Agenda Item No. 1
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk l6 FOR: City Council Meeting of June 12, 2023
SUBJECT: Approve the Council Minutes of May 22, 2023, and May 23, 2023 RECOMMENDATION:
That the City Council approve the minutes of the Regular City Council meeting held on May 22, 2023, and the Special Meeting held on May 23, 2023, as presented.
Attachment(s):
1. Regular Meeting Minutes — 05/22/2023
2. Special Meeting Minutes — 05/23/2023
Approved By:
N.
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of May 22, 2023
City Hall Council Chambers
34272 Yucaipa Blvd.
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by San Bernardino County Sheriff's Department Explorer Abi Hamman.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Mayor Pro Tern
Matt Garner, Councilmember
Jon Thorp, Councilmember
Chris Venable, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.
SPECIAL PRESENTATION
Mayor Beaver presented a proclamation to Dulce Haviland proclaiming May 2023 as Ehlers- Danlos Syndromes (EDS) and Hypermobility Spectrum Disorders (HSD) Awareness Month.
PUBLIC COMMENT
Mayor Beaver asked the public to maintain decorum and civility during public comment.
Hansen Wang, Yucaipa, expressed his concerns pertaining to recent decisions of the Council and encouraged the Council to not be persuaded by bullying tactics.
City Council Minutes
10 Arthur Walter, Yucaipa, stated his concerns pertaining to bullying tactics related to state mandates.
Colleen Wang, Yucaipa, stated her concerns with corruption in federal and local government.
Diane Smith, Yucaipa, stated her concerns with an anonymous letter that was mailed to all who signed a recall petition of certain sitting councilmembers.
Judy Main, Yucaipa, stated her concerns pertaining to a safety issue located at 71h Street Park and requested the assistance of the Council and staff.
Denise Work, Yucaipa, stated her concerns with a public records request that was submitted to the City Clerk's office.
City Attorney Graham responded to public comment provided by Denise Work.
Caecilia Johns, Yucaipa, stated her concerns with recent actions of the City Council since the start of the year.
Joel McCabe, Yucaipa, stated his viewpoint of the support offered to councilmembers at a recent City Council meeting and encouraged residents to continue to support the recall effort.
Kathy Sellers, Yucaipa, spoke in favor of the recall effort.
Patty Ingram, Yucaipa, spoke pertaining to Item No. 9 and requested that the Council keep pickleball courts a priority.
Sally Schultzman, Yucaipa, spoke pertaining to Item No. 9 and requested that the Council keep pickleball courts a priority.
Richard Rios, Yucaipa, spoke pertaining to Item No. 9 and requested that the Council keep pickleball courts a priority.
Betsy Wilson, Yucaipa, spoke pertaining to Item No. 9 and requested that the Council keep pickleball courts a priority.
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE COUNCIL MINUTES OF MAY 8, 2023
RECOMMENDATION: That the City Council approve City Council Minutes of May 8, 2023.
City Council Minutes
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
3. SUBJECT: SECOND READING OF ORDINANCE NO. 412, AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, AMENDING ORDINANCE NO. 343, AMENDING THE OFFICIAL LAND USE PLAN AND
ZONING ORDINANCE OF THE CITY OF YUCAIPA
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 412, an ordinance of the City Council of the City of Yucaipa, California, amending Ordinance No. 343, amending the official land use plan and zoning ordinance of the City of Yucaipa.
4. SUBJECT: FISCAL YEAR 2022/2023 ACCOUNTABILITY REPORTS RECOMMENDATION: That the City Council receive the Community Activity Grant Accountability Report and deem the program requirements complete for the Al -Anon — Weekly Meetings, Family Service Association of Redlands — Yucaipa Outreach Project, Valley Elementary School — Leadership Day, Yucaipa Valley Art Association — Twice Monthly Meetings, and Yucaipa Valley Art Association — 2023 Spring Art Show.
5. SUBJECT: ADOPTION OF RESOLUTION NO. 2023-12, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, DECLARING ITS
INTENTION TO HOLD A PUBLIC HEARING TO ADOPT A REPORT OF
DELINQUENT SOLID WASTE CHARGES AND DIRECTING THE CITY CLERK TO
FILE SAID REPORT WITH THE COUNTY OF SAN BERNARDINO FOR
INCLUSION OF SUCH CHARGES ON THE PROPERTY TAX ROLLS AS A SPECIAL
ASSESSMENT
RECOMMENDATION: That the City Council adopt Resolution No. 2023-12, a Resolution of the City Council of the City of Yucaipa, California, declaring its intention to hold a Public Hearing to adopt a report of delinquent solid waste charges and directing the City Clerk to file said Report with the County of San Bernardino for inclusion of such charges on the Property Tax Rolls as a Special Assessment.
6. SUBJECT: ACCEPTANCE OF CONTRACT WORK — EXTERIOR PAINTING OF VARIOUS CITY FACILITIES — PROJECT NO. 11179
RECOMMENDATION: That the City Council:
Accept the contract work completed by Color New Co., Inc. in the amount of $209,000 for the Exterior Painting of Various City Facilities — Project No. 11179 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project.
City Council Minutes
12 ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY
COUNCILMEMBER VENABLE, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. I THROUGH 6.
Following the approval of the Agenda, Mayor Beaver received an additional public comment.
Teri Boon, Yucaipa, stated her concerns pertaining to Item No. 5.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
None
DEPARTMENT REPORTS
7. SUBJECT: AWARD OF CONTRACT FOR AVENUE E STREET IMPROVEMENTS, DUNLAP BOULEVARD TO YUCAIPA BOULEVARD — PROJECT NO. 11185 RECOMMENDATION: That the City Council:
1. Award and authorize the Mayor to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Three Peaks Corporation of Calimesa, CA in the amount of $326,326 for the construction of the Avenue E Street Improvements, Dunlap Boulevard to Yucaipa Boulevard — Project No. 11185; and
2. Authorize a construction contract contingency amount of $32,000 for the project, the amount of $26,000 for construction contract administration, inspection, testing, survey and staff time for a total construction contract budget in the amount of $384,326; and
3. Approve the plans and specifications prepared for the project.
DISCUSSION: Assistant City Engineer Kern presented the Agenda Report.
A TI N: MOTION BY COUNCILMEMBER VENABLE, SECOND BY MAYOR PRO TEM DUNCAN, CARRIED 5-0, TO APPROVE STAFF
RECOMMENDATION.
8. SUBJECT: AWARD OF CONTRACT FOR ADDITIONAL ON -CALL
PROFESSIONAL ENVIRONMENTAL REVIEW SERVICES FOR PRIVATE
DEVELOPMENT PROJECTS
RECOMMENDATION: That the City Council:
1. Award and authorize the Mayor to execute the Contract and the City Manager or his designee to administer the terms of the contract with Michael Baker International in the not -to -exceed amount of $75,000 for providing on -call Professional Environmental Review Services for Private Development Projects; and
City Council Minutes
13 2. Award and authorize the Mayor to execute the Contract and the City Manager or his designee to administer the terms of the contract with EPD Solutions, Inc. in the not -to -exceed amount of $75,000 for providing on -call Professional Environmental Review Services for Private Development Projects; and
3. Award and authorize the Mayor to execute the Contract and the City Manager or his designee to administer the terms of the contract with Ruth Villalobos & Associates, Inc. in the not -to -exceed amount of $75,000 for providing on -call Professional Environmental Review Services for Private Development Projects.
DISCUSSION: City Planner/Planning Manager Matlock presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER GARNER, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-1 (COUNCILMEMBER VENABLE VOTED NO) TO APPROVE STAFF'S RECOMMENDATION.
9. SUBJECT: BUDGET STATUS SUMMARY
RECOMMENDATION: That the City Council review the budget status summary and provide direction to City staff as necessary.
DISCUSSION: Director of Finance White presented the Agenda Report.
Char Broersma, Yucaipa, requested clarification pertaining to the 2nd phase of construction of pickleball courts.
Donna Snodgrass, Yucaipa, questioned past accounting practices and an issue of embezzlement that occurred in 2019. Ms. Snodgrass asked whether the City's savings account was empty and questioned how much General Fund money was loaned to the Development Impact Fee (DIF) account.
Director of Development Services/City Engineer Preciado responded to public comment.
After Council discussion, no direction was provided to Staff.
PUBLIC HEARING
10. SUBJECT: ANNEXATION OF TRACT MAP NO. 14429 INTO THE CITY OF YUCAIPA LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 (ZONE "EE")
RECOMMENDATION: That the City Council:
Conduct a public hearing, and subsequently adopt Resolution No. 2023-13, approving the annexation of Tract Map No. 14429 into the City of Yucaipa Landscaping and Lighting Maintenance District No. 1 (LLMD); and City Council Minutes
14 2. Adopt the methodology for and enact the assessments therein.
Mayor Beaver opened the public hearing at 8:13 p.m.
DISCUSSION: Staff presentation by Director of Development Services/City Engineer Preciado
Public Comment
Mike O'Bier, Yucaipa, requested that the Council continue the item until a resolution is agreed upon to address the increase to the LLMD that was not previously expressed to the homeowners by the developer.
Heather O'Bier, Yucaipa, stated that the previous developer misled homeowners pertaining to the LLMD and requested that the Council address the issue prior to voting on the item.
Kristine Mohler, Yucaipa, stated that she worked for the developer at the time the homes were sold and believes that what the homeowners are asking for is fair.
Director of Development Services/City Engineer Preciado responded to public comment.
Daniel Fischer, representative for the current Owner, stated that the LLMD budget has quadrupled and will continue to rise the longer this item is delayed.
Mayor Beaver closed the public hearing at 8:29 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER THORP, CARRIED 4-1 (MAYOR PRO TEM DUNCAN VOTED NO) TO
CONTINUE THIS ITEM TO A FUTRE MEETING.
ANNOUNCEMENTS
Mayor Beaver announced that he is requesting that a Public Safety Committee Meeting be held soon to address concerns in the community.
ADJOURNMENT
The meeting adjourned at 8:45 p.m. The next regularly scheduled meeting will be June 12, 2023 at 6:00 p.m.
ATTEST: Justin Beaver, Mayor
Ana Sauseda, CMC
Director of General Services/City Clerk
City Council Minutes
15 ATTACHMENT 2
16 City of Yucaipa
City Council Minutes
Special Meeting of May 23, 2023
Yucaipa Performing Arts Center
12062 California St., Yucaipa CA, 92399
Mayor Pro Tern Duncan called the meeting to order at 5:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Councilmember Garner.
CITY COUNCIL ROLL CALL
PRESENT: Bobby Duncan, Mayor Pro Tern
Matt Garner, Councilmember
Jon Thorp, Councilmember
Chris Venable, Councilmember
ABSENT: Mayor Beaver
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Ana Sauseda, Director of General Services/City Clerk
Philip White, Director of Finance
Fermin Preciado, Director of Development Services/City Engineer Ryan Blackerby, Accounting Manager
PUBLIC COMMENT (Limited to Items on this Agenda)
Dr. Hansen Wang, Yucaipa, spoke in favor of the pickleball courts and addressed the comments about pickleball that were made at the Council meeting the night before. • Donna Snodgrass, Yucaipa, expressed her support for the City Council. She acknowledged the major problem concerning the budget and wished the council luck as they began their discussions.
17 STUDY SESSION
1. SUBJECT: FY 23/24 Budget
Presentation by Finance Director Philip White.
Discussion ensued.
Councilmember Venable left the table at 5:50 p.m. and returned at 5:53 p.m.
ANNOUNCEMENTS
None.
ADJOURNMENT
Mayor Pro Tern Duncan adjourned the meeting at 7:24 p.m.
ATTEST:
Ana V. Sauseda, CMC
Director of General Services/City Clerk
Justin Beaver, Mayor
19