Agenda Item No. 7
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Developrn ervices/City Engineer�c Todd Gutjahr, Public Works Analyst
FOIE.: City Council Meeting of June 26, 2023
SUB,fECT: Fourth Extension and Amendment to the Contract with Animal Pest Management, Inc. for the Gopher and Rodent Control Program
RECOMMENDATION:
That the City Council award and authorize the Mayor to execute the Fourth Extension and Amendment to the contract between Animal Pest Management, Inc. and the City of Yucaipa and authorize the City Manager or his designee to administer the terms of the contract with Animal Pest Management Services, Inc. in the not -to -exceed amount of $58,276 for the Gopher and Rodent Control Program -- Project No. 11104 for FY24.
DISCUSSION:
On July 29, 2019, City Council approved a contract with Animal Pest Management Services, Inc. (APM) in the amount of $49,888 for the Gopher and Rodent Control Program (Contract). The Gopher and Rodent Control Program (Program) is designed and implemented to reduce and curb the infestation of gophers and rodents in City parks and other public facilities. The infestation of gophers and rodents can cause damage to irrigation lines, turf, plants/groundcover, and makes areas unsuitable for sports and other recreation activities. The Contract, approved in 2019, is for one (1) year and allows four (4) annual extensions, with adjustments based on the annual change in the Consumer Price Index (CPI) for the Riverside -San Bernardino -Ontario, CA Area for all Urban Communities as defined by the original Contract. Three (3) extensions and amendments have been approved by City Council since the original award of the Contract.
Staff has contacted APM regarding extending the Contract for FY24 for a proposed fourth extension and amendment to the contract. APM has agreed to an extension of the Contract and has agreed to an increase in the Contract based on the change in the CPI. The change in the CPI for March 2023 represents an increase of 4.6%. APM has provided the City with satisfactory service throughout the term of the Contract.
Staff is recommending that the City Council approve the fourth extension and amendment to the Contract with APM for FY24 in the amount of $58,276.
01 FISCAL IMPACT:
The FY24 Annual Budget includes the cost of this item.
Attachments: 1. Fourth Extension and Amendment to the Contract Approved by:
MM
ATTACHMENT X
FOURTH EXTENSION AND AMENDMENT TO CONTRACT BETWEEN
ANIMAL PEST MANAGEMENT, INC. AND THE CITY OF YUCAIPA
This amendment ("Fourth Extension") is an amendment to the Gopher and Rodent Control Program contract between the City of Yucaipa, a municipal corporation ("City"), and Animal Pese Management, Inc. ("Contractor") July 29, 20I9, amended on November 9, 2020, June 28, 2021, June 27, 2022, and September 12, 2022 (the "Contract"). This Amendment to the Contract is effective as of July 1, 2023.
RECITALS:
A. On or about July 29, 2019, City and Contractor entered the Contract for a Gopher and Rodent Control Program — Project No. 11104 for a term of one year.
B. On or about November 9, 2020, City and Contractor entered the I" Extension and Amendment to the Contract for the Gopher and Rodent Control Program for a term of one year.
C. On or about June 28, 2021, City and Contractor entered the 2" d Extension and Amendment to the Contract for the Gopher and rodent Control Program for a term of one year.
D. On or about June 27, 2022, City and Contractor entered the 3rd Extension and Amendment to the Contract for the Gopher and Rodent Control Program for a teen of one year.
E. The Extension of Contract of the Special Provisions allows the Contract to be extended beyond the initial term for an additional four (4), one-year terms with mutual agreement by the City and Contractor and allows for an adjustment equal to the Consumer Price Index for the final three terms.
F. City and Contractor now wish to amend the Contract to extend the term of the Contract by one work year.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
1. Contract Extension. Section XI.C. of the Project Specifications reads as follows:
"This contract shall be for a period of one (1) year's from the signing of the contract. If agreed upon mutually by the contractor and the City, the contract may be extended for four additional one (1) years contracts. After the 2" d year, the City and Contractor may agree to extend the contract in one-year increments for a period of three (3) more years. The years 3 - 5 would be extended if mutually agreed by the City and Contractor at the end of each year, with an adjustment being allowed equal to the CPI for the years 3, 4, and 5. The CPI is defined as the Consumer Price Index for the Riverside -San Bernardino -Ontario Area for all Urban Consumers (1982-84=100). This extension is for all items bid under the original contract and includes Additive Alternate Items. Any other items must be discussed and agreed upon mutually between the contractor and the City in terms of cost and type of items. Each yearly extension of the contract will also be held to a period of one (1) year."
This extension is for items bid under the original Contract. Any other items must be discussed and agreed upon mutually between the Contractor and City in cost and type of items. Each yearly extension of the Contract will also be held to a period of one year.
The fourth extension period shall commence on July 1, 2023, and include a CPT increase for the FY23/24 of 4.6%, for the Gopher and Rodent Control Program Contact total of $ 5 8,276.
2. Counterparts. This Fourth Amendment may be executed in counterparts. Each counterpart shall be deemed an original, and all counterparts shall be deemed the same instrument with the same effect as if all parties hereto had signed the same signature page.
IN WITNESS WHEREOF, the parties hereby execute this Fourth Amendment as of the date first written above.
I:r011636
Ana Sauseda, Date
Director of General Services/City Clerk
FUNDS AVAILABLE:
Phillip White, Director of Finance
Fermin G. Preciado,
Director of Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
CITY OF YUCAIPA,
a municipal corporation
Jusin Beaver, Mayor Date
CONTRACTOR
Allison Mechanical, Inc. Date
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