Agenda Item No. 4
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, Assistant City Manage
Kimberly Metzler, Deputy City CleL "\
FOR: City Council Meeting of May 8, 2023
SUBJECT: Fiscal Year 2022/2023 Accountability Reports
RECOMMENDATION:
That the City Council receive the Community Activity Grant Accountability Report and deem the program requirements complete for the Childhood Cancer Foundation of Southern California, Inc. — 2023 Spring Eggstravaganza, Gardenworksforkids — Construct an Autism Patio, The Liberty Lap — 2nd Anniversary of The Liberty Lap, Rotary Club of Yucaipa — 2022 Yucaipa Christmas Parade, The Well Outreach Center — Our Neighbors Clothing Closet, Yucaipa/Calimesa Family Assistance — Refurbish Countertop, Replace Sink, and Paint Cabinetry, and the Yucaipa Womans Club — On- going Maintenance of Clubhouse.
DISCUSSION:
Pursuant to the Community Activity Grant (CAG) Guidelines, the following awarded CAG applicants have completed the CAG funded program and have submitted the Event Reporting Financial Worksheet and Event/Program Summary for Council review and approval. The following details the awarded agency, the amount granted, the actual grant amount spent, and the event reporting worksheet:
Awarded
Awarded
Actual
Financial
FY 2022/2023
Financial
In -Kind
Reporting
ACCOUNTABILITY REPORTS
Amount
Amount
Worksheet
Attachment
Childhood Cancer Foundation of
Southern California, Inc.
N/A
$310.25
$310.25
A
2023 Spring Eggstravaganza
Gardenworksforkids
$2,000.00
N/A
$2,000.00
B
Construct an Autism Patio
The Liberty Lap
N/A
$736.25
$736.25
C
2"d Anniversary of the Liberty La
Rotary Club of Yucaipa
N/A
$8,713.00
$6,422.00
D
2022 Yucaipa Christmas Parade
Awarded
Awarded
Actual
Financial
FY 2022/2023
Financial
In -Kind
Reporting
ACCOUNTABILITY REPORTS
Amount
Amount
Worksheet
continued
Attachment
The Well Outreach Center
$1,000.00
N/A
$1,000,00
E
Our Neighbors Clothing Closet
Yucaipa/Calimesa Family
Assistance
$2,500.00
N/A
$2,500.00
F
Refurbish Countertop, Replace
Sink and Faint Cabine
Yucaipa Womans Club
On -going Maintenance of
$3,500.00
NIA
$3,500.00
G
Clubhouse
Staff has reviewed and is recommending that the City Council receive the CAG Accountability Reports and deem, if appropriate, that the program requirements have been met by the Childhood Cancer Foundation of Southern California, Inc. — 2023 Spring Eggstravaganza, Gardenworksforkids — Construct an Autism Patio, The Liberty Lap — 211 Anniversary of The Liberty Lap, Rotary Club of Yucaipa —2022 Yucaipa Christmas Parade, The Well Outreach Center — Our Neighbors Clothing Closet, Yucaipa/Calimesa Family Assistance -- Refurbish Countertop, Replace Sink, and Paint Cabinetry, and the Yucaipa Womans Club — On -going Maintenance of Clubhouse.
FISCAL IMPACT:
The FY 2022/2023 CAG Fund for financial requests is depleted.
Attachments:
A Childhood Cancer Foundation of Southern California Accountability Report B Gardenworksforkids Accountability Report
C The Liberty Lap Accountability Report
D Rotary Club of Yucaipa Accountability Report
E The Well Outreach Center Accountability Report
F Yucaipa/Calimesa Family Assistance Accountability Report G Yucaipa Womans Club Accountability Report
Approved by:
45 Attachment A
Received
City of Yucaipa Community Activity Grant City Of YLIcaipa Event Reporting Financial Worlcsheet APR 12 2023
Fiscal Year 2022-2023 Grants
*INCLUDE BACK-UPDOCUNIENTATION TVITHBEPORTINCLUD9C"CI7erai Services/ COPIES OF CHECKS, COPIES OF INVOICESIQUOTESC i t y Clerk's Department Name of organization: Childhood Cancer Foundation of Southern California, Inc.
Contact Name: Stephanie Avila
Phone Number: (909)558-3419
Email: [email protected]
Description of Event/Project Funded: Spring EggstravaganZa Total Cost to operate Event/Project: $ 20,653
Amount Granted by City: $ Section I (Monetary) $ 310.25 Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1
Description
Item # Date (I'lease be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
l . $
2. $
3. $
4. $
5. $
Justify City Grant Ire -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. 7/6/2022 Amphitheater Rental 010,25
2. $
3. $
4. $
5. $
Total Disbursements (Just beg City Grant Monetary andlor In -Kind) Amount): S Monetary Grant Funds Remaining: $ 0
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT
.e
CITY OF
City of Yucaipa Community Activity Grant
✓/p Event/Program Summary
Fiscal Year 2022-2023 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? Yes, families in attendance received peer support and enjoyed an afternoon of fun away from the usual hospital setting.
2. If funded in the future, what would the organization do differently? In light of COVID, we are working to be more concious and inclusive of families that continue to have concerns with being in a crowd of people. We'd like to include drive-thru option from now on
3. What type of feedback did organization received from the participants? They greatly enjoyed the event and the location. This was our first opportunity to be in -person and the interactions with other families provides emotional and social support to the newly diagnosed.
4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
In -Kind donations included: Lunch from Jersey Mike's, activity table sponsorships, giveaway items, and more.
5. List the total number of residents served.
Residential information for participants is not collected but we estimate at least 10-12 Yucaipa residents/families, in addition to the 150 participants from surrounding areas.
Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information: We are so grateful for your continued support of our program and the families we serve. Your kindness helps families see that there is a community of people who care about them and hope to share a glimmer of hope during the most trying times of their lives.
PLEASE SUBMIT ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
47 Attachment B
City of Yucaipa Community Activity Grant Received
Event Reporting Financial Worksheet CitY Of YucaiiD�,
Fiscal Year 2022-2023 Grants MAR 0 ,=E 2023
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCL UDING.
COPIES OF CHECKS, COPIES OF INNOICESIQUOTES
/''1 General cervicesl
Name of Organization:_Lr'lt QjAP_n ,k_:0N,-V5Qr�i�Y Clerk; Denart��, gt_ Contact Name: L�D�Y--\Q �C��C?(1'`(J
Phone Numbe
Email:
Description of Event/Project Funded:
.Z \'1/-)U'rr1 rv, G 1 G ) (YI'i 31 5 . CO Vv7
�-a\Ac'V5h an �us�wC, R2,10
Total Cost to Operate Event/Project: $410q
Amount Granted by City: S 9 DO — Section I (Monetary) $ .t t1 I " Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION I
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. �� %�L�t�, Chem es)E�. Nm x\c-e t%�ri�_I ,�
2. -L n nt � �— " x w'y�1C�')o ,� LI�1A J $ i q 37 �La'
3. 11�1� t P, Yl)f 5� i [ it�mf' �f no� $ j % c�
5. $
Justify City Grant lit -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for cacti disbursement related ONLY to the grant amount) Amount �Q=O
2. 3. $..
4. $
5. $
00 Total Disbursements (Justifying City Grant Monetary antt/orin-Kitt) Amount): S Fi> Monetary Grant Funds Remaining: S
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY ANIOUNTS AWARDED BY GRANT Page l
48 C1TM°_ City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2022-2023 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal?
2. If funded in the future, what would the organization do differently?
3. What type of feedback did organization received from the participants? ovP-C- rov A ► ' I VN c Q r-e
I?�{'� ehl�drifn
4. What other financial/in-fdnd contribu$ons did the organziation seek or receive to fund the event/program (separate from City funding)?
'ry1n� an8 so\ CQk,�)'q . ?r)VCA-c'
8- on(a* tarn S
5. List the total number of residents served.
CM i i c Y-e. n P,) hc> (°t - 1-e.n A c 1 4sse-S
<� re Ord -en pe r mono
Attach copies of marketing/promotional materials for the event/program. N/A Notes/comments/additional information:
M
Yti.)e
) 3 V
`�1
ti) -A,•e e rj rnueh QPere C10-
PLEASE SUBMIT ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET. TO THE CITY CLERICS OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENTIPROGRAM
49 Cap- V110
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50 Cement Patio Installation at Gardenworksforkids
Pea Gravel (medium rock) wire for 23 ft. x 26 ft. Slab (4-in thick) 3500 PSI Cement from Robertson's Cement Company- 7 ! yds $2,591.39 Materials
$2,500 labor cost Total cost to Donna Solomon: $5,091.39 Receipt-#143 _- Eduardo Aldolfo (800-801-7625)
id cash only
51 ^
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SON -.-
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52 Attachment C
City of Yucaipa Community Activity Gi-a t
R
Event Repot-ting Financial Wot-ksheety eceived of Yuc
aipa
Fiscal Veal- 2022-2023 Grants
,tjA1`C`1.(17)E BACK-TJP DOCUMEATA TIOAr JVITH REPORT If COPIES OF CHECXY, COPIL.YOF INVOK
Name of Organization: :Ty� L4 LA-F --General Ser\/ice'o/ City Clerk's
Contact Name:
pholle Number: t 0 1—
EmA-
Description of Event/Project Funded. �,OfN V1
Total Cost to Operate Event/Project: $ -720
Amount Granted by City: S Section I (Monetary) -?Q Section 2(hiKind) Jus(ify City (irap
SECTION I
Descriptil
Item 9 Date (Please be
I.
2. 3,
4. 5.
.Justify City Grant Amount: (if app
SECTION 2
Item 9 Date
2. 3,
4. 5,
Notes/comments/additional
information;
Descriptioit
(PIL11se he Nlimlfic, "A'
Amount
Antoon(
-7 -1-D
Tom Total Disburseents (,hisdj.j-ing Cit .1, Grant Monetai), andlor M-Kind) Amount): S �7 Monetary Grant Funds Remaining: $ P-
CAty of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2022-2023 Grants
To an attemptto assist all awarded agencies, the City has developed an Event Reporting Financial Wot,ksheet (attaolled) to ensure consistent Luid accurate: reportirt}; oC the awarklvd a ,envies use al* City fundin'- and/ear in -kind services. thong with your Event Reporting Financial Worksheet, please provide the information requested below:
t. Did the event/program meet the original intended goal? ?, If funded in the future, what would the orgnnization do differently? a, What type of feedback did organization received from the participants?
4. What other financial/in-kind con
event/program (separate. from Ci
ri ! k.
bations (lid the or-anzintion seek or receive to fund the funding)?
5. List the total number of residents .served.
V "..�as
Attach copies of iiiarketinc;/protrnotional
Notes/continents/additional information:
for the event/program.
54 Attachment D
City of Yucaipa Non -Department Not -for -Profit Funding Event/Program Reporting Financial Worksheet
Fiscal Year 2022-2023 Grants
*INCLUDE BACK-UP DOCUAIENTATION IVITH REPORT INCL UDING:
COPIES OF CHECKS, COPIES OF INVOICE, SIQ U07 ES
Name of Organization: Rotary Club of Yucaipa
Contact Name: Donnakaye Ostrander/Todd
Phone Number: 626-274-8403/909-900-9537
Email: [email protected]/t-.utjahr(cDIiotinail.com
Description of Event/Project Funded: Yucaipa Christmas Parade Total Cost to Operate Event/Project: S 4,835.41
tr
Amount Granted by City: S 0 Section I (Monetary) S 8,713 Section 2 (In Kind) Justify City Grant Honelni7, Amount: (if applicable)
SECTION 1
Description
Item #
Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount
1. $
2. $
3. $
4. $
5. Justify
City Grant In -hind Amount: (ifapplicable)
SECTION 2
Description
Item #
Date
(Please be specific. List Vendor and purpose for each disbursement related ONLY to the grant amount)
Amount
1. 12/10/22
Police/Sheriff Services
$ 4,171.24
2. 12/10/22
Cal Fire Services
$ 0
3. 12/10/22
Public Works Services
$ 2,051.50
4. 12/10/22
SLP Fee
$ 200
5. S
Total Disbursements (Justifying City Grant Monetary and/or lit -Kind) Amount): S 6,422.74 Monetary Grant Funds Remaining:-$-2•;290:26--- Ivy
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYAIEN'r TO JUSTIFY AMOUNTS AWARDED BY GRANT 55 Cj ity of Yucaipa Non -Department Not -for -Profit Funding Event/Program Summary
/vfjfl�'� r Fiscal Year 2021-2022 Grants
In an attempt to assist all awarded agencies, the City has developed an Event/Program Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
I. Did the event/program meet the original intended goal? The Rotary Club thinks the event is continually improving and exceeded our expectations in 2022.
2. If funded in the future, what would the organization do differently? Keep building on the past years success, develop better control of staging areas, increase the amount of volunteers on the parade route, and increase band involvement in 2023.
3. What type of feedback did organization received from the participants? Participant feedback was overwhelmingly positive.
4. What other financial/in-kind contributions did the organziation seep or receive to fund the event/program (separate from City funding)?
The Rotary Club funded all additional expenses for trash pickup, dignitaries, announcer staging, and parade related printing. The Rotary Club secured smaller donations and sold ads for the parade guide.
5. List the total number of residents served.
Ten Thousand
Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information: The Rotary Club would like to say THANK YOU to City Council and City Staff for making the Parade a SUCCESS!
PLEASE SURNMIT ALONG WITH EVENT REPORTING FINANCIAL. WORKSHEET TO THE CITY CLERI('S OFFICE WITHIN ONE �30NTH FOLLOWING THE EVENT/PROGRAN'I
Page I
56 Attachment E
I
City of Yucaipa Community Activity Grant Received,
Event Reporting Financial Wor1rsheet City of Yucai":)a
Fiscal Year 2022-2023 Grants
INCLUDE BACK-UPDOCUMENTATION WITHREPORTINCLUDING.'!A" ' 7 L L
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
Name of Organization. The Well Outreach Center
Contact Name: Vicki Wood
Phone Number: 909-795-0614
Email: [email protected]
Description of Event/Project Funded: Our Neighbors Clothing Closet 3 Total Cost to Operate Event/Project: $ 3)655-03
Amount Granted by City: $ 1,000 Section 1 (Monctiry) $- Section 2 (In Kind) Justify City Amount: (if applicable)
SECTION 1
Description
Item # Date
(Please be specific.
Amount
1. 11-22-2022
Walmai-t - Clothing Inventory
198.35
2. 11-22-2022
Walmart - Clothing Inventory
$257.17
3. 1-2' 3 -2023
Walmarl -Clothing Inventory
s291.69
4. 2-27-2023
Family Dollar - Hygeine Inventory
$ 56.30
5. 4-11-2023
Walinart - Clothing Inventory
s 196.64
Justify City Grant
Amount: (if applicable)
SECTION 2
Description
Item # Date
(Please be specific.
Amount
2. 3.
4. 5.
Total Disbursements (Justij ving City Grantilfonetnij, andlor M71MW) Amount): $ 1,000. 15 Monetary Grant Funds Remaining- $ 0
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP REXEIPTS / PROOF OF PAYIMEN,r,ro JUSTIFY- AMOUNTS AWARDED BY GIL-\Nl' 57 CITYor
/.-� City of Yucaipa Community Activity Grant
Event/Program StlmmarY
Fiscal Year 2022-2023 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
I. Did the event/program meet the original intended goal? Yes, our goal was to serve 200 students. During the 2022-2013 Fiscal year ONCC provided 250 students with clotlung and hygiene items.
2. If funded in the future, what would the organization do differently? We plan to apply for the Wahnart Chant, which is where we curreatty purchase all under garments and special need items for students.
I What type of feedback did organization received from the participants? We receive positive feedback from the students who visit the closet. They are shocked that the clothes are free and it is not uncommon for them to tear up as they express graditude.
4. What other financial/in-kind contributions did the organization seek or receive to fund the event/program (separate from City funding)?
We have received a Grant from the Morongo Band of Indians and from private donors from the community who have seen the closet first hand.
5. List the total number of residents served.
We had the privilege of provided 250 students with clothing and hytD giene items.
Attach copies of marketing/prornotional materials forthe event/program.
Notes/commentsladditional information: We appreciate you partnering with us to provide this service to at risk students who live in our community.
PLEA E SCJBIvfTT ALONG WITH EVENT REPORTING FINANCIAL WORKSITEET. TO THE CITY CLERK'S OFFICE WITHIN ONE MONTH FOLLONVING THE EVENT/1'ROGRAM
OUR NEIGHBORS CLOTHING CLOSET
Itemized List and Financial Report Documenting How Funding were Used 2022 Community Activity Grant Funds Received
The $1,000 Community Activity Grant Funds received from the City of Yucaipa went toward purchasing a portion of the itemized clothes and hygiene items below. Please refer to the attached report for detailed financial records of Our Neighbors Clothing closets expenditures.
ONCC, TWOC Board of Directors, and myself are grateful that you chose to partner with us to provide clothing and hygiene items to at risk secondary students who live in the Yucaipa and Calimesa Communities.
All items below were purchased in various sizes for 6t" —12t1' Grade Students Female Undergarments
o Panties
o Bras
o Socks
Male Undergarments
• Boxers
• Socks
Female Shoes
a Dress Shoes
o Tennis shoes
o Sandals
Male Shoes
o Dress Shoes
o Tennis Shoes
Q Sandals
Male Belts
© Causal Belt of various colors
• Dress Belts of various colors
Special Needs
• Special Shoes that can be worn with braces for students with special needs. • Clothing that are smaller or larger than the clothing donated and displayed in the closet. • Jackets, coats, and sweaters during the winter months. n Backpacks or Duffle Bags to carry clothes in while leaving the closet (Keeping Confidentiality)
Hygiene Items:
© Soap, Shampoo, Deodorant, Lotions, and other female hygiene items. 59 Account dashboard I U.S. Bank https://onlinebankina.usbank.com/did tat/servicinglaccount-dashboard sin
tU'J'`J}�{ I : \:.. � `)Ih zDC-)), C� �1� I7 1✓ `7�1 \I � i:�- 1 1 : n nr. _+�✓iJ.J
COMPLETED -11
4/11/2023
Walmart 04/11 Card 5132
$51.03
A%11/2t)23
—.Walmart 04/11 Card 51,32
1'96:64
4/07/2023 r .`�
Staples 04/07 Card 5132
$90.47
3/08/2023
Ret Visa Mobile Beacon 03/08 Card 1455
>329.00 --
2/28/2023 -
Amazon 02/27 Card 5132
$21.54
2/27/2023
Us Postal Service 02/27 Card 5132
2/27/2023
Hjazeen 02/27 Card 5132
$32.33
2�2 /2023,
Fai illy Dollar 02I27` Card 5132
$.56 30 --
2/14/2023
Calimesa 02/14 Card 5132
$33.00
2/14/2023
Mobile Check Deposit
+ ;100.00
2/14/2023 !F_
Deposit
-;-�100.00
2/13/2023
Mobile Beacon 02/10 Card 1455
$120.00
1/23/.2023.
1(�/almart Q1 20 Card 5132
$291 69
1/17/2023
Mobile Beacon 01/12 Card 1455
$329.00
1/11/2023
Mobile Check Deposit
+$100.00
12/19/2022
Mobile Check Deposit
'- ° 150.00
12/16/2022 Ross Dress For Less 12/14 Card 5132
$26 gg
12/12/2022
Mobile Check Deposit
+ $ i 00.00
12/05/2022
Check #1003
$168.00
11122/2022
Walmart 11/16 Card 1455,
$257 17
1 of 4 4/14/23, 4:34 PiV
60 Account dashboard I U.S. Bank
11/2212022 Vlfait-haii 11 16 Cai'cl 1455
11/01/2022 1=,L =: Mobile Check Deposit
9/12/2022 Mobile Check Deposit
https://onl inebanking.usbank.coni/digital/servicing/account-dashboard �198.�5
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received Attachment F
City Of Yucaipa
City of Yucaipa Community Activity Grant MAR 0 ` 202
Event Reporting Financial Worksheet
Fiscal Year 2022-2023 Grants Ge11ei,al Services/
*INCLUDE BACK-UPDOCUMENTATION WITH REPORT IIGe&D w&"s C�pt�al'trileli'i:
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
Name of Organization: Yticq's"- �--,M, (y TIsSiS��tYI��— Contact Name:
Phone Number: i 6
Email maul ( (Agh-,► 1iCt ! 2Olj ���
Description of Event/Project Funded:et r/i Gt Y2? n i s )1 C7 c t _ �ir" 1'l r Tz
Total Cost to Operate Event/Project: $
Amount Granted by City: S O-;S-d D. &4:Section 1 (Monetary) $ "��— Section 2 (In Kind) Justify City Grant Alonaim y Amount: (if applicable)
SECTION 1
Description
Item #
Date
(Please be specific. fist
vendor anti purpose
for =6 di ,barsement related CINU to
the groat an;ount)
Amount
I.
t% SS ��
Cx�t~n4eY— `Tom
— 1u(�o;
e Me,-1cr),CIiS $ i,7oO,r�C7
3. 13Z 0-2—
60u.;iie.r O .
S i +ry k
— 4.." 4, l /i�Gi7 �( )�oii S $ 2;��9� +�
4. _ $
5. $( te,'J�(?
\
Justify
City Grant I;:-Kinri Amount:
(if applicable)
SECTION 2
Description
Item #
Date
(Please be specific. Lis,
vendor and purpose
for each disburse;aent related ONLY to
the gr:;it amount)
Amount
1. $
2. $
3. $
4. $
5. $
Total Disbursements (Juslifyinb City Grant Monetary and/or In -Kind) Amount): $ Monetary Grant Funds Remaining: $ V
Notes/comments/additional
information:
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT Page l
64 CITY OF City of Yucaipa Community Activity Grant
Event/Program Summary
j� Fiscal Year 2022-2023 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? A e_. so. l peS C o
2. If funded in the future, what would the organization do differently? Ar"i n 0
�_j
3. What type of feedback did organization received from the participants?
4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
All o-F our raYzmeKkgfe
5. List the total number of residents served.
T
Attach copies of marketing/promotional materials for the eventlprogram. tVCt't�
Notes/comments/additional information:
i gi-ekv�t' �Jz�S Lt5ed 6:'t- CeI�a z7 1rny�1^r�v'2vr,erl`� 1r' 1+t\e_r_ +k lrA �A Cart C Jeyt r
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET TO THE CITY CLERK'S OFFICE
WITHIN ONE 'MONTII FOLLOWING THE EVENT/PROGRAM
65 9 oM E OLivY NI-ISTAL.LA !ONS,
LiC =9 i 499C
3236 ASHG,'.-�F
ONTARIO. CA 9'i 1 61
OFFICE (562.) 7G3-3435
b'v4tiftiV. T omFOLE'eiNS'. A:LLATIONS.COP:i
Yucaipa Family Assistance
PO Boa; i30
Yucaipa, CA 92399
TERMS 50% do-wn/170% due when complete
DATE 48/2022
lIN!VOICE n 04072022
Yucaipa Fancily Assistance
35075 Avenue B
Yucaipa, CA 92399
DuE DATE 4 8/2022
--
Di=.sCR !P T !ON,
QlY
PRICE
I
AMOUi,!T I
Suppiy. Deliver & Install 'custom laminate countertops
1 1;000.00
1,000.00
j wirolled front edge & 3 314" coved backsplash
sink cutout, end splashesicaps included
j
- 28" wide double -sided bartop included
- color = Formica Bubble Grganir, 895%-58
I f
Relaminate front & sides of isiand getting ne,.v counie:-i0p 1 1,200,00
!
1.200.00
' - color = Formica Dover White
I
!
1 i
I
t
I
I
I
�
i
�
I
G
�
I
1 � ;cc 1: Ic�1G 1t .'7J P ya V!.^ 'J. I VI Ii : UICV I! I�VJhz' 1'11.
P,4YIAZIVTS CcRED!TS
I BALANCE DUE
e
P.O. Box 993
Forest FbtLs Ca. 92339
Phone 9&9-M-7794
To' 5 0 '7-5- v,
�ve r, ; lgq ell
DATE
DESCPJMON AMOUNT rAII NT
-5
5- 63
TOTAL I-,?' 75�32a
67 P.O'_ Box 993
.Forest Patts Ca. 92339
Phone 909-213-7794
70: 3SD7S xl_- b.
yucC./{o4 ♦ ,
.z�7`'}-J7J' /2.'C�i�✓sflt�io5
DATE: %11�IZZ-
I. DESCOMON I1•AMOUNT
���}-�.vs•��.,C/F� .. ly,��� wd�ct'.�d..�';r'�"e,nrc��rv,n ����'o....�!�Cl�..._..___.. . � _. _ �ufj ^c>d t%_ .fie«-,..d:r.e.:�_.. �.n>cl _ �',� �'� 5 �� /�, r�.' � 9 � �e C'ab : ;✓ef �..!�.j_�s��E{ _�� •'•✓�� �1ao..-'..�?�_`:s:;;.�.r.{t'�_..r�c�tc�ec�..3.�?A�.n;_��Lv�.s._ . 2r d g9 a 2..
_ .... _ .......... _.......: - -
=AL 1 '0- 2;6f 0 ?
Received Attachment G
City of Yucaipa Community Activity Grant City of Yucaipa Event Reporting Financial Worksheet JAN 0 3 2023
Fiscal Year 2022-2023 Grants
INCLUDEBAClf-UPDOCUMENTATIONWITH REPORTINCLUIEfNw-araI Services/ COPIES OF CHECKS, COPIES OF IN VOICESIQ UO Me i t y Clerk's Department Name of Organization: Yucaipa Woman's Club
Contact Name: Virginia Cosby
nnn Inc ncen
Phone ]Number: 7vT / 7-1
Email: [email protected]
Description of Event/Project Funded: Maintenance of clubhouse Total Cost to Operate Event/Project: $ 4975
Amount Granted by City: $ 3500 Section 1 (Monetary) $ Section 2 (In Kind) Justify City Grant Monetei rAmount: (if applicable)
SECTION I
Description
Item # Date (Please be specific. List vendor anti purpose for each disbursement related OBI` V to the grant atuousit) Amount
I. October 2022 Repair ceiling in small clubhouse room x 2475
2. December 2, 2022 Complete ceiling repair and fix glass and doors x 2500
3. x
4. x
Justify City Grant M-Aind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
1. $
2. x
3. x
4. s. x
T ulill Lt5DU1'Seml'ntJ (✓f1S[lft'inb Q1, Grow AlunCimj, analar in-Amey Amouni): a Monetary Grant Funds Remaining: $
Notes/comments/additional
PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT Page I
69 �L `a City of Yucaipa unity J Activ t`g� Grant
7Event/Program Summary
Fiscal Year 2022-2023 Grants
J
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -land services. Along with your Event Reporting Financial Work -sheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? yes
2. If funded in the future, what would the organization do differently? nothing different
3. What type of feedback did organization received from the participants? contractor did good wort:
4. What other financial/in-kind coutributions did the organziation seek or receive to fund the event/orogram (separate from City funding)?
used club building fiord account money
5. List the total number of residents served.
all in the community
Attach copies of marketing/promotional materials for the event/program. _._ v___nr__i-
Notes/comments/additional information: iuc 1- a :i vvvuiau a �.iuv nj�iircCiflicS iuc grail s nwfiiuvu uy we Ciiy PLEASE sl1H rr ALONG WITH EVENT REPORTING FINANCIAL WORKS11ECi' '1'O'rHE CITY CLERK'S OFFICE
WITHIN ONE NIONTR FOLLOWING THE EVENTIPROGRAM
70 Business Economy Checking - 1525: Account Activity Tvansaction Details CEieck nurvaber: 00000006124
Post date: 12/07/2022
A roriount- -2,500.00
Type: Check
Description. Check
Mavcgnant nanne. Check
Merchant
Ubfu- vh-n a Uaoi'e z
Transaction Cash, Checks & disc: Checks
categorV:
YUCAtPAWOMANS CLUB 6124
P060=3
='Pkammaml
01a
H
BANK OF AM ERICA�I
71 OusRness Economy Checking - :1152S, Accoum2 ActMi y Transaction De2aHo CPC e. cv,, n Lg rin b o- 5, * 00000006094
Post- d6ite-. 10/31/2022
Amon, urnfu -2,475.00
Check
DX,szHp)Uont.- Check
M,ovdia-int narm-v,., Check
Dv'a or C 1h a H t
ou Fuj v u - a u a, i 6 u (ru -.
Tra, n sa rul i a ro Cash, Checks 8-, (disc: Checks
Cap�: --- 910 r �' -
VUCAtPA WOMANS CLUB 6094
PO Box I&I
MIS3
16hit'lu
A 4
yaoi-a
voo6o9w i:mouoam: aooq36to s2git
72