Agenda Item No. _ 6
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer L
Kevin Garcia, Assistant Engineer PA
FOR: City Council Meeting of May 22, 2023
SUBJECT: Acceptance of Contract Work — Exterior Painting of Various City Facilities — Project No. 11179
RECOMMENDATION:
That the City Council:
1) Accept the contract work completed by Color New Co., Inc. in the amount of $209,000 for the Exterior Painting of Various City Facilities — Project No. 11179 (Project); and 2) Authorize the recordation of the Notice of Completion for the Project.
BACKGROUND/DISCUSSION:
On November 28, 2022, City Council awarded a contract to Color New Co. of Woodland Hills, CA to complete the painting of various City Facilities (Project). The Project was initiated to address necessary maintenance to the following facilities:
• Community Center (34900 Oak Glen Road)
• Police Station (34144 Yucaipa Boulevard)
• Fire Station No. 3 (34259 Wildwood Road)
• Scherer Senior Center/Nutrition Center (12202 1st Street) • City Hall (34272 Yucaipa Boulevard)
• 7t" Street Pool Facility (12385 7t" Street)
• Historic Fire Station (35130 Avenue A)
The Project consisted of the painting of all the exterior painted surfaces including but not limited to trellis material, columns, beams, doors, stucco walls and eaves. This also included replacement of flashings and wood facia boards as required. Repair work was performed for all facia boards that were warped by either replacing the boards or filling in the cracks, depending upon the severity, as determined by staff in accordance with industry standards. The work also included repairing damaged sections of stucco and installing new stucco under the eaves where the stucco was missing. The exterior paint at some of the facilities was at least 15 years old and had exceeded 56 City Council Meeting of May 22, 2023
Acceptance of Contract Work — Exterior Painting of Various City Facilities — Project No. 11179 its useful life. By painting the buildings, the exterior surfaces of those buildings are further protected from the elements, extend the life of buildings, and provide a more aesthetic appearance.
Field inspections performed by staff during the course of the work and upon completion of the work have assured that the work was completed in accordance with the contract specifications for each facility.
FISCAL IMPACT:
The table below includes the approved budget and actual costs for the Project:
Approved Budget
Actual Cost
Awarded Contract
$182,000
$182,000
Contract Contingency
$45,000
$27,000
Contract Administration, Inspection, and Staff Time
91000
91000
Total
$236,000
$218,000
The adopted FY2022/2023 Budget includes funding in the amount of $370,000 for public facility exterior painting and maintenance in the Capital Projects Fund (Fund 35). The Project cost of $218,000 leaves a remaining budget balance in the amount of $152,000, which is sufficient to accommodate staff s recommendations. The remaining funds can be used to complete other exterior repairs and maintenance at these facilities. Staff will return to Council at a later date with recommendations regarding additional repairs.
Attachments: 1. Notice of Completion — Project No. 11179 Approved by:
57 RECORDING REQUESTED BY
ATTACHMENT I
City of Yucaipa
WHEN RECORDED RETURN TO:
City Clerk
City of Yucaipa
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Recording Fee $0
Government Code 6103
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
PROJECT NO. 11179
EXTERIOR PAINTING OF VARIOUS CITY FACILITIES
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 22na day of May 2023
The said work was performed by Color New Co. of Woodland Hills, CA in accordance with the terms of the written agreement dated the 23rd day of November 2022.
Dated May 22, 2023
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
Subscribed and sworn to (or affirmed) before me on this 22na of May 2023, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date
�N
Ana Sauseda, Director of General Services/City Clerk'
58