KX fh [ /N y ❑
4:r_Tl2I Z4
NOTE: Vehicles must remain in the parking lots at all times and may not travel or be parked upon the sidewalks or other concrete areas in front of and leading up to the main entrances to the building, unless other arrangements have been made in advance and in writing.
SPECIAL REQUIREMENTS (Example: Chairs, Tables, Custodians, Microphone, Multimedia ... ) 66'' S q GI�/4 /,Pc
The undersigned, as authorized agent for and c
iithe terms of the attached County Policy 08-03-1
TypedlPrinted Name
FOR COUNTY USE ONLY - ESTIMATED C{
Use Fee Custodial
Multimedia Security
Explanation of Expenses:
AUTHORIZATION
❑ APPROVED
DEPARTMENT HEAD
DISTRIBUTION
❑ CAO
CO255298.02 3-3-05
If of the above named non-profit organization, has read and agrees to abide by of County Facilities by Non -County Organizations.
Signature
❑ DENIED
Received:
Facilities
TOTAL $
DATE
Date
330
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
Date: A u G Z 8 2014
YUCAIPA VALLEY LIONS CLUB
PO sax 1081
YUCAIPA, CA 92399
Dear Applicant_
DEPARTMENT OF THE TREASURY
Employer Identification Number;
95-6133638
DLN:
17053191380003
Contact Person:
TYRONE THOMAS ID# 95045
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
June 30
Public Charity Status:
509 (a) (2)
Form 990 Required:
Yes
EffectiVe Date of Exemption:
May 15, 2012
Contribution Deductibility;
Yes
Addendum Applies:
Yes
We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests. devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) ❑f the Code are further classified as either public charities or private foundations. we determined that you are a public charity under the Code section(s) listed in the heading of this letter.
For important information about your responsibilities as a tax-exempt organization, go to tnav:.iro.gpvlcharities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements.
Sincerely,
7jw"Z�
IT-9'04�
Director, Exempt Organizations
Letter 947
331
YUCAIPA VALLEY LIONS CLUB
-2-
ADDENDUM
Based on the information submitted with your application, we approved your request for reinstatement under Revenue Procedure 2014-11. Your effective date of exemption, as shown in the heading of this letter, is retroactive to the date of revocation.
Our records show that you were previously tax-exempt as a subordinate under group exemption number 0239. Because you applied for and have been granted your own individual tax-exempt status, you no longer rely on your affiliation with, a parent organization for recognition of your tax -exemption and will be listed individually iri the Exempt Organizations Select Check (Pub. 78 data), If, in the future, you choose to become a subordinate under a group ruling, you will lose your individual recognition of tax-exempt status and will no longer appear in the Exempt Organizations Select Check (Pub. ?8 data). Moreover, if you become a subordinate under a group ruling and your parent organization, loses its tax-exempt status, you also will lose your exempt status. To reestablish your individual tax -exemption after rejoining a group exemption, you will be required to reapply and pay the appropriate user fee.
Letter 947
332
316l23, 9:11 AM
ParmltContract
Permit
City of Yucaipa Community
Services
34272 Yucaipa Blvd
Yucaipa, CA 92399
PHONE:(909) 790-7460
FAX:(909) 790.2589
EMAIL:comm unl"ervices*yucaipa.org
Organization Name Yucaipa Valley Lions Club -131
Customer Type Nan -Profit {Rl
Organization Address 10961 Desert Lawn Dr. #92
Callmesa, CA 92320
Agent Name Jane Van Norstrand
System User Tlsh Christian
`Y COMMUNITY P SERVICES
Ble
rLter'•
Permit # R5039
status Tentative
Dale Jan 12, 2023 12:45 PM
Expiration Date Jan 12, 2024
Organization Phone 1 (909) 240-3491
Number
Home Phone Number (909) 240-3491
Cell Phone Number (909) 240-3491
Email Address J8neFVsn*A61.C6m
Rental Fee
$357.30
Discounts
$0.00
Subtotal
$357.30
Deposits
$140.00
Deposit Discounts
$0.00
Total Permit Fee
$457.30
Total Payment
$0.00
Refunds
$0.00
Balance
$457.30
Yucaipa Valley Lions Club Monthly Mtg.
Booking Summary
START DATE71ME
END DATEITIME
1 resource(&) 3 booking(s) Subtotal: $457.30
1 ATTENDEE I AMT WIO TAX
Apr 17, 2023 5:30 PM Apr 17, 2023 8,30 PM
15 $119.10
Rental - Gaily $36.00 / Hour 3 $108.00
Rental -Weekday Event Assistant (8P-12A) .2()_/_ our x 0.5 $11.10 May 15, 2023 530 PM a 15,.2023 8:30 PM
1 15 $119.10
Rental - Daffy $36.00 / Hour 3 $108.00I
Rental -Weekday Event Assistant (BP-12A) $22.201 Hour x 0,5 $11,10 4 IK1 —►
r~,L`� Ci�1 Df r r
Jun 19. 2023 5:30 PM "19,. 023 8:30 PM
15 $11910
Rental - Daily $36.00 / HaU x 3 $108.00
Rental - Weekday Event Assistant (8P-12Aj 01 Hour x 0.5 $11.1 Resource level fees
$100,00
https:llanprod.active.comlyucaigalui,do?method=showPermitContract&pormi�-AtCOBE07860A37 1/2
316123. 9:11 AM ParmltContract
fDeposit $100.00 / Each x 1 $100,00
Waivers and Information
WAIVtR NAME I DUE DATE + FOR I SIGNING STATUS
Facility Usage Waiver Mar 13, 2023 Waiver Signed
Facility user hereby agrees to Indemnify, defend and hold harmless City of Yucaipa. Its officers, officials, employees and volunteerS from and against all claims, damages. losses and expenses that may arise during or be caused In any way by such occupancy or use of facilities, but the facility user shall not be liable for any claims, damages, losses and expenses caused by the sole negligence or willful misconduct of the City of Yucaipa. Permlttee shall have received any and all permission or license(5) as may be required to perform or use any protected materials in Its use of the Premises. Permittee agrees to protect and save harmless the City, its elected officials, employees and agents from and against any and all claims, penalties, and/or damages wNch may accrue as a result of Permittee's failure to comply with this requirement.
I have read the rules and regulations relating to use of facilities and accept responsibility for meeting the requirements stated herein, Signature
Deposit
EVENT RESOURCE DEPOSIT FEE CHARGE TAX AMOUNT PAID REFUND$ BALANCE Yucaipa Valley Community Deposit $100.00 $0,00 $0.00 $0.00 $100.00 Lions Club Meeting
Monthly Mtg_ Room
Payment Schedules Original Balance: $457.30 Current Balance: $457,30
DUE DATE AMOUNT DUE AMOUNT PAID I WITHDRAWAL ADJUSTMENT I BALANCE Jan 12, 2023 $93.57 $0,00 $0.00 $93.57
Feb 27, 2023 $363.73 $000 $0.00 $36113
X:
Date:
city of Yucaipa Community Services
Mailing Address: 34272 Yucaipa Blvd, Yucaipa, CA
92399
Phone Number: (9139} 790-7460
Fax Number: t909) 790-2589
Email Address: communityservices9y+ucalpa.org
X:
Date:
Yucaipa Valley Lions Club
Customer Type: Non -Profit (R)
Customer ID: 27260
Mailing Address:10961 Desert Lawn Dr. #92, Calimesa, CA 92320
Organization Phone 1 Number: (909) 240-3491
Authorized Agent Name: Jame Van Nerstrand
Home Phone Number: (909) 240-3491
Cell Phone Number: (909) 240-3491
Email Address: JaneFVan*aol.com
https:llanprod.active.comiyucaipalui.do?method=showPermitContract&permi CDBE078BOA37 212
Exhibit B
Fiscal Year:
Date Application submitted:
Subunit to:
City of Yucaipa
General Services/City Clerk Department
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Attn: Kimberly Everts
COMMUNITY ACTIVITY GRANT
FINANCIAL / IN -KIND / FEE WAIVER
APPLICATION
2022-2023
3f 12123
Received
City of Yucaipa
MAR 02 20Z3
General Services/
City Clerk's Depi: rtment
All sections of the application must be returned complete and all supporting documentation provided prior to City Council review. Incomplete applications received will be returned to the applicant.
Name of Applicant/Organization:
Applicant/Organization Mailing Address:
Applicant/Organization Phone Number:
Contact (1)
Yucaipa Equestrian Committee
(951 ) 316-7960
Name Phone Number
r,[email protected]
E-mail address
Contact (2)
Name Phone Number
3R .Allgower
E-mail address
Yes No
Is your organization located in another community? ❑ 0
Will the program/event take place in another community? ❑ ❑d Are you aware of any other City program providing this service? ❑ J❑ If so, which one?
*If you answered "Yes" to any of the questions listed above, your request is ngt eligible for the Community Activity Grant.
City of Yucaipa Community Activity Grants Application, Rev. 03/2022 Page 1 335
Your organization must be an established 501(c) to be considered for Community Activity Grant funding.
Please subunit documentation verifying organization 50I(c) status along with this application.
Yes
No
Is your organization a 501(c)?
❑,�
❑
If yes, please provide Tax ID# 33-0769660 and attach all supporting documents.
Does this application include submittal of documentation verifying 501(c) status? ❑
❑J
How long has your 501(c) organization been in existence? 20+ yrs Number of Employees working for organization: 0
Number of Volunteers working for organization: 20
Is a current City Council Member on your board?
❑
How many Yucaipa residents does your organization currently serve? 20,000+ Does the organization charge admission, membership fees, dues, etc.? ❑
J❑
If yes, please describe:
Names and Titles of Officers and Board of Directors: (Please attach an organization chart, if available) Jim Sutler - President Kevin Reynaga - Director
Aleisa Miller - Vice President
Wendy McEuen - Treasurer
Patti Palmer - Secretary
Sue Perry - Assistant Secretary
JR Allogower - Director
Skeeter Mann - Director
Name of the program/event:
Date(s) of program/event;
Julie Lane - Director
Rodeo Queens Coronation Dinner & Dance
3/19/23
Describe the program/event that organization is seeking support for:
(Attach any event/program promotional materials associated with program/event) The Yucaipa Rodeo Queen, Junior Queen and Little Miss Queers will be selected at this event, The event will include a catered dinner, dancing, silent auction and raffle. This will be a ticketed event / ticket price is $20 per person. Revenue generated will cover the caterer, DJ, and items related to the Queens coronation.
City of Yucaipa Community Activity Grants Application, Rev. 03/2022 336 Page 2
Describe how the program/event benefits the residents and/or community of Yucaipa:
This event is a part of the 2023 Rodeo that will take place on March 31 st and April 1 st.
Program/Event Primary Target Population (check all that apply):
❑ Children or Youth
❑ Low Income
❑ Persons with Disabilities
Number of Residents Projected to Serve: 200
❑
seniors
❑
Victims
❑
Welfare Recipients
Please identify what your organization is seeking:
Financial Support: ❑ Yes ❑ No $
$200 SEP Fee
Waiver: ❑ Yes ❑ No
In -kind Support: Police $.
Reassigned
Staff $
In -Kind
Total Amount of Request: $ 2,125
Fire S
Other $
Financial Support
Public
Works $
Explain
$200 SEP
Fee Waiver
Provide a detailed description of how the financial support will be used:
NA
❑
Women
❑
Homeless
■❑
Entire Community
CS/Rental $ 2,125
Total Overall
Request
$ 2,125
City of Yucaipa Community Activity Grants Application, Rev. 03/2022 337 Page 3
SECTION + ' • G i
What other in-kind/financial contributions has your organization received to fund this event/program (separate from City funding)?
Event Ticket Price ($20 x 200 attendance)
Total Funds Received To Date:
Total Funds Requested Via Grant Application:
Remaining Balance That Will Be Funded By
Organization:
In -Kind Financial
Amount Support Amount
$ $ 4,000
$ $
$ $
$ $
$ 0
$ $ 4,000
Provide City funding received by organization in the past three years (required):
Program In -Kind Financial $16.25 SEP Date
Support Fee Waiver Received
2018-2023 City Co -Sponsorship
❑
❑
❑
❑
❑
❑
❑
❑
❑
Total Received
$
I, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge, and understand that the awarded financial grant amount needs to be spent prior to submitting another grant request.
Signature Title Date
Date Received:
Amount Funded: S
Type of Grant: ❑ In -Kind
Date City Council received follow up report:
Date Reviewed:
City Council Meeting:
❑ Financial Support
❑ Fee Waiver
City of Yucaipa Community Activity Grants Application, Rev. 0312022 338 Page 4
Air YUCAIPA PERFORMING ARTS CENTER
YPAC
EVENT / VENUE COST ESTIMATE DATE PREPARED:
3/2/2023
EVENT NAME! Yucaipa Equestrian Committee AGREEMENT#:
V-1
VENUE U5E DATEW; 3/19/2023
through
PERFORMANCE #T DATE:
TIME: 3-6:30pm
PERFORMANCE #2 DATE:
TIME:
PERFORMANCE 43 DATE;
TIME:
CONTACT NAME:
CONTACT PHONE:
CONTACT EMAIL:
(A) BUILDING,
V£NUE
im 8dTf dOlES
1. Indoor Daily Rate
1 $3,754.00
$ 3,750.00
2. Uptown Park w/Stage Daily Rate
$4,850.00
3. Uptown Park No Stage Daily Rate
$2,850.00
3. Blackbvx Daily Rate
$2,000,00
$
4. Mountain View Room (4 hours)
$350.00
5. Entire Facility Daily Rate
$10,000.00
$
6. Resident/weekdayDi5count
1 50%
$ 1,875.00
TOTAL BUILDING CHARGES. (A) $
1,875.00
(B) LABOR:
EOSU705f QU
Hf21lgS RATE No
1. Box Office Manager
$0.00 Included
2, Ticket Seller
$0.00 Included
3. Event Assistant
$0.00 Included
-
4. Sen[or Usher
$0.00 Included
9. Stagehand
3o.00 included
10. Fence Set-up, Staff fee
(OUTDOOR ONLY)
$500.00
$
11 • Security Guard Fee
$25.30 6 hour minlmurn; 1 guard per 75 people
$
TOTAL LABOR CHARGES: (B) $
339
Ak YUCAIPA PERFORMING ARTS CENTER Page 2
`(PAC EVENT / VENUE COST ESTIMATE DATE PREPARED: 3/2/2023 (CI EQUIPMENT/MISC:
OESCRIPfly ROE p(orEg
9. Tlcketing Setup $100.00 $
10. Tech Director Fees $1,200.00 $
13. Cleaning fee 1 $250,00 $ 250.00
TOTAL EQUIPMENT/MISC CHARGES: (C) S 250.00
(D) Insurance &Deposits:
MCNIeT,)w >= RATS AIC US
1. Alcohol Permit Fee $200.00 $
3. Llabllity Insurance-Alliant $122,00 $
TOTAL ADDITIONAL DEPOSITS: (D) $ -
(E) SUMMARY:
PREPARED SY: JENNA CAMPBELL
TOTAL BUILDING CHARGES: (A) $ 1,875.00
TOTAL LABOR CHARGES: (B) $ -
TOTAL EQUIPMENT/MISC CHARGES: (C) $ 250.00
TOTAL INSURANCE CHARGES: (D) $ -
SUBTOTAL: $ 2,125.00
Deposit $ 250.00
GRAND TOTAL: $ 2,375.00
TOTAL DEPOSIT DUE NOW: 5 250.00
DATE: 312/202 3
340