Agenda Item No. 12
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Chris Mann, City Manager
Phillip White, Director of Finance
FOR: City Council Meeting of March 13, 2023
SUBJECT: General Fund Budget Adjustinent/Salary Schedule Amendmew RECOMMENDATION:
That City Council:
1. Approve an amendment to the Fiscal Year 2022-2023 Annual Budget for Salary and benefits; and
2. Adopt Resolution No. 2023-02, amending Resolution No. 2022-63, amending the Management, Supervisory and Confidential Salary, Benefit and Classification Plan effective March 15, 2023. a. Revising salary range for current Assistant City Manager position to "Per Contract"; and b. Revising salary for City Manager position to "Per Contract"; and c. Creating one (1) position of Director of General Services/City Clerk, Salary Range 57 ($149,352-$186,520); and
d. Creating one (1) position of Director of Governmental Affairs/Public Information Officer, Salary Range 57 ($149,352-$186,520); and
e. Reallocating the position of Public Information OffrcerlGrants Coordinator (Confidential), Salary Range 29 ($74,807-$93,423) to Management Analyst (Confidential), Salary Range 29 ($74,807-$93,423); and
f. reallocating the position of City Clerk/ Deputy Rent Administrator, Salary Range 39 ($95,759-$119,590) to Deputy City Clerk/ Deputy Rent Administrator/Records Technician (Confidential), Salary Range 39 ($95,759-$119,590); and g. Eliminating one (1) position of Deputy City Clerk/Records Technician (Confidential), Salary Range 28 ($72,952-$91,145).
DISCUSSION:
On January 26, 2004, City Council approved the reclassification and reorganization of the City Clerk/Mobilehome Rent Administrator position from City Clerk/Mobilehome Rent Administrator to Director of General Services/City Clerk and from City Clerks Department to General Services Department (GSD). The responsibilities of the GSD included all statutory City Clerk functions, 343
City Council Agenda
Meeting of March 13, 2023
General Fund Budget Adjustments/Salary Schedule Amendment Page 2 of 3 administration of the Mobilehome Rent Stabilization Program, and general services to include website management and development, project management for City facility design and construction projects, franchise management, emergency management (removed from responsibility in 2017), legislative:
analysis, grant administration and other projects as assigned.
On March 26, 2012, Council approved the reorganization of the GSD to incorporate the Information Systems Division (ISD) to ensure the City was strategically positioned to take advantage of technological advancements and be better prepared for cyber security related issues.
On July 13, 2015, Council approved the reallocation of the Director of General Services/City Clerk to Deputy City Manager/City Clerk. The Deputy City Manager/City Clerk position assumed oversight of the Community Services Department (CSD) and administrative supervision to the Director along with carrying out the responsibilities and oversight of the GSD and ISD.
On January 13, 2020, Council approved reallocating the position of Deputy City Manager/City Cleric to Assistant City Manager/City Clerk. The Assistant City Manager/City Cleric assumed oversight of the Finance Department and CSD along with carrying out the responsibilities and oversight of the GSD and ISD. In addition, Council approved the reallocation of the GSD Administrative Assistant position to Deputy Rent Administrator/Records Techmician. The reallocation of this position was important for succession planning for the Mobilehome Rent Stabilization Program (MRSP) and improved efforts related to records management. The MRSP duties assigned to the Deputy City Clerk/Information Systems Technician were transferred to the Deputy Rent Administrator/Records Technician -when the reallocation was approved by Council.
On November 14, 2022, Council approved several additional staffing changes, including the reallocation of the Deputy City Clerk/Information Systems Technician to City Cleric/Deputy Rent Administrator, the reallocation of the Deputy Rent Administrator/Records Technician to Deputy City Clerk/Records Technician, the creation of a Network Support Specialist, and the creation of an Accounting Assistant/Admin Assistant to be split between Finance and Fire/Paramedic Departments.
On; November 28, 2022, Council approved a reorganization of the Community Services Department, which included the addition of one Recreation Superintendent, two Community Services Coordinators, and three Community Services Specialists.
In a continuing effort to adjust to increased workload as well as staffing levels that had been reduced as a result of certain positions not being filled when employees left the City and due to reductions in staffing levels during the COVID-19 pandemic, a number of critical staffing needs have been identified, as well as a re -organization of departments. The re -introduction of a Director of General Services/City Clerk position will provide experienced oversight to City Clerk, ISD and GSD functions, while allowing the Deputy City Clerk/Deputy Rent Administrator/Records Technician to focus on administering the Mobilehome Rent Stabilization Program, along with backing up City Clerk functions as needed. The addition of a Director of Governmental Affairs/Public Information Officer will allow the City to move key initiatives and projects forward which require regional cooperation (e.g., Wildwood Canyon Interchange, a new library, revising/improving bus transit services, addressing homelessness, enhancing public safety services, etc.), and will enable the City to increase and improve upon communications/transparency. The reclassification of PIO/Grant Coordinator to Management Analyst will allow continued work on grant management, with an increased focus on research, report writing, the creation of presentations, and assisting the Director of Governmental Affairs/PIO as necessary. 344
City Council Agenda
Meeting of March 13, 2023
General Fund Budget Adju5tinents/Salary Schedule Ainendment Page 3 of 3 The following staffing changes are being recommended for City Council consideration:
* Creating and one (1) position of Director of General Services/City Clerk. * Creating and one (1) position of Director of Governmental Affairs/Public Information Officer, * Reallocating the position of Public Information Officer/Grants Coordinator (Confidential), to Management Analyst (Confidential).
* Reallocating the position of City Clerk/ Deputy Rent Administrator, to Deputy City Clerk/ Deputy Rent Administrator/Records Technician (Confidential). * Eliminating one (1) position of Deputy City Clerk/Records Technician (Confidential) These changes were reviewed and discussed by the Finance Committee on March 7, 2023, FISCAL IMPACT:
With an effective date of March 15, 2023, and using the FY23 budget worksheet department specific estimated benefit rate of 29% of salaries, the fiscal impact of the new positions to the adopted FY 2022/2023 budget and the upcoming 2023/2024 budget is as follows:
Proposed
Positions:
Range:
Step:
FY23
Impact
Salaries
FY23
Impact
Benefits
Total
FY23
S&B
FY24
Estimated
Salaries
FY24
Estimated
Benefits
Total
FY24
S&B
Director of
General
Services/City
57 l
$43,561
$12,633
S56,1.94
$149,352
$43,312
$192,664
Clerk
Director of
Governmental
57 1
$43,561
$12,633
$56,1194
$149,352
$43,312
$192,664
Affairs/PIO
Additionally, budgetary savings are recognized when comparing the City Manager's employment agreement effective March 1, 2023 in comparison to the FY23 adopted budget in both base salary $(16,890) and benefits $(14,805) for a total budget savings of $30,975.
The net result of the above fiscal impacts is a FY 23 General Fund budget adjustment of $81,413.
The projected FY24 fiscal impact of the two newly created positions is $385,328.
Attachments: Resolution No. 2023-02
Updated Organization Chart
345
RESOLUTION NO.2023-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
YUCAIPA, CALIFORNIA, AMENDING RESOLUTION NO. 2022-63,
AND ADOPTING THE REVISED MANAGEMENT, SUPERVISORY,
AND CONFIDENTIAL EMPLOYEE SALARY, BENEFIT AND
CLASSIFICATION PLAN
WHEREAS, it is necessary for the efficient operation of the affairs of the City that the City Council adopt a pay and classification plan; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Adopt Resolution No. 2023-02, amending Resolution No. 2022-63, amending the Management, Supervisory and Confidential Salary, Benefit and Classification Plan effective beginning on March 15, 2023 ,
a, Revising salary range for current Assistant City Manager position to "Per Contract"; and
b. Revising salary for City Manager position to "Per Contract"; and c. Creating one (1) position of Director of General Services/City Clerk, Salary Range 57 ($149,3524186,520); and
d. Creating one (1) position of Director of Governmental Affairs/Public Information Officer, Salary Range 57 ($149,352-$186,520); and
e. Reallocating the position of Public Information Officer/Grants Coordinator (Confidential), Salary Range 29 ($74,807-$93,423) to Management Analyst (Confidential), Salary Range 29 ($74,807-$93,423); and
f. Reallocating the position of City Clerk/ Deputy Rent Administrator, Salary Range 39 ($95,75941191590) to Deputy City Clerk/ Deputy Rent Administrator/Records Technician (Confidential), Salary Range 39 ($95,759-$119,590); and g. Eliminating one (1) position of Deputy City Clerk/Records Technician (Confidential), Salary Range 28 ($72,982 $91,145),
PASSED, APPROVED, and ADOPTED this 13"' day of March 2023.
ATTEST:
KIM METZLER, CITY CLERK
JUSTIN BEAVER, MAYOR
346
EXHIBIT "A„
CITY OF YUCAIPA
MANAGEMENT, SUPERVISORY AND CONFIDENTIAL
SALARYSCHEDULE
(Effective beginning March 15, 2023)
No
Position
Range
Salary Range
1 Accountant Confidential
26 69,465-86,753
1 *Accounting Manager
43 105 700-132,005
1 'Senior Accountant
34 84,637-105 700
I
*Assistant Engineer
33 82 573-103 122
2 *Associate En ineer
41 100 607-125 644
1 *Assistant City Mana erl
Per Contract
1 *City Manager
Per Contract
4 Community Services Supervisor
28 72 982-9I 145
1 r-,:�., GW.WD,.,.uty Rent nd., mist., to
Deputy City Clerk! Deputy Rent AdministratorlRecords
Technician Con idenlial
39 95,759-119,590
1 *Director of Community Services'
57 149 352-186,520
1 *Director of Development Services/City Engineer'
62 168,978-211,030
1 *Director of Finance'
57 149 352-186 520
1 *Director of General Services/City Clerk'
57 149,352-186 520
1 * Director of Govenimcntal Affairs/Public Infonmation Officer'
57 149,352-186,520
I
Senior Executive Assistant/Human Resources Analyst
34 84 637-105,700
1 Housing & Economic Develo meat Analyst
28 72 982-91,145
1 *Recreation Superintendent
41 100,607-125 644
1 *Information Systems Manager
43 105 700-132,305
1 Network Administrator Confidential
26 69 465-86 753
1 *Planning Manager/CityManager/City Planner
43 105,700-132 005
1 1
1 1
1 29
28 41
38 52
74,807-93,423
72,982-91 145
100,607-125,644
93,423-116,673
132,005-164,856
Matra enseralAnal sr (Confidential)
Public Works Analyst
*Public Works Manager
Construction Engineer
*Assistant City Engineer
Department Head
At will employee
Attachment to Resolution No. 2023-02
March 13, 2023
347
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