Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services
Mary Johnson, Community Services Supervisor', ti ►�
FOR: City Council Meeting of July 24, 2023
SUBJECT: 41h of July Celebration & Fireworks Spectacular Wrap-up Report RECOMMENDATION:
That the City Council receive and file the wrap-up report for the July 4, 2023, Celebration & Fireworks Spectacular.
BACKGROUND/DISCUSSION:
On March 27, 2023, City Council approved the 41h of July Celebration and Fireworks Spectacular (Event) to be held on Tuesday, July 4, 2023, at Yucaipa High School. City Council authorized the City Manager to execute a contract with Pyro Spectaculars, Inc., to provide the fireworks display for the Event in the amount of $40,145. Additionally, City Council directed City staff to include expenditures in the amount of $70,000 and revenues in the amount of $10,000 in the draft FY 2023/2024 Budget.
The Event took place on Tuesday, July 4, 2023, from 2:00 p.m. to 9:00 p.m. The event was well attended with an estimated attendance of 4,500 people. Event activities included:
• Live Entertainment
o DJ Dave
0 Surf City All Stars
• 6 Food Vendors
• 17 Merchandise Vendors
• Kids Zone
o 8 Jumpers
0 75 ft Zipline
• Water Balloon Toss
• Corn Hole Tournament
• Arts and Crafts
• Fireworks Show
City staff worked closely with the Yucaipa Police Department for traffic control and the Yucaipa Fire Department for permits, fireworks fallout zone safety, and fire prevention. Staff also met with Yucaipa High School staff for facility coordination and Public Works staff for event preparation and supplies.
In addition, Yucaipa Police and Fire Departments worked city-wide to reduce the use of illegal fireworks. Yucaipa Police made one arrest in connection with an investigation of reported illegal fireworks.
FISCAL IMPACT:
The event generated revenues of $22,273 and recognized expenses of $70,538 resulting in a net cost to the General Fund of $48,265, which reflects a favorable variance from the budgeted net cost of $60,000.
Attachment:
1. Event Budget
Approved by:�`�
ATTACHMENT 1
4th of July FY24 Budget
Reven ties
Budgeted Revenues:
Kids Zone
Parking
Vendor Fees
Sponsorships
Total Revenues
Expenditures
Budgeted Expenditures:
Supplies
Band
Restrooms
Sound
Power
Food & Water for Bands
Misc. - Security, Radios
Jumpers
Marketing
Fireworks
Total Expenditures
ESTIMATED ACTUALS
$ 8,429.00
$ 10,000.00 $ 10,380.00
$ 3,463.90
$ 10,000.00 $ 22,272.90
ESTIMATED ACTUALS
$ 4,000.00
$
2,800.00
$ 1,500.00
$
1,463.60
$ 11,700.00
$
8,200.00
$ 2,000.00
$
3,991.50
$ 100.00
$
249.56
$ 1,500.00
$
3,693.11
$ 9,000.00
$
9,995.00
$ 200.00
$
-
$ 40,000.00
$
40,145.00
$ 70,000.00 $ 70,537.77
Net Expense $ 60,000.00 $ 48,264.87