Agenda Item No. 111
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer 7c
FOR: City Council Meeting of April 24, 2023
SUBSECT: Trails and Open Space Committee Membership
RECOMMENDATION:
That the City Council:
1. Review and consider amending the current membership of the Trails and Open Space Committee as deemed appropriate in accordance with Resolution No. 2014-81; and
2. That Councilmember garner appoint one (1) member to the Trails and Open Space Committee to fill a current vacancy.
BACKG ROUNDIDISCUSSION:
The Trails and Open Space Committee currently has one vacant City Council appointed position due to a voluntary resignation on March 07, 2023, as indicated in the following table:
Committee Member
Appointed By
Term Ends
Kathy Barton
Thorpe
111/2025
Kandie Cansler
At -Large
1/1/2025
DeDe Chudy
At -Large
l/1/2025
Leonard LaRocco
At -Large
l/l/2025
Kellie LaRocca
Venable
l/1/2025
Kristine Mohler
Beaver
l/1/2025
Patrick Smith
At -Large
1/1/2025
Kathy Utley
Duncan
1/1/2025
Vacand
Garner
1 / 1 /2025
The vacant position is Councilmember Garner's appointment. This open position has a term expiration date of January 1, 2025. Staff has also been made aware of Council's interest to review the current membership. For Council's consideration, Resolution No. 2014-81 and Resolution No. 2014-82 establishing rules of procedure for all commission and committee meetings and establishing the Trails and Open Space Committee are attached to this report. 04/24/2023 City Council Agenda 135
City Council Meeting of April 24, 2023
Trails and Open Space Committee Membership
The General Services/City Clerk Department posted the Trails and Open Space Committee vacancy at City Hall, on the City website, at Yucaipa Library and in the local newspaper. In response, staff has received four (4) Citizen Service Applications from residents interested in being a member of the Trails and Open Space Committee. Attached to this report are copies of the Citizen Service Applications received.
Each applicant has been notified of this meeting and has been advised that Council typically desires their attendance to provide additional information if needed.
Attachment(s): 1. Resolution No. 2014-81
2. Resolution No. 2014-82
3. Citizen Service Applications
Approved by:—��-�--- �-
04/24/2023 City Council Agenda 136
Attachment 1
AMENDED BY RESOLUTION NO.2017-45, Section 10 to Amend
Section B of 2014-81(10I9117)
AMENDED BY RESOLUTION NO. 2021-03, Section 1 to Amend
Section B of 2014-81 (1125121)
RESOLUTION NO. 2014-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, RESCINDING RESOLUTION NO. 2003-42 AND
ESTABLISHING RULES OF PROCEDURE FOR ALL COMMISSION AND
COMMITTEE MEETINGS AND RELATED FUNCTIONS AND
ACTIVITIES
WHEREAS, the City Council, from time to time, has established local advisory commissions and committees for the purpose of assisting in the effectiveness of City Goverriment. The City Council will consider for appointment all persons willing to serve and whose interests, background, experience, perspective and talents may significantly contribute to the purpose of the various commissions and cornmittecs; and WHEREAS, the purpose and intent of the City Council in establishing Commission and Committee Rules of Procedure is to provide directory guidelines relating to the conduct of public business by or on behalf of any advisory commission or canunittee within the City of Yucaipa, and
WHEREAS, the provisions of this Resolution shall apply to all commissions and committees and shall supersede any minute, motion or resolution which is in conflict with the provisions of this document. Insofar as possible, the provisions of this resolution shall govern the operation and creation of commissions and committees appointed by the City Council except in those instances where the provisions of this resolution conflict with provisions of State or Federal law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1.
Resolution No. 2003-42 is hereby rescinded in its entirety.
SECTION 2. OPEN MEETINGS
All commission and committee meetings shall be conducted pursuant to the provisions of the Ralph M. Brown Act and the City Clerk shall maintain a copy of all agendas and minutes of all meetings.
In the case of a scheduled meeting date falling on a holiday, the meeting shall take place the following business day at the designated time. Meetings may, from time to time, be canceled due to a lack of quorum. In that event, a Notice of Cancellation shall be posted and delivered to commission or committee members. Agenda items may be deferred to the next regularly scheduled. meeting_
04/24/2023 City Council Agenda 137
2.1 QUORUM
Unless otherwise provided for by Resolution of the City Council, a majority of the total mcmbership of the commission or committee shall be sufficient to do business.
SECTION 3. ORDER OF BUSINESS
3.1 AGENDA
The order of business of each meeting shall be as contained in the agenda prepared by the staff liaison. The agenda shall be a listing by topic of the subjects which shall be taken up for consideration. The commission or committee may not discuss or take action on a topic that is not listed on the Agenda, except in full compliance with the provisions of the Brown Act.
3.2 DELIVERY OF AGENDA
Agendas shall be delivered to the City Clerk in sufficient time to cause pasting, in conformance with the Brown Act, at least 72 hours in advance of all regular meetings, and 24 hours in advance of all special meetings. if agendas are not received in sufficient time to cause posting, the commission or committee shall not conduct its meeting. klk�effl Re feX81393. i1
Before proceeding with the business of the commission or committee, the staff liaison shall record the names of those commissioners or committee members present and they shall be entered into the minutes.
3.4 MINUTES
The staff liaison shall maintain a record (minutes) of commission or committee meetings.
The minutes shall contain a brief description of topics discussed and shall contain true and concise motions made and the vote thereon. The minutes shall be approved by the commission or committee at its next meeting and then the original shall be forwarded to the City Clerk, SECTION 4. PRESIDING OFFICER
A. The Chairperson shall be the presiding officer at all meetings of the commission or committee. In the absence of the Chairperson, the Vice- Chairperson shall preside.
B. The commission or committee shall meet annually to select one of its members as Chairperson and another as its Vice- Chairperson.
C, Selection of the Chairperson and Vice- Chairperson shall occur at the first regularly scheduled meeting of the commission or committee each calendar year.
SECTION 5. RULES, DECORUM, AND ORDER
04/24/2023 City Council Agenda - 138
5.1 MEMBERSHIP
Commission or Committee members shall either be residents, property owners or business owners of the City of Yucaipa, California.
5.2 MEETING ATTENDANCE
City Council appointees to commissions and committees fulfill a vitally important role in governing the City, and are held in high regard. Therefore, barring unusual and emergency circumstances, an appointed advisory member is expected to attend and participate in all of the meetings held by the body to which the member is appointed.
5.3 REMOVAL, RESIGNATION, AND VACANCIES
A. Removal
Unless otherwise authorized by the City Council due to special circumstances, a commission or committee member's term shall be automatically terminated, with or without cause, upon one or more of the following;
1. The member is absent from three consecutive meetings of the body, regardless of the type of meeting (regular, special, adjourned, etc.) in a 12 month period if they meet monthly; or
2. The member has missed 25% of the meetings of the body, regardless of the type of meeting (regular, special, adjourned, etc.) in any 12 month period.
3. A motion is adopted by the affirmative votes of no less than three Council members declaring the member's term to be terminated.
B, Resignation
Any member of a commission or committee may resign upon notification, in writing to the City Council, commission or committee chairperson, and staff liaison.
C. Vacancies
Vacancies shall be filled in the same manner as initial appointments and shall be for the remainder of the unexpired term.
SECTION 6. TERM
Each commission or committee member's term (at -large and individual Councilmember appointments) shall run consistent with the general municipal election and shall be for two -years from January 1 to January L
Student commission or committee members shall serve a single tent month term, from September through June.
Each Youth Advisory Committee Member's term shall be for two -years from September 1 to September 1. - 3 _
04/24/2023 City Council Agenda 139
SECTION 7. STAFF LIAISON
7.1 FUNCTIONS OF THE STAFF LIAISON
A staff liaison shall be assigned to each commission or committee and shall he responsible for coordinating the communication and activities of the respective commission or committee to and with City staff and City Council, preparing the commission or committee agenda and minutes and forwarding to the City Cleric for processing.
The assigned staff liaison shall insure that the City Clerk is advised of any unscheduled vacancies in accordance with established procedure.
PASSED, APPROVED AND ADOPTED this 8" day of December 2014.
ATTEST:
Jennifer a land, City Clerk
04/24/2023 City Council Agenda - 4 140
Attachment 2
RESOLUTION NO.2014-82
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, RESCINDING RESOLUTION NO'S. 91-73 AND 95-53 AND
REESTABLISHING THE TRAILS AND OPEN SPACE COMMITTEE OF THE CITY OF YUCAIPA.
WHEREAS, the City Council desires to continue encouraging citizens from the community to participate in and serve on City advisory committees; and WHEREAS, City committees have a primary role to encourage increased public input and citizen participation in the determination of City policies and procedures; and WHEREAS, on November 24, 2014, the City Council of the City of Yucaipa (the "City Council") directed staff to amend the membership of the Trails and Open Space Committee,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA DOES HEREBY ORDER, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1. That City Council Resolutions No. 91-73 and No. 95-53 are hereby rescinded, revoked, and of no further force or effect.
Section 2. The City Council hereby recreates and reestablishes a Trails and Open Space Committee.
Section 3. That the Trails and Open Space Committee shall consist of nine members, five of which shall be appointed one by each City Councilmember, with four additional members appointed by the City Council at large. The Trails and Open Space Committee shall appoint one member to serve as a liaison to the Crafton Hills Open Space Conservancy.
Section 4. That the Trails and Open Space Committee shall follow the Rules of Procedure for committee meetings, related functions and activities, as found in Resolution No. 2014-81.
Section 5. That the following are the Powers and Duties of the Trails and Open Space Committee:
5.1 That the Trails and Open Space Committee shall make recommendations to Council, implementing directives as related to the City's Master Trails Plan.
5.2 That the Trails and Open Space Committee shall make recommendations to Council, implementing directives as related to the acquisition and maintenance of public opens pace.
PASSED, APPROVED and ADOPTED on this 8"' d f y 4 December, 20 4 v, (-
Denise Hoyt, Mayor
EST:
Jennifer SIL41 City Clerk
04/24/2023 City Council Agenda 141
Attachment 3
CITY OF YUCAIPA 1 ReCH58gFD
34272 YUCAIPA BOULEVARD il`ejf
f
M R
YUCAIPA, CA 92399
(909) 797 2A89
General Services/
CITIZEN SERVICE APPLICA'IIIOi rk's Depa'tme
- - - _.
The Yucaipa City Council is seeldng citizens to serve on duly constituted City Commissions and Committees which have been established to assist and advise the City Council on specific matters for consideration which have been assigned to the respective Commission or Committee. Please complete this application for appointment in till. The applications should be typed or clearly printed and filed with the City Clerk.
Name of Applicant: \A( k—_
First J Middle Last
Address:
Number and Street
Home Work
Phone: Phone:
Email:
Occupation:
City Zip Code
Cell Phone:
Educational Background: �!/-� 4' ��, s { 72—
Commission or Committee for which you are
applying:
If you are applying to the Mobilehome Rent Review Commission, please initial below pursuant to the Cityof Yucaipa Municipal Code §15.20.070, Subsection A (1)) I declare that I am neither a resident nor a park owner of a mobilehome park in the City of Yucaipa, that I have no financial interest (as defined by slate law) in any mobilehome or mobilehome park and have no parents, children, spouse or siblings with any such interest.
Applicant signature:
Why are you interested in this positio ?
ATTACH A RESUME AND/OR ADDMONAL INFORMATION WHICH YOU FEEL WILL ASSIST THE CITY COUNCIL IN THEIR SELECTION.
04/24/2023 City Council Agenda 142
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CITIZEN SERVICE APPLICATION
PAGE TWO
What do you consider to be three (3) major assets that would qualify you for selection to this commission/committee?
I.
2. Sri+�IFil�i J .Y M �_ r
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3. Now long have you resided in Yucaipa''
REFERENCES:
1. - -
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!applicants are advised that they may be requested to make information available regarding any potential conflict Of interest. arising from their busiaess/property and/or investments with the City of Yucaipa or where the decisions taken by the City of Yucaipa may influence that business or affiliation..
Completed applications should be rehnned to the City Clerk's Office, 34272 Yucaipa Boulevard, Yucaipa, Califnmia 92399, prior to any closing dates established.
I CERTIFY THAT THE FOREGOING I10)3RMATION L5 TRUE AND CORRECT.
Sipatum of'Applicant
Date: 3- lq-. ,23
hsq►sflyucaiP�sharepviatoomlslt�Il3eaaa13erviueslSharad Dam mmW(kneml SaMoe City Cledd@ CrrY CLERICPXEMCOUNCII1 COMMISSIONS, COMiIrtCrCERYCiuun Service Apnlli:W m
04/24/2023 City Council Agenda
143
CITY OF YUCAIPA "�e=g�o
r •-3 t of YLtCalp1
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34272 YUCAIPA BOULEVARD
YUCAIPA, CA 92399 BNOV 12922
(909) 797-2489 (Nwnc]re
Gc IL, r
CITIZEN SERVICE APPLICATtMierk's Department
The Yucaipa City Council is seeking citizens to serve on duly constiluted City Commissions and Committees which have been established to assist and advise the City Council on specific ratters for consideration which have been assigned to the respective Commission or Committee. Please complete this application for appointment in full. The applications should be typed or clearly printed and riled with the City Clerk,
Name of Applicant: Ian M Tilien
First
Address:
Number and Street
[-Tonne
Phone:
Email:
Work
Phone:
Middle Last.
City Zip Code
Cell Phone:
occupation: Material Operations Senior Specialist - SCE Educational Background: Some College 1 Trade
Commission or Committee for which you are
applying: Trails and Open Space
If you are applying to the Mcbilehotne bent Review Contmission, please initial below pursuant to the City of Yucaipa Municipal Code § 15,20.070, Subsection A (l )) 1 declare that I am neither a resident nor a park miner of a mobilehome park in the City of Yucaipa, that I have no financial interest (as defined by state ia►v) in any mobilehome or mobilehome park and have tic) parents, children, spouse or siblings with any such interest.
Applicant signature:
Why are you interested in this position?
I am interested in joining the Trails committee because I love - Yucaipa, and enjoy its natural resources. l like the new wildwood mountainbike trail addition and am excited to see what else can be done for the community.
AW'AcH- AiM'-iKM"4A' b�i��nni�r>0_ W; u-lY.o][iMATXO {►�x�IC—OUTELLhWELL -v v.. rssvi] .:ass-• .: . + .-v.. J• r"
WiST�HI�EiTY,� flUAIL QwI #L1R` E ON rt:,
• ter' * rr't;'. -; S ..x's�ir�.•i:�k' Lj�. - '..•� i
04/24/2023 City Council Agenda 144
CITIzI N SERVICE APPLICATION
PAGE TWO
What do you topsider to be three (3) major assets the[ would qualify you for selection to this eornmissio n/corrunittcc?
l•-My construction background gives me a realistic perspective on roosed development, ossible issues, and uni ue insight.
2. 1 am a vested community member, who values what Yucaipa has to offer, and a keen interest in the direction it will go.
3. My general disposition is measured, and thought out. Friends and family would say I'm detail oriented, and do not cut corners.
Now long havc you resided in Yucaipa? 24 Years
RE FERENCES:
i. Jason Ross -
2. Brandy Gomez, CLPF, NCG -
Applicants arc advised that they may be requested to matte ixtfarmtation availablo regarding any potential conflict of interest arising from their hvsinesslproperty and/or investments with the City of Yucaipa or tivbcrc (he decisions taken by the City of Yucaipa may Muence that business or affiliation.
Completed applications should be returned to the City Clerk's Office, 34272 Yucaipa Boulevard, Yucaipa, California 92399, prior to any closing dates established.
I CERTIFY THAT THE FOREGOING INFORMATION IS TRUE AND CORRECT.
Signature ofAppllcant:
Date: $
hap'-fiyvcaipa.shmepoinGcoMiuVOc nera[ServlcevShaud Dx%rM&ft iftciA1 Serviea_City CtcrVeCITY CLERK FJLES=VNCIL.
COMMISSIONS, C{]MMITTEE:ICOOMServicc Appiicidon.doc
04/24/2023 City Council Agenda
145
ALL
CITY OF YUCAIPA 7NZ
34272 YUCAIPA BOULEVARDucai
YUCAIPA, CA 92399
(909) 797-2489 (NarnGj 1
CITIZEN SERVICE APPLIC.ATI�`3'.I le' -I`'" Dppartrneni
The Yucaipa City Council is seeking citizens to serve on duly constituted City Commissions and Committees which have been established to assist and advise the City Council on specific matters for consideration whicli have been assigned to the respective Connntission or Committee. please complete this application for appointment in full- The applications should be typed or clearly printed and filed witli the City Clerk.
Name of Applicant:
First Middle Last
. Address:
rvurnber ana 6treet City Zip Cade
Home Woxk Cell Phone:
Phone: Phone:
Email:
occupation: repl, [
Educational Background:
Commission or Conunittee for which you are applying: _ ,t Ifyou are applying to the Mobilehome Rent Review Commission, please initial below pursuant to the City of Yucaipa Municipal Code §15.20-070, Subsection A (1)] I declare that I am neither a resident nor a park owner of a mobilehoine park in the City of Yucaipa, that I have no financial interest (as defined by state law) in any m.obilehome or rnobilehome park and have no parents, children, souse or siblings with any such interest.
Applicant signature:
Why are you interested in this position?
r i I ..
u� _�• 1_'_ Ali 1 a
IW
ATTACH A RE5'C.TME .AND/OR ADDITiONk L IW(
ASSIST THE, CI'i Y couNaL iN THEiR mLEmom
WMCR YOU [IT, CL, WILL
04/24/2023 City Council Agenda
146
CITIZEN SERVICE APPLICATION
PAGE TWO
What do you consider to be three (3) major assets that would qualify you for selection to #his commission/committee?
1,
2. 0
r
f �rl. �iJ+�wi//�I1 J■ +' WWI M. "I'llirTi a t rfa / �
How long have you resided in Yucaipa?
REFERENCES:
X.
2. Applicants are advised that they may be requested to make infamaation available regarding any potential conflict of interest arising from their business/property and/or investments with the City of Yucaipa or where the decisions taken by the City of Yucaipa may influence that business or afliliadon.'
Completed applications should be returned to the City Clerk's Office, 34272 Yucaipa Boulevard, Yucaipa, California 92399, prior to any closing dates established. lI CERTEF Y THAT THE FOREGOING INFORMATION IS TRUE AND CORRECT.
Signature of Applicant:
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a h �4rera-
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Lkriff J3M SMVICF.S - CITYCLMKICOUKCIF , COMMISSIONS, CO MMITTBi°S1Ci9m Scryk* Applicadan,doo 04/24/2023 City Council Agenda 147
Docuftrk Envelope Id; 60C24022-CA59-4295-NE1-ASaB5721A794
CITY OF YUCAIPA
34272 YUCAIPA BOULEVARD .: .
YUCAIPA, CA 92399 �r'� ,-.•.J..,'' � � �.
--2489
{9D9} 797'er
-fry Clerk's GQpartnient
CITIZEN SERVICE APPLICATION
The Yucaipa City Council is seeking citizens to serve on duly constituted City Commissions and Committees which have been established to assist and advise the City Council on specific matters for consideration which have been assigned to the respective Commission or Committee. Please eQmplete this application for appointment in full. The applications should be typed or clearly printed and filed with the City Clerk.
Nance of Applicant: Robert Richmond
Address:
First
Number and Street
Home Work
Phone: Phone:
Email:
Retired engineer
Occupation:
Educational Background: MecMcal Enguteering
Middle Last
City Zip Code
Cell Phone:
Commission or Committee for which you are applying: Trails and open Spam Committee If you are applying to the Mobilehome Rent Review Commission, please initial below pursuant to the City of Yucaipa Municipal Code §15.20.070, Subsection A (1)} I declare that I am neither a resident nor a park owner of a mobilehome park in the City of Yucaipa, that I have no financial interest (as defined by state law) in any mobilehome or mobilchome park and have no parents, children, souse or siblings with any such interest,
p 7�AdUM64
19 d W.Applicant Signature: '
Why are you interested in this position?
I care about Yucalpies trails and open spaces, and I'm qualified to contribute in this area. I regularly hike the City trail,:
04/24/2023 City Council Agenda
148
DocuSlgn Envelope ID: SOC24022-C456-4295-gBEi»A556572iA794
CITIZEN SERVICE APPLICATION
PAGE TWO
What do you consider to be three (3) major assets that would qualify you for selection to this commission/committee?
1, 1 am a Board member of the Crafton Hills Open space Conservancy. I act as a liaison with that committee, 2, 1 have been a member of tho Trails and Open Space Committee for the past six years, I have made many contributions to the efforts of the committee. 3, 1 manage the Adopt -A Trail program for the committee.
I wrote a book - "The Yucaipa City Trail Guide" and have mapped ail the City trails (ovailablo online).
How long have you resided in Yucaipa? Sixteen years
REFERENCES,
l Fermin Preclado
l
i 2. Scott Washburn
Applicants are advised that they may be requested to snake information available regarding any potential conflict of interest arising from their business/property and/or investments with the City of Yucaipa or where the decisions taken by the City of Yucaipa may influence that business or affiliation.
Completed applications should be returned to the City Clerk's Office, 34272 Yucaipa Boulevard, Yucaipa, California 92399, prior to any closing dates established.
I CERTIFY THAT THE FOREGOING INFORMATION IS TRUE AND CORRECT. beCHK100*d try.
Signature of Applicant: I KDate, 11/2./2022
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_ -
Z:IGENEXAL SERVICES - CrrY CLERWOUNCIL, COMMISSIONS, COMMITTEESTitixen Service Apptication.doc 04/24/2023 City Council Agenda 149