Agenda Item No. 4
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, Assistant City Manager %.A;
Kimberly Metzler, Deputy City Clerk
FOR: City Council Meeting of June 12, 2023
SUBJECT: Fiscal Year 2022/2023 Accountability Reports
RECOMMENDATION:
That the City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for Cali-caipa Nooners Lions Club — 2022 Veterans Day Ceremony, Inland Leaders Charter School — Volleyball Games, and Smiles for Seniors Foundation — Assistance for Low -Income Seniors.
DISCUSSION:
Pursuant to the Community Activity Grant (CAG) Guidelines, the following awarded CAG applicants have completed the CAG funded program and have submitted the Event Reporting Financial Worksheet and Event/Program Summary for Council review and approval. The following details the awarded agency, the amount granted, the actual grant amount spent, and the event reporting worksheet:
Awarded
Awarded
Actual
Event/Financial
FY 2022/2023
Financial
In -Kind
Reporting
ACCOUNTABILITY
Amount
Amount
Worksheet
REPORTS
Attachment
Cali-caipa Nooners Lions Club
N/A
$1,020.00
$1,020.00
1 2022 Veterans Day Ceremony
Inland Leaders Charter School
N/A
$2,835.00
$2,835.00
2 Volleyball Games
Smiles for Seniors Foundation
Assistance for Low -Income
$2,800.00
N/A
$2,800.00
3 Seniors
Staff has reviewed and is recommending that the City Council receive the CAG Accountability Reports and deem, if appropriate, that the program requirements have been met by Cali-caipa Nooners Lions Club — 2022 Veterans Day Ceremony, Inland Leaders Charter School — Volleyball Games, and Smiles for Seniors Foundation — Assistance for Low -Income Seniors. 35 FISCAL IMPACT:
This item does not result in a fiscal impact.
Attachments.
1. Cali-Caipa Nooners Lions Club Accountability Report
2. Inland Leaders Charter School Accountability Report
3. Smiles for Seniors Foundation Accountability Report
Approved by: ��''�--�---
36 ATTACHMENT 1
37 7eiued
City of Yucaipa Community Activity Grant ( `�' . ` `i lcaipa Event Reporting Financial Worksheet MAY 25 2023
Fiscal Year 2022-2023 Grants
*INCLUDE BACK-UP DOCUMEMTAT10NWITH REPORT IJVC ?era) sei-viCESI OPIES O1�' C,�:iEC , COPrES O I✓ IDES/�UOT J4' Clerks Department Name of Organization:
Contact Name:
Phone Number: 9 Q!q' �V
EMai1: 6 I e ss 1 c_ po,4 L+CVI'z oti , P7 e f
Description of Event/Project Funded: [ �} T .9r �Q PI2(_)6-,e._q oq Total Cost to Operate EventlProject: $ r
Amount Granted by City: S Section I (Monetary) $ 1 , "N 0 Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related QNLY to the grant amount) Amount
I. $
2. $
3. $
4. $
S• $
Justify City Grant In -rind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
i. 1 �1 3 ['t /'rr r i✓r7 Y p4ltl� /�M. PH/ %H L3 T E,
2. 3.
4. 5. $
Notes/comments/additional
information:
Amount
9 -�L C,
Total Disbursements (Justifying City Gwent Monetary and/or In -Kind) Amount): S f [ Monetary Grant Funds Remaining: $
I'LEASE NIAKI: suRE To PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT Ti),I[i4TIFV ANiQ(1NTS AWARDED) BY GRANT Page
CITY OF City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2022-2023 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
I. Did the event/program meet the original intended goal? i %.__
2. If funded in the future, what would the organization do differently? 4 77_��N c(J .A (V
3. What type of feedback did organization received from the participants?
4. What other financial/in-kind contributions did the organzzation seek or receive to fund the event/program (separate from City funding)?
A�l 14
5. List the total number of residents served.
Attach copies of marketing/promotional materials for the event/program.
Notes/comments/additional information:
PLEASE SUBMIT ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
Page
Special Thanks
City of Yucaipa
Cit}, of Caliniesa
Yucaipa/Calimesa News Mirror
US Naval Sea Cadets Corps/Marcli Air Reserve Base
VF\V Post 7347 & American Legion Post 426
Mike Gross - Sound System
Valley Elementary School
Local Boy & Girl Troops
Past Pleasures Car Club
Cali-Caipa Nooners Lions Club
Judge Robert & Mary Hawke
Hickory Ranch, Yucaipa
Bob & Lenore Will, Donors,, Hand Flags (Made m the USA) Sullivan Party Rentals
YHS Madrigals Director Birk Young
YHS Symphonic Band Director Robert Presler
Flowers, Etc., Beaumont (wreatli donation)
Veterans Day Coninuttee
Program Designed & Printed By
Desert Lawn Funeral Home & Memorial Park FD 1819
Honor
Veterans DaxT
November 115 2022 - 11:00 AM
Yucaipa Community Park
34900 Oak Glen Road
Yucaipa, CA 92399
14celffe-TiN
The theme for Veterans Day 2022 is
"Honor."
Veterans are proud of their military
service in defending our nation.
Honor reflects the military
value and tradition of answering
the call to duty. There is distinct
Honor in serving to protect our
way of life and the Constitution
of the
United States of America.
� � y
ORDER ON SERVICE
Prelude Music......................................................... YHS Symphonic Band Master of Ceremony .................................
George Sardeson, Navy Veteran
Invocation....................................................................
Deacon Peter Bond
Posting of Colors .... US Naval Sea Cadets Corps, March Air Reserve Base Pledge of Allegiance ......................................................Veteran Clyde Kelly
Flyover...............................................................
Len Ingalls and Tobi Wills
National Anthem....................................................................
Patricia Riley
Placing of Wreath ...............
Catherine Serianni and Catherine Woodman,
VFW Post 7347
Students Speakers ...................
Valley Elementary School Mattliew Perkins
and Dahlia Spencer
"The Battle Hymn of the
Republic" ...................... YHS Symphonic Band
"Amazing Grace" ................................................
Bagpiper Tress Maksimuk
Guest speaker ....................
Hon. Councilwoman Wendy Hewitt, Calimesa
"In Flanders Fields".............................................................
YHS Madrigals
Guest speaker ........................................
Hon. Mayor David Avila, Yucaipa
Keynote Speaker ................................................
Bob Miller, Army Veteran
Military Medley ...........................Hon.
Dick Riddell, WWII Navy Veteran
Acknowledgements ...........................Rep.
State Sen. Rosilice Oehoa Bogh
"You're a Grand Ol' Flag..
.......................................YHS Symphonic Band Echoing Taps..................................................................
YHS Trumpeters
Benediction..................................................................
Deacon Peter Bond
Closing.....................................
....................................... George Sardeson Parade of Flags .........................
By students from Valley Elementary School
and local scout groups
--- 4-1-
ATTACHMENT 2
42 City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet
Fiscal Year 2022-2023 Grants
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCLUDING.,
COPIES OF CHECKS, COPIES OF INVOICESIQ UO TES
Name of Organization: Inland Leaders Charter School
Contact Name: Jeremy Hach
Phone Nmmber. 909-446-I100
Email: ihoch(Rinlandlenders.com
Received
City of Yucaipa
MAY 24 2023
C,)'eneral Services/
City Clerk's Department
Description of Event/Project Funded: Home volleyball games at the community center.
Total Cost to Operate Event/Project; $2835
Amount Granted by City: S Section I (Monetary) S 2835_ Section 2 (In Kind) Justify City Grant Aforr«wiy Amount: (if applicable)
SECTION I
Description
Item # Date (Plcase be specific. List vendor and purpose for each disbursement related ONI ,1 to the ,rant amount) Amount
1.$ 2.$ 3.$ 4.$ 5.$
Justify City Grant fir -Kind AmOmtt: (if aplrlicabIL)
SECTION 2
Description The city disbursed the funds to the community center for our home volleyball garner.
Item N Date (Flease be Specific. d.ist vendor and purpose liar each disbursement related ONIA to the grant antom l) Amount LS2835 2.$ 3.$ 4.$ 5.$
Total Disbursements (Justifying City Grant Monetary andlor In -Kind) Amount): $ 2835 Monetary Grunt Funds Remaining: S 0
Noteslcommentsladditionai
information:
- t+ r : 1 1 1 ► i �i fi fti7i �[tTil►fll1;7�5{fl.7t7aii7:119011 MH Page I
"rY `f City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2022-2023 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Deporting Financial Worksheet (attached) to ensure 43 consistent and accurate reporting of the awarded agencies use of City funding and/or u1-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:
1. Did the event/program meet the original intended goal? Yes! We were able to play all of our home games at the community center! Our kids were able to benefit from having a home gym to play at.
2. If funded in the future, what would the organization do differently? Our season went really well! All games started on time and we did not have to change any of our dates!
3. What type of feedback did the organization receive from the participants? The kids had a great season and were extremely happy to have a gym where we could play our games. The gym is close to our school, which makes transportation easy for our parents! Being able to use the community center is vital to our standing in our league (we need to have a home venue to play at)! What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
We did not seek to get any other in -kind contributions for any of our other sports.
5. List the total number of residents served.
We had 12 players on our Gold team and 10 players on our Blue team. Each player had a parent or two come to the games. So each home game served about 30 residents!
Attach copies of marketing/promotional materials for the event/1#4gram.
Notes/comments/additional information:
Thank you for your in -kind donation to our school! It is such a big help for our Volleyball team! We would really struggle to have a gym without iW Our team had the best season in volleyball school history this year! We finished in 3rd place and were competitive in all of our games! Thank you again for helping us have a real home court advantage! Jeremy Hoch
PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
T
ATTACHMENT 3
City of Yucaipa Community Activity Grant Received
Event Reporting Financial Worksheet
City Of Yucaipa
Fiscal Year 2022-2023 Grants MAY 24 2023
*hVCLUDE BACK-UP DOCUb1EWATION WITH REPORT L'YCLUDING., COPIES OF'CHECKS, COPIES OF'INVOICES/Q(VTES ( 8neral Services/ Name of Organization: Smiles for Seniors Foundation City Clerk's DejDartment Contact NBrne: Catherine Serianni
Phone Number. 909-790-6671
Email: smile s4seniors@,yahoo .corn
Description of Event/Project Funded: Low Income Senior Emergency Assistance Total Cost to Operate Evendl?roject: $ 1501000
Amount Granted by City. $ 2,800 Section 1 (Monetary) $ Section 2 (In Kind) Justiry City Grant Afonrtary Amount: (if applicable)
SECTION l
Description
Item #
Date
(Please be specific. list Vendor And purpesc for each disburseinent related QNQ to (lie 0,rtini ainnnut)
Amount
i.
07/22-10122
Food -Stater Bros- Grocery gift cards
$ 600
2. 07/22-10/22
The Gas Company ._
$ 314.32
3. 07/22-10/2.2
So Cal ) dison
$ 1290,72
4,
07/22-10122
Medical- Equip men t/Med ic at ions
$ 272.53
s.
07/22-10/22
Rental Assistance
s400.00
Justify
City Grant In -Rind Amount: (if applicable)
SECTION 2
Description
Item #
Date
(please be specific. list vendor and purpose for each diKbursemeur related 0.\I.4 to the grant ttinuunt)
Amount
l-
m�
$
2. $
3. 4•
S
5,
S
Total Disbursements (Juvifyin�z Ci4, Grrulrt Monetary and/or In -fund) amount): g 2,877.59 Monetary Grant Funds Remaining: S 0
Notes/comments/additional
information:
PLEASE MATE SUITE TO PROVIDE BACK-IfP REMPTS I PRO(]r pF PAY/► VNT TO JUSrIE: V ANTOUNTS AWARDED BY GRANT Pagc 1
47 City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2022-2023 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and, or in -kind services. Tong with your Event Reporting Financial Worksheet, please provide the information requested below:
I. Did the event/program meet the original intended goal? Yes, Thank you for the support
?. If funded in the future, what would the organization do differently? Honestly, we are doing all we can. The economy has been so hard on our low income seniors and charit:
are struggling to get funding to help them. We will continue to assist low income seniors in need as long
3. What type of feedback did organization received from the participants? Our senior clients are very grateful for the support. They now have food on the table, utilities are on, they have a roof over their heads and have access to the life saving medications they desperately need
4. 1N1'hat other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
You can view a complete list of our partners and sponsors on our website at www.smiles4seniors.org
5. L.ist the total number of residents served.
43 low income seniors served with 82,800 in grant funding Attach copies of marketing/promotional materials for the eventiprogram.
Notes/comments/additional information:
On behalf of our local low income seniors we thank you for the support
PLEASE SUBMIT ALONG WITH EVENT REPORTING FINANCIAL WORKSHEFT TO THE CITY CLERK'S OFFICE
WITHIN ONE MONTH FOLLOWING THE EVENTIPROGRAM
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